Responsible Care Reporting Guidelines 2006

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Responsible CareReporting Guidelines 2006


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2 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006


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wwINTRODUCTION

Background and Objective

Chemical companies in increasing numbers have published information on their health, safety and

environmental (HSE) performance to communities, employees, the general public and other stakeholders

since the early 1990s.

In 1993 Cefic issued the Guidelines on Environmental Reporting for the European Chemical Industry

in order to promote the publication of periodic environmental reports by its members. The guidelines

were well received and many Cefic member companies have since published environmental reports at

different levels (local, national, European and international).

The need to publish such information is also reflected in a number of regulatory approaches on the

environment. These include for example the voluntary Eco-Management and Audit Scheme (EMAS)

Regulation 1836/93 amended in 2001 which requires the publication of an environmental statement

that is verified by an independent verifier. In addition, the Directive on Integrated Pollution Prevention

and Control (IPPC) 96/61/EC and its European Pollution Emission Register (EPER) requires emissions

data to be made available to the public. In 2001 the Aarhus-Konvention (UNECE Convention on Access

to Information, Public Participation in Decision-making and Access to Justice in Environmental Matters)

entered into force and introduced the Pollutant Release and Transfer Register (PRTR).

From the outset it was realized that the chemical industry needed more than environmental reporting. In

order to effectively communicate chemical industry performance at national and European level, it needed

a comprehensive quantitative assessment of its HSE performance based upon common definitions. In 1998

Cefic decided to provide a reporting and monitoring framework encompassing Responsible Care HSE data

under one coherent scheme: the Cefic Responsible Care HSE Reporting Guidelines. The Councils sources

were: the Cefic Guidelines on Environmental Reporting (1993), the Cefic Guidance Document on Safety& Health Performance Reporting (1995), the Cefic Guidance for a National Core Set of Responsible Care

Indicators (1997) and the Responsible Care Reports published by national chemical industry federations.

This initiative enabled the aggregation of data at European level, since all member federations adhered to

common Core Parameters and their definitions, and at the same time provided a basis for publishing data

at site and company level.


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wwUPDATE

Cefic Responsible Care Reporting Guidelines 2006

Cefic undertook a comprehensive review of Responsible Care in Europe during 2003-04. The outcome

resulted in a number of recommendations including the need to take a fresh look at the Cefic Responsible

Care HSE Reporting Guidelines. In 2005 Cefic took the decision to update the Guidelines rather than

undertake a major and full revision, influenced by two key requirements:

u The Cefic Responsible Care Guidelines 2006 had to incorporate HSE data which operating sites

and associations in Central and Eastern European Countries (CEEC) are already collecting in order

to comply with regulations, and to help achieve performance and economic targets. In order to

accommodate CEEC needs and practices, the updated Guidelines concentrate on a consistent set

of parameters which are still focused on the environment.

u The need to develop quantitative/qualitative environmental information in relation to issues

perceived as important by governmental bodies, legislators, politicians, the media, pressure groups

and other influential bodies.

This new version of the Cefic Responsible Care Reporting Guidelines replaces the 1998 version and offers

a comprehensive set of Core Parameters to be used as a basic reference by Cefic member federations. All

federations are encouraged to develop their own Responsible Care reporting strategy, taking into account

these Core Parameters. Additional parameters reflecting national or local concerns should be added to

this core set as appropriate.


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LAND

AIR

WATER

wwLIST OF CORE PARAMETERS

Safety and occupational health

u Number of fatalities ( for employees and contractors )

u Lost time injuries frequency rate ( for employees and contractors )

Environmental protection, including Climate Change

u Hazardous waste for disposal

u Non-Hazardous waste for disposal

u Sulphur dioxide

u Nitrogen oxides

u Volatile organic compounds

u Carbon dioxide

u Nitrous oxide

u Hydrofluorocarbons

u Chemical oxygen demand

u Phosphorus compounds

u Nitrogen compounds

Use of resources

u Use of energy, specific energy consumption

u Water consumption

Transport

u Transport incidents

These Guidelines do not include any reference to Product Stewardship. Product Stewardship is a subjectof ever increasing importance to the chemical sector and Cefic, together with the International Council

of Chemical Associations (ICCA) are engaged in looking at tools to monitor and report progress with this

activity.

Parameters other than the Core Parameters that are considered relevant to HSE reporting, are listed in

Appendix 9. The new occupational health self-assessment system,Check-up, is set out in Appendix 10.


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wwREPORTING PROCESSNational federations will collect these data from companies for aggregation at national level and for

publication by Cefic at European level. The national core indicator Occupational Illness Frequency Rate

explained in Appendix 8 is reported at company and national federation level only. The publication of

aggregated data is planned for 2006/2007 with the exception of new Core Parameters 3 and 4 (number

of fatalities and lost time injuries frequency rate for contractors) which are being collected over the next

three years.

For most parameters Cefic aggregated data will be one or two years in arrears at the date of publication.

wwTHE FUTUREThese updated Guidelines will be reviewed on a regular basis. Responsible Care is an important tool

enabling the chemical industry to respond to the challenge of sustainable development and corporate

social responsibility. Part of this response includes an examination of the social and economic aspects of

the parameters already identified and the addition of new ones.

