REQUEST FOR PROPOSAL FOR DESIGN AND INSTALLATION OF PUBLIC

CITY OF BOWIE, MARYLAND

Department of Information Technology

15901 Excalibur Road

Bowie, Maryland 20716

REQUEST FOR PROPOSAL

FOR

DESIGN AND INSTALLATION OF PUBLIC WIFI

TABLE OF CONTENTS

SECTION I. ....................................................................1 REQUEST FOR PROPOSAL SUMMARY

A. SUMMARY STATEMENT ...............................................................................................................................1

B. ISSUING OFFICE ...........................................................................................................................................2

C. PRE-PROPOSAL CONFERENCE, QUESTIONS, INSPECTION AND INQUIRIES .....................................................2

D. CLOSING DATE ............................................................................................................................................4

E. DURATION OF PROPOSALS............................................................................................................................4

F. QUALIFICATIONS AND EXPERIENCE OF RESPONDENTS .................................................................................4

G. REQUIRED ATTACHMENTS ...........................................................................................................................6

H. ACCEPTANCE OR REJECTION OF PROPOSALS................................................................................................6

I. NOTICE OF AWARD, ISSUE OF PURCHASE ORDER..........................................................................................6

J. SPECIFICATIONS ............................................................................................................................................7

SECTION II. ...................................................8 GENERAL INFORMATION FOR RESPONDENTS

A. PURPOSE......................................................................................................................................................8

B. ADDENDA TO THE RFP ................................................................................................................................8

C. CANCELLATION OF THE RFP........................................................................................................................8

D. PROPOSAL ACCEPTANCE .............................................................................................................................8

E. INCURRED EXPENSES ...................................................................................................................................9

F. MULTIPLE PROPOSALS .................................................................................................................................9

G. PUBLIC INFORMATION ACT NOTICE.............................................................................................................9

H. CONTRACTOR RESPONSIBILITIES .................................................................................................................9

I. GENERAL CONTRACTUAL CONDITIONS.......................................................................................................10

J. DISPUTES ....................................................................................................................................................10

K. FAILURE TO DELIVER.................................................................................................................................10

L. INDEMNIFICATION ......................................................................................................................................10

M. CONFLICT OF INTEREST.............................................................................................................................11

N. DOING BUSINESS IN MARYLAND ...............................................................................................................11

O. INSURANCE................................................................................................................................................11

P. TESTING AND INSPECTION ..........................................................................................................................12

SECTION III. ........................................................................................................13 SCOPE OF WORK

A. SUMMARY .................................................................................................................................................13

B. POST-AWARD SITE SURVEY AND IMPLEMENTATION PLAN ........................................................................14

C. TECHNICAL SOLUTION ...............................................................................................................................14

D. TIMELINE...................................................................................................................................................16

E. PRICE QUOTATION .....................................................................................................................................16

F. DESCRIPTION OF WORK REQUIRED WITHIN CITY FACILITIES .....................................................................17

H. SYSTEM ACCEPTANCE TESTING.................................................................................................................22

I. TRAINING AND DOCUMENTATION ...............................................................................................................22

J. ONGOING MAINTENANCE AND SUPPORT REQUIREMENTS ...........................................................................23

SECTION IV. ...................................................24 EVALUATION AND SELECTION PROCEDURE

A. QUALIFYING PROPOSALS ...........................................................................................................................24

B. SELECTION.................................................................................................................................................24

C. AWARD ......................................................................................................................................................25

SECTION V. .........................................................26 INFORMATION REQUIRED IN PROPOSALS

A. TRANSMITTAL LETTER ..............................................................................................................................26

B. TECHNICAL PROPOSAL...............................................................................................................................26

C. ANTI-BRIBERY AFFIDAVIT.........................................................................................................................26

D. NON-COLLUSION CERTIFICATE..................................................................................................................27

E. RESPONDENT RESPONSIBILITY FORM.........................................................................................................27

F. EQUAL OPPORTUNITY EMPLOYER FORM....................................................................................................27

G. SUBMISSION DEADLINE .............................................................................................................................27

ATTACHEMENTS

PROPOSAL PRICING SUBMISSION SHEET

CONTRACTOR RESPONSIBILITY FORM

EQUAL OPPORTUNITY EMPLOYER

STATEMENT UNDER OATH TO ACCOMPANY PROPOSAL

ANTI-BRIBERY AFFIDAVIT

City of Bowie, MD RFP for Design and Installation of Public WiFi

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SECTION I. REQUEST FOR PROPOSAL SUMMARY

A. Summary Statement

The City of Bowie, Maryland (Bowie) seeks to offer free public wireless Internet access at select City

facilities. Bowie views wireless “hotspot” services as a way to provide a beneficial service to the citizens

and visitors of the City’s facilities.

