March 2002 version
Save The Children International
Bangladesh country office
SENIOR OFFICER AWARDS MANAGEMENT
TEAM/PROGRAMME: Awards Management & PartnershipLOCATION:
Dhaka
GRADE: DPOST TYPE: Regular
Child Safeguarding: Level 1: the role holder will not have
contact with children and/or young people, or access to personal
data about children or young people, as part of their work;
therefore a police check will not be mandatory unless the content
or location of the role changes, in which case the Child
Safeguarding level will be reviewed.
ROLE PURPOSE: The Senior Awards Compliance Officer in his/her
capacity supports the Awards Manager in the areas of awards
management, and donor compliance of the Country Office. The
position ensures quality services to clients in line with SCI
Policies and Procedures.
SCOPE OF ROLE:
Reports to: Manager-Awards ManagementDimensions:
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY: Award Cycle Management Supporting
Program Point Person/budget holders in understanding Award
Agreement, Budget and key deliverables Preparation of the agreement
Synopsys and compliance. Preparation of Cost-ed Work plan (
Seazanalization) of assigned portfolio Procurement Plan for
assigned portfolio BVA Analysis/comments for the assigned portfolio
Monthly meeting with the Program Point Person on BVA, variance
analysis, propose corrective Journal (if any) and report back to
key stakeholders on the meeting highlights / outcomes. Discussion
on the next months work plan. Critical analysis of the portfolio
and suggestion on the Burn Rate, No Cost Extension (NCE), Cost
Extension (CE) and Budget Realignment. Ensure timely preparation
and review of donor report with GFP and submission to Deputy
Director for the further submission to donor contact. Reporting
Awards receivables / liabilities. Maintain Electronic and paper
files for each Award which include: Approved budgets, narrative
proposal, Agreement, Amendments, Reports (financial and narrative),
Relevant communications, Notes from monitoring meetings and Close
out notes/forms Facilitate Award audits/Internal Audit Awards
Closeout meetings with lesson learned AMS
Data input/maintain Award Management Systems (AMS)
Responsible for record keeping and update of all Award related
documentationStaff Management and Development- Assist in the
training, coaching and development of financial skills in
non-accounting staff, particularly budget holders.- Provides
technical support in the area of finance to staff as needed.Ready
to work to respond to any natural disaster or emergency situation
anywhere in Bangladesh.
SKILLS AND BEHAVIOURS (our Values in
Practice)Accountability:
Holds self accountable for making decisions, managing resources
efficiently, achieving and role modelling Save the Children
values
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best
way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are
not achievedAmbition:
Sets ambitious and challenging goals for themselves (and their
team), takes responsibility for their own personal development and
encourages others to do the same
Widely shares their personal vision for Save the Children,
engages and motivates others
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team,
colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive
strength
Approachable, good listener, easy to talk toCreativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risksIntegrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:EssentiaL : Working Experience: At
least 4 years experience within the finance department of a
national or international organization including experience with
financial management in emergenciesSkills:
Excellent analytical skills the ability to analyse complex
financial data and design and produce effective management
information.
Strong budgeting and budget management skill Proficiency in
computerised accounts packages, Excel, PowerPoint and Word.
Strong communication and interpersonal skills.
Ability to manage a complex and diverse workload and to work to
tight deadlines.
Ability to contribute to a small, proactive team, motivating
staff and working collaboratively with colleagues and providing
support and advice as necessary.
Willingness and ability to dramatically change work practices
and hours, and work with incoming surge teams, in the event of
emergencies Written and verbal fluency in English Problem solving
and decision making Applying technical and professional expertise
Working effectively with others Communicating with impact
Networking Job related knowledge: Excellent understanding of
financial systems and procedures.
DesirablE :
Academic: Masters Degree, preferably in Finance/ Business
Administration or relevant discipline
Additional professional certificates: Standard degree/diploma
course in finance or related field
Attitude:
To work in team
To protect children in connection
To be non-discriminatory and gender sensitive
Date of issue: Author :
Signature of Supervisor: Signature of Supervisee:
date