Today there are many external drivers to encourage the publication of information on sustainable

development such as the Global Reporting Initiative (GRI), the Global Compact, and the WBCSD. The

future development of Responsible Care will include a more structured approach to ensuring input from

our stakeholders - another outcome of the European Responsible Care Review. This and other initiatives

will reflect the sectors contribution to sustainable development, including future development of specific

parameters to address sustainable development issues more comprehensively.


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DEFINITION OF THE CORE PARAMETERS

wwSAFETY AND OCCUPATIONAL HEALTH

General definitions

u Employer: Any natural or legal person who has an employment relationship with the employee

and has responsibility for the establishment and its reporting of Safety & Health performance.

u Employee: Any person employed by an employer, including trainees and apprentices.

u Contractor: Any person who is not an employee but is providing services to the establishment on

its premises (owned property - owned, directly managed or full time chartered transport - property

leased or accessed through rights secured by the establishment).

u Work: Employers premises and other locations where employees are engaged in work related

activities or are present as a condition of their employment. It includes the equipment or materials

used by the employee during the course of his work. Business travel is considered to be work related

but commuting between home and work is not.

Core parameter 1: number of fatalities for employees

u

Definition: a fatality is an instantaneous work-related event or exposure, leading to death withinone year.

u The parameter is expressed as number of fatalities.

Core parameter 2: lost time injuries frequency rate for employees

u Definition: a lost time injury is an instantaneous bodily defect so that the individual is physically

or mentally unable - as determined by a competent medical person - to work on a scheduled day

or shift, resulting in at least one day off the job.

u The frequency rate is expressed as the number of lost time injuries per million working hours.

u Some countries may report data based upon the 3-day rule. Cefic will convert these to 1-day data

by using the transposition table in Appendix 1, which is recognised to give only an approximate

result.

Core parameter 3: number of fatalities for contractors

u Definition: a fatality is an instantaneous work-related event or exposure, leading to death within

one year.

u The parameter is expressed as number of fatalities.


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Core parameter 4: lost time injuries frequency rate for contractorsu Definition: a lost time injury is an instantaneous bodily defect so that the individual is physically

or mentally unable - as determined by a competent medical person - to work on a scheduled day

or shift, resulting in at least one day off the job.

u The frequency rate is expressed as the number of lost time injuries per million working hours.

u Some countries may report data based upon the 3-day rule. Cefic will convert these to 1-day data

by using the transposition table in Appendix 1, which is recognised to give only an approximate

result.

wwENVIRONMENTAL PROTECTION

Waste Management

Core parameter 5: hazardous waste for disposal, and

Core parameter 6: non-hazardous waste for disposal

u Definitions: waste, hazardous waste and disposal according to national definitions. In the

absence of national definitions :

w waste: any subject or object set out in Annex I of Directive 91/156/EEC, which the holder discards,

or intends to discard or is required to discard (see Appendix 2).

w hazardous waste: waste featuring on the list of hazardous waste (Annex to Commission

Decision 2000/532/EC - Commission Decision of 3 May 2000 OJ L 226/3, 6.9.2000 - and amending

decisions 2001/118/EC, 2001/119/EC and 2001/573/EC pursuant to Article 1 (4) of Directive 91/689/

EEC on hazardous waste).

w disposal: any of the operations provided for in Annex IIA of Directive 91/156/EEC on hazardous

waste (see Appendix 3).

u Both parameters are expressed in tonnes and make no distinction between on site and off site

disposal.

u Significant amounts of soil, sent for remediation or disposal and included in the above figures,

should be highlighted.

u Both parameters are primarily a measure for the efficient use of resources.


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Emissions to Air

Core parameter 7: sulphur dioxide (SO2)

u Definition: airborne emission of sulphur and its compounds formed for example during combustion

or production processes.

u The parameter is expressed as tonnes SO2.

u SO2

emissions contribute to atmospheric acidification.

Core parameter 8: nitrogen oxides (NOx)

u Definition: airborne emission of compounds of nitrogen and oxygen formed for example from

combustion processes and chemical processes involving nitrogen containing compounds.

u The parameter comprises NO and NO2

and is expressed as tonnes ofNO2.

u NOx emissions contribute to atmospheric acidification and have a potential to contribute to

photochemical ozone creation.

Core parameter 9: volatile organic compounds (VOC)

u Definition: any organic compound having, at 293.15 K, a vapour pressure of 0.01kPa or more or

having a corresponding volatility under the particular conditions of use, which is released into the

atmosphere, Art 2.17 Council Directive 1999/13/EC - OJ L 85/1 1999 (Council Directive of 11 March

1999 on limitation of emissions of volatile organic compounds due to the use of organic solvents

in certain activities and installations, OJ L 85/1).

u The parameter is expressed as tonnes.

u This parameter reflects the potential for photochemical ozone creation that is implicated in

respiratory problems and ecological damage to plants.

Climate Change: Emissions of Global Warming Gases

Core parameter 10: carbon dioxide (CO2), and

Core parameter 11: nitrous oxide (N2O)

Core parameter 12: hydrofluorocarbons (HFCs)

u The major contribution to CO2

direct emissions by the chemical industry is from the combustion

of fuels. Therefore these emissions are considered to be a European core indicator. Reporting CO2

emissions associated to electricity use (CO2

indirect emissions) are to be reported as well but to be

considered separately.

u Major contributions to N2O and HFCs emissions by the European chemical industry are from

production processes involving only some enterprises in Europe.