The City is soliciting proposals from wireless network integrators to provide a turnkey public WiFi

solution at the following City locations:

• City Hall, 15901 Excalibur Road, Bowie, Maryland 20716

• Senior Center, 14900 Health Center Drive, Bowie, Maryland 20716

• Kenhill Center, 2614 Kenhill Drive, Bowie, Maryland 20715

• Gymnasium, 4100 Northview Drive, Bowie, MD 20716

The awarded scope of services will include equipment supply, configuration, installation, testing, and

ongoing maintenance and support.

The City is seeking responses to this RFP from qualified network integrators, hereafter referred to as

“Respondents,” with experience designing, installing, testing, and supporting wireless LAN solutions.


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B. Issuing Office

The sole point of contact in the City for purposes of this RFP is the Issuing Office:

Department of Information Technology

15901 Excalibur Road

Bowie, Maryland 20716

Robert Boller 301-809-3050

Denise Haworth 301-809-3067

The City of Bowie, Maryland will only receive proposals in accordance with Section V of this RFP.

C. Pre-Proposal Conference, Questions, Inspection and Inquiries

A mandatory pre-proposal meeting for Respondents will be held on October 25, 2013, beginning at 10:00

AM in City Hall, located at 15901 Excalibur Road, Bowie, Maryland 20716. Respondents will only be

able to inspect the sites during the mandatory pre-proposal meeting. Site surveys will not be

accommodated at any other time prior to the proposal submission deadline.

Before submitting proposals, respondents should carefully examine the Proposed Contract Documents,

acquaint themselves with all governing laws, ordinances, and regulations, and otherwise thoroughly

familiarize themselves with all matters that may affect the performance of the work. The act of submitting

a proposal shall be considered as meaning that the Respondent has so familiarized himself/herself and,

therefore, no concession will be granted by the City because of any claim of misunderstanding or lack of

information. Respondents are expected to read the Scope of Services with special care, and to observe all

specified requirements. Discrepancies, ambiguities, errors, or omissions noted by Respondents should be


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reported promptly to the City's Issuing Office for correction or interpretation before the date of the opening

of proposals.

The pre-proposal conference will include a guided survey of the City facilities encompassed by the Scope

of this RFP. During this survey, it is expected that Contractors evaluate sites for the purpose of identifying

any attributes of the physical sites that could impact proposal pricing, pre-requisite site preparations to be

performed by the City, or site conditions that may otherwise cause difficulties with the performance of the

specified scope of work, to include but not limited to:

• ;

• Electrical power requirements of the equipment;

• Requirements for deactivation and removal of Physical space requirements for equipme. nt;

• Antenna and access point mounting locations;

• LAN cabling pathways existing WiFi hardware; and

• Climate control.

Questions and inquiries, both verbal and written, will be accepted from Contractors and must be submitted

to the Issuing Office by November 1, 2013


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D. Closing Date

Two (2) original copies of the proposal must be submitted. Proposals must be received in the Information

Technology Director’s Office, Bowie City Hall, 15901 Excalibur Road, Bowie, Maryland 20716, in

envelopes marked “Design and Installation of Public WiFi Proposal”, or by e-mail

([email protected] and [email protected] ) with a subject line containing “Design and

Installation of Public WiFi Proposal,” by 4:00 PM November 8, 2013 in order to be considered.

Contractors mailing proposals should allow sufficient time for delivery to the Issuing Office. Proposals or

unsolicited amendments to proposals arriving after the closing time and date will not be considered. The

City reserves the right to reject any and all proposals or portion(s) thereof.

E. Duration of Proposals

Proposals shall be valid for 90 days following the closing date of this RFP. This period may be extended

by written mutual agreement between the Respondents and the Issuing Office.

F. Qualifications and Experience of Respondents

The Proposal must provide specific information regarding the firm’s experience and capabilities, focusing

on past or present experience with projects similar to the scope of this project, and also include an

overview of the firm’s general business history.

