Solutia Off Site Emergency Plan

Eastman Off-site

Emergency Plan

Version 3.2. Dated 31st March 2014

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Eastman Off Site Emergency Plan

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The emergency response outlined in this Plan has been developed in consultation with a planning group representing the following organisations and reflects arrangements jointly agreed by them: Eastman Heddlu Gwent Police South Wales Fire and Rescue Service Welsh Ambulance Services NHS Trust Aneurin Bevan Health Board Public Health Wales Newport City Council Natural Resources Wales Health and Safety Executive Views on the Plan were also sought from the following organisations with interests in the vicinity of the site: South Wales Trunk Road Agency Ringway Services Food Standards Agency Nash Community Council Caldicot and Wentloog Levels Internal Drainage Board Network Rail Wales and West Utilities Dwr Cymru Western Power Distribution BT

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AMENDMENTS

To ensure that the validity of this Plan is maintained, Plan holders are requested to inform the Civil Contingencies Unit of any amendments to the information presented within the Plan by writing to: Civil Contingencies Unit Newport City Council Civic Centre Newport NP20 4UR Tel. 01633 656656 email: [email protected]

Date

Amended by Amendment Version

01/11/2004

First issue of plan V1

01/11/2007 CCU Revised edition in new format with

Updated police control points and maps

Revised Eastman details

Notification flow chart changes

Other responders amendments / updates

V2

27/11/2010 CCU Revised edition following live exercise March 2009 and issues identified

Sounding of siren

Police “bronze”

Media communications

Eastman notification

Off-site monitoring

Frequency of briefings

HGP initial attendance and co- ordination

V3

31/07/2012 CCU Revised Section 5 – activation of the plan to qualify protocols and lessons learned from December 2011 incident.

V3.1

31/03/2014 CCU Revision arising from June 2013 Exercise Report

V3.2

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TABLE OF CONTENT

AMENDMENTS ................................................................................ 3

INTRODUCTION ............................................................................... 8

AIM ................................................................................................... 8

SCOPE ............................................................................................. 8

PUBLIC INFORMATION (PIZ)/CONSULTATION ZONE ................... 9

ACTIVATION OF THE PLAN ............................................................ 9

INITIAL RESPONSE ARRANGEMENTS ........................................ 10

HEALTH AND SAFETY ................................................................................... 10

OFF-SITE ALARM AND PUBLIC WARNING .................................................. 10

CONTROL AND CO-ORDINATION ARRANGEMENTS ................. 11

RESPONSIBILITY ON SITE ............................................................................ 11

ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE ..................... 11

INNER CORDON PROTOCOL ....................................................................... 12

OVERALL CO-ORDINATION .......................................................................... 12

STRATEGIC (GOLD) CO-ORDINATION ......................................................... 12

TACTICAL (SILVER) ....................................................................................... 12

OPERATIONAL (BRONZE) CONTROL LOCATION ....................................... 13

CASUALTIES .................................................................................................. 13

PUBLIC HEALTH WALES ............................................................................... 13

NEWPORT CITY COUNCIL ............................................................................ 13

HEDDLU GWENT POLICE ............................................................................. 14

A 48 DIVERSIONS .......................................................................................... 14

TRAFFIC MANAGEMENT ............................................................................... 14

COMMUNICATIONS ....................................................................................... 14

CARE CENTRE ............................................................................................... 14

ACCESS TO SITE ........................................................................................... 14

MEDIA INFORMATION ................................................................................... 15

STAND DOWN ................................................................................................ 15

ORGANISATIONAL RESPONSIBILITIES ...................................... 16

EASTMAN ....................................................................................................... 16

SOUTH WALES FIRE AND RESCUE SERVICE ............................................ 17

HEDDLU GWENT POLICE ............................................................................. 17

WELSH AMBULANCE SERVICE NHS TRUST .............................................. 18

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ANEURIN BEVAN HEALTH BOARD............................................................... 19

PUBLIC HEALTH WALES ............................................................................... 20

NATURAL RESOURCES WALES ................................................................... 21

CALDICOT AND WENTLOOG LEVELS INTERNAL DRAINAGE BOARD ..... 22

SOUTH WALES TRUNK ROAD AGENCY ...................................................... 22

RINGWAY ....................................................................................................... 22

NETWORK RAIL ............................................................................................. 22

FOOD STANDARDS AGENCY WALES .......................................................... 22

DWR CYMRU .................................................................................................. 23

WALES AND WEST UTILITIES ...................................................................... 23

WESTERN POWER DISTRIBUTION .............................................................. 23

HEALTH AND SAFETY EXECUTIVE (HSE) ................................................... 23

BRITISH TELECOM ........................................................................................ 24

SITE INFORMATION ...................................................................... 24

LOCATION AND ACCESS ............................................................................. 24

PROCESS AND PRODUCTS ......................................................................... 24

ASSOCIATED COMPANIES ........................................................................... 25

WIND DIRECTION .......................................................................................... 25

STAFFING LEVELS ........................................................................................ 25

ON SITE RESPONSE TEAMS ........................................................................ 25

SITE DRAINAGE ............................................................................................. 26

SUBSTANCES HELD ON SITE ...................................................... 26

DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER THRESHOLD .................................................................................................. 26

OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD .................................................................................................. 26

PRODUCT INFORMATION AND ADVICE ...................................................... 26

MAJOR ACCIDENT HAZARDS ...................................................... 26

SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL OFF-SITE EFFECTS ........................................................................................................ 27

MODELLING ASSUMPTIONS ........................................................ 27

PUBLIC HEALTH IMPLICATIONS ................................................. 28

ENVIRONMENTAL IMPLICATIONS ............................................... 30

APPENDIX A .................................................................................. 31

GWENT LEVELS WETLANDS RESERVE ...................................................... 31

APPENDIX B .................................................................................. 32

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HSE INFORMATION & EASTMAN CONSULTATION ZONES ....................... 32

APPENDIX C .................................................................................. 33

KEY SITE LOCATIONS & ACCESS ROUTES ................................................ 33

APPENDIX D .................................................................................. 36

TRAFFIC CORDON CONTROL POINTS ........................................................ 36

APPENDIX E ................................................................................... 37

NOTIFICATION FLOW CHART ....................................................................... 37

APPENDIX F .................................................................................. 37

PREMISES AND SERVICES IN THE VICINITY OF EASTMAN – INDICATIVE LIST ................................................................................................................. 38

RESIDENTIAL AREAS .......................................................................................... 38 INDUSTRIAL PROPERTIES ................................................................................. 39 RECREATIONAL PREMISES / SPORTS AREAS ................................................. 40 RETAIL OUTLETS ................................................................................................ 40 EDUCATIONAL ESTABLISHMENTS .................................................................... 40 RAIL ...................................................................................................................... 41 BUS ROUTES ....................................................................................................... 41 ROADS ................................................................................................................. 41

