SAM Functional Data Dictionary – v7.0 July 17, 2014
SAM Functional Data Dictionary – v7.0 2 of 53
Table of Contents
1 Introduction ................................................................................................................. 3
1.1 Identification ....................................................................................................... 3
1.2 System Overview ................................................................................................ 3
1.3 Document Organization ...................................................................................... 3
2 SAM Field Definitions ................................................................................................ 4
Appendix A – Acronym List............................................................................................. 52
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1 Introduction
1.1 Identification
This document contains a high level view of the System for Award Management (SAM) Data
Dictionary and directs the reader to various other documents for a more detailed picture of the
data elements found within SAM.
1.2 System Overview
The System for Award Management (SAM) integrates the capabilities of eight federal
procurement legacy systems and the Catalog of Federal Domestic Assistance into one new
system. The overarching benefits of SAM, over its siloed legacy systems, include streamlined
and integrated processes, elimination of data redundancies, and reduced costs while providing
improved functionality. The following are the capabilities included:
Manage entity data
Manage certifications/representations
Post solicitation and award data
Maintain government-wide contract award data
Manage government-wide subcontractor data
Access wage determinations
Manage/maintain past performance information
Manage exclusion list
Create/maintain assistance program catalog
Provide security/access control
Provide reporting/communications support
Provide internal controls
IBM developed requirements for SAM and maintains it on behalf of the General Services
Administration Integrated Acquisition Environment (GSA IAE). SAM is hosted by Qwest in
Sterling, VA.
This data dictionary addresses the data elements associated with the Manage Entity Core Data,
Assertions and Representations and Certifications, and the Manage Exclusion List capabilities.
Data elements associated with other capabilities will be added as requirements are developed.
1.3 Document Organization This Data Dictionary provides overall listing and descriptions of all SAM data fields at a high
level. Using this document allows you to view the characteristics of data elements and what each
is used for. This document includes SAM field definitions and table definitions.
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2 SAM Field Definitions
Field Name: 820s Request Flag
Table: Org_EDI_Data
Type: Alpha
Length: 1
Definition: This is the flag that determines whether the entity wants to receive Remittance
Advice Notices (820s) through the VAN provider. “Y” indicates Yes and “N” indicates No.
Field Name: ABA Routing Number
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 9
Definition: The entity's American Banker's Association (ABA) Routing Number. This number
must correspond to the name of the financial institute.
Field Name: Account Number
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 20
Definition: The entity's financial account number
Field Name: Account Type
Table: Org_DUNS_PLUS4_Data
Type: Alpha
Length: 1
Definition: The entity's financial account type. “C” indicates Checking and “S” indicates
Savings.
Field Name: Accounting Station
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 6
Definition: Accounting Station (Fiscal Station Number) is a six-digit number that identifies the
activity which is responsible for performing the official accounting and reporting for the funds.
Field Name: ACH Email
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 80
Definition: A contact email address of the Automated Clearing House (ACH)
Field Name: ACH Fax
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 13
Definition: The fax number of the ACH
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Field Name: ACH Non-U.S. Phone
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 16
Definition: The phone number of the ACH if it is located outside of the US
Field Name: ACH U.S. Phone
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 13
Definition: The phone number of the ACH if it is located in the US
Field Name: Active Date
Table: Org_Debar_Exclusion_Detail_Data
Type: Date
Length: 8
Definition: The date the exclusion record becomes active
Field Name: Additional Comments
Table: Org_Debar_Desc_Data
Type: Alphanumeric
Length: 1000
Definition: Additional notes added to an exclusion record
Field Name: Address Line 1
Table: Org_Address_Data
Type: Alphanumeric
Length: 150
Definition: The first line of the address
Field Name: Address Line 2
Table: Org_Address_Data
Type: Alphanumeric
Length: 150
Definition: The second line of the address
Field Name: Address Type
Table: Org_Address_Data
Type: Alpha
Length: 20
Definition: Indicates which address type is captured.
Code Name
X5 Alternate Exclusion Address
X6 D&B Address
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Code Name
X7 DoDAAC Address
DM Domestic Parent Address
GL Global Parent Address
HQ Headquarters Parent Address
IR IRS/TIN Address
FE Mailing Address
OA Other Address
PA Physical Address
X8 POC Address
B3 Previous Business Address
X9 Primary Exclusion Address
RI Remittance Address
Field Name: Agency Code
Table: Org_Data
Type: Numeric
Length: 4
Definition: A code for the US Government Agency derived from the NIST 800-87 listing.
Field Name: Agency Location Code
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 8
Definition: The Agency Location Code is used to identify accounting reports and documents
prepared by or for agency accounting stations and disbursing offices. The Agency Location Code
is provided by the treasury STAR system.
Field Name: Agency Parent
Table: Org_Data
Type: Alpha
Length: 10
Definition: In Performance Information, this is the name of the immediate parent of the
excluding agency
Field Name: Agency Type
Table: Org_Data
Type: Alphanumeric
Length: 2
Definition: This field indicates the agency type for agencies who want to be eligible for IGT
transactions. The possible types are:
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Code Name
S4 Buyer
S5 Seller
S6 Buyer & Seller
Field Name: Annual Revenue
Table: Org_Data
Type: Numeric
Length: 15
Definition: An agency's total revenue from Intra-governmental sales for the previous fiscal year.
Field Name: Arch_Eng_App_Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor has made a choice to answer SF330 related information or not.
Possible Values: 1-Yes, 0-No, 2- Vendor will provide information with specific offers to the
Government.
Field Name: Arch_Eng_Fed_Revenue_ID
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Code associated with A-E professional services federal revenues for the last 3 years.
Possible Values: 1-Less than $100,000 2-$100,000 to less than $250,000 3-$250,000 to less than
$500,000 4-$500,000 to less than $1 million 5-$1 million to less than $2 million 6-$2 million to
less than $5 million 7-$5 million to less than $10 million 8-$10 million to less than $25 million 9-
$25 million to less than $50 million 10-$50 million or greater.
Field Name: Arch_Eng Former Name Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the office associated with the DUNS number had any other names during
the last 6 years. Possible Values: 1-Yes, 0-No
Field Name: Arch_Eng NAICS Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is eligible to answer SF330 related information or not.
Derived based on the NAICS they register in CCR. Possible Values: 1-Yes, 0-No.
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Field Name: Arch_Eng Nonfed Revenue ID
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Code associated with A-E professional services federal revenues for the last 3 years.
Possible Values: 1-Less than $100,000 2-$100,000 to less than $250,000 3-$250,000 to less than
$500,000 4-$500,000 to less than $1 million 5-$1 million to less than $2 million 6-$2 million to
less than $5 million 7-$5 million to less than $10 million 8-$10 million to less than $25 million 9-
$25 million to less than $50 million 10-$50 million or greater.
Field Name: Arch_Eng Rep First Name
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 120
Definition: First name of the authorized representative, who submits SF330 information
Field Name: Arch_Eng Rep Last Name
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 120
Definition: Last name of the authorized representative, who submits SF330 information
Field Name: Arch_Eng Rep Middle Init
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 120
Definition: Middle Initial of the authorized representative, who submits SF330 information.
Field Name: Arch Eng Rep Title
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 120
Definition: Job title of the authorized representative, who submits SF330 information.
Field Name: Arch_Eng_Small Bus Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is a small business sized concern for NAICS code 541330.
Possible Values: 1-Yes, 0-No
Field Name: Arch Eng Total Revenue ID
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
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Definition: Code associated with A-E professional services federal revenues for the last 3 years.
Possible Values: 1-Less than $100,000 2-$100,000 to less than $250,000 3-$250,000 to less than
$500,000 4-$500,000 to less than $1 million 5-$1 million to less than $2 million 6-$2 million to
less than $5 million 7-$5 million to less than $10 million 8-$10 million to less than $25 million 9-
$25 million to less than $50 million 10-$50 million or greater.
Field Name: Authorization Date
Table: Org_DUNS_PLUS4_Data
Type: Date
Length: 8
Definition: This is the effective date of an entity's EFT account authorization. The Authorization
Date will be pre-filled by the system as the date a registration was added/updated. The
Authorization Date must be present if an ABA Routing Number/financial institute was entered.