Respondents shall provide a list of at least three customers for which projects of similar size and scope

have been performed within the last three years. A brief description of the project completed with the

company/agency name, physical address, and contact name, telephone number, and e-mail shall be

provided for each reference. The responsibilities and qualifications of any personnel involved in projects

mailto:[email protected]

mailto:[email protected]


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referenced who are also proposed to support the scope of work defined by this RFP shall also be clearly

identified in the Proposal – it is the intent of the City to verify that the specific personnel proposed for this

project are qualified for and experienced with similar projects.

The Proposal must include sufficient information to show how the Respondent will ensure successful

completion of the project, including any subcontracted portions of work.

The Proposal shall identify the technical qualifications of the Respondent and the key staff proposed to

provide WLAN system implementation in accordance with this RFP. Capabilities of the proposed key

staff shall be illustrated with respect to the technologies and skill sets required to complete the scope of

work defined by this RFP.

No changes to the selected Respondent’s proposed project team shall be allowed without prior written

approval from the City.

If a portion of the work would be subcontracted, the Respondent shall clearly identify the responsibilities

of each proposed subcontractor, and the manner in which performance of each party will be assured. The

Provider will be responsible for the entire contract performance, whether or not subcontractors are used.

The Proposal shall discuss proposed quality control measures, project management and review, and

expected City staff involvement during the installation, implementation, and ongoing operational phases of

the project.


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The City may make such investigation as it deems necessary to determine the ability of each Respondent to

furnish the product, and the Respondent shall furnish to the City all such information and data for this

purpose that the City may request. The City reserves the right to reject any proposal if the evidence

submitted or investigation of such Respondent fails to demonstrate to the City’s satisfaction that the

Respondent is properly qualified to carry out the obligations of their offer.

G. Required attachments

Each Proposal shall be accompanied by all required attachments, as outlined in Section V of this Request

for Proposal.

H. Acceptance or Rejection of Proposals

The City will accept or reject Proposals within ninety (90) days of the date set for receiving Proposals. The

City reserves the right to reject or accept any or all Proposals or portion thereof where such rejection

would, in the City’s sole discretion, be in the best interests of the City.

I. Notice of Award, Issue of Purchase Order

The successful Respondent will be issued a purchase order binding it to the terms of this Proposal as set

forth in the legal notice inviting proposals, Section II, the Proposal documents, and any addenda thereto,

within seven (7) days of notice of award.


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J. Specifications

Respondents must examine the specifications carefully. In case doubt shall arise as to the meaning or

intent of anything shown in the specifications, inquiry shall be made of the City as outlined in Section I

items C and D. The submission of a Proposal shall indicate that the Respondent thoroughly understands

the terms of the Proposal and the specifications.


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SECTION II. GENERAL INFORMATION FOR RESPONDENTS

A. Purpose

The overall purpose of this RFP is to provide information to Contractors interested in submitting Proposals

to meet the requirements for equipment and services described herein.

B. Addenda to the RFP

If it becomes necessary to revise any part of this RFP, addenda will be provided to all vendors who

received the initial RFP. Acknowledgment of the receipt of all amendments, addenda and changes issued

shall be required from all vendors receiving the RFP.

C. Cancellation of the RFP

The City may cancel or modify this RFP, in whole or in part, at any time.

D. Proposal Acceptance

The City reserves the right to accept or reject any and all Proposals, in whole or in part, received as a result

of this RFP, or to negotiate with all responsible Respondents, in any manner necessary to serve the best

interests of the City.


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E. Incurred Expenses

The City will not be responsible for any costs incurred by any Contractor in preparing and submitting a

Proposal.

F. Multiple Proposals

A Respondent may submit more than one Proposal. Additional Proposals may be prepared following the

same format as the primary Proposal, but containing only that information which differs in any way with

the primary Proposal. Each Proposal must be bound or emailed separately and prepared in accordance

with Section V of this RFP.

G. Public Information Act Notice

Respondents should identify those portions of their Proposals which they deem to be confidential,

proprietary information or trade secrets and provide any justification for why such materials, upon request,

should not be disclosed by the City under the Maryland Public Information Act, State Government Article

10, Sections 10 - 611 ET SEQ of the Annotated Code of Maryland.

H. Contractor Responsibilities

The City will enter into an agreement with the selected Contractor or Contractors only. The selected

Contractor or Contractors shall be responsible for all products required by this RFP.