APPENDIX G .................................................................................. 42

PUBLIC SAFETY ADVICE .............................................................................. 42

OFF SITE PUBLIC SAFETY ADVICE ............................................................. 42

OFF-SITE ALARM ................................................................................................. 42 SITE EMERGENCY ALERT FOR ON-SITE INCIDENTS ...................................... 42 MAJOR EMERGENCY ALARM FOR ON AND OFF-SITE INCIDENTS ................. 42 ALL CLEAR SIREN ............................................................................................... 42

PUBLIC INFORMATION .................................................................................. 42

MAJOR EMERGENCY SAFETY ADVICE CARD .................................................. 44

APPENDIX H .................................................................................. 45

SOURCES OF INFORMATION AND ADVICE ................................................ 45

HEALTH PROTECTION AGENCY - CHEMICAL HAZARDS AND POISONS DIVISION CARDIFF .............................................................................................. 45 CHEMSAFE .......................................................................................................... 45 CHEMET (CHEMICAL METEOROLOGICAL) ....................................................... 45 CHEMDATA .......................................................................................................... 46 THE NATIONAL POISONS INFORMATION CENTRE – CARDIFF CENTRE ....... 46 THE WATER RESEARCH CENTRE (NATIONAL CENTRE FOR ENVIRONMENTAL TOXICOLOGY) ...................................................................... 46

APPENDIX I .................................................................................... 47

AIR QUALITY IN A MAJOR INCIDENT ........................................................... 47

APPENDIX J ................................................................................... 49

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RESOURCES ON SITE ................................................................................... 49

SITE EMERGENCY VEHICLES ............................................................................ 49 PERSONAL PROTECTIVE EQUIPMENT ............................................................. 49 ANCILLARY EQUIPMENT .................................................................................... 49 WATER FOR FIRE FIGHTING .............................................................................. 50

APPENDIX K .................................................................................. 51

COMMUNICATIONS ....................................................................................... 51

APPENDIX L ................................................................................... 53

ON SITE ALERTING ARRANGEMENTS ........................................................ 53

ALARM SYSTEM .................................................................................................. 53 DETECTORS ........................................................................................................ 53 OPERATORS ON SITE ......................................................................................... 53

APPENDIX M .................................................................................. 54

SAFETY DATA SHEETS ................................................................................. 54

APPENDIX N .................................................................................. 55

PUBLIC WARNING STATEMENT - TO BE ISSUED IN THE EVENT OF AN AIRBORNE RELEASE WITH POTENTIAL OFF-SITE IMPLICATIONS .......... 55

LOCAL RADIO STATIONS .................................................................................... 55 LOCAL TV STATIONS .......................................................................................... 55

APPENDIX O .................................................................................. 56

GLOSSARY ..................................................................................................... 56

APPENDIX P ................................................................................... 59

ON SITE MULTI AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL MEETING ........................................................................................................ 59

APPENDIX Q .................................................................................. 60

VERY TOXIC, TOP TIER THRESHOLD 20T ................................................. 60

APPENDIX R .................................................................................. 61

OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD .................................................................................................. 61

APPENDIX S ................................................................................... 62

PRODUCT INFORMATION AND ADVICE ...................................................... 62

APPENDIX T ................................................................................... 63

LOCATION MAP OF EFFLUENT PIPELINE ................................................... 63

APPENDIX U .................................................................................. 64

DISTRIBUTION LIST ....................................................................................... 64

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1

INTRODUCTION

1.1 This Plan has been compiled to meet the legal requirements of Regulation 10 of

the Control of Major Accident Hazards (COMAH) Regulations, 1999. Under this Regulation, Newport City Council has a duty to produce an off-site emergency plan for sites in the city that, due to the storage of hazardous materials, have the potential for a major accident with effects beyond the site boundary.

1.2 Eastman fall within the scope of the top-tier COMAH Regulations due to their capacity to store dangerous substances above upper-tier threshold levels, namely phosphorus trichloride, benzene, heavy fuel oil and biphenyl. Other dangerous substances are also present below top-tier threshold quantity.

1.3 The Off-site Emergency Plan is complementary to the Gwent Major Emergency Response Arrangements and existing procedures of the emergency services and dovetails with Eastman‟s on-site emergency plan.

2. AIM

2.1 The aim of this Plan is to co-ordinate an efficient and effective multi-agency

response by those organisations involved in mitigating the off-site effects of a major incident at Eastman.

3. SCOPE

3.1 The Plan is designed to be flexible, taking account of Health and Safety

Executive (HSE) guidance requiring the degree of planning to „be proportional to the probability of the accident occurring‟ yet recognising potential for expansion to deal with a worst case scenario.

3.2 This Plan does not cover the response to incidents where the effects are contained within the site boundary, which is dealt with in the Company‟s on-site emergency plan, in accordance with Regulation 9 of the COMAH Regulations.

3.3 The Plan does not detail any specific arrangements in relation to the potential for „domino incidents‟ as initially highlighted by the HSE to Eastman. The Company is satisfied that after consultation with Birdport Limited, Flogas UK plc, and Tradebe there is, at present, no evident potential for domino incidents. Consequently no additional specific measures are required in this plan.

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4. PUBLIC INFORMATION (PIZ)/CONSULTATION ZONE

4.1 The statutory PIZ1 is determined by the HSE following consideration of the

likelihood and effects of possible major accidents at the site. It is set on the basis that people outside it are not at significant immediate risk from major accidents, although they could be if the accident escalates. The zone does not extend to where a major accident might affect the environment alone.

4.2 The consultation zone2 for Eastman extends off-site to established road, footpath and field boundaries, to a point that is deemed reasonable and realistic in the circumstances. This zone can be changed by the company in consultation with the HSE and other key responders.

4.3 As the PIZ falls within the site boundary only, there is no legal requirement on the Company to provide prior information to people living or working in the community surrounding the site.

4.4 Whilst there is no requirement for the Company to consult outside of the site boundary, Eastman have elected, voluntarily, to the extension of the consultation zone, so that information regarding the activity and hazards on site can be made available to the public. For this purpose the HSE and Eastman have agreed to set the PIZ to follow natural boundaries around and beyond the perimeter of the site.

5 ACTIVATION OF THE PLAN

5.1 This plan must be activated in the event of any accident at Eastman with

potential off-site effects. To ensure that all necessary measures to safeguard the public and environment are established as quickly as possible, the following initial responsibilities have been agreed.

5.2 The most likely activation route will result from Eastman notifying the emergency services of a potential off site incident. In such circumstances the Eastman Incident Controller (Shift Incident Controller, CUE Department) will assess the situation as quickly as possible and for any incident with potential off-site effects, will immediately implement the actions at 8.1 of this plan. These actions include notifying the emergency services and for airborne release scenarios triggering the off-site alarm. Upon the arrival on site of the SWF&RS they will re-assess, in conjunction with the Eastman IC, the potential off-site impact of the incident.