Field Name: Average Annual Receipts
Table: Org_Size_Detail_Data
Type: Numeric
Length: 15
Definition: The average yearly receipts for the past three years for the location being registered
rounded to the nearest dollar. This number must be less than or equal to the Total Receipts
number.
Field Name: Average Number of Employees
Table: Org_Data
Type: Numeric
Length: 15
Definition: The number of worldwide employees for all affiliate, branches, etc. for an entity. Its
value must be equal to or greater than the Location Number of Employees.
Field Name: Barrels Capacity
Table: Org_Size_Detail_Data
Type: Numeric
Length: 15
Definition: A number showing Barrels per Day of Operational Atmospheric Crude Oil
Distillation capacity of all affiliates of an entity registrant using NAICS code 324110. This
number is used in the Small Business determination made by SBA.
Field Name: Bonding Level Type
Table: Org_DR_Bonding_Level_Data
Type: Alphanumeric
Length: 3
Definition: The type of bonding level selected by the entity. Possible values for this field are:
Code Name
BL1 Construction Bonding Level, Per Contract (dollars)
BL2 Construction Bonding Level, Aggregate (dollars)
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Code Name
BL3 Service Bonding Level, Per Contract (dollars)
BL4 Service Bonding Level, Aggregate (dollars)
Field Name: Bonding Level Value
Table: Org_DR_Bonding_Level_Data
Type: Numeric
Length: 22
Definition: The dollar value (per contract or aggregate) of a Service or Construction Bond. This
is used in the Disaster Response Registry.
Field Name: Bonding to Bid Flag
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This is the flag that determines whether the entity requires bonding to bid on
contracts. “Y” indicates Yes and “N” indicates No.
Field Name: Branch Employee Count
Table: ARCH_ENG_EMP_DISP, ARCH_ENG_EMP_DISP_TEMP
Type: Alphanumeric
Length: 120
Definition: Total number of employees in the branch associated with the corresponding
discipline.
Field Name: Business Start Date
Table: Org_Data
Type: Date
Length: 8
Definition: The date the entity was started or acquired
Field Name: Business Types
Table: Org_Bus_Type_Data
Type: Alphanumeric
Length: 2
Definition: The following are different business types that can classify an entity.
The following are determined by SBA and can not be selected by the registrant directly:
Code Name
A4 SBA Certified Small Disadvantaged Business
A6 SBA Certified 8(a) Program Participant
JT SBA Certified 8(a) Joint Venture
XX SBA Certified Hub Zone Firm
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The following business type is set or reset by Ability One:
Code Name
A7 AbilityOne Non Profit Agency
If the entity is a government agency, one of the following business types must be selected:
Code Name
2R U.S Federal Government
2F U.S. State Government
12 U.S. Local Government
3I Tribal Government
CY Foreign Government
The remainder of the business types can be self selected by the registrant:
Code Name
20 Foreign Owned and Located
1D Small Agricultural Cooperative
LJ Limited Liability f
XS Subchapter S Corporation
MF Manufacturer of Goods
2X For Profit Organization
A8 Non-Profit Organization
2U Other Not For Profit Organization
HK Community Development Corporation Owned Firm
A3 Labor Surplus Area Firm
A5 Veteran Owned Business
QF Service Disabled Veteran Owned Business
A2 Woman Owned Business
23 Minority Owned Business
FR Asian-Pacific American Owned
QZ Subcontinent Asian (Asian-Indian) American Owned
OY Black American Owned
PI Hispanic American Owned
NB Native American Owned
ZZ Other
8W Woman Owned Small Business
27 Self Certified Small Disadvantaged Business
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Code Name
8E Economically Disadvantaged Women Small Owned Business
8C Joint Venture Women Owned Small Business
8D Joint Venture Economically Disadvantaged Women Small Owned Business
NG Federal Agency
QW Federally Funded Research and Development Corp
C8 City
C7 County
ZR Inter-municipal
MG Local Government Owned
C6 Municipality
H6 School District
TW Transit Authority
UD Council of Governments
8B Housing Authorities Public/Tribal
86 Interstate Entity
KM Planning Commission
T4 Port Authority
H2 Community Development Corporation
6D Domestic Shelter
M8 Educational Institution
G6 1862 Land Grant College
G7 1890 Land Grant College
G8 1994 Land Grant College
HB Historically Black College or University
1A Minority Institution
1R Private University or College
ZW School of Forestry
GW Hispanic Servicing Institution
OH State Controlled Institution of Higher Learning
HS Tribal College
QU Veterinary College
G3 Alaskan Native Servicing Institution
G5 Native Hawaiian Servicing Institution
BZ Foundation
80 Hospital
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Code Name
FY Veterinary Hospital
HQ DOT Certified DBE
05 Alaskan Native Corporation Owned Firm
OW American Indian Owned
XY Indian Tribe (Federally Recognized)
8U Native Hawaiian Organization Owned Firm
1B Tribally Owned Firm
FO Township
TR Airport Authority
G9 Other That One of the Proceeding
Field Name: CAGE Code
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 5
Definition: Commercial And Government Entity (CAGE) Code is a unique identifier assigned to
an entity which provides a standardized method of identifying a given facility at a specific
location. All US entities must meet a CAGE Code validation process, or will be assigned one by
the Defense Logistics Information Service (DLIS).
Field Name: Child Labor Products
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor delivers any end products (from the corresponding country of
origin) that are listed on the List of Products Requiring Federal Contractor Certification as to
Forced or Indentured Child Labor under Executive Order No. 13126 (0 for No and 1 for Yes).
(FAR 52.222-18, FAR 52.212-3 )
Field Name: City
Table: Org_Address_Data
Type: Alpha
Length: 40
Definition: The name of the city in which the entity is located
Field Name: Classification Type
Table: Org_Bus_Type_Data
Type: Alphanumeric
Length: 2
Definition: Identifies the type of party that has been excluded
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Field Name: CO Determination of Size
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 60
Definition: Defines if a business is a small business or other than a small business
Field Name: Common Parent Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor has common parent or not. (0 for No and 1 for Yes) (FAR
52.204-3, FAR 52.212-3 ).
Code Name
X1 Individual
X2 Firm
X3 Special Entity Designation
X4 Vessel
Field Name: Company Division Name
Table: Org_Data
Type: Alpha
Length: 60
Definition: This field is the Division Name or Number as provided by the Entity
Field Name: Company Division Number
Table: Org_Data
Type: Numeric
Length: 10
Definition: This field is the Division Name or Number as provided by the Entity
Field Name: Company Name
Table: ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP,
HUBJOINT_VENTURE_BUSINESS, HUBJOINT_VENTURE_BUSINESS_TEMP,
JOINT_VENTURE_BUSINESS, JOINT_VENTURE_BUSINESS_TEMP,
JOINT_VENTURE_WOSB, JOINT_VENTURE_WOSB_TEMP,
JOINT_VENTURE_EDWOSB, JOINT_VENTURE_EDWOSB_TEMP
Type: Alpha
Length: 120
Definition: Name of company participating in a Joint Venture with Entity.
Field Name: Company Security Level
Table: Org_Data
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Type: Numeric
Length: 2
Definition: The company security level on a facility level for the entity. Possible Values for this
field are:
Code Name
90 Government Non-Classified
92 Government Confidential
93 Government Secret
94 Government Top Secret
Field Name: Compensation Policy
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length:1
Description: Indicates if the vendor contract services be furnished at prices which are, or are
based on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.222-48 )
Field Name: Completion Date
Table: Bio_Contract_Max_Mod
Type: Date
Length: 8
Definition: The date the contract was signed.
Field Name: Congressional District
Table: Org_Address_Data
Type: Numeric
Length: 2
Definition: The congressional district of an entity
Field Name: Contracting Agency
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: The specified federal agency in which the report is providing services/products.
Field Name: Contracting Department
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: The specified federal department in which the report is providing services/products.
