SAM Functional Data Dictionary – v7.0

SAM Functional Data Dictionary – v7.0 July 17, 2014

SAM Functional Data Dictionary – v7.0 2 of 53

Table of Contents

1 Introduction ................................................................................................................. 3

1.1 Identification ....................................................................................................... 3

1.2 System Overview ................................................................................................ 3

1.3 Document Organization ...................................................................................... 3

2 SAM Field Definitions ................................................................................................ 4

Appendix A – Acronym List............................................................................................. 52


1 Introduction

1.1 Identification

This document contains a high level view of the System for Award Management (SAM) Data

Dictionary and directs the reader to various other documents for a more detailed picture of the

data elements found within SAM.

1.2 System Overview

The System for Award Management (SAM) integrates the capabilities of eight federal

procurement legacy systems and the Catalog of Federal Domestic Assistance into one new

system. The overarching benefits of SAM, over its siloed legacy systems, include streamlined

and integrated processes, elimination of data redundancies, and reduced costs while providing

improved functionality. The following are the capabilities included:

Manage entity data

Manage certifications/representations

Post solicitation and award data

Maintain government-wide contract award data

Manage government-wide subcontractor data

Access wage determinations

Manage/maintain past performance information

Manage exclusion list

Create/maintain assistance program catalog

Provide security/access control

Provide reporting/communications support

Provide internal controls

IBM developed requirements for SAM and maintains it on behalf of the General Services

Administration Integrated Acquisition Environment (GSA IAE). SAM is hosted by Qwest in

Sterling, VA.

This data dictionary addresses the data elements associated with the Manage Entity Core Data,

Assertions and Representations and Certifications, and the Manage Exclusion List capabilities.

Data elements associated with other capabilities will be added as requirements are developed.

1.3 Document Organization This Data Dictionary provides overall listing and descriptions of all SAM data fields at a high

level. Using this document allows you to view the characteristics of data elements and what each

is used for. This document includes SAM field definitions and table definitions.


2 SAM Field Definitions

Field Name: 820s Request Flag

Table: Org_EDI_Data

Type: Alpha

Length: 1

Definition: This is the flag that determines whether the entity wants to receive Remittance

Advice Notices (820s) through the VAN provider. “Y” indicates Yes and “N” indicates No.

Field Name: ABA Routing Number

Table: Org_DUNS_PLUS4_Data

Type: Numeric

Length: 9

Definition: The entity's American Banker's Association (ABA) Routing Number. This number

must correspond to the name of the financial institute.

Field Name: Account Number


Type: Alphanumeric

Length: 20

Definition: The entity's financial account number

Field Name: Account Type


Type: Alpha

Length: 1

Definition: The entity's financial account type. “C” indicates Checking and “S” indicates

Savings.

Field Name: Accounting Station


Type: Alphanumeric

Length: 6

Definition: Accounting Station (Fiscal Station Number) is a six-digit number that identifies the

activity which is responsible for performing the official accounting and reporting for the funds.

Field Name: ACH Email


Type: Alphanumeric

Length: 80

Definition: A contact email address of the Automated Clearing House (ACH)

Field Name: ACH Fax


Type: Numeric

Length: 13

Definition: The fax number of the ACH


Field Name: ACH Non-U.S. Phone


Type: Numeric

Length: 16

Definition: The phone number of the ACH if it is located outside of the US

Field Name: ACH U.S. Phone


Type: Numeric

Length: 13

Definition: The phone number of the ACH if it is located in the US

Field Name: Active Date

Table: Org_Debar_Exclusion_Detail_Data

Type: Date

Length: 8

Definition: The date the exclusion record becomes active

Field Name: Additional Comments

Table: Org_Debar_Desc_Data

Type: Alphanumeric

Length: 1000

Definition: Additional notes added to an exclusion record

Field Name: Address Line 1

Table: Org_Address_Data

Type: Alphanumeric

Length: 150

Definition: The first line of the address

Field Name: Address Line 2


Type: Alphanumeric

Length: 150

Definition: The second line of the address

Field Name: Address Type


Type: Alpha

Length: 20

Definition: Indicates which address type is captured.

Code Name

X5 Alternate Exclusion Address

X6 D&B Address


Code Name

X7 DoDAAC Address

DM Domestic Parent Address

GL Global Parent Address

HQ Headquarters Parent Address

IR IRS/TIN Address

FE Mailing Address

OA Other Address

PA Physical Address

X8 POC Address

B3 Previous Business Address

X9 Primary Exclusion Address

RI Remittance Address

Field Name: Agency Code

Table: Org_Data

Type: Numeric

Length: 4

Definition: A code for the US Government Agency derived from the NIST 800-87 listing.

Field Name: Agency Location Code


Type: Alphanumeric

Length: 8

Definition: The Agency Location Code is used to identify accounting reports and documents

prepared by or for agency accounting stations and disbursing offices. The Agency Location Code

is provided by the treasury STAR system.

Field Name: Agency Parent

Table: Org_Data

Type: Alpha

Length: 10

Definition: In Performance Information, this is the name of the immediate parent of the

excluding agency

Field Name: Agency Type

Table: Org_Data

Type: Alphanumeric

Length: 2

Definition: This field indicates the agency type for agencies who want to be eligible for IGT

transactions. The possible types are:


Code Name

S4 Buyer

S5 Seller

S6 Buyer & Seller

Field Name: Annual Revenue

Table: Org_Data

Type: Numeric

Length: 15

Definition: An agency's total revenue from Intra-governmental sales for the previous fiscal year.

Field Name: Arch_Eng_App_Status

Table: ORCA_VENDOR, ORCA_VENDOR_TEMP

Type: Numeric

Length: 1

Definition: Indicates if the vendor has made a choice to answer SF330 related information or not.

Possible Values: 1-Yes, 0-No, 2- Vendor will provide information with specific offers to the

Government.

Field Name: Arch_Eng_Fed_Revenue_ID


Type: Numeric

Length: 1

Definition: Code associated with A-E professional services federal revenues for the last 3 years.

Possible Values: 1-Less than $100,000 2-$100,000 to less than $250,000 3-$250,000 to less than

$500,000 4-$500,000 to less than $1 million 5-$1 million to less than $2 million 6-$2 million to

less than $5 million 7-$5 million to less than $10 million 8-$10 million to less than $25 million 9-

$25 million to less than $50 million 10-$50 million or greater.

Field Name: Arch_Eng Former Name Status


Type: Numeric

Length: 1

Definition: Indicates if the office associated with the DUNS number had any other names during

the last 6 years. Possible Values: 1-Yes, 0-No

Field Name: Arch_Eng NAICS Status


Type: Numeric

Length: 1

Definition: Indicates if the vendor is eligible to answer SF330 related information or not.

Derived based on the NAICS they register in CCR. Possible Values: 1-Yes, 0-No.


Field Name: Arch_Eng Nonfed Revenue ID


Type: Numeric

Length: 1






Field Name: Arch_Eng Rep First Name


Type: Alphanumeric

Length: 120

Definition: First name of the authorized representative, who submits SF330 information

Field Name: Arch_Eng Rep Last Name


Type: Alphanumeric

Length: 120

Definition: Last name of the authorized representative, who submits SF330 information

Field Name: Arch_Eng Rep Middle Init


Type: Alphanumeric

Length: 120

Definition: Middle Initial of the authorized representative, who submits SF330 information.

Field Name: Arch Eng Rep Title


Type: Alphanumeric

Length: 120

Definition: Job title of the authorized representative, who submits SF330 information.

Field Name: Arch_Eng_Small Bus Status


Type: Numeric

Length: 1

Definition: Indicates if the vendor is a small business sized concern for NAICS code 541330.