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u Other global warming gases, listed in the Kyoto Protocol, are methane (CH4), perfluorocarbons(PFCs) and sulphur hexafluoride (SF

6). National associations consider the relevance of these gases

mentioned in appendix 4 and will publish national data if necessary.

u The parameter on CO2

is calculated as tonnes of CO2

equivalent by multiplying the amount of solid,

liquid and gaseous fuels used with corresponding CO2

emission factors. Additionally the amount

of CO2

emissions associated with net purchased electricity is included. Additional guidance can be

found in appendix 5.

u The parameter on N2O is calculated as tonnes of CO

2equivalent by multiplying the tonnes released

from production processes emissions per year with its Global Warming Potential (GWP) relative

to carbon dioxide, as published by the Intergovernmental Panel on Climate Change (IPCC) (see

appendix 4).

u The parameter on HFCs is calculated as tonnes of CO2

equivalent by multiplying the tonnes

released from production processes per year with their Global Warming Potential (GWP) relative

to carbon dioxide, as published by the Intergovernmental Panel on Climate Change (IPCC) (see

appendix 4)

Discharges to Water

Core parameter 13: chemical oxygen demand (COD)

u Definition: chemical oxygen demand (COD) is the amount of oxygen required for the chemical

oxidation of compounds in water, as determined using a strong oxidant (most standard methods

use dichromate).

u The parameter is expressed as tonnes of oxygen.

u This parameter reflects the potential impact of an adverse effect on the aquatic environment.

u For sites that have their wastewater treated at a shared third party unit and cannot obtain individual

data, the efficiency factor of the wastewater treatment unit should be taken into consideration

when calculating the amount.

Core parameter 14: phosphorus compounds

u Definition: aquatic release of phosphorus compounds.

u The parameter is expressed as tonnes of phosphorus.

u This parameter primarily reflects the potential eutrophication impact of phosphorus compounds

as nutrients in the aquatic environment.


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Core parameter 15: nitrogen compoundsu Definition: aquatic release of nitrogen compounds.

u The parameter is expressed as tonnes of nitrogen.

u This parameter primarily reflects the potential eutrophication impact of nitrogen compounds as

nutrients in the aquatic environment.

wwUSE OF RESOURCES

Core parameter 16: use of energy, specific energy consumption

u Definition: the use of energy is the amount of fossil fuels plus the net purchase of energy plus the

self production of renewable energy. Specific energy consumption is the energy consumption per

unit of output and is used as European core indicator of energy efficiency.

u The parameter on energy use is expressed as tonnes of fuel oil equivalent (toe).

u The parameter on specific energy consumption is expressed as the ratio of the total energy

consumption to the volume of chemicals production in tonnes.

u Further guidance on the reporting (use of energy and specific energy consumption) can be found

in appendix 6.

Core parameter 17: water consumption

u Definition: water consumption is the use of fresh water (e. g. ground and surface water).

u The parameter is expressed as total amount of fresh water used in cubic meters.

u This parameter reflects the use of the natural resource water.

wwTRANSPORT

Core parameter 18: Transport incidents

u Definition: any incident during the transport of chemical products whether or not classified as

dangerous according to the UN Recommendations for the Transport of Dangerous Goods (excluding

loading/unloading at supplier/final destination) which meets at least on of the following criteria:

w death or injury leading to intensive medical treatment, a stay in hospital of at least 1 day or to more

than 3 days absence from work, irrespective of whether or not the chemical product contributed

to the death and/or injury;

w loss of product: any release of product of more than 50 kg/l of dangerous goods or more than

1000kg/l of non-dangerous goods;


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w material or environmental damage: any damage of more than 50,000 Euro (includingenvironmental clean up) resulting from a transport incident, irrespective of whether or not the

chemical product contributed to the damage.

w involvement of authorities: direct involvement of authorities and/or emergency services in the

incident, evacuation of people, closure of public traffic routes for at least 3 hours, caused by the

transport incident.

u The parameter is expressed as the number of incidents/million tonnes distributed for each

transport mode (air - rail - road - sea - inland waterway - pipeline) . Further guidance on the

reporting of transport incidents can be found in appendix 7.

wwREFERENCE DATA

The following data refers to the total number of the companies or sites included in the survey as defined

by the federations.

u number of hours worked per year (employees contractors). Average numbers to be sufficient

u number of tonnes distributed by transport mode

u number of employees in companies committed to Responsible Care

u production in tonnes of companies committed to Responsible Care

u turnover of companies committed to Responsible Care

This data is collected in order to aggregate a number of data and to enable relating the core parameters

to the number of employees and turnover.


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wwAPPENDIX 1

Lost time injuries frequency rate - Transposition table 1-day versus 3-days

Data

Log linea fit = 3.024 x 3-day-FR^0.668

Over 3 days

Over1day


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wwAPPENDIX 2

Definition of waste

(Annex I of Directive 91/156/EEC amending Directive 75/442/EEC on waste)

Annex 1 - Categories of waste

Q1 Production or consumption residues not otherwise specified below

Q2 Off-specification products

Q3 Products whose date for appropriate use has expired

Q4 Materials spilled, lost or having undergone other mishap, including any materials, equipment, etc.,

contaminated as a result of the mishap

Q5 Materials contaminated or soiled as a result of planned actions (e.g. residues from cleaning

operations, packing materials, containers, etc.)

Q6 Unusable parts (e.g. reject batteries, exhausted catalysts, etc.)