Field Name: Contract Price
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
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Type: Numeric
Length: 2
Definition: Indicates if the vendor contract services be furnished at prices which are, or are based
on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-
48)
Field Name: Contract Sign Date
Table: Bio_Contract_Max_Mod
Type: Date
Length: 8
Definition: Date the Biopreferred Report Contract was signed.
Field Name: Convicted Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the company, over the past three-year period, has been convicted or had a
civil judgment rendered against it for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property (0 for No and 1 for Yes). (FAR
52.209-5, FAR 52.212-3 )
Field Name: Corporate URL
Table: Org_Data
Type: 200
Length: Alphanumeric
Definition: The entity's webpage Universal Resource Locator (URL)
Field Name: Correspondence Flag
Table: Org_Data
Type: Alpha
Length: 1
Definition: This field is used to identify an entity's preferred correspondence type. Possible
values for this field are:
Code Name
M US Mail
F Fax
E Email
Field Name: Country
Table: Org_Address_Data
Type: Alpha
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Length: 3
Definition: The country code where the entity is located. This follows the ISO3166 3-digit
format. SAM can also accommodate 2 character country codes.
Field Name: Country of Incorporation
Table: Org_Data
Type: Alpha
Length: 3
Definition: The country code where the entity was incorporated. This follows the ISO3166 3-
digit format. SAM can also accommodate 2 character country codes
Field Name: County
Table: FOREIGN_PRODUCTS, FOREIGN_PRODUCTS_TEMP
Type: Alphanumeric
Length: 35
Definition: Country of origin of products delivered to the Government by the company that is
foreign (non-domestic) end products.
Field Name: County
Table: LABOR_SURPLUS_LOCATION, ORCALABOR_SURPLUS_LOC,
ORCALABOR_SURPLUS_LOC_TEMP
Type: Alphanumeric
Length: 50
Definition: Labor surplus area location details. (FAR 52.219-2 )
Field Name: Credit Card Usage
Table: Org_Data
Type: Alpha
Length: 1
Definition: This field indicates whether an entity is willing to be paid by Government credit card.
“Y” indicates that they will and “N”, the default, indicates they will not.
Field Name: Cross Reference
Table: Debar_Alias_Cross_Ref_Matrix
Type: Alpha
Length: 15
Definition: Method for identifying linkage among exclusion records
Code Name
XR Cross Reference
AK Aka
DB Dba
NK Nka
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Code Name
FK Fka
PK Pka
Field Name: DBA Name
Table: Org_Data
Type: Alphanumeric
Length: 120
Definition: The 'Doing Business As' name of the entity. This name must be different
from the Legal Business Name.
Field Name: D&B Legal Business Name
Table: Org_Data
Type: Alphanumeric
Length: 120
Definition: The Legal Business Name of the entity
Field Name: D&B Monitoring Address Line 1
Table: DnB_Monitoring
Type: Alphanumeric
Length: 150
Definition: The first line of the address as provided by D&B monitoring
Field Name: D&B Monitoring Address Line 2
Table: DnB_Monitoring
Type: Alphanumeric
Length: 150
Definition: The first line of the address as provided by D&B monitoring
Field Name: D&B Monitoring City
Table: DnB_Monitoring
Type: Alpha
Length: 35
Definition: The name of the city in which the entity is located as provided by D&B monitoring
Field Name: D&B Monitoring Corporation Name
Table: DnB_Monitoring
Type: Alphanumeric
Length: 130
Definition: The legal business name provided for the entity by D&B monitoring
Field Name: D&B Monitoring Country
Table: DnB_Monitoring
Type: Numeric
Length: 3
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Definition: The country code in which the entity is located as provided by D&B monitoring.
Field Name: D&B Monitoring DBA
Table: Dnb_Monitoring
Type: Alpha
Length: 120
Definition: The Doing Business As (DBA) name of the entity provided by D&B monitoring.
Field Name: D&B Monitoring Last Updated
Table: Dnb_Monitoring
Type: Date
Length: 8
Definition: The date D&B monitoring was last updated for the entity
Field Name: D&B Monitoring State or Province
Table: DnB_Monitoring
Type: Alphanumeric
Length: 50
Definition: The state or province code in which the entity is located as provided by D&B
monitoring.
Field Name: D&B Monitoring Status
Table: Dnb_Monitoring
Type: Numeric
Length: 1
Definition: Indicates whether D&B monitoring is turned on for the entity, 0 for No and 1 for Yes.
Field Name: D&B Monitoring Zip Code
Table: DnB_Monitoring
Type: Numeric
Length: 10
Definition: The zip code in which the entity is located as provided by D&B monitoring
Field Name: D&B Out of Business Indicator
Table: Dnb_Monitoring
Type: Numeric
Length: 1
Definition: Indicates whether D&B monitoring has marked the entity out of business, 0 for No
and 1 for Yes.
Field Name: Debarred Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the Company is currently debarred, suspended, proposed for debarment,
or declared ineligible for the award of contracts by any Federal Agency (0 for No and 1 for Yes).
(FAR 52.209-5, FAR 52.212-3 )
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Field Name: Delinquent Federal Debt Flag
Table: Org_Ext_Certs_Data
Type: Alpha
Length: 1
Definition: The Delinquent Federal Debt (DFD) Certification (Flag) tracks status of an
outstanding Delinquent Federal Debt owed by the registrant. This flag set to Yes (Y) indicates
that the registrant has been determined to have a delinquent obligation owed to the U. S. Federal
Government as shown by records at the Department of the Treasury. No (N) means the Treasury
Department found no delinquent obligation. A non-entry [-] indicates that this registrant has not
yet been verified with Treasury. Foreign registrations are not verified.
Field Name: Delinquent Fed Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates whether vendor has any delinquent Federal Taxes in an amount that exceeds
$3,000 for which liability remains unsatisfied or not. Possible values are either 1 or 0). (FAR
52.209-5, FAR 52.212-3 )
Field Name: Department Codes
Table: Org_Data
Type: Alphanumeric
Length: 2
Definition: The Agency/Department code derived from the Treasury Index
Field Name: Description
Table: FOREIGN_PRODUCTS, FOREIGN_PRODUCTS_TEMP
Type: Alphanumeric
Length: 100
Definition: Description of products delivered to the Government by the company that is foreign
(non-domestic) end products.
Field Name: Description of Requirement
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 4000
Definition:
Field Name: DF App Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicate if the company does business with Department of Defense (0 for No and 1
for yes).
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Field Name: DFARS Response Table: N/A
Type: N/A
Length: N/A
Definition: The entity's responses to DFARS related questions provided during the Certifications
& Representations part of the registration. The elements associated with these responses can be
found in the SAM Master Extract Mapping Spreadsheet.
Field Name: DF2097001_Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Disclosure of Ownership or Control by the Government of a Terrorist Country
(0 for Vendor will provide information, 1 for I certify). (DFARS 252.209-7002 )
Field Name: DF2097002_Phone
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 25
Definition: Phone number of Point of Contact for company owned or controlled by a foreign
government. (DFARS 252.209-7002 )
Field Name: DF2097002_Phone Ext
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 25
Definition: Phone extension of Point of Contact for company owned or controlled by a foreign
government. (DFARS 252.209-7002 )
Field Name: DF2097002_POC First Name
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 30
Definition: First Name of Point of Contact for company owned or controlled by a foreign
government. (DFARS 252.209-7002 )
Field Name: DF2097002_POC Last Name
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 30
Definition: Last Name of Point of Contact for company owned or controlled by a foreign
government. (DFARS 252.209-7002 )
Field Name: DF2097002_POC Middle Init
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
SAM Functional Data Dictionary – v7.0 22 of 53
Length: 1
Definition: Middle initial of Point of Contact for company owned or controlled by a foreign
government. (DFARS 252.209-7002 )
Field Name: DF2127000_SEA_Supply Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Company anticipate that supplies will be transported by sea (0 for no, 1 for
yes). (DFARS 252.212-7000, DFARS 252.247-7022 )
Field Name: DF2167003_Country Code
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Name of the host country if the answer is yes (1) in DF2167003_STATUS
field. (DFARS 252.216-7008 )
Field Name: DF2167003_Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Represent that the prices set forth in this contract are based on the wage rate
or material price established and controlled by a foreign government (0 for no, 1 for yes).