Possible Values: 1-Yes, 0-No

Field Name: Arch Eng Total Revenue ID


Type: Numeric

Length: 1







Field Name: Authorization Date


Type: Date

Length: 8

Definition: This is the effective date of an entity's EFT account authorization. The Authorization

Date will be pre-filled by the system as the date a registration was added/updated. The

Authorization Date must be present if an ABA Routing Number/financial institute was entered.

Field Name: Average Annual Receipts

Table: Org_Size_Detail_Data

Type: Numeric

Length: 15

Definition: The average yearly receipts for the past three years for the location being registered

rounded to the nearest dollar. This number must be less than or equal to the Total Receipts

number.

Field Name: Average Number of Employees

Table: Org_Data

Type: Numeric

Length: 15

Definition: The number of worldwide employees for all affiliate, branches, etc. for an entity. Its

value must be equal to or greater than the Location Number of Employees.

Field Name: Barrels Capacity


Type: Numeric

Length: 15

Definition: A number showing Barrels per Day of Operational Atmospheric Crude Oil

Distillation capacity of all affiliates of an entity registrant using NAICS code 324110. This

number is used in the Small Business determination made by SBA.

Field Name: Bonding Level Type

Table: Org_DR_Bonding_Level_Data

Type: Alphanumeric

Length: 3

Definition: The type of bonding level selected by the entity. Possible values for this field are:

Code Name

BL1 Construction Bonding Level, Per Contract (dollars)

BL2 Construction Bonding Level, Aggregate (dollars)


Code Name

BL3 Service Bonding Level, Per Contract (dollars)

BL4 Service Bonding Level, Aggregate (dollars)

Field Name: Bonding Level Value

Table: Org_DR_Bonding_Level_Data

Type: Numeric

Length: 22

Definition: The dollar value (per contract or aggregate) of a Service or Construction Bond. This

is used in the Disaster Response Registry.

Field Name: Bonding to Bid Flag

Table: Org_Qual_Answer_Data

Type: Alpha

Length: 1

Definition: This is the flag that determines whether the entity requires bonding to bid on

contracts. “Y” indicates Yes and “N” indicates No.

Field Name: Branch Employee Count

Table: ARCH_ENG_EMP_DISP, ARCH_ENG_EMP_DISP_TEMP

Type: Alphanumeric

Length: 120

Definition: Total number of employees in the branch associated with the corresponding

discipline.

Field Name: Business Start Date

Table: Org_Data

Type: Date

Length: 8

Definition: The date the entity was started or acquired

Field Name: Business Types

Table: Org_Bus_Type_Data

Type: Alphanumeric

Length: 2

Definition: The following are different business types that can classify an entity.

The following are determined by SBA and can not be selected by the registrant directly:

Code Name

A4 SBA Certified Small Disadvantaged Business

A6 SBA Certified 8(a) Program Participant

JT SBA Certified 8(a) Joint Venture

XX SBA Certified Hub Zone Firm


The following business type is set or reset by Ability One:

Code Name

A7 AbilityOne Non Profit Agency

If the entity is a government agency, one of the following business types must be selected:

Code Name

2R U.S Federal Government

2F U.S. State Government

12 U.S. Local Government

3I Tribal Government

CY Foreign Government

The remainder of the business types can be self selected by the registrant:

Code Name

20 Foreign Owned and Located

1D Small Agricultural Cooperative

LJ Limited Liability f

XS Subchapter S Corporation

MF Manufacturer of Goods

2X For Profit Organization

A8 Non-Profit Organization

2U Other Not For Profit Organization

HK Community Development Corporation Owned Firm

A3 Labor Surplus Area Firm

A5 Veteran Owned Business

QF Service Disabled Veteran Owned Business

A2 Woman Owned Business

23 Minority Owned Business

FR Asian-Pacific American Owned

QZ Subcontinent Asian (Asian-Indian) American Owned

OY Black American Owned

PI Hispanic American Owned

NB Native American Owned

ZZ Other

8W Woman Owned Small Business

27 Self Certified Small Disadvantaged Business


Code Name

8E Economically Disadvantaged Women Small Owned Business

8C Joint Venture Women Owned Small Business

8D Joint Venture Economically Disadvantaged Women Small Owned Business

NG Federal Agency

QW Federally Funded Research and Development Corp

C8 City

C7 County

ZR Inter-municipal

MG Local Government Owned

C6 Municipality

H6 School District

TW Transit Authority

UD Council of Governments

8B Housing Authorities Public/Tribal

86 Interstate Entity

KM Planning Commission

T4 Port Authority

H2 Community Development Corporation

6D Domestic Shelter

M8 Educational Institution

G6 1862 Land Grant College



HB Historically Black College or University

1A Minority Institution

1R Private University or College

ZW School of Forestry

GW Hispanic Servicing Institution

OH State Controlled Institution of Higher Learning

HS Tribal College

QU Veterinary College

G3 Alaskan Native Servicing Institution

G5 Native Hawaiian Servicing Institution

BZ Foundation

80 Hospital


Code Name

FY Veterinary Hospital

HQ DOT Certified DBE

05 Alaskan Native Corporation Owned Firm

OW American Indian Owned

XY Indian Tribe (Federally Recognized)

8U Native Hawaiian Organization Owned Firm

1B Tribally Owned Firm

FO Township

TR Airport Authority

G9 Other That One of the Proceeding

Field Name: CAGE Code


Type: Numeric

Length: 5

Definition: Commercial And Government Entity (CAGE) Code is a unique identifier assigned to

an entity which provides a standardized method of identifying a given facility at a specific

location. All US entities must meet a CAGE Code validation process, or will be assigned one by

the Defense Logistics Information Service (DLIS).

Field Name: Child Labor Products


Type: Numeric

Length: 1

Definition: Indicates if the vendor delivers any end products (from the corresponding country of

origin) that are listed on the List of Products Requiring Federal Contractor Certification as to

Forced or Indentured Child Labor under Executive Order No. 13126 (0 for No and 1 for Yes).

(FAR 52.222-18, FAR 52.212-3 )

Field Name: City


Type: Alpha

Length: 40

Definition: The name of the city in which the entity is located

Field Name: Classification Type


Type: Alphanumeric

Length: 2

Definition: Identifies the type of party that has been excluded

https://www.acquisition.gov/far/current/html/52_222.html#wp1147605

https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194


Field Name: CO Determination of Size

Table: Bio_Contract_Max_Mod

Type: Alphanumeric

Length: 60

Definition: Defines if a business is a small business or other than a small business

Field Name: Common Parent Status


Type: Numeric

Length: 1

Definition: Indicates if the vendor has common parent or not. (0 for No and 1 for Yes) (FAR

52.204-3, FAR 52.212-3 ).

Code Name

X1 Individual

X2 Firm

X3 Special Entity Designation

X4 Vessel

Field Name: Company Division Name

Table: Org_Data

Type: Alpha

Length: 60

Definition: This field is the Division Name or Number as provided by the Entity

Field Name: Company Division Number

Table: Org_Data

Type: Numeric

Length: 10

Definition: This field is the Division Name or Number as provided by the Entity

Field Name: Company Name

Table: ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP,

HUBJOINT_VENTURE_BUSINESS, HUBJOINT_VENTURE_BUSINESS_TEMP,

JOINT_VENTURE_BUSINESS, JOINT_VENTURE_BUSINESS_TEMP,

JOINT_VENTURE_WOSB, JOINT_VENTURE_WOSB_TEMP,

JOINT_VENTURE_EDWOSB, JOINT_VENTURE_EDWOSB_TEMP

Type: Alpha

Length: 120

Definition: Name of company participating in a Joint Venture with Entity.

Field Name: Company Security Level

Table: Org_Data





Type: Numeric

Length: 2

Definition: The company security level on a facility level for the entity. Possible Values for this

field are:

Code Name

90 Government Non-Classified

92 Government Confidential

93 Government Secret

94 Government Top Secret

Field Name: Compensation Policy


Type: Numeric

Length:1

Description: Indicates if the vendor contract services be furnished at prices which are, or are

based on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.222-48 )

Field Name: Completion Date


Type: Date

Length: 8

Definition: The date the contract was signed.