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I. General Contractual Conditions

The purchase order or contract resulting from this RFP shall, at a minimum, incorporate by reference as if

fully set forth therein, all Proposal documents, including but not limited to the agreement, the Legal Notice,

Request for Proposal, Contractor Responsibility Form, Equal Opportunity Employer form, Statement

Under Oath to Accompany Proposal, Specifications, Evaluation and Selection Procedure, General

Information for Respondents, Proposals, Information Required in Proposals, and any and all attachments to

said documents.

J. Disputes

In cases of disputes as to whether or not an item quoted or delivered meets specifications, the decision of

the City shall be final.

K. Failure to Deliver

In the event the selected Contractor fails to deliver the products covered in accordance with the delivery

terms stipulated in the purchase order issued, then the City will have the right to purchase on the open

market the products covered in the Proposal and shall have as damages, any additional costs incurred by

the City as a result thereof.

L. Indemnification

The successful Contractor will be required to indemnify, defend and hold the City harmless against any and

all liability to any person or persons or property for or by any reason of any condition which is the

responsibility of the selected Contractor in connection with the delivery of equipment and software, and


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against any and all liability to any person or persons by any act or omission or negligence of the Contractor

or any of its agents, servants, or employees.

M. Conflict of Interest

The successful Contractor will be required to certify that he understands the provisions of the Bowie City

Charter and Code dealing with conflicts of interest in the prohibition, solicitation or acceptance of gifts.

N. Doing Business in Maryland

The successful Contractor shall warrant and represent that it: (1) is either (a) incorporated in Maryland or

(b) registered or qualified by the Maryland State Department of Assessments and Taxation (SDAT) as

required by the Maryland Annotated Code, Corps. & Assocs. Article, to do business in Maryland; and (2)

is in good standing with SDAT.

O. Insurance

The selected Contractor shall maintain such commercial general liability and broad form property damage

insurance and Workers' Compensation Insurance as will protect the City of Bowie from any and all

Workers' Compensation claims and from any other claims for loss or damages or for general injury or

damage to property which may arise from Contractor's operations under the contract, whether such

operations be by itself or by any subcontractor or anyone directly or indirectly employed by either of them.

Certificates of Insurance shall be on an occurrences basis. The Contractor shall name the City as additional

insured to the required insurance policy and will furnish a Certificate of Insurance or other acceptable

evidence of insurance coverage to the City upon signing the contract.


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a. Comprehensive Liability Insurance: Limits of Coverage (Applies ONLY to Contractors performing

services in and/or for the City; NOT for supply only Contracts ) Limits of coverage for commercial general

liability and broad form property damages coverage are to be no less than One Million Dollars

($1,000,000.00) occurrence/One Million Dollars ($1,000,000.00) aggregate personal injury and death and

Two Hundred Fifty Thousand Dollars ($250,000.00) property damage/Five Hundred Thousand Dollars

($500,000.00) aggregate, where insurance aggregates apply. Property damage insurance shall specifically

include explosion, collapse, and underground damage (X, C, U).

b. Automobile Liability Insurance. Motor vehicle insurance meeting the requirements of Maryland law

and covering every vehicle and driver involved in providing the services, in the following amounts:

(1) Bodily injury liability with limits of $500,000.00 each person and $1,000,000.00 each accident;

(2) Property damage liability with a limit of $100,000 each accident.

c. Workers' Compensation: Failure of the Contractor to maintain Worker's Compensation coverage for

the duration of the contract will result in the City deducting from each payment made under this contract,

to the Contractor, a pre-determined percentage to defray coverage costs of the City. Contractor shall

comply with the requirements and benefits established by the State of Maryland for the provision of

Workers' Compensation.

P. Testing and Inspection

The City has the right to inspect and test all services and materials called for by the contract, to the extent

practicable at all times and places during the term of the contract. The City shall perform inspections and

tests in a manner that will not unduly delay the work. If any of the services and/or materials does not

conform to contract specifications, the City may require the Contractor to perform the service again or

provide a replacement product in conformity with contract specifications, at no increase in contract

amount.


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SECTION III. SCOPE OF WORK

A. Summary

The selected Contractor shall procure, install, configure, test, document, and provide ongoing maintenance

and support of wireless LAN (WLAN) systems at the following city facilities for the sole purpose of

providing public WiFi Internet access:

• City Hall

• Senior Center

• Kenhill Center

• Gymnasium

The WLAN equipment shall provide public access to the Internet. The configuration shall be completely

separate from the City’s internal network at each location – the scope consists of four standalone WLAN

networks, each with their own dedicated Internet connections. The City will provide rack space for

equipment, electrical power and separate connection space for the selected Contractor to provide Internet

service at each location. All other services, labor, materials, and equipment required to meet the specified

functional objectives of this RFP shall be the responsibility of the selected Contractor.