(DFARS 252.216-7008 )
Field Name: Disaster Relief Flag
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: Definition: This is the flag that determines whether the entity wishes to enter Disaster
Relief Data. “Y” indicates Yes and “N” indicates No.
Field Name: Disbursing Office Symbol
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 5
Definition: This is the unique symbol assigned by the Treasury IPAC system for the disbursing
office. The disbursing office has a relationship to the agency location code.
Field Name: Discipline Code
Table: ARCH_ENG_DISCIPLINE_CODES, ARCH_ENG_EMP_DISP_TEMP,
ARCH_ENG_EMP_DISP
Type: Numeric
Length: Max
Definition: Code associated with employee discipline.
SAM Functional Data Dictionary – v7.0 23 of 53
Field Name: Disposition
Table: Org_Proceedings_Data
Type: Alpha
Length: 50
Definition: This is a description of the proceedings dispositions. The possible values for this field
are: Conviction/Finding of Fault and Other acknowledgment of fault
Field Name: DODAAC
Table: Org_Data
Type: Alphanumeric
Length: 9
Definition: The Department of Defense Activity Address Code (DODAAC) for non-civilian
government agencies (DoD). This is filled with the letters "DOD" followed by the agency's 6
digit DoDAAC number.
Field Name: DODAAC Legal Business Name
Table: Org_Data
Type: Alphanumeric
Length: 120
Definition: The legal business name of the entity
Field Name: Dollar Amount Spent
Table: Bio_Contract_Entry
Type: Numeric
Length: 20
Definition: Dollar Amount Spent on purchasing that product during the Federal
Government fiscal year (October 1 – September 30). The sum of the Dollar Amounts
Spent cannot exceed the Total Contract Value.
Field Name: DUNS
Table: Org_Data
Type: Numeric
Length: 9
Definition: The Dun and Bradstreet Data Universal Numbering System (DUNS) number for the
entity.
Field Name: DUNS
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP, ORCA_SBA, ORCA_ESBC,
ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP
Type: Numeric
Length: 9
Definition: DUNS of former firm
Field Name: DUNS PLUS 4
Table: Org_DUNS_PLUS4_Data
Type: Numeric
SAM Functional Data Dictionary – v7.0 24 of 53
Length: 4
Definition: DUNS Plus 4 is used to make EFT payments at multiple remittance locations for the
entity. Each entity can have more than one DUNSPLUS4. If the entity does not have a
DUNSPLUS4 then the record will auto populate DUNS+0000. Each DUNSPLUS4 must have a
CAGE Code that differs from the primary profile record.
Field Name: EDI Information Question
Table:
Type: Numeric
Length: 1
Definition: This is the flag that determines whether the entity wants to enter EDI
Information. “Y” indicates Yes and “N” indicates No.
Field Name: EDI VAN Provider
Table: Org_EDI_Data
Type: Alphanumeric
Length: 20
Definition: The Value Added Network (VAN) Provider.
Field Name: EFT Waiver
Table: Org_DUNS_PLUS4_Data
Type: Alpha
Length: 1
Definition: The EFT Waiver Flag indicates whether banking information is required for the
entity. “Y” indicates Yes, “N” indicates No, and “F” indicates a Foreign Entity.
Field Name: Email
Table: Org_POC_Address_Data
Type: Alphanumeric
Length: 80
Definition: The email address for the point of contact.
Field Name: Entity Structure
Table: Org_Bus_Type_Data
Type: Alphanumeric
Length: 2
Definition: The structure of the entity as defined by the IRS. Possible values for this field are:
Code Name
2J Sole Proprietorship
2K Partnership or Limited Liability Partnership
2L Corporate Entity (Not Tax Exempt)
8H Corporate Entity (Tax Exempt)
2A U.S. Government Entity
CY Country - Foreign Government
SAM Functional Data Dictionary – v7.0 25 of 53
Code Name
X6 International Organization
ZZ Other
Field Name: EOE Compliance
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor has filed all required Equal Employment Opportunity
compliance reports or not (0 for No and 1 for Yes). (FAR 52.222-22, FAR 52.212-3 )
Field Name: EPA Compliance
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the products designated by the Environmental Protection Agency and
provided by the vendor meet the applicable EPA guidelines, for the percentage of recovered
material content (0 for No and 1 for Yes, 2-Vendor will provide information with specific offers
to the Government) ((FAR 52.223-4, FAR 52.223-9 ).
Field Name: Equipment Trade
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: If the value for ITEQUIP_SUPPLIER is ‘Yes’ then this field indicates if the items of
equipment to be serviced by the company are commercial items, which are used regularly for
other than Government purposes, and are sold or traded by the company in substantial quantities
to the general public in the course of normal business operations (0 for No and 1 for Yes). (FAR
52.212-3, FAR 52.222-48 )
Field Name: Excluding Agency
Table: Org_Data
Type: Alpha
Length: 120
Definition: Government Agency that is excluding the entity
Field Name: Exclusion Program
Table: Debar_Exclusion_Detail_Matrix
Type: Alpha
Length: 15
Definition: Program in which an exclusion record is classified. New records will automatically
default to Reciprocal
Code Name
RE Reciprocal
SAM Functional Data Dictionary – v7.0 26 of 53
Code Name
NP Non-Procurement
PR Procurement
Field Name: Exclusion Status Flag
Table: Org_Ext_Certs_Data
Type: Alpha
Length: 1
Definition: This flag indicates whether an entity has an exclusion record. If this flag is set to “Y”,
this will indicate that the registrant has an exclusion record. A non-entry will indicate that this
registrant's DUNS number does not have an exclusion record.
Field Name: Exclusion Type
Table: Debar_Exclusion_Detail_Matrix
Type: Alpha
Length: 50
Definition: One of four categories of which an exclusion is assigned. Each Exclusion Category is
has predetermined Nature (Cause) and Effect language
Code Name
IP Ineligible (Proceedings Pending)
IC Ineligible (Proceedings Completed)
PR Prohibition/Restriction
VE Voluntary Exclusion
Field Name: Executive Compensation Question 1
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This field will store a "yes" or "no" response to the first Executive Compensation
Qualifying question. “Y” indicates Yes and “N” indicates No.
Field Name: Executive Compensation Question 2
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This field will store a "yes" or "no" response to the second Executive Compensation
Qualifying question. “Y” indicates Yes and “N” indicates No.
Field Name: Executive First Name
Table: Org_Exec_Compensation
Type: Alphanumeric
Length: 35
SAM Functional Data Dictionary – v7.0 27 of 53
Definition: The first name of one of the five most highly compensated executives in a registered
entity including parent organizations, all branches, and all affiliates worldwide.
Field Name: Executive Middle Initial
Table: Org_Exec_Compensation
Type: Alphanumeric
Length: 1
Definition: The middle of one of the five most highly compensated executives in a registered
entity including parent organizations, all branches, and all affiliates worldwide.
Field Name: Executive Last Name
Table: Org_Exec_Compensation
Type: Alphanumeric
Length: 35
Definition: The last name of one of the five most highly compensated executives in a registered
entity including parent organizations, all branches, and all affiliates worldwide.
Field Name: Executive Title
Table: Org_Exec_Compensation
Type: Alphanumeric
Length: 20
Definition: The position title of executive named in the Executive Name field.
Field Name: Expiration Date
Table: Org_Data
Type: Date
Length: 8
Definition: A system generated date for the date when the entity's registration expires. Any time
the user updates the company's information; this date needs to be updated to the current date.
Field Name: Extension
Table: Org_POC_Address_Data
Type: Numeric
Length: 16
Definition: The phone number extension of the POC if they are located in the US
Field Name: FAR Response
Table: N/A
Type: N/A
Length: N/A
Definition: The entity's responses to FAR related questions provided during the Representations
& Certifications part of the registration. The elements associated with these responses can be
found in the SAM Master Extract Mapping Spreadsheet.
Field Name: Fax
Table: Org_POC_Address_Data
Type: Numeric
Length: 13
SAM Functional Data Dictionary – v7.0 28 of 53
Definition: The fax number for the point of contact.