Field Name: Congressional District


Type: Numeric

Length: 2

Definition: The congressional district of an entity

Field Name: Contracting Agency


Type: Alphanumeric

Length: 120

Definition: The specified federal agency in which the report is providing services/products.

Field Name: Contracting Department


Type: Alphanumeric

Length: 120

Definition: The specified federal department in which the report is providing services/products.

Field Name: Contract Price




Type: Numeric

Length: 2

Definition: Indicates if the vendor contract services be furnished at prices which are, or are based

on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-

48)

Field Name: Contract Sign Date


Type: Date

Length: 8

Definition: Date the Biopreferred Report Contract was signed.

Field Name: Convicted Status


Type: Numeric

Length: 1

Definition: Indicates if the company, over the past three-year period, has been convicted or had a

civil judgment rendered against it for: commission of fraud or a criminal offense in connection

with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or

subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or

commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,

making false statements, tax evasion, or receiving stolen property (0 for No and 1 for Yes). (FAR

52.209-5, FAR 52.212-3 )

Field Name: Corporate URL

Table: Org_Data

Type: 200

Length: Alphanumeric

Definition: The entity's webpage Universal Resource Locator (URL)

Field Name: Correspondence Flag

Table: Org_Data

Type: Alpha

Length: 1

Definition: This field is used to identify an entity's preferred correspondence type. Possible

values for this field are:

Code Name

M US Mail

F Fax

E Email

Field Name: Country


Type: Alpha








Length: 3

Definition: The country code where the entity is located. This follows the ISO3166 3-digit

format. SAM can also accommodate 2 character country codes.

Field Name: Country of Incorporation

Table: Org_Data

Type: Alpha

Length: 3

Definition: The country code where the entity was incorporated. This follows the ISO3166 3-

digit format. SAM can also accommodate 2 character country codes

Field Name: County

Table: FOREIGN_PRODUCTS, FOREIGN_PRODUCTS_TEMP

Type: Alphanumeric

Length: 35

Definition: Country of origin of products delivered to the Government by the company that is

foreign (non-domestic) end products.

Field Name: County

Table: LABOR_SURPLUS_LOCATION, ORCALABOR_SURPLUS_LOC,

ORCALABOR_SURPLUS_LOC_TEMP

Type: Alphanumeric

Length: 50

Definition: Labor surplus area location details. (FAR 52.219-2 )

Field Name: Credit Card Usage

Table: Org_Data

Type: Alpha

Length: 1

Definition: This field indicates whether an entity is willing to be paid by Government credit card.

“Y” indicates that they will and “N”, the default, indicates they will not.

Field Name: Cross Reference

Table: Debar_Alias_Cross_Ref_Matrix

Type: Alpha

Length: 15

Definition: Method for identifying linkage among exclusion records

Code Name

XR Cross Reference

AK Aka

DB Dba

NK Nka



Code Name

FK Fka

PK Pka

Field Name: DBA Name

Table: Org_Data

Type: Alphanumeric

Length: 120

Definition: The 'Doing Business As' name of the entity. This name must be different

from the Legal Business Name.

Field Name: D&B Legal Business Name

Table: Org_Data

Type: Alphanumeric

Length: 120

Definition: The Legal Business Name of the entity

Field Name: D&B Monitoring Address Line 1

Table: DnB_Monitoring

Type: Alphanumeric

Length: 150

Definition: The first line of the address as provided by D&B monitoring

Field Name: D&B Monitoring Address Line 2


Type: Alphanumeric

Length: 150

Definition: The first line of the address as provided by D&B monitoring

Field Name: D&B Monitoring City


Type: Alpha

Length: 35

Definition: The name of the city in which the entity is located as provided by D&B monitoring

Field Name: D&B Monitoring Corporation Name


Type: Alphanumeric

Length: 130

Definition: The legal business name provided for the entity by D&B monitoring

Field Name: D&B Monitoring Country


Type: Numeric

Length: 3


Definition: The country code in which the entity is located as provided by D&B monitoring.

Field Name: D&B Monitoring DBA

Table: Dnb_Monitoring

Type: Alpha

Length: 120

Definition: The Doing Business As (DBA) name of the entity provided by D&B monitoring.

Field Name: D&B Monitoring Last Updated


Type: Date

Length: 8

Definition: The date D&B monitoring was last updated for the entity

Field Name: D&B Monitoring State or Province


Type: Alphanumeric

Length: 50

Definition: The state or province code in which the entity is located as provided by D&B

monitoring.

Field Name: D&B Monitoring Status


Type: Numeric

Length: 1

Definition: Indicates whether D&B monitoring is turned on for the entity, 0 for No and 1 for Yes.

Field Name: D&B Monitoring Zip Code


Type: Numeric

Length: 10

Definition: The zip code in which the entity is located as provided by D&B monitoring

Field Name: D&B Out of Business Indicator


Type: Numeric

Length: 1

Definition: Indicates whether D&B monitoring has marked the entity out of business, 0 for No

and 1 for Yes.

Field Name: Debarred Status


Type: Numeric

Length: 1

Definition: Indicates if the Company is currently debarred, suspended, proposed for debarment,

or declared ineligible for the award of contracts by any Federal Agency (0 for No and 1 for Yes).

(FAR 52.209-5, FAR 52.212-3 )




Field Name: Delinquent Federal Debt Flag

Table: Org_Ext_Certs_Data

Type: Alpha

Length: 1

Definition: The Delinquent Federal Debt (DFD) Certification (Flag) tracks status of an

outstanding Delinquent Federal Debt owed by the registrant. This flag set to Yes (Y) indicates

that the registrant has been determined to have a delinquent obligation owed to the U. S. Federal

Government as shown by records at the Department of the Treasury. No (N) means the Treasury

Department found no delinquent obligation. A non-entry [-] indicates that this registrant has not

yet been verified with Treasury. Foreign registrations are not verified.

Field Name: Delinquent Fed Status


Type: Numeric

Length: 1

Definition: Indicates whether vendor has any delinquent Federal Taxes in an amount that exceeds

$3,000 for which liability remains unsatisfied or not. Possible values are either 1 or 0). (FAR

52.209-5, FAR 52.212-3 )

Field Name: Department Codes

Table: Org_Data

Type: Alphanumeric

Length: 2

Definition: The Agency/Department code derived from the Treasury Index

Field Name: Description

Table: FOREIGN_PRODUCTS, FOREIGN_PRODUCTS_TEMP

Type: Alphanumeric

Length: 100

Definition: Description of products delivered to the Government by the company that is foreign

(non-domestic) end products.

Field Name: Description of Requirement


Type: Alphanumeric

Length: 4000

Definition:

Field Name: DF App Status


Type: Numeric

Length: 1

Definition: Indicate if the company does business with Department of Defense (0 for No and 1

for yes).





Field Name: DFARS Response Table: N/A

Type: N/A

Length: N/A

Definition: The entity's responses to DFARS related questions provided during the Certifications

& Representations part of the registration. The elements associated with these responses can be

found in the SAM Master Extract Mapping Spreadsheet.