5.3. In the event of the emergency services receiving requests to attend an incident in the vicinity of Eastman, such as calls generated by the public, or other source, that may from local knowledge, or information obtained, raise reason to believe that the source of the incident is either located within the perimeter of Eastman, or is associated with an offsite pipeline breach, the receiving control room will request Gwent Police Force Control Room to:

1 Refer to Appendix B

2 Refer to Appendix B

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Contact Eastman and inform them of reports suggesting the possibility of an incident with off-site consequences and request that they immediately assess whether they may be the source of the reports.

Inform the other Emergency Services of the incident and ensure that any potential attendance to the reported incident location is aware of the possible hazard and advised on appropriate precautions.

Advise the other emergency services and relevant Gwent Police personnel, as a precautionary measure, that any attendance to the Eastman site is conducted in accordance with the procedures for attendance at a confirmed incident.

Should a potential / actual off site incident be confirmed by Eastman this confirmation will be accepted as activation of the Off Site Emergency Plan. Should Eastman advise they are not the source the emergency services will respond to the reported incident in line with generic response arrangements.

5.4 In a confirmed incident South Wales Fire & Rescue Service (SWFRS) will notify other responders as indicated in the agreed notification Flow Chart (see Appendix E)

5.5 Upon arrival the SWFRS Incident Command Officer will assess the „off-site‟ iImplications of the incident as quickly as possible, where possible seeking the advice of the company and for any incident with potential off-site effects will immediately implement the actions as at 8.2 of this plan.

5.6 When Heddlu Gwent Police are alerted of a potential off-site incident by whatever source, they will verify the information with Eastman. If potential off-site effects are confirmed, the officer in charge of the Force Control Room will immediately implement the actions as at 8.3 of this plan.

5.7 Heddlu Gwent Police will notify other responders as indicated in the agreed Notification Flow Chart 3

6

INITIAL RESPONSE ARRANGEMENTS

6.1

HEALTH AND SAFETY

6.1.1 Those working in the hazard area, or involved in rescue or decontamination, must use appropriate Personal Protection Equipment (PPE).

6.1.2 All potentially contaminated equipment and clothing should be disposed of in line with the COSHH risk assessment and/or advice from Natural Resources Wales.

6.2 OFF-SITE ALARM AND PUBLIC WARNING

3 Refer to Appendix E

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6.2.1

The off-site alarm will be sounded if the Incident Controller at Eastman has determined that there may be potential off-site implications from an airborne release and at the same time the Emergency Services will be notified.

6.2.2 6.2.3

Procedures the public should take when the alarm sounds have been provided to premises and properties in the vicinity beforehand by Eastman. See Appendix G for details of the public warning arrangements. The off-site alarm will not be sounded in the event of an off-site effluent pipeline breach.

7. CONTROL AND CO-ORDINATION ARRANGEMENTS

7.1. RESPONSIBILITY ON SITE

7.1.1 The Eastman Incident Controller (Shift Incident Controller, Combined Department) has tactical responsibility for bringing the on-site emergencies under control - before arrival of the SWFRS. Strategic Control at this stage is the responsibility of the Main Controller (Site Manager, or deputy on rota outside office hours). The Incident controller has dual role until arrival of Main Controller.

7.1.2 Where an off-site effluent pipeline breach occurs the SWFRS will assume initial responsibility for the scene pending further guidance from other agencies including Eastman, Natural Resources Wales and any land owner.

7.2 ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE

7.2.1 In the event of an air borne release the Emergency Control Centre will be located upon the Eastman site utilising one of the following options:

If safe to do so, an Emergency Control Centre (ECC) will be established on site in the NW corner in building 137. This location is remote from process areas. Should building 137 be untenable, the site‟s back-up emergency control centre in building 146 can be initiated within ten minutes.

The Incident Controller will decide which control centre will be used and inform the Emergency Services which entrance to the site is in use, main gate in the north or emergency entrance in the west. Detailed information on the Company‟s emergency staffing and response procedures is set out in the Eastman On-site Emergency Plan. On the arrival of SWFRS, Eastman will relinquish overall control and co-ordination of the incident scene to the SWFRS Incident Commander.

7.2.2

In the event of a pipeline breach the multi-agency response may be managed from a location near the scene of the breach. In these circumstances Eastman will provide representation at this location as required.

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7.3

INNER CORDON PROTOCOL

7.3.1 It has been the practice that the SWFRS were solely responsible for the operations and safety of officers within the inner cordon however, following the implementation of the Fire and Rescue Service Act 2004 and the Civil Contingencies Act 2004, working within the cordon has now become very much a joint service approach. SWFRS, Heddlu Gwent Police and Welsh Ambulance personnel now have the capability to operate within this environment however, due regard must always be taken of the evacuation signal employed by the SWFRS. The health and safety requirement of personnel involved would be the responsibility of the appropriate blue light service. After consultation with the incident commanders the appropriate working practices and safe systems of work would be employed so as to ensure safety of all crews operating within the inner cordon.

7.4 OVERALL CO-ORDINATION

7.4.1 Overall co-ordination of an incident will be the responsibility of the Police who will dependent on the extent of the incident establish a Strategic (Gold), Tactical (Silver) and operational (Bronze) structure to allow a flexible and co-ordinated response. The initial co-ordination will be conducted through the Force Control Room. Where it is evident that there is no threat to life e.g. in a potential effluent pipeline breach, the Police may relinquish overall co-ordination to another agency such as Natural Resources Wales.

7.5 STRATEGIC (GOLD) CO-ORDINATION

7.5.1

If established, this will be located at Heddlu Gwent Police Headquarters, Croesyceiliog, Cwmbran. The Police will request representation from:

South Wales Fire and Rescue Service

Welsh Ambulance Services NHS Trust (maintaining contact with receiving hospitals)

Eastman

Public Health Wales (PHW)

Aneurin Bevan Health Board

Newport City Council

Natural Resources Wales

Health and Safety Executive.

7.6 TACTICAL (SILVER)

7.6.1

Multi-agency Tactical (Silver) if established, will be at Newport Central Police Station. The Police will request representation from:


Welsh Ambulance Services NHS Trust (maintaining contact with receiving hospitals)

Eastman

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Public Health Wales

Aneurin Bevan Health Board



Health and Safety Executive.