Field Name: Financial Institute
Table: Org_DUNS_PLUS4_Data
Type: Alphanumeric
Length: 30
Definition: The name of an entity's bank or other financial institution. This name must
correspond to the routing number and will be pre-populated after the routing number is entered.
Field Name: Firm Employee Count
Table: ARCH_ENG_EMP_DISP, ARCH_ENG_EMP_DISP_TEMP
Type: Alphanumeric
Length: 120
Definition: Total number of employees in the firm associated with the corresponding discipline.
Field Name: First Name
Table: Org_POC_Address_Data
Type: Alphanumeric
Length: 60
Definition: The first name for the point of contact.
Field Name: Fiscal Year End Close Date
Table: Org_Data
Type: Date
Length: 5
Definition: The date the entity's accounting period closes.
Field Name: Forced Child Labor
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor Company Name” based on a good faith effort to determine
whether forced or indentured child labor was used to mine, produce, or manufacture any such end
product, determined that it is not aware of any such use of child labor (0 for No and 1 for Yes).
(FAR 52.222-18, FAR 52.212-3 )
Field Name: Foreign Product Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Description: Indicates if the vendor delivers any foreign (non-domestic) end products to the
Government. (0 for No,1 for Yes and 2 for Vendor will provide information with specific offers
to the Government). (FAR 52.212-3, FAR 52.225-2, FAR 52.225-4, FAR 52.225-6 , DFARS
252.225-7000, DFARS 252.225-7020, DFARS 252.225-7022, DFARS 252.225-7035 )
Field Name: Foreign Province
Table: Org_POC_Address_Data
SAM Functional Data Dictionary – v7.0 29 of 53
Type: Alpha Length: 50 Description: The foreign province in which the POC is located. This field is mandatory only for
Canadian addresses.
Field Name: Functional Group Identifier
Table: Org_EDI_Data
Type: Alphanumeric
Length: 15
Definition: The Functional Group (GS02) Identifier
Field Name: Funding Agency
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: The specified federal agency that is supporting the place of performance financially.
Field Name: Funding Department
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: The specified federal department that is supporting the place of performance
financially.
Field Name: Geographic Area Served: County
Table: Org_DR_Area_Served_Data
Type: Alpha
Length: 3
Definition: A code for a county within a state used to designate an area served in the Disaster
Response Registry.
Field Name: Geographic Area Served: Metropolitan Statistical Area
Table: Org_DR_Area_Served_Data
Type: Alpha
Length: 50
Definition: The name of the Metropolitan Statistical Area that may span county or state borders
and is used in the Disaster Response Registry to designate an area served.
Field Name: Geographic Area Served: State
Table: Org_DR_Area_Served_Data
Type: Alpha
Length: 2
Definition: A code for a state used to designate an area served in the Disaster Response Registry.
Field Name: Geographic Area Served: Type
Table: Org_DR_Area_Served_Data
SAM Functional Data Dictionary – v7.0 30 of 53
Type: Alpha
Length: 3
Definition: The name of the type of geographic area served for the Disaster Response Registry.
The possible values for this field are:
Code Name
MSA Metropolitan Statistical Area
CTY County
STA State
ANY Any
Field Name: Global Parent DoDAAC
Table: Org_Data
Type: Numeric
Length: 9
Definition: This is the DoDAAC number of the global parent entity of the registrant.
Field Name: Global Parent DUNS
Table: Org_Data
Type: Numeric
Length: 9
Definition: This is the DUNS number of the global parent entity of the registrant
Field Name: Global Parent Legal Business Name
Table: Org_Data
Type: Alphanumeric
Length: 120
Definition: This is the legal business name of the global parent entity of the registrant
Field Name: Government Purchase Card Usage
Table: Org_Data
Type: Alpha
Length: 1
Definition: This field indicates whether a Government entity accepts purchase cards for payment.
“Y” indicates that they will and “N”, the default, indicates they will not. The government
purchase card indicator is only mandatory if the entity is an agency and is a Seller or Buyer and
Seller.
Field Name: Government Restricted Software Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
SAM Functional Data Dictionary – v7.0 31 of 53
Definition: Indicates if the vendor provide any data to the Government that qualifies as limited
rights data or restricted computer software (0 for No and 1 for Yes, 2-Vendor will provide
information with specific offers to the Government). (FAR 52.227-15 )
Field Name: Highest Employee Security Level
Table: Org_Data
Type: Numeric
Length: 2 Definition: The top level of security clearance for employees in an entity. Possible Values for
this field are:
Code Name
90 Government Non-Classified
92 Government Confidential
93 Government Secret
94 Government Top Secret
Field Name: HUBJoint Venture_Bus_Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if there are any HUBZone businesses participating in a Joint Venture with
the vendor (0 for No and 1 for Yes). (FAR 52.219-1, FAR 52.212-3 )
Field Name: Indefinite Indicator
Table: Org_Debar_Exclusion_Detail_Data
Type: Alpha
Length: 1
Definition: This field will store a Yes or No response to indicate if an exclusion record is marked
as Indefinite. “Y” indicates Yes and “N” indicates No.
Field Name: Indicted Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is presently indicted for, or otherwise criminally or civilly
charged by a governmental entity with, commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property (0 for No and 1 for Yes). (FAR
52.209-5, FAR 52.212-3 )
Field Name: Individual First Name
Table: Org_Data
SAM Functional Data Dictionary – v7.0 32 of 53
Type: Alpha
Length: 50
Definition: The first name of an individual with an exclusion record
Field Name: Individual Last Name
Table: Org_Data
Type: Alpha
Length: 35
Definition: The last name of an individual with an exclusion record
Field Name: Individual Middle Name
Table: Org_Data
Type: Alpha
Length: 50
Definition: The middle name of an individual with an exclusion record.
Field Name: Individual Prefix
Table: Org_Data
Type: Alpha
Length: 25
Definition: The prefix of an individual with an exclusion record.
Field Name: Individual SSN Table: Org_Data
Type: Numeric
Length: 9
Definition: An individual's Social Security Number
Field Name: Individual Suffix
Table: Org_Data
Type: Alpha
Length: 25
Definition: The suffix of an individual with an exclusion record
Field Name: Initial Registration Date
Table: Org_Data
Type: Date
Length: 8
Definition: The date the initial entity registration was submitted, this date will not change.
Field Name: Instrument
Table: Org_Proceedings_Data
Type: Alpha
Length: 50
Definition: This is the type of proceedings instruments. The fields available will be: U.S. Federal
issued contract, U.S. Federal issued grant / assistance instrument, State issued contract, and State
issued grant.
SAM Functional Data Dictionary – v7.0 33 of 53
Field Name: Instrument Number
Table: Org_Proceedings_Data
Type: Numeric
Length: 50
Definition: The official number of the proceeding as assigned by instrument.
Field Name: International Code
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 25
Definition: Non US phone number of Point of Contact of company owned or controlled by a
foreign government. (DFARS 252.209-7002 )
Field Name: ISA Identifier
Table: Org_EDI_Data
Type: Alphanumeric
Length: 15
Definition: The Interchange Sender (ISA) Identifier.
Field Name: ISA Qualifier
Table: Org_EDI_Data
Type: Alphanumeric
Length: 2
Definition: The ISA Qualifier.
Field Name: ITequip_SUPPLIER
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor provides maintenance, calibration, and/or repair of
information technology, scientific and medical and/or office and business equipment or not (0 for
No and 1 for Yes, 5 for Vendor will provide information with specific offers to the Government).
(FAR 52.212-3, FAR 52.222-48 )
Field Name: Joint Venture Bus Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if there are any businesses participating in a Joint Venture with the vendor
(0 for No and 1 for Yes)
Field Name: Joint Venture Ed Women Owned Small Bus
Table: CCR_VENDOR, ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is a Joint Venture Economically Disadvantaged Woman
Owned Business Concern or not (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.219-1 )
SAM Functional Data Dictionary – v7.0 34 of 53
Field Name: Joint Venture Women Owned Small Bus
Table: CCR_VENDOR, ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is a Joint Venture Woman Owned Business Concern or not (0
for No and 1 for Yes). (FAR 52.212-3, FAR 52.219-1 )
Field Name: Jurisdiction
Table: ORCALABOR_SURPLUS_LOC, ORCALABOR_SURPLUS_LOC_TEMP
Type: Alphanumeric
Length: 200
Definition: Labor surplus area location details. (FAR 52.219-2 )
Field Name: Labor Affactn Program
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor developed/has on file affirmative action programs required by
Secretary of Labor or not (0 for No and 1 for Yes). (FAR 52.222-25, FAR 52.212-3 )
Field Name: Last Name
Table: Org_POC_Address_Data
Type: Alpha
Length: 35
Definition: The last name of the POC.