Field Name: DF2097001_Status


Type: Numeric

Length: 1

Definition: Disclosure of Ownership or Control by the Government of a Terrorist Country

(0 for Vendor will provide information, 1 for I certify). (DFARS 252.209-7002 )

Field Name: DF2097002_Phone


Type: Alphanumeric

Length: 25

Definition: Phone number of Point of Contact for company owned or controlled by a foreign

government. (DFARS 252.209-7002 )

Field Name: DF2097002_Phone Ext


Type: Alphanumeric

Length: 25

Definition: Phone extension of Point of Contact for company owned or controlled by a foreign


Field Name: DF2097002_POC First Name


Type: Alphanumeric

Length: 30

Definition: First Name of Point of Contact for company owned or controlled by a foreign


Field Name: DF2097002_POC Last Name


Type: Alphanumeric

Length: 30

Definition: Last Name of Point of Contact for company owned or controlled by a foreign


Field Name: DF2097002_POC Middle Init


Type: Alphanumeric

http://www.acq.osd.mil/dpap/dars/dfars/html/current/252209.htm#252.209-7002






Length: 1

Definition: Middle initial of Point of Contact for company owned or controlled by a foreign


Field Name: DF2127000_SEA_Supply Status


Type: Numeric

Length: 1

Definition: Company anticipate that supplies will be transported by sea (0 for no, 1 for

yes). (DFARS 252.212-7000, DFARS 252.247-7022 )

Field Name: DF2167003_Country Code


Type: Numeric

Length: 1

Definition: Name of the host country if the answer is yes (1) in DF2167003_STATUS

field. (DFARS 252.216-7008 )

Field Name: DF2167003_Status


Type: Numeric

Length: 1

Definition: Represent that the prices set forth in this contract are based on the wage rate

or material price established and controlled by a foreign government (0 for no, 1 for yes).

(DFARS 252.216-7008 )

Field Name: Disaster Relief Flag


Type: Alpha

Length: 1

Definition: Definition: This is the flag that determines whether the entity wishes to enter Disaster

Relief Data. “Y” indicates Yes and “N” indicates No.

Field Name: Disbursing Office Symbol


Type: Alphanumeric

Length: 5

Definition: This is the unique symbol assigned by the Treasury IPAC system for the disbursing

office. The disbursing office has a relationship to the agency location code.

Field Name: Discipline Code

Table: ARCH_ENG_DISCIPLINE_CODES, ARCH_ENG_EMP_DISP_TEMP,

ARCH_ENG_EMP_DISP

Type: Numeric

Length: Max

Definition: Code associated with employee discipline.







Field Name: Disposition

Table: Org_Proceedings_Data

Type: Alpha

Length: 50

Definition: This is a description of the proceedings dispositions. The possible values for this field

are: Conviction/Finding of Fault and Other acknowledgment of fault

Field Name: DODAAC

Table: Org_Data

Type: Alphanumeric

Length: 9

Definition: The Department of Defense Activity Address Code (DODAAC) for non-civilian

government agencies (DoD). This is filled with the letters "DOD" followed by the agency's 6

digit DoDAAC number.

Field Name: DODAAC Legal Business Name

Table: Org_Data

Type: Alphanumeric

Length: 120

Definition: The legal business name of the entity

Field Name: Dollar Amount Spent

Table: Bio_Contract_Entry

Type: Numeric

Length: 20

Definition: Dollar Amount Spent on purchasing that product during the Federal

Government fiscal year (October 1 – September 30). The sum of the Dollar Amounts

Spent cannot exceed the Total Contract Value.

Field Name: DUNS

Table: Org_Data

Type: Numeric

Length: 9

Definition: The Dun and Bradstreet Data Universal Numbering System (DUNS) number for the

entity.

Field Name: DUNS

Table: ORCA_VENDOR, ORCA_VENDOR_TEMP, ORCA_SBA, ORCA_ESBC,

ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP

Type: Numeric

Length: 9

Definition: DUNS of former firm

Field Name: DUNS PLUS 4


Type: Numeric


Length: 4

Definition: DUNS Plus 4 is used to make EFT payments at multiple remittance locations for the

entity. Each entity can have more than one DUNSPLUS4. If the entity does not have a

DUNSPLUS4 then the record will auto populate DUNS+0000. Each DUNSPLUS4 must have a

CAGE Code that differs from the primary profile record.

Field Name: EDI Information Question

Table:

Type: Numeric

Length: 1

Definition: This is the flag that determines whether the entity wants to enter EDI

Information. “Y” indicates Yes and “N” indicates No.

Field Name: EDI VAN Provider

Table: Org_EDI_Data

Type: Alphanumeric

Length: 20

Definition: The Value Added Network (VAN) Provider.

Field Name: EFT Waiver


Type: Alpha

Length: 1

Definition: The EFT Waiver Flag indicates whether banking information is required for the

entity. “Y” indicates Yes, “N” indicates No, and “F” indicates a Foreign Entity.

Field Name: Email

Table: Org_POC_Address_Data

Type: Alphanumeric

Length: 80

Definition: The email address for the point of contact.

Field Name: Entity Structure


Type: Alphanumeric

Length: 2

Definition: The structure of the entity as defined by the IRS. Possible values for this field are:

Code Name

2J Sole Proprietorship

2K Partnership or Limited Liability Partnership

2L Corporate Entity (Not Tax Exempt)

8H Corporate Entity (Tax Exempt)

2A U.S. Government Entity

CY Country - Foreign Government


Code Name

X6 International Organization

ZZ Other

Field Name: EOE Compliance


Type: Numeric

Length: 1

Definition: Indicates if the vendor has filed all required Equal Employment Opportunity

compliance reports or not (0 for No and 1 for Yes). (FAR 52.222-22, FAR 52.212-3 )

Field Name: EPA Compliance


Type: Numeric

Length: 1

Definition: Indicates if the products designated by the Environmental Protection Agency and

provided by the vendor meet the applicable EPA guidelines, for the percentage of recovered

material content (0 for No and 1 for Yes, 2-Vendor will provide information with specific offers

to the Government) ((FAR 52.223-4, FAR 52.223-9 ).

Field Name: Equipment Trade


Type: Numeric

Length: 1

Definition: If the value for ITEQUIP_SUPPLIER is ‘Yes’ then this field indicates if the items of

equipment to be serviced by the company are commercial items, which are used regularly for

other than Government purposes, and are sold or traded by the company in substantial quantities

to the general public in the course of normal business operations (0 for No and 1 for Yes). (FAR

52.212-3, FAR 52.222-48 )

Field Name: Excluding Agency

Table: Org_Data

Type: Alpha

Length: 120

Definition: Government Agency that is excluding the entity

Field Name: Exclusion Program

Table: Debar_Exclusion_Detail_Matrix

Type: Alpha

Length: 15

Definition: Program in which an exclusion record is classified. New records will automatically

default to Reciprocal

Code Name

RE Reciprocal









Code Name

NP Non-Procurement

PR Procurement

Field Name: Exclusion Status Flag

Table: Org_Ext_Certs_Data

Type: Alpha

Length: 1

Definition: This flag indicates whether an entity has an exclusion record. If this flag is set to “Y”,

this will indicate that the registrant has an exclusion record. A non-entry will indicate that this

registrant's DUNS number does not have an exclusion record.

Field Name: Exclusion Type

Table: Debar_Exclusion_Detail_Matrix

Type: Alpha

Length: 50

Definition: One of four categories of which an exclusion is assigned. Each Exclusion Category is

has predetermined Nature (Cause) and Effect language

Code Name

IP Ineligible (Proceedings Pending)

IC Ineligible (Proceedings Completed)

PR Prohibition/Restriction

VE Voluntary Exclusion

Field Name: Executive Compensation Question 1


Type: Alpha

Length: 1

Definition: This field will store a "yes" or "no" response to the first Executive Compensation

Qualifying question. “Y” indicates Yes and “N” indicates No.

Field Name: Executive Compensation Question 2


Type: Alpha

Length: 1

Definition: This field will store a "yes" or "no" response to the second Executive Compensation

Qualifying question. “Y” indicates Yes and “N” indicates No.

Field Name: Executive First Name

Table: Org_Exec_Compensation

Type: Alphanumeric

Length: 35


Definition: The first name of one of the five most highly compensated executives in a registered

entity including parent organizations, all branches, and all affiliates worldwide.

Field Name: Executive Middle Initial


Type: Alphanumeric

Length: 1

Definition: The middle of one of the five most highly compensated executives in a registered


Field Name: Executive Last Name


Type: Alphanumeric

Length: 35

Definition: The last name of one of the five most highly compensated executives in a registered


Field Name: Executive Title


Type: Alphanumeric

Length: 20

Definition: The position title of executive named in the Executive Name field.