Limited WLAN equipment used to support public access exists within certain City facilities, which shall be

replaced by the systems provided under this RFP. The selected Contractor shall be responsible for

identifying and removing these existing systems, and providing these systems in their current working

order to the City.


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Any additional responsibilities expected of the City of Bowie must be clearly identified within the

Respondent’s Proposal.

B. Post-Award Site Survey and Implementation Plan

Upon award of contract, the awarded contractor shall perform a thorough survey of all sites. All sites shall

be evaluated for the purpose of identifying any attributes of the physical site preparation that may result in

network service interruptions or cause difficulties with the installation, including but not limited to:

• Physical space requirements for equipment;

• Antenna and access point mounting locations;

• LAN cabling pathways;

• Electrical power requirements of the equipment; and

• Climate control.

Any necessary site preparations shall be identified and reported to the City.

Additionally, the selected Contractor shall prepare a detailed implementation plan for review and approval

by the City, identifying the key steps and associated timeline for the installation and testing of the WLAN

systems.

C. Technical Solution

The Proposal shall include an explanation of the technical solution proposed to meet the requirements of

the RFP. The explanation shall address all technical requirements of the RFP, providing a list of the

hardware and software components, including manufacturer and model information. For each equipment


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component, manufacturer information shall be provided to illustrate compliance with the technical

equipment specifications defined in this Section.

Descriptions of applicable hardware and software configurations shall be provided, in addition to network

diagrams, to illustrate the architecture of the proposed solution.

The technical portion of the Proposal shall provide network schematics and technical documentation

outlining the proposed wireless hotspot architecture.

The technical proposal submitted shall, at a minimum, address the following technical issues: (All

Proposals are to list each of the following issues, and then the response):

1. List the quantity, make and model of equipment proposed, and discuss what equipment would be

located at each City facility.

2. Provide the technical specifications for the proposed equipment, including physical dimensions

and power requirements.

3. Discuss any network configurations proposed.

4. Discuss how the Respondent plans to test and prove the specifications listed in the technical

proposal upon system implementation.

5. Demonstrate that the proposed system is scalable and to what degree (and at what cost) additional

WiFi access points could be added in the future.


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6. Describe network management system capabilities, configurations, and how these will be used to

provide reliable service and support.

D. Timeline

The Proposal shall include a timeline defining key milestones, resources, and estimated time requirements.

The awarded contractor shall be expected to adhere to the proposed timeline, which shall be stipulated as

terms within an awarded contract. The timeline shall indicate project completion within three months from

contract award. The actual project timeline will be developed by Bowie, and may occur in a phased

implementation.

E. Price Quotation

A price quotation shall be provided using the attached Proposal Pricing Submission sheet, encompassing

any costs to be borne by the City of Bowie. The price quotation should distinguish between any non-

recurring and recurring costs, if applicable.

The price quotation shall be itemized on a per site basis.

The City shall reserve the right to purchase or reject any itemized portion of the Proposal at quoted prices,

and shall reserve the right to modify quantities of itemized equipment and services after the award of a

contract. Itemized prices for equipment and services shall be valid for twelve months.


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F. Description of Work Required within City Facilities

The following section describes the existing City facilities and required scope of work at each location

where wireless LAN equipment is requested.

City Hall

City Hall is located at 15901 Excalibur Road and is the center of the City’s data network. City Hall is a

newly constructed 80,000 square-foot, three-story building that houses many of the City’s departments.

The contractor shall be required to provide a turnkey wireless solution for the entire building, which

includes, but is not limited to:

• Performing a detailed WiFi design and determining mounting locations for wireless access points;

• Purchasing of all network electronics necessary to operate a public WiFi network, including

power over Ethernet switches and central wireless LAN management system;

• Installing new network cables from the Intermediate Distribution Frame (IDF) on each floor of

City Hall to the mounting location of every access point;

• Mounting of wireless access points at each location;

• Installing and configuring of all network electronics;

• Testing of the WiFi system; and

• Documenting the as-built public WiFi system.