Field Name: Legal Busname
Table: DF_ENTITY_FOREIGN_GOVT_TEMP, DF_ENTITY_FOREIGN_GOVT
Type: Alpha
Length: 120
Definition: Name of entity controlled by foreign government. (DFARS 252.209-7002 )
Field Name: Location Employees
Table: Org_Size_Detail_Data
Type: Numeric
Length: 15
Definition: The average number of employees at the location being registered. This must be less
than or equal to the Number of Employees.
Field Name: Lockbox Number
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 20
Definition: An entity's lockbox number. This number is assigned by the financial institute.
Field Name: Manfac Country Status
SAM Functional Data Dictionary – v7.0 35 of 53
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the product associated with the FSC Code is manufactured within our
outside United States. (1- Inside US, 0- Outside US). (FAR 52.212-3 )
Field Name: Megawatt Hours
Table: Org_Size_Detail_Data
Type: Numeric
Length: 15
Definition: A number showing total Megawatt Hours (MWH) for the preceding fiscal year of all
affiliates of an entity registrant using one of the following NAICS codes: 221111, 221112,
221113, 221119, 221121, 221122. This number is used in the Small Business determination made
by SBA.
Field Name: Merchant ID 1
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 128
Definition: The number assigned to an entity by the bank that processes their credit card receipts.
The Merchant ID Number is similar to a routing number. This field is for Government Use Only.
Field Name: Merchant ID 2
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 128
Definition: This is an alternate ID to Merchant ID 1 and is used if the registering entity has two
routing numbers (uses both banks). This field is for Government Use Only.
Field Name: Middle Initial
Table: Org_POC_Address_Data
Type: Alpha
Length: 3
Definition: The middle initial of the POC
Field Name: Modification Date
Table: Bio_Contract_Max_Mod
Type: Date
Length: 8
Definition: Last date the report was modified for the Total Contract Value
Field Name: Modification Number
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 25
Definition: Placeholder number to signify the amount of times the document was modified
SAM Functional Data Dictionary – v7.0 36 of 53
Field Name: MPIN
Table: Org_Data
Type: Numeric
Length: 9
Definition: The Marketing Partner Identification Number (MPIN) entered by the registrant.
Field Name: NAICS Code
Table: Org_Code_Type_Detail_Data
Type: Alphanumeric
Length: 6
Definition: The North American Industrial Classification System (NAICS) code(s) associated
with the entity.
Field Name: NAICS Exception
Table: Org_Code_Type_Detail_Data
Type: Alphanumeric
Length: 4
Definition: The associated NAICS exception data from SBA. This includes the NAICS
exception number and description.
Field Name: Name
Table: BIDS_RESP_POC,BIDS_RESP_POC_TEMP
Type: Alpha
Length: 120
Definition: Name of the person(s) responsible for determining prices offered in bids/proposals
(FAR 52.203-2 ).
Field Name: Name
Table: GOVT_REST_SFTWRE, GOVT_REST_SFTWRE_TEMP
Type: Alphanumeric
Length: 120
Definition: Names of limited rights data or restricted computer software that vendor provides.
(FAR 52.227-15 )
Field Name: Name of Individual Executing Consent
Table: Org_Data
Type: Alpha
Length: 60
Definition: The name of the individual providing the authorization for the entity Taxpayer Name
and EIN/TIN to be sent to the IRS for validation.
Field Name: NCAGE Code
Table: Org_DUNS_PLUS4_Data Type: Alphanumeric
Length: 5
SAM Functional Data Dictionary – v7.0 37 of 53
Definition: CAGE Codes that are used internationally as part of the NATO Codification System
(NCS) are called NCAGE codes. All foreign entities must provide an NCAGE Code.
Field Name: Non-US Phone
Table: Org_POC_Address_Data
Type: Numeric
Length: 16
Definition: The phone number of the POC if they are located outside of the US.
Field Name: No Public Display Flag
Table: Org_Data
Type: Alpha
Length: 1
Definition: The field indicates whether an entity has chosen to opt-out of being displayed in
public search results. You can chose to opt-out of being displayed in public search results via the
website. Opting Out may result in a reduction in Federal Government business opportunities, and
subcontractors choosing this option will not be visible to prime contractors.
Field Name: NPI
Table: Org_DUNS_PLUS4_Data
Type: Numeric
Length: 10
Definition: NPI (National Provider Identifier) is a unique identification number for covered
health care providers.
Field Name: Orcalabor_Surplus Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is willing to enter any labor surplus areas (0 for No and 1 for
Yes). (FAR 52.219-2 )
Field Name: Organization Name
Table: Org_Data
Type: Alphanumeric
Length: 200
Definition: The name of an excluded entity that falls under one of the following
Classification Types: Special Entity Designation or Vessel.
Field Name: Org_Type_CD
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 2
Definition: Organization Type Code. Translates to indicate if the company is: Sole proprietorship
Partnership Corporate entity (not tax-exempt) Corporate entity (tax-exempt) Government entity
(Federal, State, or local) Foreign government International organization Other. (FAR 52.204-3,
FAR 52.212-3 )
SAM Functional Data Dictionary – v7.0 38 of 53
Field Name: Other Place of Performance Address
Table: OTHER_PLACE_PERF, OTHER_PLACE_PERF_TEMP
Type: Alphanumeric
Length: Unlimited
Definition: Other place of performance address (FAR 52.214-14, FAR 52.215-6 ).
Field Name: Other Place Performance Status
Table: OTHER_PLACE_PERF, OTHER_PLACE_PERF_TEMP
Type: Number
Length: 1
Definition: Indicates if the vendor is willing to enter other places of performance.(0 for No and 1
for Yes) (FAR 52.214-14, FAR 52.215-6 ).
Field Name: Owner Address
Table: OTHER_PLACE_PERF, OTHER_PLACE_PERF_TEMP
Type: Alphanumeric
Length: Unlimited
Definition: Other Place of Performance Owner’s address (FAR 52.214-14, FAR 52.215-6 ).
Field Name: Owner Name
Table: OTHER_PLACE_PERF, OTHER_PLACE_PERF_TEMP
Type: Alpha
Length: 55
Definition: Other Place of Performance Owner’s name (FAR 52.214-14, FAR 52.215-6 ).
Field Name: Parent Company Name
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 120
Definition: Parent Company Name derived based on Parent_duns data from CCR. Vendor can
update the data if necessary (FAR 52.204-3, FAR 52.212-3 ).
Field Name: Parent TIN
Table: ORCA_VENDOR
Type: Numeric
Length: 9
Definition: Parent company TIN (FAR 52.204-3, FAR 52.212-3 ),
Field Name: PIID
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 50
Definition: The PIID is used to identify solicitation and contract actions in designated
support and reporting systems (e.g., Federal Procurement Data System, Past Performance
Information Retrieval System), in accordance with regulations, applicable authorities, and
agency policies and procedures.
SAM Functional Data Dictionary – v7.0 39 of 53
Field Name: Place of Performance City
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 100
Definition: City where the report is detailing USDA information
Field Name: Place of Performance Country
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 100
Definition: Country where the report is detailing USDA information
Field Name: Place of Performance County
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 100
Definition: County where the report is detailing USDA information
Field Name: Place of Performance State/Province
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 2
Definition: State or Province where the report is detailing USDA information
Field Name: Place of Performance ZIP
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 10
Definition: Zip Code where the report is detailing USDA information
Field Name: POC Notes
Table: Org_POC_Address_Data
Type: Alpha
Length: 1000
Definition: Additional notes or comments in Points of Contacts.