7.7 OPERATIONAL (BRONZE) CONTROL LOCATION

7.7.1 For airborne release scenarios and if it is safe to do so, the on-site Emergency Control Centre (ECC) building 137, will continue to operate as the base for multi- agency (BRONZE) control unless it is deemed unsafe. If this should prove to be the case, building 146 provides a standby ECC. Rooms are also available in the Administration Block, but they are not as well equipped as the ECC sites. The Police will request representation from:


Welsh Ambulance Service NHS Trust

Eastman. In the event of an effluent pipeline breach a bronze control may be established at a location in close proximity to the breach site. In these circumstances the Police will also request representation from:


Public Health Wales


7.8 CASUALTIES

7.8.1 If necessary, the Ambulance Incident Officer will set up a Casualty Clearing Station Medical Centre (building 1534) or other more suitable location, following consultation with the Police and SWFRS. Other possible locations would be the visitors‟ dining room, or wash and change facility.

7.9 PUBLIC HEALTH WALES

7.9.1 Will:

Consider establishment of a Scientific and Technical Advice Cell (STAC) under the auspices of the Strategic Co-ordinating Group, to address issues relating to public health.

Convene and initially chair a multi-agency STAC when required to do so by the Police Incident Commander.

7.10 NEWPORT CITY COUNCIL

7.10.1 Will establish appropriate emergency management arrangements for the

Council‟s response to the incident. The Council may also consider the establishment of a joint agency Recovery Working Group, under the auspices of

4 Refer to Appendix C

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the Strategic Co-ordinating Group, to address issues relating to community and/or environmental recovery.

7.11 HEDDLU GWENT POLICE

7.11.1 Will in the event of an airborne release: activate traffic management arrangements to control vehicular and pedestrian access to the area; and establish Rendezvous Points (RVP); Marshalling Area; Cordons and Traffic Control Points (TCP‟s) for emergency vehicles.5 In the event of an off-site pipeline breach a dynamic assessment of traffic management requirements will be undertaken and implemented as appropriate.

7.12 A 48 DIVERSIONS

7.12.1 The contractors responsible for the A48 Southern Distributor Road (SDR) Ringway Services MUST be consulted to implement any traffic movement / diversions that may affect the A48 SDR.

7.13 TRAFFIC MANAGEMENT

7.13.1 During the early stages of an incident, Cordons and TCP‟s will be manned by police officers who will, as far as reasonably practicable, implement traffic diversions. As the time span of the incident extends, South Wales Trunk Road Agency and / or Newport City Council will implement traffic diversions, where possible, erecting directional signs and barriers.

7.14 COMMUNICATIONS

7.14.1 Details of the specific communications relevant to this plan together with an

outline of general communications provision is set out in Appendix K.

7.15 CARE CENTRE

7.15.1 Although evacuation is not envisaged, Ringland Community Centre has been identified as a potential Care Centre.

7.16 ACCESS TO SITE

7.16.1 All non-emergency services personnel, such as Eastman staff, local authority officers, or members of voluntary organisations must carry personal identification cards. Police officers controlling cordons will deny access without proof of identity. In addition, to gain access to the scene, for those staff that have a yellow „E-card‟ provided by Heddlu Gwent Police, this can be displayed in the windscreen and may assist in access to the scene.

5 Refer to Appendix D

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7.17

MEDIA INFORMATION

7.17.1 As soon as an airborne release incident with potential off-site consequences has been confirmed by Heddlu Gwent Police they will issue a pre-agreed public warning statement via the following: Radio: BBC Wales; Real Radio; Red Dragon; Capital Gold TV: BBC Wales; ITV Wales News Agencies: Wales News Service; Press Association; Argus. In the event of an offsite pipeline breach media information will be released through generic contingency arrangements.

7.17.2 The Police will be initially responsible for management of media interest at the scene and will establish a media liaison point. If the incident is protracted a Media Briefing Centre will be established at either Liswerry Leisure Centre, Nash Road (east) or Carnegie Library, Corporation Road (west), dependent upon wind direction. It is not envisaged that a Media Briefing Centre will be required for an offsite effluent pipeline breach incident.

7.17.3 If necessary, the Police will arrange public relations support at the Media Briefing Centre from the Company and other response organisations.

7.17.4 The content of statements released to the media by individual organisations must be confined to the tasks and responsibilities of that specific organisation only, and must be copied to the Heddlu Gwent Police Press Officer at Police HQ or, if established, the Media Briefing Centre. All releases will be made available to responding organisations via the Strategic Co-ordination Group or upon request of their public relation/press officers. In the event of an off-site effluent pipeline breach Natural Resources Wales may, with the agreement of partners, assume the lead agency role with respect to the media.

7.18 STAND DOWN

7.18.1 For incidents involving off-site airborne release, Heddlu Gwent Police will be responsible for declaration of the incident stand down, in consultation with the SWFRS, Eastman and others represented at Tactical and/or Strategic Control. For off-site pipeline breach incidents the lead agency e.g. Natural Resources Wales, will be responsible for the declaration of the incident stand down in consultation with Eastman and other parties represented at Tactical and/or Strategic Control. Each organisation involved will be responsible for ensuring that all persons / services alerted by them are informed of the stand down declaration. Following the incident stand down, any on-going co-ordination of longer term issues will be managed through the Recovery Working Group with advice from the STAC, as appropriate.

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8.

ORGANISATIONAL RESPONSIBILITIES

Upon being alerted to an incident at Eastman that is likely to have off-site consequences:

8.1 EASTMAN

8.1.1 In the event of an incident involving potential offsite airborne releases Eastman will initiate the Major Emergency Alarm, which will sound until arrival of the first SWFRS vehicle and the leading fire officer has conferred with the Eastman main controller. In an incident involving an off-site pipeline breach Eastman will not initiate the Major Emergency Alarm however the conferral arrangements above are maintained with the Fire Incident Commander determining any subsequent deployment to the pipeline breach site.

8.1.2 In the event of an incident involving potential offsite airborne releases Eastman will seek wind data to advise attending responders. This is not necessary for off -site effluent pipeline breach incidents.

8.1.3 Establish their Initial Response Team and Emergency Support Team.

8.1.4 Immediately contact the emergency services, in the order of SWFRS, Police Ambulance, providing information on the nature and scale of the incident.

8.1.5 Establish the nature and number of any injuries.

8.1.6 Advise Heddlu Gwent Police, at the earliest opportunity, of the potential health and/or environmental effects of the incident and the area affected.

8.1.7 Establish an on-site Emergency Control Centre in building 137 or in the back-up Emergency Control Centre in building 146.

8.1.8 Establish, as necessary, the Medical Centre for casualty clearing, if safe to do so.

8.1.9 The Main Controller will meet the SWFRS on arrival to brief them on the incident and guide them to the incident scene.

8.1.10 Will pass control of the incident scene to the SWFRS and provide the SWFRS Incident Command Officer with the Material Safety Data Sheets held at the gate house. These are also available at the Emergency Control Centre and a shortened version at the incident scene.