The contractor shall perform a wireless LAN site survey within City Hall to identify the locations where

the WiFi access points are to be installed. For the purpose of this Proposal, the contractor is to assume that

the selected contractor shall supply and install fifteen (15) access points within City Hall. The public WiFi

system shall be completely independent of the City’s network at City Hall.


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Senior Center

The Senior Center is located at 14900 Health Center Drive. The Senior Center is a 29,000 square foot,

single story building. The Senior Center is a multi-purpose building providing a wide range of services

and activities for seniors.





power over Ethernet switches and wireless LAN management system;

• Installing new network cables from the Main Distribution Frame (MDF) to the mounting location

of every access point;





The contractor shall perform a wireless LAN site survey within Senior Center to identify the locations

where the WiFi access points are to be installed. For the purpose of this Proposal, the contractor is to

assume that the selected contractor shall supply and install six (6) access points within the Senior Center.

The public WiFi system shall be completely independent of the City’s network at the Senior Center.


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Kenhill Center

The Kenhill Center is located at 2614 Kenhill Drive. The Kenhill Center is a 39,000 square foot, single

story building. The Kenhill Center is a multi-purpose building providing a wide range of services and

activities. Comcast and the Prince George’s County I-Net have hubs in this building. It is also the City’s

main network distribution center and contains backup servers and a backup City EOC.












The contractor shall perform a wireless LAN site survey within the Kenhill Center to identify the locations

where the WiFi access points are to be installed. For the purpose of this Proposal, the contractor is to

assume that the selected contractor shall supply and install seven (7) access points within the Kenhill

Center. The public WiFi system shall be completely independent of the City’s network at the Kenhill

Center.


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Gymnasium

The Gymnasium is located at 4100 Health Center Drive. The Gymnasium is a single story building

providing space for community residents to participate in athletic programs. This facility has enough space

for two professional basketball courts or eight volleyball courts. Meeting rooms and locker rooms are

available. The contractor shall be required to provide a turnkey wireless solution for the entire building,

which includes, but is not limited to:










The contractor shall perform a wireless LAN site survey within Gymnasium to identify the locations where

the WiFi access points are to be installed. For the purpose of this Proposal, the contractor is to assume that

the selected contractor shall supply and install three (3) access points within the Gymnasium. The public

WiFi system shall be completely independent of the City’s network


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G. System Technical Requirements

This section outlines the functional technical requirements of the WiFi system. The wireless access points

shall support the IEEE 802.11n protocol and support at least two spatial streams. The wireless system shall

be deployed in a configuration to support legacy 802.11a/b/g clients. The wireless access points shall have

a RJ-45 Gigabit Ethernet port that supports IEEE 802.3af power over Ethernet.

The Ethernet switches supporting the public WiFi system shall be equipped with Gigabit Ethernet ports

and shall support IEEE 802.3af power over Ethernet. The switches shall be equipped with multimode fiber

optic uplink ports to connect between the MDFs and the IDF at City Hall, in which an aggregation switch

shall be required.

The WiFi systems at each site shall be controlled from a central management device and gateway (WLAN

management system). The WLAN management system shall control and monitor the wireless access

points. The system shall be capable of automatically adjusting the RF levels and channel selection of the

wireless access points to minimize interference between access points, and to compensate if an access point

is not functioning. The central management system shall also be capable of alerting the selected

Contractor’s monitoring staff via e-mail and/or other electronic means when there is an outage on the

public WiFi system. The central management system shall be able to track the use of the public WiFi

system, and shall be able to block access to public WiFi at specific times of day, or as seen necessary by

the City.

The wireless system shall prompt users to accept the City’s terms and conditions prior to using the WiFi

network.


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All work shall be performed according to applicable codes and standards, and shall reflect a high level of

workmanship. All cabling and connections installed by the Contractor shall be labeled clearly, and best-

practices for cable management shall be followed.

H. System Acceptance Testing

The City of Bowie’s staff, or its authorized representatives, reserves the right to inspect the proposed WiFi

system upon completion of implementation to ensure that the network meets the technical specifications

stated in this Proposal.

Testing shall include, but not be limited to, successful login as a public user and obtaining access to the

Internet, and WiFi coverage testing. The Contractor shall check area-wide coverage, documenting absolute

RF field strength and signal-to-noise ratio (SNR) throughout each facility using a City-approved test

procedure and apparatus. The network must provide 100% coverage within all facilities, providing a client

receive signal strength of -85 dBm at 2.4GHz (802.11b/g) and -83 dBm at 5 GHz (802.11a) for a client

device having an antenna gain of no more than 1 dBi.