Field Name: Expiration Date

Table: Org_Data

Type: Date

Length: 8

Definition: A system generated date for the date when the entity's registration expires. Any time

the user updates the company's information; this date needs to be updated to the current date.

Field Name: Extension


Type: Numeric

Length: 16

Definition: The phone number extension of the POC if they are located in the US

Field Name: FAR Response

Table: N/A

Type: N/A

Length: N/A

Definition: The entity's responses to FAR related questions provided during the Representations

& Certifications part of the registration. The elements associated with these responses can be


Field Name: Fax


Type: Numeric

Length: 13


Definition: The fax number for the point of contact.

Field Name: Financial Institute


Type: Alphanumeric

Length: 30

Definition: The name of an entity's bank or other financial institution. This name must

correspond to the routing number and will be pre-populated after the routing number is entered.

Field Name: Firm Employee Count

Table: ARCH_ENG_EMP_DISP, ARCH_ENG_EMP_DISP_TEMP

Type: Alphanumeric

Length: 120

Definition: Total number of employees in the firm associated with the corresponding discipline.

Field Name: First Name


Type: Alphanumeric

Length: 60

Definition: The first name for the point of contact.

Field Name: Fiscal Year End Close Date

Table: Org_Data

Type: Date

Length: 5

Definition: The date the entity's accounting period closes.

Field Name: Forced Child Labor


Type: Numeric

Length: 1

Definition: Indicates if the vendor Company Name” based on a good faith effort to determine

whether forced or indentured child labor was used to mine, produce, or manufacture any such end

product, determined that it is not aware of any such use of child labor (0 for No and 1 for Yes).

(FAR 52.222-18, FAR 52.212-3 )

Field Name: Foreign Product Status


Type: Numeric

Length: 1

Description: Indicates if the vendor delivers any foreign (non-domestic) end products to the

Government. (0 for No,1 for Yes and 2 for Vendor will provide information with specific offers

to the Government). (FAR 52.212-3, FAR 52.225-2, FAR 52.225-4, FAR 52.225-6 , DFARS

252.225-7000, DFARS 252.225-7020, DFARS 252.225-7022, DFARS 252.225-7035 )

Field Name: Foreign Province







https://www.acquisition.gov/far/current/html/FARTOCP52.html#wp372482







Type: Alpha Length: 50 Description: The foreign province in which the POC is located. This field is mandatory only for

Canadian addresses.

Field Name: Functional Group Identifier

Table: Org_EDI_Data

Type: Alphanumeric

Length: 15

Definition: The Functional Group (GS02) Identifier

Field Name: Funding Agency


Type: Alphanumeric

Length: 120

Definition: The specified federal agency that is supporting the place of performance financially.

Field Name: Funding Department


Type: Alphanumeric

Length: 120

Definition: The specified federal department that is supporting the place of performance

financially.

Field Name: Geographic Area Served: County

Table: Org_DR_Area_Served_Data

Type: Alpha

Length: 3

Definition: A code for a county within a state used to designate an area served in the Disaster

Response Registry.

Field Name: Geographic Area Served: Metropolitan Statistical Area


Type: Alpha

Length: 50

Definition: The name of the Metropolitan Statistical Area that may span county or state borders

and is used in the Disaster Response Registry to designate an area served.

Field Name: Geographic Area Served: State


Type: Alpha

Length: 2

Definition: A code for a state used to designate an area served in the Disaster Response Registry.

Field Name: Geographic Area Served: Type



Type: Alpha

Length: 3

Definition: The name of the type of geographic area served for the Disaster Response Registry.

The possible values for this field are:

Code Name

MSA Metropolitan Statistical Area

CTY County

STA State

ANY Any

Field Name: Global Parent DoDAAC

Table: Org_Data

Type: Numeric

Length: 9

Definition: This is the DoDAAC number of the global parent entity of the registrant.

Field Name: Global Parent DUNS

Table: Org_Data

Type: Numeric

Length: 9

Definition: This is the DUNS number of the global parent entity of the registrant

Field Name: Global Parent Legal Business Name

Table: Org_Data

Type: Alphanumeric

Length: 120

Definition: This is the legal business name of the global parent entity of the registrant

Field Name: Government Purchase Card Usage

Table: Org_Data

Type: Alpha

Length: 1

Definition: This field indicates whether a Government entity accepts purchase cards for payment.

“Y” indicates that they will and “N”, the default, indicates they will not. The government

purchase card indicator is only mandatory if the entity is an agency and is a Seller or Buyer and

Seller.

Field Name: Government Restricted Software Status


Type: Numeric

Length: 1


Definition: Indicates if the vendor provide any data to the Government that qualifies as limited

rights data or restricted computer software (0 for No and 1 for Yes, 2-Vendor will provide

information with specific offers to the Government). (FAR 52.227-15 )

Field Name: Highest Employee Security Level

Table: Org_Data

Type: Numeric

Length: 2 Definition: The top level of security clearance for employees in an entity. Possible Values for

this field are:

Code Name

90 Government Non-Classified

92 Government Confidential

93 Government Secret

94 Government Top Secret

Field Name: HUBJoint Venture_Bus_Status


Type: Numeric

Length: 1

Definition: Indicates if there are any HUBZone businesses participating in a Joint Venture with

the vendor (0 for No and 1 for Yes). (FAR 52.219-1, FAR 52.212-3 )

Field Name: Indefinite Indicator


Type: Alpha

Length: 1

Definition: This field will store a Yes or No response to indicate if an exclusion record is marked

as Indefinite. “Y” indicates Yes and “N” indicates No.

Field Name: Indicted Status


Type: Numeric

Length: 1

Definition: Indicates if the vendor is presently indicted for, or otherwise criminally or civilly

charged by a governmental entity with, commission of fraud or a criminal offense in connection

with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or

subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or

commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,

making false statements, tax evasion, or receiving stolen property (0 for No and 1 for Yes). (FAR

52.209-5, FAR 52.212-3 )

Field Name: Individual First Name

Table: Org_Data








Type: Alpha

Length: 50

Definition: The first name of an individual with an exclusion record

Field Name: Individual Last Name

Table: Org_Data

Type: Alpha

Length: 35

Definition: The last name of an individual with an exclusion record

Field Name: Individual Middle Name

Table: Org_Data

Type: Alpha

Length: 50

Definition: The middle name of an individual with an exclusion record.

Field Name: Individual Prefix

Table: Org_Data

Type: Alpha

Length: 25

Definition: The prefix of an individual with an exclusion record.

Field Name: Individual SSN Table: Org_Data

Type: Numeric

Length: 9

Definition: An individual's Social Security Number

Field Name: Individual Suffix

Table: Org_Data

Type: Alpha

Length: 25

Definition: The suffix of an individual with an exclusion record

Field Name: Initial Registration Date

Table: Org_Data

Type: Date

Length: 8

Definition: The date the initial entity registration was submitted, this date will not change.

Field Name: Instrument


Type: Alpha

Length: 50

Definition: This is the type of proceedings instruments. The fields available will be: U.S. Federal

issued contract, U.S. Federal issued grant / assistance instrument, State issued contract, and State

issued grant.


Field Name: Instrument Number


Type: Numeric

Length: 50

Definition: The official number of the proceeding as assigned by instrument.

Field Name: International Code


Type: Numeric

Length: 25

Definition: Non US phone number of Point of Contact of company owned or controlled by a

foreign government. (DFARS 252.209-7002 )

Field Name: ISA Identifier

Table: Org_EDI_Data

Type: Alphanumeric

Length: 15

Definition: The Interchange Sender (ISA) Identifier.

Field Name: ISA Qualifier

Table: Org_EDI_Data

Type: Alphanumeric

Length: 2

Definition: The ISA Qualifier.

