Sabhal Mòr OstaigPOOLS -3 Barcelona Workshop

26th March 2014Finance & Administration

KčKr.

Luzhniki Stadium, Moscow , 8th July 2018World Cup Final

Denmark 2 Scotland 3

The Source of all Knowledge!

Budget SummaryBudget Heading Value in

Euros%age of Budgt

Staff Costs 302,805 84.19%Travel & Subsistence

43,850 12.20%

Equipment 0 0.00%Subcontracting 10,000 2.78%Other 3,000 0.83%Total Direct Costs 359,655 100.00%Overhead Allowance 7%

25,174

Total Project Budget

384,829

EU Grant Payable (75%)

288,621

Partner Contributions

96,208 includes O/H

Total Funding 384,829

Cost Item Amount ( in euros)

%age of Budget

A Reminder from the Brussels kick-off

Workshop

Financial Handbook Direct, indirect, and other costs All direct costs/expenses must be justified,

documented and submitted with either original or verified signed copies. No document NO pay!

Boarding passes are part of documentation Travel costs must be based economy flight

tickets Per diem (hotels and subsistence) rules: Use

whichever is the lowest, i.e. national rules, new “Ecorys” ceilings (see Dropbox folder) or the per diems from the original budget

Exchange rates based on fixed official rate All partners will be requested to document the

staff costs and national per diem regulations.

Staff Costs Reporting and Evidence

Travel & Subsistence Claims

Background information and audit evidence to be retained by Partners

STAFF COSTS1. Contract of Employment for Staff Member2. Monthly salary slips which contain the days being claimed3. Total payroll showing staff member monthly salary being paid4. Bank Statement showing total payroll or staff member payment 5. Notes on calculation of daily rate claimed, cross-checked to

tableTRAVEL & SUBSISTENCE1. Statement of Partner’s payment policy 2. Clarity on basis – reimbursement of actual or daily

allowance3. Receipts / Invoices for actual costs reimbursed or

allowances4. Evidence of ‘Value for Money’ checks5. Evidence of payment through Partner’s bank account6. Air travel claims MUST have Boarding Passes attached7. Notes on cross-check of subsistence payments against

table

Dates and Contacts6 Months ended March 2014 – Deadline Thursday 17th AprilInformation Required:Costed Time Sheet Summary for each Staff MemberIndividual Monthly Time Sheets October 2013 to March 2014Notes on calculation of Daily Rate for each staff memberSummary of Travel and Subsistence Payments

6 Months ended September 2014 – Deadline Wednesday 17th September Information Required: As above, but for period April to September 2014

We will send out requests to your administration colleagues at the start of April and again after six months . During May & June we will ask you for some of the detailed audit evidence to ensure that you are prepared for EU Audit if required.

Contacts at SMO - Iain Gordon sm01ig@uhi.ac.uk Margaret Fowler sm00mf@uhi.ac.uk

Please provide me today with a note of the administration contact within your Partner Organisation

Mòran taing a Chàirdean !