I. Training and Documentation

The selected Contractor shall provide one day of on-site training on the wireless system as part of the

integration services. The training shall provide an overview of the administrative functions and

configuration of the system. The selected Contractor shall provide manuals and other materials for future

reference.


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The Contractor shall supply final as-built drawings and materials, consisting of detailed, interface-level

schematics, a matrix containing cable and patch panels/ports identification, and device configurations.

J. Ongoing Maintenance and Support Requirements

The Contractor shall provide ongoing maintenance and technical support for the installed WLAN systems.

This shall include ongoing, real-time status monitoring of the WLAN equipment, as well as remote or

onsite technical support, as required. System monitoring shall encompass hardware failures detected by the

WLAN management system, including for all managed wireless access points, as well as basic operational

status of the Internet connection (i.e. via periodic ping tests to, or heartbeat signals from, the WLAN

management system).

The Contractor shall immediately alert City staff in the event of a detected outage, and shall begin

diagnostics within two hours. The Contractor shall provide manufacturer-authorized maintenance

contracts providing access to all related software and firmware updates, and advance equipment

replacement on an 8x5, next business day basis.

Proposals shall describe the Respondent’s remote monitoring capabilities and systems, and shall specify the

Respondents proposed approach to technical support, defining specific timeframes for escalation to varying

tiers of technical support expertise.

Proposals must specify pricing for ongoing support on a per site basis for a period of one year.


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SECTION IV. EVALUATION AND SELECTION PROCEDURE

A. Qualifying Proposals

Each proposal will be reviewed for compliance with the mandatory feature requirements in Section III

specifications and with all other necessary requirements of this procurement. Failure to comply with any

mandatory requirements will normally disqualify a Respondent's proposal. The City retains the right to

waive a mandatory requirement when it is in its best interest to do so.

Any alternate solution proposal submitted must be complete and will be subject to a full and independent

evaluation. In addition, the Respondent must assume full responsibility for addressing all necessary

technical and operational issues required to meet the objectives of the RFP.

B. Selection

A contract may be awarded to provide a turnkey Wireless hot spot solution, in accordance with this RFP,

based upon an evaluation of Proposals according the following criteria:

Responsiveness to Proposal requirements

Qualifications of the integrator

Completeness of the technical portion of the Proposal

Price for all components to meet the project requirements

The City of Bowie reserves the right to reject any and all proposals and to accept the proposal that the City,

in its' sole and absolute discretion, considers most advantageous. All proposals will become the property of

the City of Bowie.


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C. Award

The contract award will be made to the most qualified Respondent who, in the City's sole opinion, has

presented the proposal most advantageous to the City.


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SECTION V. INFORMATION REQUIRED IN PROPOSALS

A. Transmittal Letter

A transmittal letter prepared on the Respondent's business stationery should accompany the proposal. The

purpose of this letter is to transmit the proposal; therefore, it should be brief. An individual who is

authorized to bind the firm to all statements, including services and prices, contained in the proposal, must

sign the letter.

B. Technical Proposal

The Proposal will consist of and must contain the items specified in Section III. The proposal should

contain all pricing information for all products proposed including transportation cost per location. Best

and final prices should be offered.

C. Anti-Bribery Affidavit

The City requires that Respondents submit an affidavit stating whether the entity or any of its officers,

directors, or partners, or any of its employees directly involved in obtaining contracts with the City have

been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the

federal government. The Respondent's affidavit must be completed by all respondents to the RFP and

returned with their respective responses. The form that the Respondent is to complete is included in the

appendices of this RFP.


27

D. Non-Collusion Certificate

Notarized affidavit (non-collusion oath) executed by the Respondent, or if Respondent is a corporation,

executed by a duly authorized representative of the corporation.

E. Respondent Responsibility Form

The Respondent must submit a completed Respondent Responsibility Form with the proposal.

F. Equal Opportunity Employer Form

The Respondent must submit a completed Equal Opportunity Form with the proposal.

G. Submission Deadline

The Respondent must submit the required number of copies of his proposal by the closing time and date

specified in Section I of this RFP.

The attached Forms, Statements and Affidavit are duplex printed; all must be completed and provided in

each Proposal submittal.