8.1.11 Arrange briefing meetings as required with a set agenda for the group to discuss6.

6 Refer to Appendix P

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8.1.12

When and if necessary and safe to do so, will undertake sampling and analysis to identify any hazardous substances involved.

8.1.13 Eastman will arrange representation at:

SWFRS Incident Control (on-site for airborne release scenarios or in the event of an off-site effluent pipeline incident, at the incident scene) to provide technical information and advice/support

Operational (Bronze) Control - from its ERT on site, if required and

Attendance at Silver or Gold if required.

8.1.14 Notify the HSE and Natural Resources Wales of the incident.

8.1.15 Liaise with Natural Resources Wales, Newport City Council and other appropriate agencies concerning any environmental restoration measures and, if necessary, assist establishment of a Recovery Working Group to address them.

8.1.16 Maintain an incident log.

8.2 SOUTH WALES FIRE AND RESCUE SERVICE

8.2.1 Will ensure the standing arrangements by which each emergency service ensures that the other emergency services have been activated will apply.

8.2.2 Ensure the response will be in accordance with their pre-determined attendance for major incidents involving chemicals.

8.2.3 The Incident Command Officer will assess the „off-site‟ implications of the incident giving due heed to advice provided by site personnel where available. For any incident with potential off-site effects the SWFRS will:

Immediately alert Heddlu Gwent Police to the potential nature and scale of the incident

Confirm the declaration of multi-agency major incident

Arrange representation on the Tactical (Silver) and, if established, Strategic (Gold) joint agency co-ordination teams

As soon as possible, advise Heddlu Gwent Police of the area potentially affected and the nature of the threat to the public / responders and / or the environment

Inform Newport City Council of the incident

Provide an Airwave radio(s) to Eastman, if appropriate, for liaison purposes.


8.3 HEDDLU GWENT POLICE

8.3.1 Will ensure that the SWFRS and Welsh Ambulance Services NHS Trust have been informed.

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8.3.2

Confirm the situation, and for any incident with potential off-site air borne effects the first officer responding (Police Bronze) will attend designated RVP area and await confirmation from SWFRS that it is safe to attend at Eastman site. After consultation with the site management and senior SWFRS officer present, the officer will confirm the declaration of a Major Incident. In the event of an off-site incident involving a pipeline breach the officer will report to the Eastman site and following conferral with Eastman and South Wales Fire and Rescue Service will determine upon the declaration of a Major Incident.

8.3.3 Implement the media information arrangements as set out in 7.17.

8.3.4

Ensure that organisations are notified in accordance with the chart at Appendix E and are provided with as much information as possible and are informed that the Eastman Off-site Emergency Plan is being implemented.

8.3.5 Activate arrangements for control and co-ordination of the incident as set out in paragraph 7.

8.3.6 Consult the SWFRS, the PHW and companies involved in the incident on public safety measures. In addition for off-site pipeline breaches Natural Resources Wales are to be consulted regarding the potential environmental safety measures.

8.3.7 Where it is safe to do so, will directly alert members of the public likely to be at risk of the appropriate action to take.

8.3.8 If appropriate, will activate evacuation arrangements following consultation with representatives of Tactical/Strategic Co-ordination Groups.


8.4 WELSH AMBULANCE SERVICE NHS TRUST

8.4.1 Will ensure that Heddlu Gwent Police and SWFRS have been informed.

8.4.2 Mobilise personnel and resources, including personal protective equipment, to deal with chemical incident management and the medical needs of casualties.

8.4.3 Inform the Duty Officer Ambulance Control who will alert the Royal Gwent Hospital / Nevill Hall Hospital and on-call officers of the Public Health Wales.

8.4.4 Inform the Public Health Wales and Aneurin Bevan Health Board of the incident on a stand-by basis unless:

The initial information received suggests that a major incident has occurred or

The Ambulance Incident Officer advises initiation of the Major Incident Plan. In which case a full „NHS Major Incident - Declared‟ and the “Activate Plan” alert will be given to all appropriate units and personnel.

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8.4.5 The following actions will be taken

Arrange for senior officer representation at Tactical (Silver) Control and if established, Strategic (Gold) Control

If necessary, request the attendance of a Medical Incident Officer and Mobile Medical Team

If necessary, establish a Casualty Clearing Station in the Eastman Medical Centre or, if inappropriate to the circumstances, a more suitable location determined at the time

If necessary, establish facilities for the decontamination of chemically contaminated casualties and equipment.

8.4.6 Maintain an incident log

SPECIAL NOTE:

It must be made clear to hospitals the need to prepare for receiving potentially contaminated casualties – always stating the chemicals involved

Every effort should be made to prevent contaminated casualties from being taken to the Royal Gwent or other hospital Accident & Emergency Departments. This is to reduce the risk of contaminating the facility, which could result in its temporary closure.

8.5 ANEURIN BEVAN HEALTH BOARD

8.5.1 Will activate its own Major Incident Plan for either the Royal Gwent or Nevill Hall

Hospitals, if either is designated by Ambulance Control as the receiving/ supporting hospital.

8.5.2 Arrange representation at Tactical (Silver) Control and, if established, Strategic (Gold) Control.

8.5.3 Provide a MERIT Team, equipped with appropriate PPE, to attend at the scene to provide immediate aid, if requested by Ambulance Control.

8.5.4 Treat and care for casualties transported to either hospital and where

necessary, invoke the Health Board procedure for decontamination of chemically contaminated persons. Where such actions become necessary, contact will be made with the PHW and the Health Protection Agency Chemical hotline.7

8.5.5 Will mobilise and commit primary care and community resources to manage both the immediate and any long term health effects of the incident.

8.5.6 Liaise with the PHW Health Service concerning establishment of a Scientific and Technical Advice Cell (STAC).


7 Refer to Appendix H

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8.6

PUBLIC HEALTH WALES

8.6.1 Will arrange representation within the Tactical (Silver) control and, if

established Strategic (Gold), as appropriate, to advise on health implications of the incident

If necessary, establish a STAC to address and co-ordinate the public health implications of the incident

Provide advice and information on health implications of the incident to the public

Co-ordinate the identification and monitoring of people who may have been affected, e.g. those particularly vulnerable, members of the emergency services and others in attendance at the site

Arrange follow-up and processing of the health impact of the incident through liaison with the Aneurin Bevan Health Board, Newport City Council, SWFRS, the Health and Safety Executive, the Welsh Government and other relevant organisations

Inform the Welsh Government Department for Public Health and Health Professions of the Incident

Arrange representation within the Recovery Working Group, where appropriate

Assess the impact on population health in partnership with other agencies and providing information to health services to enable these to make their own assessment on the likely impact on their service

Recommend measures to protect public health and mitigate the effects of the incident, as appropriate

Where necessary provide strategic management of the public health measures and leading the operational public health management of incidents

Lead the strategic management for the public aspects of health incidents in the community

Ensure that health care providers are kept informed in relation to biological, chemical and radiological incidents

Support and advising on (and when appropriate leading on) the detection, diagnosis, treatment, prevention and control of infectious and communicable disease

Ensure that there are established links to the Health Protection Agency

Provide public health advice to the public, media and staff

Provide a strategic view on long term health threats

Facilitate epidemiological follow-up if necessary

Provide advice and support at local, regional and national levels of all major incidents that threaten public health directly or indirectly.