Q7 Substances which no longer perform satisfactorily (e.g. contaminated acids, contaminated solvents,

exhausted tempering salts, etc.)

Q8 Residues of industrial processes (e.g. slags, still bottoms, etc.)

Q9 Residues from pollution abatement processes (e.g. scrubber sludges, baghouse dusts, spent filters,

etc.)

Q10 Machining/finishing residues (e.g. lathe turnings, mill scales, etc.)

Q11 Residues from raw materials extraction and processing (e.g. mining residues, oil field slops, etc.)

Q12 Adulterated materials (e.g. oils contaminated with PCBs, etc.)

Q13 Any materials, substances or products whose use has been banned by law

Q14 Products for which the holder has no further use (e.g. agricultural, household, office, commercial

and shop discards, etc.)

Q15 Contaminated materials, substances or products resulting from remedial action with respect to

landQ16 Any materials, substances or products which are not contained in the above categories.


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wwAPPENDIX 3

Definition of disposal

(Annex II A of Directive 91/156/EEC amending Directive 75/442/EEC on waste)

Disposal operations

Note: This Annex is intended to list disposal operations such as they occur in practice. In accordance with

Article 4, waste must be disposed of without endangering human health and without the use of processes

or methods likely to harm the environment.

D1 Deposit into or onto land (e.g. landfill, etc.)

D2 Land treatment (e.g. biodegradation of liquid or sludgy discards in soils, etc.)

D3 Deep injection (e.g. injection of pumpable discards into wells, salt domes or naturally occurring

repositories, etc.)

D4 Surface impoundment (e.g. placement of liquid or sludgy discards into pits, ponds or lagoons,

etc.)

D5 Specially engineered landfill (e.g. placement into lined discrete cells, which are capped and isolated

from one another and the environment, etc.)

D6 Release into a water body except seas/oceans

D7 Release into seas/oceans including sea-bed insertion

D8 Biological treatment not specified elsewhere in this Annex which results in final compounds or

mixtures which are discarded by means of any of the operations numbered D 1 to D 12

D9 Physico-chemical treatment not specified elsewhere in this Annex which results in final compounds

or mixtures which are discarded of by means of any of the operations numbered D 1 to D 12 (e.g.

evaporation, drying, calcination, etc.)

D10 Incineration on land

D11 Incineration at seaD12 Permanent storage (e.g. emplacement of containers in a mine, etc.)

D13 Blending or mixing prior to submission to any of the operations numbered D 1 to D 12

D14 Repackaging prior to submission to any of the operations numbered D 1 to D 13

D15 Storage pending any of the operations numbered D 1 to D 14 (excluding temporary storage, pending

collection, on the site where it is produced)


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wwAPPENDIX 4

Global Warming Potential values of Greenhouse Gases according to Kyoto Protocol relative to

carbon dioxide

Progressive global warming threatens to alter climate and habitat conditions.

Global warming from gaseous releases may be calculated on the basis of their mass emissions and global

warming potential (GWP) relative to carbon dioxide. The factor associated with the 100 year Integrated

Time Horizon (Climate Change 1995; The science of climate change. Contribution of WGI to the second

assessment report of IPCC, The University Press, Cambridge, UK [1996]) has been taken into account.

The potential impact on global warming for a substance is tonne/year released to air, multiplied by its

GWP. The units are tonne/year carbon dioxide equivalent.

Substance GWP

Carbon dioxide 1

Difluoroethane 140

Hexafluoroethane 9,200

Methane 21

Nitrous oxide 310

Pentafluoroethane, R125 2,800

Perfluoromethane 6,500

Tetrafluoroethane, R134a 1,300

Trifluoroethane, R143a 3,800

Trifluoromethane, R23 11,700


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wwAPPENDIX 5

1. CO2 emissions

1.1 Data collection

As there is no direct measurement of CO2

emissions, national associations and Cefic calculate these

amounts on the basis of energy consumption statistics.

1.2 Methodology

Only the consumption of fuels as energy sources is taken into consideration as far as direct CO2

emissions

are concerned, using the following working assumptions:

u Solid fuels = 100% steam coal

u Liquid fuels = 100% residual fuel oil

u Gaseous fuels = 100% natural gas (dry)

and applying the CO2

emission factors reported below. If fuel specific carbon contents derived from

representative analysis of individual fuel streams are available, these should be used in preference to the

factors provided below.

CO2

emissions associated to electricity consumption (purchased electricity minus electricity sold to the

network) are indirect emissions. The indirect emissions of the electricity purchased can be conventionally

calculated with reference to the national average fuel mix for electricity (using for example IEA-OECD

Energy balances of OECD countries) unless more appropriate data are available.

The emissions of the energy sold to the grid have to be calculated with the emission factor of a facilitys

self production.

If the chemical installation purchases or sells thermal energy, it is necessary to include both sets of

emissions (in and out) associated with this energy.

Note: National statistics data for electric energy consumption at sector level include electric energy

purchases, but do not include electricity sold to the network. Cefic assumes that Responsible Care

companies have data on the amount of purchased electricity that is transferred to the grid, and so can

provide information about net purchased electricity.