Field Name: POC Title
Table: Org_POC_Address_Data
Type: Alpha
Length: 50
Definition: The title of the Point of Contact
Field Name: POC Type
Table: Org_POC_Data
Type: Alphanumeric
Length: 2
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Definition: The type of POC identified. Possible values for this field are:
Code Name
EP Eliminations POC
AP Accounts Payable POC
SL Sales POC
AR Accounts Receivable POC
EA EDI POC
EB Electronic Business POC
E2 Electronic Business Alternate POC
GB Government Business POC
GA Government Business Alternate POC
PC Party Performing Certification POC
PP Past Performance POC
P2 Past Performance Alternate POC
PR Proceedings POC
PA Proceedings Alternate POC
SP Sole Proprietorship POC
Field Name: Previous Business Name
Table: N/A
Type: Alphanumeric
Length: 120
Definition: The 'Previous Business' name of the entity as supplied by D&B
Field Name: Previous Contracts
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor has any held previous contracts/subcontracts subject to Federal
Acquisition Regulation (FAR) 52.222 or not (0 for No and 1 for Yes). (FAR 52.222-22, FAR
52.212-3 )
Field Name: Primary NAICS Flag
Table: Org_Code_Type_Detail_Data
Type: Alphanumeric
Length: 1
Definition: Internal flag to indicate the record was soft deleted. The default value for this field
will be 'N'.
Possible Values:
SAM Functional Data Dictionary – v7.0 41 of 53
Y - Yes, record is deleted
N - No, record is not deleted
Field Name: Prior DUNS
Table: N/A
Type: Numeric
Length: 9
Definition: Any prior DUNS for each entity record as supplied by D&B.
Field Name: Proceeding Date
Table: Org_Proceedings_Data
Type: Date
Length: 8
Definition: The date of the entity's proceeding.
Field Name: Proceeding Description
Table: Org_Proceedings_Data
Type: Alpha
Length: 4000
Definition: A description of the proceeding entered by the user.
Field Name: Proceeding Question 1
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This field will store a "yes" or "no" response to the first Proceedings Qualifying
question. “Y” is Yes and “N” is No.
Field Name: Proceeding Question 2
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This field will store a "yes" or "no" response to the second Proceedings Qualifying
question. “Y” is Yes and “N” is No.
Field Name: Proceeding Question 3
Table: Org_Qual_Answer_Data
Type: Alpha
Length: 1
Definition: This field will store a "yes" or "no" response to the third Proceedings Qualifying
question. “Y” is Yes and “N” is No.
Field Name: Proceeding State
Table: Org_Proceedings_Data
Type: Alpha
Length: 2
SAM Functional Data Dictionary – v7.0 42 of 53
Definition: The state of the entity's proceeding
Field Name: Proceeding Type
Table: Org_Proceedings_Data
Type: Alpha
Length: 2
Definition: This is the type of proceeding. The possible values for this field are:
Code Name
CR Criminal
CV Civil
AD Administrative
Field Name: Product
Table: Product_Type
Type: Alphaumeric
Length: 4000
Definition: The specific product used under the USDA category
Field Name: Profile Code
Table: ARCH_ENG_EXP_CAT_CODES, ARCH_ENG_EXP_PROFILE,
ARCH_ENG_EXP_PROFILE_TEMP
Type: Alphanumeric
Length: 4
Definition: Codes associated with vendor’s experience profiles.
Field Name: Province
Table: Org_Address_Data
Type: Alpha
Length: 50
Definition: The province in which the entity is located.
Field Name: PSC
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 50
Definition: Product Service Code
Field Name: PSC Code
Table: Org_Code_Type_Detail_Data
Type: Alphanumeric
Length: 4
Definition: The Product Service Code (PSC)/Federal Supply Code (FSC) associated with the
entity.
SAM Functional Data Dictionary – v7.0 43 of 53
Field Name: PSC Description
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 4000
Definition: Description of the type of products or services being used.
Field Name: Reason for Modification
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: Summary of why the modification of the Report was made which results in changes
in Total Contract Value or funding information
Field Name: Reference PIID
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 50
Definition: When reporting orders under Indefinite Delivery Vehicles (IDV) such as a GWAC,
IDC, FSS, BOA, or BPA, report the Procurement Instrument Identifier (Contract Number or
Agreement Number) of the IDV.
Field Name: Registration Purpose
Table: Org_Bus_Type_Data
Type: Alphanumeric
Length: 2
Definition: The purpose of an entity’s registration in entity management. The possible values for
this field are:
Code Name
Z1 Federal Assistance Awards
Z2 All Awards
Z3 IGT Only
Z4 Assistance Awards & IGT
Z5 All Awards and IGT
Field Name: Registration Status
Table: Org_Data
Type: Alpha
Length: 1
Definition: This field tracks the registration status of the entity. The possible statuses are:
SAM Functional Data Dictionary – v7.0 44 of 53
Code Name
R Draft
W Work In Progress
S Submitted
A Active
I In-active
D Deleted
E Expired
Field Name: Remittance Name
Table: Org_Address_Data
Type: Alpha
Length: 60
Definition: The name of the remittance location
Field Name: Renewal Date
Table: Org_Data
Type: Date
Length: 8
Definition: The date that the entity renewed their registration
Field Name: Revenue Index ID
Table: ARCH_ENG_REVENUE_CODES, ARCH_ENG_EXP_PROFILE,
ARCH_ENG_EXP_PROFILE_TEMP
Type: Numeric
Length: 1
Definition: Revenue Index Number
Field Name: SBA Certification Entry Date
Table: Org_Bus_Type_Data
Type: Date
Length: 8
Definition: The date an entity received its SBA certification
Field Name: SBA Certification Exit Date
Table: Org_Bus_Type_Data
Type: Date
Length: 8
Definition: The date an entity exited the SBA certification program.
Field Name: SBA Cert_Small_Disad_Bus
Table: CCR_VENDOR
Type: Numeric
Length: 1
SAM Functional Data Dictionary – v7.0 45 of 53
Definition: Indicates if the vendor is an SBA-certified Small Business Concern or not (0 for No
and 1 for Yes). (FAR 52.212-3, FAR 52.219-22 )
Field Name: SBA Cert_Small_Disad_Bus
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: If the value is not 1 then the vendor is asked to provide the SBA-self certified Small
Business Concern (2 for Applied and 0 for Not Submit). (FAR 52.212-3, FAR 52.219-22 )
Field Name: Services Compensation Policy
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor utilize the same compensation (wage and fringe benefits) plan
for all service employees performing work under Government contracts as “Company Name”
uses for equivalent employees servicing the same equipment of commercial customers or not (0
for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-52 )
Field Name: Services Contract Period
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor ensure that each service employee who will perform the
services described in FAR 22.1003-4(d)(1) spend only a small portion of his/her time (a monthly
average of less than 20% of the available hours on an annualized basis, or less than 20% of
available hours during the contract period if the contract period is less than a month) servicing the
Government contract or not (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-52 )
Field Name: Services Contract Price
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor contract services be furnished at prices which are, or are based
on, established catalog or market prices (0 for No and 1 for Yes). (FAR 52.212-3, FAR 52.222-
48, FAR 52.222-52).
Field Name: Services Sold
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor offered and sold regularly to non-Governmental customers,
and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the
general public in substantial quantities in the course of normal business operations or not (0 for
No and 1 for Yes. (FAR 52.212-3, FAR 52.222-52 )
SAM Functional Data Dictionary – v7.0 46 of 53
Field Name: Services Supplier
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor provides maintenance, calibration, and/or repair of information
technology, scientific and medical and/or office and business equipment or not (0 for No and 1
for Yes, 5 for Vendor will provide information with specific offers to the Government). (FAR
52.212-3, FAR 52.222-52)
Field Name: SF330 Response
Table: N/A
Type: N/A
Length: N/A
Definition: The entity's responses to SF330 related questions provided during the Certifications
& Representations part of the registration. The elements associated with these responses can be
found in the SAM Master Extract Mapping Spreadsheet.