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8.7 NATURAL RESOURCES WALES

8.7.1 For Incidents that occur on the Eastman Chemical site that have an offsite impact; Will ensure a competent officer of the Natural Resources Wales, assess the incident and determines the response required by NRW, which may include:

Helping to identify who and what in the environment is at risk

Warning river water abstractors who may be at risk

Discussing mitigation measures with the emergency services to minimise environmental impacts

Taking limited pollution mitigation action as far as staff, resources and safety allow

Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation.

Attendance at Tactical and/or, if established, Strategic Control

Informing the Welsh Government Environment Directorate and the Food Standards Agency of the incident.

Where there is a potential risk to public health informing the Wales Air Quality Technical Advisor of the incident, to allow for an assessment of the potential impacts to air quality to be made, and determine whether the Wales Air Quality Cell needs to be activated in conjunction with PHW and PHE.

8

8.7.2 For Incidents Involving the Eastman chemical effluent disposal pipeline: Will ensure a competent officer of the Natural Resources Wales assess the incident and determine the response required by NRW, which may include:

Helping to identify who and what in the environment is at risk

Warning river water abstractors who may be at risk

Discussing mitigation measures with the emergency services and the operator to minimise environmental impacts

Taking limited pollution mitigation action as far as staff, resources and safety allow

Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation

Attendance at Tactical and/or, if established, Strategic Control

Informing the Welsh Government Environment Directorate and the Food Standards Agency of the incident.

Control access to the Newport Wetlands National Nature Reserve

Advise on potential impacts to designated sites and protected species which may be affected including any appropriate works to avoid impacts and any remediation works where appropriate.

Work with Eastman and other landowners regarding legal easements and obligations in respect of the pipeline.

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8.8 CALDICOT AND WENTLOOG LEVELS INTERNAL DRAINAGE BOARD

8.8.1 Will inform the Engineer to the Board (or other competent Board Officer) who will:

Assess the incident after due discussion with the appropriate officers of the Natural Resources Wales regarding the nature of any aquatic pollutant

This will determine the response required by the Board which may include:

Helping identify adjacent areas at risk of pollution from the watercourse

Discussing mitigating measures with the appropriate services to minimise these impacts as they relate to the Board‟s statutory remit

Taking, as far as safety and resources allow, works to alter or control the flow of water along the watercourse servicing the area

Attendance, if requested at Tactical and / or, if established, Strategic Controls

Work closely as required with all responders involved to mitigate as far as it is practicable the effects of the pollution incident.


8.9 SOUTH WALES TRUNK ROAD AGENCY

8.9.1 Will Implement their procedures for establishment of traffic diversions, signing

and barriers, in liaison with Heddlu Gwent Police and Newport City Council.


8.10 RINGWAY

8.10.1 Will implement their procedures for establishment of traffic diversions, signing and barriers, in liaison with Heddlu Gwent Police and Newport City Council.


8.11 NETWORK RAIL

8.11.1 Will consider the implications for the safe passage of trains on the South Wales to London line and arrange for passage of trains to cease, if necessary.


8.12 FOOD STANDARDS AGENCY WALES

8.12.1 Will consider the implications for the food chain. Following liaison with Newport City Council, the Natural Resources Wales and the Welsh Government Sustainable Futures Directorate, the Agency will seek to identify and assess the extent of any problem. It will then determine whether restrictions have to be

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placed on any food or milk produced in the affected area. Control over the entry of affected foods into the food chain may be via voluntary restrictions on producers or action by Newport City Council. A decision on how information and advice may be made public will be determined in consultation with the Strategic Co-ordination Group or, if established, the Public Health Incident Response Team and STAC.


8.13 DWR CYMRU

8.13.1 Will:

Consider the implications of the incident for their services and implement response measures as appropriate

Undertake constant assessments to determine whether there is a need to suspend the drinking water supply in the area to reduce any potential harm to the public by consumption.


8.14 WALES AND WEST UTILITIES

8.14.1 Will inform the Duty Officer who will consider any implications of the incident for

their service and implement response measures as appropriate.


8.15 WESTERN POWER DISTRIBUTION

8.15.1 Will confirm via their Control Centre that:

They are aware, via their network system, of a power outage and are already dealing with it or

They are not aware and will send officers to investigate and

They will attend, if requested, at the RVP for the incident.


8.16 HEALTH AND SAFETY EXECUTIVE (HSE)

8.16.1 The HSE is not an emergency service; their role will normally begin when the scene has been made safe. However, they may be part of Strategic Co-ordination Group at the request of the Police and may also be able to provide some technical advice for the emergency services during any developing major incident. The HSE is responsible for the investigation of incidents, or potential incidents, which have an implication for the health and safety of employees or members of the public. Together with Natural Resources Wales they form the COMAH Competent Authority.

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8.17 BRITISH TELECOM

8.17 Will convene their Threat Assessment and Response Group (TARG) to consider / execute an appropriate response (which may include deployment of a Local Liaison Manager to a Gold or Silver Control) based on an assessment of the briefing material received.

9.

SITE INFORMATION

9.1 LOCATION AND ACCESS

9.1.1 Eastman occupies 316 acres (102 acres in use) (Appemdix C - Fig.3) on a flat site in a mixed industrial/semi-rural location on the northwest end of the Caldicot level, south of Newport. The nearest fields are owned by Eastman to the east and south and these are drained by a network of reens. The site is separated from the river Usk by the railway embankment, the other side of which is Eastern Wharf. The railway is used for coal transport to the Uskmouth Power Station. Adjacent to the power station is Nash sewage treatment works operated by Dwr Cymru. Access to Eastman for emergency vehicles is normally through the main gate. An alternative gate is located at the west of the site (Appendix C fig1). Within the site the roadways are arranged in a grid which allows access to each of the COMAH plants from more than one direction.

9.2 PROCESS AND PRODUCTS

Eastman is a chemical manufacturing operation with 7 plants using organic and/or inorganic processes. The plants‟ products are used in the manufacture of many items of everyday use, such as washing powders, floor coverings and tyres. The 5 plants are: 1. Dequest® is a range of organic phosphonates used mainly as deflocculants

(keeping ingredients suspended in liquid) and sequesterants (preventing metals in solution causing discolouration) in the detergent and water treatment industries.