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Conversion Factors used by Cefic

Carbon emission Molecular weight CO2

emission CO2

emission

factor ratio CO2/C factor factor

unit kg C/GJ 44/12=3.67 kg CO2/GJ ton CO

2/toe

SOLID

Steam coal 25.8 3.67 95 3.961

LIQUID

Crude oil 20.0 3.67 73 3.070

GASEOUS

Natural gas 15.3 3.67 56 2.349

Note: 1 toe=41.868GJ

Example: Solid (eg steam coal)

since

1 GJ= 25.8 kg C (carbon)

1 GJ= 25.8 x 44/12 kg CO2

(molecular weight ratio of CO2

on C)

1 toe = 41.868GJ

1 toe = 41.868 x 25.8 x 44/12 x 1/1000 ton CO2

= 3.961 ton CO2

In some cases these types of calculations include consideration of oxidation factors (e.g. 0.98 for solid

fuels).

The error margin resulting from these simplifying assumptions is weak as CO2

emission factors are very

close within a same class of fuels (see table opposite).


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Fuel Carbon emission factors (CEF) Fuel Carbon emission factors(kg C/GJ) (kg C/GJ)

Crude oil 20.0 Steam Coal 25.8

Gasoline 18.9 Coking Coal 25.8

Kerosene 19.6 Petroleum Coke 27.5

Jet Fuel 19.5 Lignite 26.1

Gas/Diesel Oil 20.2 Sub-bituminous Coal 27.6

Residual Fuel Oil 21.1 Peat 28.9

Naphtha 20.01 BKB & Patent Fuel 25.81

Bitumen 22.0 Coke 29.5

Lubricants 20.01 Natural Gas (dry) 15.3

Refinery Feedstocks 20.01 Natural Gas Liquids 15.2

Other Oil 20.01 LPG 17.2

1 This value is a default value until a fuel specific CEF is determined.

Source: Greenhouse Gas Inventory Workbook Volume 2; IPCC/OECD Joint programme

1.3 Calculation

u Fossil fuels (direct CO2

emissions):

The amount of solid, liquid and gaseous fuels for energy use (self production of electricity and

thermal energy) is multiplied by the corresponding CO2

emission factors.

u Electricity (indirect CO2

emissions):

The amount of electricity used for the calculation of CO2

emissions is purchased electricity minus

electricity sold to the network.

That amount of electricity is then broken down into solid, liquid and gaseous fuels according to

the average national electricity fuel mix (published for example in the IEA - OECD Energy balances

of OECD countries) and multiplied by the corresponding CO2

emission factor for solid, liquid and

gaseous fuels.


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wwAPPENDIX 6

1. Use of Energy

The energy sources used by the chemical industry can be split into two different energy requirements:

u the consumption of fuels as FEEDSTOCK (raw material)

u the consumption of fuels as FUEL & POWER (energy use).

The use of energy as defined in core indicator 16 is made up by the following components:

Energy = A + B + C

where:

u A is the use of fossil fuels (for energy purpose only)

u B is the net purchase of energy (purchased less sold energy)

u C is the energy from self produced renewable energy and from other non fossil sources (e. g. from

recovery of reaction heat, etc.).

1.1 Classification of fossil fuels

Fossil fuels defined as A above are classified as follows:

u Solid fuels:

coking coal, steam coal, sub-bituminous coal, lignite, peat, coke oven coke and gas coke, patent fuel

and brown coal/peat briquettes and petroleum coke.

u Liquid fuels:

crude oil, natural gas liquids, refinery feedstocks, motor gasoline, aviation gasoline, jet fuel, kerosene,

gas/diesel oil, heavy fuel oil, naphtha.

u Gaseous fuels:

natural gas, ethane, LPG, butane, propane, coke-oven gas, blast furnace gas, refinery gas, gas works

gas, and town gas. Excluded are those consumed by motor vehicles run by the chemical industry.u Quantities of fossil fuels are measured in tons of oil equivalent (toe).

1.2 Classification of net purchase of energy

Net purchase of energy defined as B above is the amount of net purchase of thermal energy (Bt )

plus net purchase of electric energy (Be ):

B= Bt + Be

u Net purchase of thermal energy (Bt) is the amount of thermal energy purchased (Btp) minus

thermal energy sold (Bts) (Bt = Btp minus Bts) and is measured by conversion in toe. In both cases

these quantities have to be divided by the thermal factor of efficiency of the installation.


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u Net purchase of electric energy (Be), i. e. electricity is the amount of electric energy purchasedminus electric energy sold.

u In the case of the electricity sold to the grid, it is necessary to divide the amount sold by the

appropriate electrical efficiency factor.

u The unit for electric energy i. e. electricity is the GWh. In order to add them up, quantities of

electricity are converted into toe.

u Considering the primary energy required for the production of one GWh, the reference conversion

factor amounts to 9767 GJ per GWh or 0.2332 ktoe per GWh. This reference factor is applied to

those countries unable to deliver a national conversion factor. The conversion factor actually used

for the other countries reflects the fuel mix of national public power stations.

1.3 Self Production of energy from non fossil sources

The definition of self production of energy defined as C above refers to energy self production from non

fossil sources. The reason is that other forms of self production, thermal and thermo(electric) energy from

fossil fuels are already accounted for with component A.

2. Specific Energy Consumption

2.1 Production index

The production index of chemicals for the European Union is a weighted geometric mean of chemical

production indices in volume for the different countries. The weighting coefficients are the 1990 added

values expressed in OECD purchasing power parities.