Field Name: Small Disad Bus
Table: CCR_VENDOR
Type: Numeric
Length: 1
Definition: Indicates if the vendor is a Small Disadvantage Business Concern or not (0 for No
and 1 for Yes). (FAR 52.219-22, FAR 52.212-3 )
Field Name: Small Disad Proc Region
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Numeric
Length: 1
Definition: Indicates if the vendor is located in a Small Disadvantaged Business Procurement
Mechanism authorized region or not (0 for No and 1 for Yes). (FAR 52.219-22, FAR 52.212-3 )
Field Name: State
Table: Org_Address_Data
Type: Alpha
Length: 2
Definition: The state code in which the entity is located.
Field Name: State
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Alphanumeric
Length: 30
Definition: State in which vendor is located, Labor surplus area location state. (FAR 52.219-2 )
Field Name: State of Incorporation
Table: Org_Data
SAM Functional Data Dictionary – v7.0 47 of 53
Type: Alpha
Length: 2
Definition: The state code where the entity was incorporated.
Field Name: Surplus Area
Table: LABOR_SURPLUS_LOCATION,ORCALABOR_SURPLUS_LOC,
ORCALABOR_SURPLUS_LOC_TEMP
Type: Alphanumeric
Length: 100
Definition: Labor surplus area location details. (FAR 52.219-2 )
Field Name: Tax Year
Table: Org_Data
Type: Numeric
Length: 4
Definition: The most recent tax year of the entity.
Field Name: Taxpayer Name
Table: Org_Data
Type: Alphanumeric
Length: 120
Definition: The name of the entity used for TIN validation. This name must match exactly to
what the IRS has on file and may be different than the Legal Business Name.
Field Name: Term Cause Status
Table: ORCA_VENDOR, ORCA_VENDOR_TEMP
Type: Number
Length: 1
Definition: Indicates if the been terminated for cause (default) (0 for No and 1 for Yes). (FAR
52.209-5, FAR 52.212-3 )
Field Name: Termination Date
Table: Org_Debar_Exclusion_Detail_Data
Type: Date
Length: 8
Definition: Date the exclusion will be removed from the active list of exclusions and become
inactive. A user may indicate a date that occurred in the past to immediately make an exclusion
inactive.
Field Name: TIN
Table: Org_Data
Type: Numeric
Length: 9
Definition: The Taxpayer Identification Number (TIN) for an Entity, either Social Security
Number for Sole Proprietors, or Employer Identification Number (EIN). The EIN will be
validated by the Internal Revenue Service (IRS).
SAM Functional Data Dictionary – v7.0 48 of 53
Field Name: TIN Consent Date
Table: Org_Data
Type: Date
Length: 8
Definition: The date that an individual provided authorization for the entity Taxpayer Name and
TIN to be sent to the IRS for validation
Field Name: TIN Consent Signature
Table: Org_Data
Type: Numeric
Length: 9
Definition: The signature of the individual who authorized the entity information to be sent to the
IRS for validation. The MPIN will be used as the signature in this field.
Field Name: Title
Table: BIDS_RESP_POC_TEMP, BIDS_RESP_POC
Type: Alpha
Length: 120
Definition: Title of the person(s) responsible for determining prices offered in bids/proposals.
(FAR 52.203-2 )
Field Name: Title of Individual Executing Consent
Table: Org_Data
Type: Alphanumeric
Length: 60
Definition: The title of the individual providing the authorization for the entity Taxpayer Name
and TIN to be sent to the IRS for validation.
Field Name: Total Assets
Table: Org_Size_Detail_Data
Type: Numeric
Length: 15
Definition: An entity’s total assets. This number is used in the Small Business determination
made by SBA.
Field Name: Total Compensation Amount
Table: Org_Exec_Compensation
Type: Numeric
Length: 38
Definition: The dollar value of the compensation for the executive named in the Executive Name
field
Field Name: Total Contract Value
Table: Bio_Contract_Max_Mod
Type: Numeric
SAM Functional Data Dictionary – v7.0 49 of 53
Length: 20
Definition: Total amount of procurement that was signed to be spent on products or services for
the place of performance.
Field Name: Total Receipts
Table: Org_Data
Type: Numeric
Length: 15
Definition: An entity's average yearly receipts for the past three years for all worldwide affiliates,
branches, etc. rounded to the nearest dollar. This number must be equal to or greater than the
Location Annual Receipts number.
Field Name: Type of Contract
Table: Bio_Contract_Max_Mod
Type: Alphanumeric
Length: 120
Definition: A specified Cost Reimbursement contract which defines how someone is
paid.
Field Name: Type of Tax
Table: Org_Data
Type: Alpha
Length: 22
Definition: The type of tax paid to IRS. This will be prefilled by the system to say: Applicable
Federal Tax.
Field Name: USDA Category
Table: Product_Category
Type: Alphanumeric
Length: 4000
Definition: USDA biobased product categories for the Federal Procurement Preference
Code Name
1 Construction
2 Groundskeeping
3 Miscellaneous
4 Janitorial
5 Personal Care
6 Industrial Lubricants and Fluids
7 Food Service
Field Name: US Phone
Table: Org_POC_Address_Data
SAM Functional Data Dictionary – v7.0 50 of 53
Type: Numeric
Length: 13
Definition: The phone number of the POC if they are located in the US.
Field Name: Vessel Call Sign Table: Org_Data
Type: Alphanumeric
Length: 8
Definition: A vessel’s unique identification code as used in radio communication.
Field Name: Vessel Flag
Table: Org_Data
Type: Alphanumeric
Length: 40
Definition: Flag representing the country in which the vessel is registered.
Field Name: Vessel GRT
Table: Org_Data
Type: Numeric
Length: 8
Definition: A vessel’s gross registered tonnage or total interval volume.
Field Name: Vessel Owner
Table: Org_Data
Type: Alphanumeric
Length: 150
Definition: Persons to whom the vessel belongs.
Field Name: Vessel Tonnage
Table: Org_Data
Type: Numeric
Length: 14
Definition: A measure of the vessel’s carrying capacity.
Field Name: Vessel Type
Table: Org_Data
Type: Alphanumeric
Length: 25
Definition: An indication of a vessel’s type.
Field Name: Year Established
Table: ARCH_ENG_FORMER_NAME, ARCH_ENG_FORMER_NAME_TEMP
Type: Numeric
Length: 4
Definition: Year the duns associated with the former firm was established.
Field Name: Zip Code
SAM Functional Data Dictionary – v7.0 51 of 53
Table: Org_Address_Data
Type: Alphanumeric
Length: 10
Definition: Zip code in which the entity is located.
Field Name: Zip Code +4
Table: Org_Address_Data
Type: Numeric
Length: 4
Definition: The four digit extension to a US zip code.
SAM Functional Data Dictionary – v7.0 52 of 53
Appendix A – Acronym List
This section contains an alphabetical listing of all acronyms, abbreviations, and their meanings as
used in SAM.
Acronym/Abbreviation Meaning
820s Remittance Advice Notices
ACH Automated Clearing House
AKA Also Known As
CAGE Commercial and Government Entity
D&B Dun and Bradstreet
DBA Doing Business As
DFARS Defense Federal Acquisition Regulation Supplement
DLIS Defense Logistics Information Service
DoD Department of Defense
DoDAAC Department of Defense Activity Address Code
DUNS Data Universal Numbering System
EDI Electronic Data Interchange
EFT Electronic Funds Transfer
EIN Employee Identification Number
FAR Federal Acquisition Regulation
FKA Formerly Known As
FSC Federal Supply Code
FSN Fiscal Station Number
IRS Internal Revenue Service
ISA Interchange ID
MPIN Marketing Point of Contact Identification Number
NAICS North American Industrial Classification System
NATO North Atlantic Treaty Organization
NCAGE NATO Commercial and Government Entity
NCS NATO Codification System
NKA Now Known As
NPI National Provider Identifier
POC Point of Contact
PSC Product Service Code
SAM System for Award Management
SBA Small Business Administration
TIN Tax Identification Number
URL Universal Resource Locator
SAM Functional Data Dictionary – v7.0 53 of 53
Acronym/Abbreviation Meaning
VAN Value Added Network
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