RRE PTO General MeetingAugust 25, 2014

August 25, 2014

AGENDA

1. Welcome and Introductions2. Principal’s Comments – Mrs. Cox3. Officers’ Reports4. Budget Proposal

A. VOTE to approve budget5. Change in By-Laws Proposal

A. VOTE to approve change Article VI, Section 2 of PTO By-Laws 6. Conclusion

Welcome !

Principal’s CommentsMrs. Cox

Thank you for joining! Membership numbers for the year-to-date

Last day to join PTO and receive a t-shirt is August 27

Can join PTO anytime

Thanks to everyone who attended the Volunteer Orientation and signed up to help!

Membership OfficersHeather Bias and Michelle Johnson

VPs FundraisingShelley Hollan & Ashley Rolls

Current Fundraising Orders are due August 27th .

RRE Tote Bag$4

Car Magnet

$5

Polar Water Bottles

With Name $15

Class T-Shirts $10 or included with PTO membership

Upcoming Fundraising. . .

Cookie Dough Sale will run from

October 1 – 17. Pick-up will be the week before Thanksgiving Break.

RRE Santa Store will be open

December 2 - 5

Box Tops for Education is ongoing. First

submission date is October 15th. Remember to send in with teacher name on ziploc bag so

that class will get credit.

Don’t forget to send in used toner

cartridges for recycling.

VPs EventsAimee Davis, Melissa Mundy &

Alysha Painter

Back-to-School Bash Friday, Sept 5th

5:00-7:00pm on theRre Playground

Spirit Nights at Chick-fil-A on October 21st and February 24th

Sweet Treats on September 26, October 24, February 27, & March 27

Science Night on January 29th

More Spirit Nights TBA

Other Upcoming Events . . .

TreasurerNikolina Payne

Balance on July 1, 2014$24,453.67

Budget Proposal - IncomeEvent Income Cost Projected

ProfitRollover from 2013-2014 $24,453.67 $0.00 $24,453.67Back-to-School Bash $1,200.00 $900.00 $300.00Back-to-School Packs $5000.00 $4000.00 $1,000.00Box Tops $2700.00 $100.00 $2600.00Class T-shirts $3000.00 $1500.00 $1500.00Cookie Dough Sales $15000.00 $8925.00 $6075.00Corporate Rewards $600.00 $0.00 $600.00Membership $8000.00 $0.00 $8000.00Mother’s Day Cakes $2000.00 $1300.00 $700.00Polar Water Bottle Sales $2250.00 $1462.50 $787.50

Santa Store $4000.00 $2000.00 $2000.00Spirit Items (Magnets, totes, calendars)

$1554.00 $1204.00 $350.00

Spirit Nights (5) $700.00 $0.00 $700.00Science Night $300.00 $300.00 $0.00TOTAL INCOME     $49,066.17

Budget ProposalExpenses

Expense Item Category Expected Cost

     

SRA Copies Previous Commitment 2013-14

$5500.00

Back-to-School Packs Invoice

Previous Commitment 2013-14

$2935.56

Engraved Bricks Fundraiser Invoice

Previous Commitment 2013-14

$435.00

     

AR Rewards School Support $1500.00Fifth Grade Graduation School Support $300.00Playground Maintenance/Reserve

School Support $6000.00

Classroom Funds/Teacher Accounts

School Support $4100.00

Enrichment Clusters School Support $1000.00Media Center School Support $6075.00Science Lab School Support $500.00Starfall School Support $500.00Requests School Support $11782.61     Teacher-Staff Appreciation Hospitality $2000.00Veterans’ Day Breakfast Hospitality $400.00Volunteer Appreciation Hospitality $200.00     PTO Manager Software Operations $299.00Office Supplies and Printing Operations $1000.00Rollover Required for 2014-2015

Operations $3000.00

Website Fee Operations $39.00Miscellaneous Operations $1500.00

TOTAL EXPENSES   $49,066.17

Vote to approve?

Projected Income $49,066.17Event Income Cost Projected

ProfitRollover from 2013-2014 $24,453.67 $0.00 $24,453.67Back-to-School Bash $1,200.00 $900.00 $300.00Back-to-School Packs $5000.00 $4000.00 $1,000.00Box Tops $2700.00 $100.00 $2600.00Class T-shirts $3000.00 $1500.00 $1500.00Cookie Dough Sales $15000.00 $8925.00 $6075.00Corporate Rewards $600.00 $0.00 $600.00Membership $8000.00 $0.00 $8000.00Mother’s Day Cakes $2000.00 $1300.00 $700.00Polar Water Bottle Sales $2250.00 $1462.50 $787.50Santa Store $4000.00 $2000.00 $2000.00Spirit Items (Magnets, totes, calendars)

$1554.00 $1204.00 $350.00

Spirit Nights (5) $700.00 $0.00 $700.00Science Night $300.00 $300.00 $0.00TOTAL INCOME     $49,066.17

Expenses $49,066.17

Expense Item Category Expected Cost

SRA Copies Previous Commitment 2013-14 $5500.00

Back-to-School Packs Invoice Previous Commitment 2013-14 $2935.56

Engraved Bricks Fundraiser Invoice Previous Commitment 2013-14 $435.00

     

AR Rewards School Support $1500.00

Fifth Grade Graduation School Support $300.00

Playground Maintenance/Reserve School Support $6000.00

Classroom Funds/Teacher Accounts School Support $4100.00

Enrichment Clusters School Support $1000.00

Media Center School Support $6075.00

Science Lab School Support $500.00

Starfall School Support $500.00

Requests School Support $11782.61

     

Teacher-Staff Appreciation Hospitality $2000.00

Veterans’ Day Breakfast Hospitality $400.00

Volunteer Appreciation Hospitality $200.00

     

PTO Manager Software Operations $299.00

Office Supplies and Printing Operations $1000.00

Rollover Required for 2014-2015 Operations $3000.00

Website Fee Operations $39.00

Miscellaneous Operations $1500.00

     

TOTAL EXPENSES   $49,066.17

Proposal by Executive Board to change Article VI Section 2

Current By-Laws

Section 2. The Executive Board shall determine at the start of the fiscal year the number, date, time, and location of the General Meetings to be held during the year, providing that there will be no fewer than three General Meetings during the fiscal year.

Proposed Change

Section 2. The Executive Board shall determine at the start of the fiscal year the number, date, time, and location of the General Meetings to be held during the year, providing that there will be no fewer than two General Meetings during the fiscal year.

Thank youFor

SupportingRRE PTO