2.2 Calculation

The ratio, i.e. the index of fuel & power consumption divided by the production index, gives the specific

energy consumption. A decrease in specific energy consumption means an improvement in energy

efficiency.

fuel & power energy consumption

Specific energy consumption =

volume of chemicals production


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wwAPPENDIX 7

Transport incidents

1. Background

Under its Responsible Care initiative, the chemical industry is committed to continuously improve the

Health, Safety and Environmental performance of its transportation activities. The prevention of incidents

is therefore regarded as a top priority.

Internal reporting of transport incidents is already common practice in most chemical companies and

offers individual companies a solid basis for carrying out risk assessments and taking remedial actions.

Common industry reporting criteria are necessary to demonstrate performance improvements to our

stakeholders.

2. Objective

These guidelines intend to promote the reporting of transport incident data according to common

definitions and criteria. This approach should lead to consistent reporting by individual companies, by

national chemical federations at national level and by Cefic at European level. This will contribute to

an improved exchange of information and will stimulate continuous reduction of chemical transport

incidents.

3. Definitions and criteria

3.1. Definitions

Transport

The in-transit transport of chemicals by all modes of transport (air - rail - road - sea - inland waterway- pipeline) between the site of a supplying chemical company and that of the final destination,

excluding the transport and loading/unloading activities at the premises of the supplying chemical

company and the final destination.

Chemicals

All chemical products, including not only finished products, but also samples, raw materials,

intermediates, wastes, etc., whether or not classified as dangerous according to the UN

Recommendations for the Transport of Dangerous Goods.


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3.2 Reporting criteriaAll incidents during the transport of chemicals, meeting one or more of the following criteria, should

be reported:

a. Death - Injury

Death or injury, where the injury

u requires intensive medical treatment, or

u requires a stay in hospital of at least one day, or

u results in the inability to work for at least three consecutive days

irrespective of whether or not the chemical product contributed to the death and/or injury.

b. Loss of product

Any release of product of

u more than 50 kg/l of dangerous goods (classification according to the UN

Recommendations for the Transport of Dangerous Goods), or

u more than 1000 kg/l of non-dangerous goods.

c. Material damage or environmental damage

Any damage exceeding Euro 50,000, to the property of any party (including environmental clean up),

resulting from the transport incident, irrespective of whether or not the chemical product contributed

to the damage.

d. Involvement of authorities

Direct involvement of the authorities or emergency services in the transport incident or the evacuation

of persons or closure of public traffic routes for three hours or more caused by the transport

incident.


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4. Collection and reporting process

4.1. Data to be collected

The following data should be reported:

u The total number of transport incidents by transport mode, split by bulk (tanks, tank containers)

and packaged (cans, drums, bags, IBCs, etc.)

u The total number of transport incidents with product loss (see paragraph 3.2.b)

u The total volume (tonnage) transported by each transport mode .

See section 4. 4 for suggested format of data collection.

4.2. Reporting

The reporting process should consist of the following steps:

Step 1: Each shipping point of a chemical company collects the incident data for all transport shipments

originating from this shipping point.

Step 2: Each chemical company collects the data for all its shipping points and reports the aggregated

data per country to the respective national chemical federations.

Step 3: The national chemical federations report the incident data and volumes, aggregated at national

level, to Cefic.

4.3. Indicators of performance

The following indicators of performance should be used

u number of incidents per transport mode

u number of incidents per 1 million tonnes carried per transport mode


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4.4. Suggested format for data collection

Number of incidents

Mode of Transport Bulk Packaged Total Total with Total volume

product loss transported

(see 3.2.b) (tonnes)

Air

Rail

Road

Sea

Inland waterway

Pipeline

Total


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wwAPPENDIX 8

National core parameter: occupational illnesses

National chemical federations have to collect, collate and to report on the number of occupational

illnesses. However, unlike the European Core Parameters, this data will not be aggregated by Cefic at

European level.

As occupational health is an important topic for the European chemical industry, the number of

occupational illnesses is a core indicator but will be collected only at national level.

u Definition: an occupational illness is any abnormal condition or disorder - other than one resulting

directly from an accident - caused or mainly caused by work-related factors and recognised during

the year as part of national schemes or regulations.

u The indicator is expressed as the number of occupational illnesses per 1 million working hours

diagnosed during the year and notified as part of national schemes or regulations.

u This parameter refers to employees only.

Data on occupational illness frequency rate (OIFR) were one of the European core indicators until 2004.

This concept was dependent on national legislation, culture, compensation status and occupational

health practices and considered difficult from the very beginning. A pilot study was carried out in order

to develop clear guidance on data collection and reporting. The resulting reporting guidance provided

the basis for a European core parameter which was tested in the years 2001 until 2004. Experience to

date shows that due to the differences between legislation, culture and occupational health practices of

countries and companies, the reporting of occupational illnesses is variable and incomplete.


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wwAPPENDIX 9

Other (optional) parameters

These are parameters which companies or national chemical federations may wish to report but which,

unlike the Core Parameters, will not be aggregated by Cefic at European level at the current time.