2. Santicizer® phosphate esters are flame retardant plasticizers used in PVC and its copolymers to give low temperature flexibility. 3. Biphenyl is produced by the pyrolysis of benzene. It is sold as an intermediate for the production of optical brighteners and is also a constituent of heat transfer fluids. 4. The Therminol® range of products are made from polyphenyls and are used mainly as high temperature heat transfer fluids. 5. Saflex® plasticizer S2075 is used as the plasticizer for the safety interlayer in car windscreens and side windows to prevent shattering and allows absorption of head impact in the event of an accident. It is also used in bombproof and security windows.

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9.3 ASSOCIATED COMPANIES

9.3.1 While the name of the whole site is Eastman, the following operators are on site: 1. Advanced Elastomer Systems Ltd is part of the Exxon Chemical Company. It has 2 plants on site that manufacture a range of thermoplastic elastomers used in a wide range of industrial parts, including gaskets, electric cables and household appliances. 2. Ferro own the Santicizer plant that is operated by Eastman on their behalf. 3. Italmatch own the Dequest plant that is operated by Eastman on their behalf.

9.4 WIND DIRECTION

9.4.1 The predominant wind direction is from the south-west and west. The on-site Emergency Control Centre is fitted with a system for monitoring wind speed and direction, and retains contact details for the Meteorological Office, Cardiff, so that foreseeable changes in wind direction during an incident can be accounted for.

9.5 STAFFING LEVELS

The majority of office blocks housing non-operational staff are at least 200m from sources of Hydrogen Chloride (HCl) vapour. Other than control rooms for operational staff, few people are located in offices within the manufacturing areas. Each site is staffed continuously throughout the day and night. Staffing

can be summarised as follows:

Office Hours Outside Office Hours

Eastman 130 20 AES 68 11 Contractors 80 0 Visitors and Drivers 10 - 40 <5

9.6

ON SITE RESPONSE TEAMS

9.6.1 An on-site Initial Response Team (IRT) is available 24 hours. After an initial

assessment of an incident, they will notify Fire, Police and Ambulance if required.

9.6.2 An Emergency Support Team (EST) is available during office hours and can be called out after working hours. They provide support to the IRT by liaising with outside services, the media and relatives of casualties. They will ensure preservation of relevant records and equipment for any subsequent investigation.

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9.7 SITE DRAINAGE

9.7.1 9.8

The on-site effluent plant collects all liquid streams from the site, adjusts the pH of the effluent with lime slurry or hydrochloric acid, before discharging into the Severn Estuary. This includes surface water, site sewage and product effluent, which is discharged via a 3km pipeline, normally at high tide. Firewater discharged onsite during an incident would be transferred to the effluent plant via underground surface water drains, or overhead and collected in the East lagoon. Total capacity of this lagoon is 700m³, and total site capacity is more than 1000 m³. The pumping capacity is 4 x 123m³/hr, of which one pump runs continuously, 2 operate on level control, and one is a manual back-up. The discharge is via a 3km pipeline (see Appendix T) runs underground south from the site to the seawall, and is within the limits authorised by the Natural Resources Wales. These limits can be changed by the Natural Resources Wales in the event of a major incident requiring large quantities of fire water. A surface water drainage diagram is available on site. Eastman has laboratory facilities on site which, in the event of an incident, can be utilised to support any analysis requirements e.g. chemical composition of any effluent breach.

10. SUBSTANCES HELD ON SITE

10.1 DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER THRESHOLD8

10.2 OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD

9

10.3 PRODUCT INFORMATION AND ADVICE10

11. MAJOR ACCIDENT HAZARDS

11.1 Offsite effects of a major incident are most likely to be a release of hydrochloric

acid vapour travelling off-site. Other toxic gases could be formaldehyde or ammonia, although the effects of these are likely to be much more local.

11.2 Onsite effects may be both those associated with the hydrogen chloride Vapour and the flammable effects of the benzene column.

8 Refer to Appendix Q

9 Refer to Appendix R

10 Refer to Appendix S

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11.3 SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL OFF-SITE EFFECTS

Scenario Effect Hazard Range (EPRG2*)

PCl3 released into dry Storage Tank bund Toxic vapour 1250m

PCl3 released en-route to Dequest 2010 plant Toxic vapour **2250m

* EPRG2 is the maximum airborne concentration below which it is believed that nearly all individuals could be exposed for up to 1 hour without experiencing or developing irreversible or other serious health effects or symptoms that could impair an individual‟s ability to take protective action. **The HSE has agreed that Eastman can determine a reduced hazard range for PIZ purposes11

11

Refer to Appendix B

12. MODELLING ASSUMPTIONS

12.1 No benefit has been given in the models for stopping the incident early (e.g.

operating emergency shut downs) or mitigation measures. It is assumed that bunds do not fail and no water enters the PCl3 storage bund (under cover). The hazard ranges in the above table assume worst weather conditions for dispersion of the plume.

12.2 PCl3 released into dry Storage Tank bund The hazard range is based on a release modelled as the failure of a 2-inch branch at the base of the tank, whilst the tank is holding 90000 kg of PCl3. The leak is taken to be un-isolatable and the entire contents of the tank enter a dry concrete bund with a floor area of 91.75 m. The release reacts with atmospheric moisture producing HCl gas, and PCI3 evaporates from the surface of the pool, reacting with atmospheric moisture to form additional HCl. The toxic effects of the vapour cloud are assumed to be due to the effective HCl release rate from the two sources.

12.3 PCl3 released en-route to Dequest 2010 plant The hazard range is based upon a failure of the line that passes to the east of the South Tank Farm Benzene storage tanks en route to Dequest 2010. The leak as modelled does not activate the Dequest low flow trip, therefore the pump sequence continues with the normal flow rate of 3000 kg/hr for 1.5hours. The PCl3 is assumed to form an unconstrained circular pool on the ground.

12.4 The PCl3 reacts with water on the ground and with atmospheric moisture evolving HCl gas. PCl3 evaporates from the surface of the pool, reacting with atmospheric moisture to form additional HCl. The toxic effects of the vapour cloud are assumed to be due to the effective HCl release rate from the two sources.

12.5 In the event of an off-site pipeline breach the effluent composition is typically:

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Physical Form Hazard Classification Hazards Ammonia solution 34% (UN No. 3077) Clear colourless liquid with strong characteristic odour

Corrosive Dangerous for the environment

Causes burns Very toxic to aquatic organism Ammonia gas is evolved at ambient temperature because of vapour pressure

Benzene (UN No. 1114) Clear colourless liquid, aromatic odour

Highly flammable Toxic

Skin: Toxic and irritating, may cause dermatitis Eyes: Irritating to eyes Ingestion: Will irritate the upper digestive tract and will be absorbed into the body

Biphenyl (UN No. 3077) White crystalline flakes

Irritant Dangerous for the environment

Irritating to eyes, respiratory system and skin. May cause long-term adverse effects in the aquatic environment

Bischloromethylether (BCME) Gas Very toxic Flammable. May cause cancer.