Field Name: ITequip_SUPPLIER


Type: Numeric

Length: 1

Definition: Indicates if the vendor provides maintenance, calibration, and/or repair of

information technology, scientific and medical and/or office and business equipment or not (0 for

No and 1 for Yes, 5 for Vendor will provide information with specific offers to the Government).

(FAR 52.212-3, FAR 52.222-48 )

Field Name: Joint Venture Bus Status


Type: Numeric

Length: 1

Definition: Indicates if there are any businesses participating in a Joint Venture with the vendor

(0 for No and 1 for Yes)

Field Name: Joint Venture Ed Women Owned Small Bus

Table: CCR_VENDOR, ORCA_VENDOR, ORCA_VENDOR_TEMP

Type: Numeric

Length: 1

Definition: Indicates if the vendor is a Joint Venture Economically Disadvantaged Woman

Owned Business Concern or not (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.219-1 )







Field Name: Joint Venture Women Owned Small Bus

Table: CCR_VENDOR, ORCA_VENDOR, ORCA_VENDOR_TEMP

Type: Numeric

Length: 1

Definition: Indicates if the vendor is a Joint Venture Woman Owned Business Concern or not (0

for No and 1 for Yes). (FAR 52.212-3, FAR 52.219-1 )

Field Name: Jurisdiction

Table: ORCALABOR_SURPLUS_LOC, ORCALABOR_SURPLUS_LOC_TEMP

Type: Alphanumeric

Length: 200


Field Name: Labor Affactn Program


Type: Numeric

Length: 1

Definition: Indicates if the vendor developed/has on file affirmative action programs required by

Secretary of Labor or not (0 for No and 1 for Yes). (FAR 52.222-25, FAR 52.212-3 )

Field Name: Last Name


Type: Alpha

Length: 35

Definition: The last name of the POC.

Field Name: Legal Busname

Table: DF_ENTITY_FOREIGN_GOVT_TEMP, DF_ENTITY_FOREIGN_GOVT

Type: Alpha

Length: 120

Definition: Name of entity controlled by foreign government. (DFARS 252.209-7002 )

Field Name: Location Employees


Type: Numeric

Length: 15

Definition: The average number of employees at the location being registered. This must be less

than or equal to the Number of Employees.

Field Name: Lockbox Number


Type: Numeric

Length: 20

Definition: An entity's lockbox number. This number is assigned by the financial institute.

Field Name: Manfac Country Status









Type: Numeric

Length: 1

Definition: Indicates if the product associated with the FSC Code is manufactured within our

outside United States. (1- Inside US, 0- Outside US). (FAR 52.212-3 )

Field Name: Megawatt Hours


Type: Numeric

Length: 15

Definition: A number showing total Megawatt Hours (MWH) for the preceding fiscal year of all

affiliates of an entity registrant using one of the following NAICS codes: 221111, 221112,

221113, 221119, 221121, 221122. This number is used in the Small Business determination made

by SBA.

Field Name: Merchant ID 1


Type: Numeric

Length: 128

Definition: The number assigned to an entity by the bank that processes their credit card receipts.

The Merchant ID Number is similar to a routing number. This field is for Government Use Only.

Field Name: Merchant ID 2


Type: Numeric

Length: 128

Definition: This is an alternate ID to Merchant ID 1 and is used if the registering entity has two

routing numbers (uses both banks). This field is for Government Use Only.

Field Name: Middle Initial


Type: Alpha

Length: 3

Definition: The middle initial of the POC

Field Name: Modification Date


Type: Date

Length: 8

Definition: Last date the report was modified for the Total Contract Value

Field Name: Modification Number


Type: Alphanumeric

Length: 25

Definition: Placeholder number to signify the amount of times the document was modified



Field Name: MPIN

Table: Org_Data

Type: Numeric

Length: 9

Definition: The Marketing Partner Identification Number (MPIN) entered by the registrant.

Field Name: NAICS Code

Table: Org_Code_Type_Detail_Data

Type: Alphanumeric

Length: 6

Definition: The North American Industrial Classification System (NAICS) code(s) associated

with the entity.

Field Name: NAICS Exception


Type: Alphanumeric

Length: 4

Definition: The associated NAICS exception data from SBA. This includes the NAICS

exception number and description.

Field Name: Name

Table: BIDS_RESP_POC,BIDS_RESP_POC_TEMP

Type: Alpha

Length: 120

Definition: Name of the person(s) responsible for determining prices offered in bids/proposals

(FAR 52.203-2 ).

Field Name: Name

Table: GOVT_REST_SFTWRE, GOVT_REST_SFTWRE_TEMP

Type: Alphanumeric

Length: 120

Definition: Names of limited rights data or restricted computer software that vendor provides.

(FAR 52.227-15 )

Field Name: Name of Individual Executing Consent

Table: Org_Data

Type: Alpha

Length: 60

Definition: The name of the individual providing the authorization for the entity Taxpayer Name

and EIN/TIN to be sent to the IRS for validation.

Field Name: NCAGE Code

Table: Org_DUNS_PLUS4_Data Type: Alphanumeric

Length: 5




Definition: CAGE Codes that are used internationally as part of the NATO Codification System

(NCS) are called NCAGE codes. All foreign entities must provide an NCAGE Code.

Field Name: Non-US Phone


Type: Numeric

Length: 16

Definition: The phone number of the POC if they are located outside of the US.

Field Name: No Public Display Flag

Table: Org_Data

Type: Alpha

Length: 1

Definition: The field indicates whether an entity has chosen to opt-out of being displayed in

public search results. You can chose to opt-out of being displayed in public search results via the

website. Opting Out may result in a reduction in Federal Government business opportunities, and

subcontractors choosing this option will not be visible to prime contractors.

Field Name: NPI


Type: Numeric

Length: 10

Definition: NPI (National Provider Identifier) is a unique identification number for covered

health care providers.

Field Name: Orcalabor_Surplus Status


Type: Numeric

Length: 1

Definition: Indicates if the vendor is willing to enter any labor surplus areas (0 for No and 1 for

Yes). (FAR 52.219-2 )

Field Name: Organization Name

Table: Org_Data

Type: Alphanumeric

Length: 200

Definition: The name of an excluded entity that falls under one of the following

Classification Types: Special Entity Designation or Vessel.

Field Name: Org_Type_CD


Type: Alphanumeric

Length: 2

Definition: Organization Type Code. Translates to indicate if the company is: Sole proprietorship

Partnership Corporate entity (not tax-exempt) Corporate entity (tax-exempt) Government entity

(Federal, State, or local) Foreign government International organization Other. (FAR 52.204-3,

FAR 52.212-3 )





Field Name: Other Place of Performance Address

Table: OTHER_PLACE_PERF, OTHER_PLACE_PERF_TEMP

Type: Alphanumeric

Length: Unlimited

Definition: Other place of performance address (FAR 52.214-14, FAR 52.215-6 ).

Field Name: Other Place Performance Status


Type: Number

Length: 1

Definition: Indicates if the vendor is willing to enter other places of performance.(0 for No and 1

for Yes) (FAR 52.214-14, FAR 52.215-6 ).

Field Name: Owner Address


Type: Alphanumeric

Length: Unlimited

Definition: Other Place of Performance Owner’s address (FAR 52.214-14, FAR 52.215-6 ).

Field Name: Owner Name


Type: Alpha

Length: 55

Definition: Other Place of Performance Owner’s name (FAR 52.214-14, FAR 52.215-6 ).

Field Name: Parent Company Name


Type: Alphanumeric

Length: 120

Definition: Parent Company Name derived based on Parent_duns data from CCR. Vendor can

update the data if necessary (FAR 52.204-3, FAR 52.212-3 ).