A new European self-assessment system called CHECK-UP to monitor the provision of occupational health

within Responsible Care companies is being introduced by the national chemical associations. Based

on a self assessment questionnaire, it is anticipated that this system will help companies to enhance

their occupational health activities and in time will be adopted as a key Indicator of Performance for the

European Responsible Care Programme. (See Appendix 10)

1. Safety and occupational health

u Lost time injuries severity: the number of working days or working hours lost to injuries, excluding

those resulting from fatalities or permanent disability, per million man hours worked.

u Property damages: the value of property damages, caused by loss of control such as fire, spill,

release or explosion, exceeding minimum costs of replacement of equipment and buildings. The

minimum cost level is determined by the national chemical federation.

u Spending on health and safety protection:

- Capital spending on health and safety protection: total amount in national currency.

- Operating cost of health and safety protection: total amount in national currency.

2. Environmental protection

2.1 Emissions to air

u Solid particulates: expressed in tonnes. Solid particulates (PM 10) may be reported if the amountreleased is greater than 10 tonnes/year

u Heavy metals (As-Cd-Co-Cr-Hg-Ni-Pb-Zn): expressed in tonnes whereby total releases of minimum

0.1kg per metal would be taken into account.

u Carbon monoxide (CO): expressed in tonnes. This parameter may be reported if the total amount

released is greater than 10 tonnes/year.


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2.2 Discharges to wateru Suspended solids: expressed in tonnes. This parameter may be reported if the total amount

released is greater than 10 tonnes/year.

u Soluble salts: expressed in tonnes. This parameter may be reported if the total amount released is

greater than 100 tonnes/year.

u AOX (adsorbable organic halogens) or EOCL (extractable organic chlorides): expressed in tonnes.

u Heavy metals (As-Cd-Cr-Cu-Pb-Hg-Ni-Zn): aquatic release of heavy metals and their compounds

and expressed in tonnes for each metal.

2.3 Spending on environmental protection

u Capital spending on environmental protection: total amount in national currency.

u Operating cost on environmental protection: total amount in national currency.


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wwAPPENDIX 10

Check-up Self-Assessment Questionnaire

This Self-Assessment Questionnaire for the Performance in Occupational Health was developed by a

group of occupational health experts from Cefics Occupational and Community Health Issue Teams

and representatives of various national chemical industry federations. It was inspired by earlier self

assessment questionnaires, in particular a questionnaire called Check-up developed about 10 years ago

and used successfully by the UK CIA, and a similar German draft questionnaire.

The development of this harmonised European version of a self-assessment questionnaire for

performance in occupational health was commissioned by Cefics Responsible Care Core Group, which

publicises it and encourages its broad use. We believe that it allows sufficient leeway for interpretation

and response at national level.

It is intended for use by companies as a means of demonstrating a commitment to good performance in

occupational health, and as a tool to identify occupational health needs and areas requiring improvement.

The need to keep individual company response data confidential will of course be respected.

This assessment is considered to provide a useful addition to the range of tools addressing ways of

improving performance under the Responsible Care programme. It is intended for use once a year at the

very most.

For each of the following 11 headings:

Please choose one response box only which best describes the occupational health (OH) level of

performance attained by your site.

Please note that the levels of performance a, b, c and d are designed to describe a basic level (a), a somewhatmore advanced level (b), an advanced level of good performance (c) and finally a level of excellence (d).

Therefore, in order to achieve level (b), the characteristics of level (a) have to be fulfilled, for level (d) all

the characteristics of levels (a), (b) and (c) have to be fulfilled or exceeded. It is therefore implicit that, if a

company ticks a certain level, it means that the requirements of all lower levels have been achieved. It will

be useful to involve occupational health professionals when completing this questionnaire.

It should be noted that where the terms fully or completely are used in a phrase, this need not be

interpreted to mean literally 100% for that measure.


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Please tick one box only which best describes the occupational health (OH) standard attained by yoursite.

1. Organisation and management a b c d

How would you best describe your policy and practice for OH?

a) There is a general understanding of OH responsibilities and accountabilities. Policies and

responsibilities are not formally recorded.

b) OH policy is recorded, but specific requirements are not defined and responsibilities are not

formally assigned.

c) OH policy and responsibilities are recorded, specific requirements are defined and responsibilities

are formally assigned and publicised to all employees,

d) Occupational Health is part of an integrated management system covering all main company

functions. Policy and practice subject to periodic review.

2. Access to occupational a b c d

health professionals

How would you best describe the access to capable occupational health staff and facilities?

a) No use made of occupational health professionals.

b) Use of occupational health professionals on a case by case basis.

c) Routine access to a comprehensive occupational health service on site (This does not mean that

OH staff must be permanently located on site)

d) Occupational Health Management formally implemented as part of the overall management

system. Occupational health professionals provide service and are fully integrated in occupational

health programmes.


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3. Hazard evaluation and a b c d

risk assessment

How would you best describe the evaluation of all types of hazards to health and the assessment

of the associated risks in your company, i.e. including chemical, biological and physical agents,

ergonomic hazards etc?

a) Hazard evaluation and risk assessment is carried out case by case. No systematic, routine procedure

or plan

b) Assessment of risks is carried out routinely, but no regular input by occupational health

professionals

c) Hazards are systematically evaluated and recorded. Health risks assessed on site involving capable

occupational health professionals.

d) A written and implemented system for update of risk assessments and management plans.

Ongoing review linked with health surveillance.