CITY OF BOWIE

DESIGN AND INSTALLATION OF PUBLIC WIFI

PROPOSAL PRICING SUBMISSION SHEET Proposal Submission

City Hall Price Proposal Items

Item #

Item Description Unit Price Qty. Total Price

1 WiFi Access Point (installed and configured, not including installation of new fixed network cabling)

$ 15 $

2 WLAN control and management systems and integration (installed and configured, not including installation of new fixed network cabling)

$ 1 $

3 Network cabling installation, site preparation, testing, and all other tasks required for turnkey activation, testing, documentation, and training per RFP Section III (per site)

$ 1 $

4 WiFi Access Point maintenance and support contract (onsite 8x5xNBD hardware replacement and support, not including monitoring services)

$ 15 $

5 Ongoing technical support monitoring and remote diagnostics (1-year, per site)

$ 1 $

City Hall Proposal Price Subtotal: $

Page 1 of 1

Senior Center Price Proposal Items

Item #



$ 6 $


$ 1 $


$ 1 $


$ 6 $

10 Ongoing technical support monitoring and remote diagnostics (1-year, per site)

$ 1 $

Senior Center Proposal Price Subtotal: $

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Kenhill Center Price Proposal Items

Item #



$ 7 $


$ 1 $


$ 1 $


$ 7 $

15 Ongoing technical support monitoring and remote diagnostics (1 year, per site)

$ 1 $

Kenhill Center Proposal Price Subtotal: $

Gymnasium Price Proposal Items

Item #



$ 6 $


$ 1 $


$ 1 $

9 WiFi Access Point maintenance and support contract (onsite 8x5xNBD hardware replacement and support, not including monitoring

$ 6 $

Page 3 of 3

services) 10 Ongoing technical support monitoring and

remote diagnostics (1-year, per site) $ 1 $

Gymnasium Proposal Price Subtotal: $

Price Proposal Summary City Hall Proposal Price Subtotal: $__________________ Senior Center Proposal Price Subtotal: $__________________ Kenhill Center Proposal Price Subtotal: $__________________ Gymnasium Proposal Price Subtotal: $__________________ TOTAL: $__________________

Page 4 of 4

Page 5 of 5

Proposal Addenda By initialing below, I acknowledge that I have received and understand all addenda Issued in connection with this RFP, which are: (write in addenda numbers below and Initial) Addenda: (Init) (Init) (Init) (Init)

Acknowledgement Signed: Date:

(Authorized Representative)

Position/Title: Company Name: Company Address:


CONTRACTOR RESPONSIBILITY FORM

1. Summarize briefly your experience in providing the commodities or services outlined in the RFP specifications:

2. List the names and addresses of three (3) firms, with telephone numbers and contact person, for which you have

provided similar commodities or services:

3. List the name and address of one bank or other institution that can provide the City with an adequate credit

reference:

Federal I. D. # Name of Respondent:

Address:

Telephone No.:

Signature:

Typed Name & Title

Page 1 of 1


EQUAL OPPORTUNITY EMPLOYER

I hereby affirm that this company does not discriminate in any manner against any employee or applicant for

employment because of race, creed, color, sex or national origin.

Respondent:

Type/Print Name of Firm

Address:

City/State: Zip Code

By: Signature of Person Authorized to Sign Proposal

Type/Print Name and Title of Person Authorized to Sign

Page 1 of 1


STATEMENT UNDER OATH TO ACCOMPANY PROPOSAL

The Respondent represents, and it is a condition of the acceptance of this Proposal, that the

Respondent has not been a party with other Respondents to any agreement to Propose a fixed or uniform

price.

Name of Respondent-Type/Print

ATTEST/WITNESS

By: Signature of Person Authorized to Sign

Name and Title of Signatory Type or Print

SUBSCRIBED AND SWORN TO before me, a Notary Public of the State of _________,

County or City of , this day of , 20 .

Notary Public

Page 1 of 1


ANTI-BRIBERY AFFIDAVIT

The undersigned hereby declares and affirms that neither this entity, nor any of its officers, directors or

partners, nor any of it employees directly involved in obtaining contracts with the City of Bowie have been

convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the federal

government.

ATTEST: RESPONDENT:

______________________________ ______________________________ (Seal) Name:

Title:

______________________________ ______________________________ (Seal) Name: Title:

SUBSCRIBED AND SWORN TO before me, a Notary Public of the state of ________, County of

__________________________, this _______ day of __________________,

20___.

______________________________ NOTARY PUBLIC

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