Field Name: Parent TIN

Table: ORCA_VENDOR

Type: Numeric

Length: 9

Definition: Parent company TIN (FAR 52.204-3, FAR 52.212-3 ),

Field Name: PIID


Type: Alphanumeric

Length: 50

Definition: The PIID is used to identify solicitation and contract actions in designated

support and reporting systems (e.g., Federal Procurement Data System, Past Performance

Information Retrieval System), in accordance with regulations, applicable authorities, and

agency policies and procedures.














Field Name: Place of Performance City


Type: Alphanumeric

Length: 100

Definition: City where the report is detailing USDA information

Field Name: Place of Performance Country


Type: Alphanumeric

Length: 100

Definition: Country where the report is detailing USDA information

Field Name: Place of Performance County


Type: Alphanumeric

Length: 100

Definition: County where the report is detailing USDA information

Field Name: Place of Performance State/Province


Type: Alphanumeric

Length: 2

Definition: State or Province where the report is detailing USDA information

Field Name: Place of Performance ZIP


Type: Alphanumeric

Length: 10

Definition: Zip Code where the report is detailing USDA information

Field Name: POC Notes


Type: Alpha

Length: 1000

Definition: Additional notes or comments in Points of Contacts.

Field Name: POC Title


Type: Alpha

Length: 50

Definition: The title of the Point of Contact

Field Name: POC Type

Table: Org_POC_Data

Type: Alphanumeric

Length: 2


Definition: The type of POC identified. Possible values for this field are:

Code Name

EP Eliminations POC

AP Accounts Payable POC

SL Sales POC

AR Accounts Receivable POC

EA EDI POC

EB Electronic Business POC

E2 Electronic Business Alternate POC

GB Government Business POC

GA Government Business Alternate POC

PC Party Performing Certification POC

PP Past Performance POC

P2 Past Performance Alternate POC

PR Proceedings POC

PA Proceedings Alternate POC

SP Sole Proprietorship POC

Field Name: Previous Business Name

Table: N/A

Type: Alphanumeric

Length: 120

Definition: The 'Previous Business' name of the entity as supplied by D&B

Field Name: Previous Contracts


Type: Numeric

Length: 1

Definition: Indicates if the vendor has any held previous contracts/subcontracts subject to Federal

Acquisition Regulation (FAR) 52.222 or not (0 for No and 1 for Yes). (FAR 52.222-22, FAR

52.212-3 )

Field Name: Primary NAICS Flag


Type: Alphanumeric

Length: 1

Definition: Internal flag to indicate the record was soft deleted. The default value for this field

will be 'N'.

Possible Values:





Y - Yes, record is deleted

N - No, record is not deleted

Field Name: Prior DUNS

Table: N/A

Type: Numeric

Length: 9

Definition: Any prior DUNS for each entity record as supplied by D&B.

Field Name: Proceeding Date


Type: Date

Length: 8

Definition: The date of the entity's proceeding.

Field Name: Proceeding Description


Type: Alpha

Length: 4000

Definition: A description of the proceeding entered by the user.

Field Name: Proceeding Question 1


Type: Alpha

Length: 1

Definition: This field will store a "yes" or "no" response to the first Proceedings Qualifying

question. “Y” is Yes and “N” is No.



Type: Alpha

Length: 1

Definition: This field will store a "yes" or "no" response to the second Proceedings Qualifying




Type: Alpha

Length: 1

Definition: This field will store a "yes" or "no" response to the third Proceedings Qualifying


Field Name: Proceeding State


Type: Alpha

Length: 2


Definition: The state of the entity's proceeding

Field Name: Proceeding Type


Type: Alpha

Length: 2

Definition: This is the type of proceeding. The possible values for this field are:

Code Name

CR Criminal

CV Civil

AD Administrative

Field Name: Product

Table: Product_Type

Type: Alphaumeric

Length: 4000

Definition: The specific product used under the USDA category

Field Name: Profile Code

Table: ARCH_ENG_EXP_CAT_CODES, ARCH_ENG_EXP_PROFILE,

ARCH_ENG_EXP_PROFILE_TEMP

Type: Alphanumeric

Length: 4

Definition: Codes associated with vendor’s experience profiles.

Field Name: Province


Type: Alpha

Length: 50

Definition: The province in which the entity is located.

Field Name: PSC


Type: Alphanumeric

Length: 50

Definition: Product Service Code

Field Name: PSC Code


Type: Alphanumeric

Length: 4

Definition: The Product Service Code (PSC)/Federal Supply Code (FSC) associated with the

entity.


Field Name: PSC Description


Type: Alphanumeric

Length: 4000

Definition: Description of the type of products or services being used.

Field Name: Reason for Modification


Type: Alphanumeric

Length: 120

Definition: Summary of why the modification of the Report was made which results in changes

in Total Contract Value or funding information

Field Name: Reference PIID


Type: Alphanumeric

Length: 50

Definition: When reporting orders under Indefinite Delivery Vehicles (IDV) such as a GWAC,

IDC, FSS, BOA, or BPA, report the Procurement Instrument Identifier (Contract Number or

Agreement Number) of the IDV.

Field Name: Registration Purpose


Type: Alphanumeric

Length: 2

Definition: The purpose of an entity’s registration in entity management. The possible values for

this field are:

Code Name

Z1 Federal Assistance Awards

Z2 All Awards

Z3 IGT Only

Z4 Assistance Awards & IGT

Z5 All Awards and IGT

Field Name: Registration Status

Table: Org_Data

Type: Alpha

Length: 1

Definition: This field tracks the registration status of the entity. The possible statuses are:


Code Name

R Draft

W Work In Progress

S Submitted

A Active

I In-active

D Deleted

E Expired

Field Name: Remittance Name


Type: Alpha

Length: 60

Definition: The name of the remittance location

Field Name: Renewal Date

Table: Org_Data

Type: Date

Length: 8

Definition: The date that the entity renewed their registration

Field Name: Revenue Index ID

Table: ARCH_ENG_REVENUE_CODES, ARCH_ENG_EXP_PROFILE,

ARCH_ENG_EXP_PROFILE_TEMP

Type: Numeric

Length: 1

Definition: Revenue Index Number

Field Name: SBA Certification Entry Date


Type: Date

Length: 8

Definition: The date an entity received its SBA certification

Field Name: SBA Certification Exit Date


Type: Date

Length: 8

Definition: The date an entity exited the SBA certification program.

Field Name: SBA Cert_Small_Disad_Bus

Table: CCR_VENDOR

Type: Numeric

Length: 1


Definition: Indicates if the vendor is an SBA-certified Small Business Concern or not (0 for No

and 1 for Yes). (FAR 52.212-3, FAR 52.219-22 )

Field Name: SBA Cert_Small_Disad_Bus


Type: Numeric

Length: 1

Definition: If the value is not 1 then the vendor is asked to provide the SBA-self certified Small

Business Concern (2 for Applied and 0 for Not Submit). (FAR 52.212-3, FAR 52.219-22 )

Field Name: Services Compensation Policy


Type: Numeric

Length: 1

Definition: Indicates if the vendor utilize the same compensation (wage and fringe benefits) plan

for all service employees performing work under Government contracts as “Company Name”

uses for equivalent employees servicing the same equipment of commercial customers or not (0

for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-52 )

Field Name: Services Contract Period


Type: Numeric

Length: 1

Definition: Indicates if the vendor ensure that each service employee who will perform the

services described in FAR 22.1003-4(d)(1) spend only a small portion of his/her time (a monthly

average of less than 20% of the available hours on an annualized basis, or less than 20% of

available hours during the contract period if the contract period is less than a month) servicing the

Government contract or not (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-52 )

Field Name: Services Contract Price


Type: Numeric

Length: 1

Definition: Indicates if the vendor contract services be furnished at prices which are, or are based

on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-

48, FAR 52.222-52).