4. Control of exposure a b c d

How would you best describe the control of exposure in your company?

a) No recorded strategy for control of exposure.

b) General understanding of principles of control of exposure to health hazards. Limited evidence of

compliance with recognized exposure standards. Reliance on Personal Protective Equipment (PPE)

for compliance.

c) Evidence of compliance with recognized exposure standards. Essential actions to maintain control

identified from health risk assessments implemented. Exposure control with some dependence on

PPE.

d) Actions identified in health risk assessments fully implemented. Complete evidence of compliance

with recognized exposure standards, with minimal dependence on PPE


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5. Monitoring of exposure a b c d

How would you best describe your performance in the monitoring of exposure ?

a) No defined strategy for monitoring exposure to health hazards.

b) Some appropriate exposure data gathered related to most health risk assessments.

c) Appropriate current personal exposure monitoring data available for key substances identified

in health risk assessment. Validated monitoring strategy and analytical methods used. Results

documented and communicated.

d) Appropriate personal exposure monitoring programme fully implemented and managed by an

occupational hygienist. Quality assurance in place for sampling, analysis and record keeping.

6. Health surveillance a b c d

What is the level of health surveillance in your company?

a) Health surveillance practice meets the basic legal requirements

b) Health surveillance based on risk assessments, but no formal system to review procedures or

outcomes.

c) Health surveillance programme based on health risk assessment, involving occupational medicine

professionals, industrial hygienists in collaboration with workforce. Formal system to review

procedures or outcomes

d) Health surveillance programme recorded and reviewed includes job specific physical and mental

fitness for duty aspects stemming from health risk assessment. Outcomes reviewed for learning

and consultation with management and workforce.


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7. First aid/Emergency response (ER) a b c d

How would you describe the situation in your company?

a) First aid and emergency response provided by outside resources (ambulances etc). No written ER

plan. Only general concepts of activities to be undertaken

b) Some First Aid provision on site. A general written ER plan, covering basic activities. Plan updated

as needed.

c) Recorded emergency response plan, with defined responsibilities by job title integrated into site

plan. Structured liaison with outside emergency services. Training for all relevant individuals at

least once a year. Plan regularly updated.

d) Detailed emergency response plan which defines the individual actions. Regular rehearsals and

update of plan. Frequency of training for all relevant individuals (both internal (employees) and

external (contractors/sub-contractors) more than once per year. Provision of post-event support.

8. General health promotion and a b c d

employee assistance

How would you best describe general health promotion and employee assistance in your company?

a) No general health promotion in place.

b) Ad hoc counselling available as required

c) General health promotion provided and employee assistance programmes (EAP) accessible to all

employees

d) Strategic approach to health promotion based on population health risk factors with participation

encouraged. EAPs in place with face to face access available


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9. Information instruction and training a b c d

How would you best describe your position on the provision of information, instruction and training

for employees?

a) No formal systems established. Ad hoc information and training, but not systematically recorded.

b) Systems in place with some information, instruction and training given, with some documentation

or records.

c) Information on all risks critically evaluated, based on health risk assessments. Instructions included

in standard operating procedures, scheduled training programme implemented.

d) Systems, material and competence subject to formal review to ensure continuous improvement.

Evaluation as part of integrated management system

10. Records a b c d

How would you best describe your position on occupational health records?

a) No formal system in place and records not systematically kept.

b) Key occupational health data systematically recorded and securely stored.

c) Comprehensive system in place for collecting occupational health data. Data archived in such a

way that it is readily retrievable.

d) Analysis of data recorded to identify possible links between exposure levels and health effects.

Periodic review of record keeping system to ensure continuous improvement.


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11. Audits a b c d

How would you best describe your practice on auditing?

a) No occupational health auditing carried out.

b) Auditing on an ad hoc basis, no detailed documentation or strategy. Follow-up of audit

recommendations.

c) Systematic occupational health audits carried out with implementation of audit recommendations.

Detailed documentation and strategy.

d) Performance criteria and rating system defined. External benchmarking.

Periodic review for continuous improvement.


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Cefic

Avenue E. van Nieuwenhuyse, 4

B - 1160 Brussels

Tel: + 32 2 676 72 11

Fax: + 32 2 676 73 00

[email protected]

www.cefic.eu

Responsible Care is the global chemical industrys own unique initiative

which helps the worldwide chemical industry to drive continual

improvement in all aspects of health, safety and environmental performance

and to be open in communication about its activities and achievements.

Responsible Care is both an ethic and a commitment intended to build

trust and confidence in an industry that is essential to improving living

standards, the quality of life and sustainable development.

A set of Global Responsible Care Core Principles commit companies

and national associations to work together. Through the sharing of

information and a rigorous system of checklists, performance indicatorsand verification procedures, Responsible Care enables the industry to

demonstrate how it has improved over the years and to develop policies

for further improvement.

In these ways, Responsible Care helps the industry to gain the trust of

the public and to operate safely, profitably and with due care for future

generations.

For further information please visit:

Cefic Responsible Care activities and infomation: http://www.cefic.be/

Global Responsible Care initiative - http://www.responsiblecare.org

Cefic Vision for Responsible Care Performance No harm to employees, contractors and the general public from our

operations

No adverse environmental or public impact resulting from the operation

of our plants or in the distribution of our products

Continuous improvement in the efficient use of the planets resources

Provision of products meeting customer requirements that can be

manufactured, transported, used and disposed of safely

The chemical industry is accepted as an open, honest and credible

industry by all its stakeholders and the general public

General and public recognition that the chemical industry is a

responsible industry playing an important role in bringing a wide range

of benefits to society

Documents

Responsible Care Reporting Guidelines 2006