Field Name: Services Sold


Type: Numeric

Length: 1

Definition: Indicates if the vendor offered and sold regularly to non-Governmental customers,

and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the

general public in substantial quantities in the course of normal business operations or not (0 for

No and 1 for Yes. (FAR 52.212-3, FAR 52.222-52 )
















Field Name: Services Supplier


Type: Numeric

Length: 1

Definition: Indicates if the vendor provides maintenance, calibration, and/or repair of information

technology, scientific and medical and/or office and business equipment or not (0 for No and 1

for Yes, 5 for Vendor will provide information with specific offers to the Government). (FAR

52.212-3, FAR 52.222-52)

Field Name: SF330 Response

Table: N/A

Type: N/A

Length: N/A

Definition: The entity's responses to SF330 related questions provided during the Certifications

& Representations part of the registration. The elements associated with these responses can be


Field Name: Small Disad Bus

Table: CCR_VENDOR

Type: Numeric

Length: 1

Definition: Indicates if the vendor is a Small Disadvantage Business Concern or not (0 for No

and 1 for Yes). (FAR 52.219-22, FAR 52.212-3 )

Field Name: Small Disad Proc Region


Type: Numeric

Length: 1

Definition: Indicates if the vendor is located in a Small Disadvantaged Business Procurement

Mechanism authorized region or not (0 for No and 1 for Yes). (FAR 52.219-22, FAR 52.212-3 )

Field Name: State


Type: Alpha

Length: 2

Definition: The state code in which the entity is located.

Field Name: State


Type: Alphanumeric

Length: 30

Definition: State in which vendor is located, Labor surplus area location state. (FAR 52.219-2 )

Field Name: State of Incorporation

Table: Org_Data










Type: Alpha

Length: 2

Definition: The state code where the entity was incorporated.

Field Name: Surplus Area

Table: LABOR_SURPLUS_LOCATION,ORCALABOR_SURPLUS_LOC,

ORCALABOR_SURPLUS_LOC_TEMP

Type: Alphanumeric

Length: 100


Field Name: Tax Year

Table: Org_Data

Type: Numeric

Length: 4

Definition: The most recent tax year of the entity.

Field Name: Taxpayer Name

Table: Org_Data

Type: Alphanumeric

Length: 120

Definition: The name of the entity used for TIN validation. This name must match exactly to

what the IRS has on file and may be different than the Legal Business Name.

Field Name: Term Cause Status


Type: Number

Length: 1

Definition: Indicates if the been terminated for cause (default) (0 for No and 1 for Yes). (FAR

52.209-5, FAR 52.212-3 )

Field Name: Termination Date


Type: Date

Length: 8

Definition: Date the exclusion will be removed from the active list of exclusions and become

inactive. A user may indicate a date that occurred in the past to immediately make an exclusion

inactive.

Field Name: TIN

Table: Org_Data

Type: Numeric

Length: 9

Definition: The Taxpayer Identification Number (TIN) for an Entity, either Social Security

Number for Sole Proprietors, or Employer Identification Number (EIN). The EIN will be

validated by the Internal Revenue Service (IRS).






Field Name: TIN Consent Date

Table: Org_Data

Type: Date

Length: 8

Definition: The date that an individual provided authorization for the entity Taxpayer Name and

TIN to be sent to the IRS for validation

Field Name: TIN Consent Signature

Table: Org_Data

Type: Numeric

Length: 9

Definition: The signature of the individual who authorized the entity information to be sent to the

IRS for validation. The MPIN will be used as the signature in this field.

Field Name: Title

Table: BIDS_RESP_POC_TEMP, BIDS_RESP_POC

Type: Alpha

Length: 120

Definition: Title of the person(s) responsible for determining prices offered in bids/proposals.

(FAR 52.203-2 )

Field Name: Title of Individual Executing Consent

Table: Org_Data

Type: Alphanumeric

Length: 60

Definition: The title of the individual providing the authorization for the entity Taxpayer Name

and TIN to be sent to the IRS for validation.

Field Name: Total Assets


Type: Numeric

Length: 15

Definition: An entity’s total assets. This number is used in the Small Business determination

made by SBA.

Field Name: Total Compensation Amount


Type: Numeric

Length: 38

Definition: The dollar value of the compensation for the executive named in the Executive Name

field

Field Name: Total Contract Value


Type: Numeric



Length: 20

Definition: Total amount of procurement that was signed to be spent on products or services for

the place of performance.

Field Name: Total Receipts

Table: Org_Data

Type: Numeric

Length: 15

Definition: An entity's average yearly receipts for the past three years for all worldwide affiliates,

branches, etc. rounded to the nearest dollar. This number must be equal to or greater than the

Location Annual Receipts number.

Field Name: Type of Contract


Type: Alphanumeric

Length: 120

Definition: A specified Cost Reimbursement contract which defines how someone is

paid.

Field Name: Type of Tax

Table: Org_Data

Type: Alpha

Length: 22

Definition: The type of tax paid to IRS. This will be prefilled by the system to say: Applicable

Federal Tax.

Field Name: USDA Category

Table: Product_Category

Type: Alphanumeric

Length: 4000

Definition: USDA biobased product categories for the Federal Procurement Preference

Code Name

1 Construction

2 Groundskeeping

3 Miscellaneous

4 Janitorial

5 Personal Care

6 Industrial Lubricants and Fluids

7 Food Service

Field Name: US Phone



Type: Numeric

Length: 13

Definition: The phone number of the POC if they are located in the US.

Field Name: Vessel Call Sign Table: Org_Data

Type: Alphanumeric

Length: 8

Definition: A vessel’s unique identification code as used in radio communication.

Field Name: Vessel Flag

Table: Org_Data

Type: Alphanumeric

Length: 40

Definition: Flag representing the country in which the vessel is registered.

Field Name: Vessel GRT

Table: Org_Data

Type: Numeric

Length: 8

Definition: A vessel’s gross registered tonnage or total interval volume.

Field Name: Vessel Owner

Table: Org_Data

Type: Alphanumeric

Length: 150

Definition: Persons to whom the vessel belongs.

Field Name: Vessel Tonnage

Table: Org_Data

Type: Numeric

Length: 14

Definition: A measure of the vessel’s carrying capacity.

Field Name: Vessel Type

Table: Org_Data

Type: Alphanumeric

Length: 25

Definition: An indication of a vessel’s type.

Field Name: Year Established

Table: ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP

Type: Numeric

Length: 4

Definition: Year the duns associated with the former firm was established.

Field Name: Zip Code



Type: Alphanumeric

Length: 10

Definition: Zip code in which the entity is located.

Field Name: Zip Code +4


Type: Numeric

Length: 4

Definition: The four digit extension to a US zip code.


Appendix A – Acronym List

This section contains an alphabetical listing of all acronyms, abbreviations, and their meanings as

used in SAM.

Acronym/Abbreviation Meaning

820s Remittance Advice Notices

ACH Automated Clearing House

AKA Also Known As

CAGE Commercial and Government Entity

D&B Dun and Bradstreet

DBA Doing Business As

DFARS Defense Federal Acquisition Regulation Supplement

DLIS Defense Logistics Information Service

DoD Department of Defense

DoDAAC Department of Defense Activity Address Code

DUNS Data Universal Numbering System

EDI Electronic Data Interchange

EFT Electronic Funds Transfer

EIN Employee Identification Number

FAR Federal Acquisition Regulation

FKA Formerly Known As

FSC Federal Supply Code

FSN Fiscal Station Number

IRS Internal Revenue Service

ISA Interchange ID

MPIN Marketing Point of Contact Identification Number

NAICS North American Industrial Classification System

NATO North Atlantic Treaty Organization

NCAGE NATO Commercial and Government Entity

NCS NATO Codification System

NKA Now Known As

NPI National Provider Identifier

POC Point of Contact

PSC Product Service Code

SAM System for Award Management

SBA Small Business Administration

TIN Tax Identification Number

URL Universal Resource Locator


Acronym/Abbreviation Meaning

VAN Value Added Network

Documents

SAM Functional Data Dictionary – v7.0