Very toxic by inhalation Chloromethane (UN No. 1063) Gas Extremely flammable Possible risk of irreversible effects.

Danger of serious damage to health by prolonged inhalation

Diphenyl ether (UN No. 3077) White crystalline solid or colourless liquid with characteristic aromatic odour

Irritant Dangerous for the environment

Slightly irritating to eyes, skin and respiratory system. Slightly harmful if swallowed. May cause long-term adverse effects in the aquatic environment

Diaminoethane (EDA) (UB No. 1604) Liquid Flammable Causes burns. May cause

Chloride 0.1% Dequests® 200 mg/l (ppm) 2EHA 38 mg/l Phenol 18 mg/l Santicizers® 13 mg/l Formaldehyde 1 mg/l pH 5 to 10

This typical composition may be subject to variance particularly during any on site incidents. Eastman will advise the emergency services and NRW of any significant variations to this composition during the course of any major incident response.

13.

PUBLIC HEALTH IMPLICATIONS

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Physical Form Hazard Classification Hazards Harmful Corrosive Sensitising

sensitisation by inhalation or skin contact. Slightly irritating to eyes, skin and respiratory system. Harmful in contact with skin or if swallowed.

Formaldehyde Solution 30-55%, formalin (UN No. 2209) Colourless solution, pungent irritating odour

Toxic Toxic by inhalation, in contact with skin and if swallowed. Possible risk of irreversible effects. Causes burns. May cause sensitisation by skin contact.

Heavy Fuel Oil Black viscous liquid

Toxic May cause cancer

Hydrogen (UN No. 1049) Colourless, odourless gas

Extremely flammable Extremely flammable

Natural Gas (UN No. 1971) Colourless, odourless gas

Extremely flammable Extremely flammable

Phenol (UN No. 2312) Colourless or slightly pink solid at 25ºC, liquid at > 40ºC

Toxic Phenol is a toxic product that is absorbed rapidly through the skin, giving rise to a very strong caustic effect with slow healing burns. The liquid has an analgesic effect, so that pain is not felt at first. Highly acute poisoning by ingestion, inhalation or absorption can lead to respiratory failure, collapse and even death.

Phosphorus trichloride (UN No. 1809) Colourless liquid with pungent odour

Very toxic Corrosive

Reacts violently with water. Very toxic by inhalation and if swallowed. Causes severe burns. Contact with water liberates toxic gas. Danger of serious damage to health by prolonged exposure through inhalation.

Phosphorus oxychloride (Phosphoryl chloride) (UN No. 1810)

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Physical Form Hazard Classification Hazards Colourless liquid with pungent odour

Very toxic corrosive

Causes severe burns. Very toxic by inhalation. Harmful if swallowed. Reacts violently with water. Contact with water liberates toxic gas. Danger of serious damage to health by prolonged exposure through inhalation

Santicizer 141 (UN No. 3082) Liquid Harmful.

Dangerous for the environment

May cause long term adverse effects in the aquatic environment

Therminol 68, 72 & VP1 (UN No. 3082) Liquid Harmful. Dangerous

for the environment Harmful by inhalation. Irritating to eyes, respiratory system and skin. May cause long term adverse effects in the aquatic environment.

14. ENVIRONMENTAL IMPLICATIONS

14.1 The Severn Estuary is designated a Special Protection Area (SPA), Wetland of International Importance (Ramsar Site), possible Special Area of Conservation (pSAC) and Site of Special Scientific Interest (SSSI).

14.2 The nearest SSSI on the Caldicot levels is the Gwent Levels: Nash and Goldcliff SSSI which is closest to Eastman at Pye Corner. The SSSI was notified for its range of aquatic plants and invertebrates associated with the reens and ditches of the drainage system.

14.3 The Gwent Levels Wetlands Reserve is a designated SPA and is situated south of Nash to the sea wall, from Uskmouth Power Station eastwards to Goldcliff.

14.4

14.5

The only Major Accident to the Environment (MATTE) identified by Eastman Is failure of the effluent pipeline where it crosses the reens. A leak into the reen system would have a toxic effect in the local area and a small

part of the SSSI and/or Wetland Reserve would be significantly damaged. An illustrative map of the route of the effluent pipeline is at Appendix T. Effluent discharges are normally made to the Severn Estuary, avoiding low tide. The effluent stream can be diverted during an incident to a retention lagoon with a capacity for 700 m3. This provides containment of a spill or firewater run-off for a limited period. The anticipated contaminants in any fire water run-off do not have the capability of causing significant environmental harm if discharged to the estuary.

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APPENDIX A

GWENT LEVELS WETLANDS RESERVE Fig 1

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APPENDIX B

HSE INFORMATION & EASTMAN CONSULTATION ZONES

HSE Public Information Zone …………. PIZ (legal minimum)

Eastman Consultation Zone

………….. Voluntarily extended

HSE PIZ

Zone

Eastman Consultation Zone

(voluntarily extended)

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APPENDIX C

KEY SITE LOCATIONS & ACCESS ROUTES Fig 1

Main Gate

Emergency Site Entrance

Building 137

Building 153

Building 146

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Key RVP Marshalling Traffic Cordon Points Route In Exit Route

Site Entrance

RVP

Marshalling

Site CONTROL

PLAN A Preferred Route

Fig 2

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Marshalling

Key RVP Marshalling Traffic Cordon Points

Route In Exit Route

PLAN B Backup Route

RVP

Fig 3

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APPENDIX D

TRAFFIC CORDON CONTROL POINTS

Where possible, for airborne release incidents, the traffic control points should be placed in the following order For plan A For plan B

The additional traffic control point (6) at Mendalgeif roundabout gives the option of closing the section of the SDR between Maesglas and Nash, if so required

1. Corporation Road with SDR traffic lights

2. SDR with Langland Way

3. SDR with Nash Road roundabout

4. SDR with Leeway Industrial estate roundabout

5. SDR with Usk Way

6. SDR with Mendalgief roundabout Maesglas

7. Nash Road with Leeway Industrial estate (Newport Ford‟s entrance) only if conditions allow e.g. wind direction

8. Nash Road with Meadows Road

1. SDR with Nash Road roundabout

2. SDT with Langland Way

3. SDR with Leeway Industrial estate roundabout

4. Corporation Road with SDR (traffic lights)

5. Nash Road with Leeway Industrial Estate (Newport Fords entrance)

6. SDR with Mendalgeif roundabout Maesglas

7. Queensway Meadows with Llanwern works entry roundabout

8. Estuary Road with Meadows Road

9. Nash Road with Meadows Road

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APPENDIX E

NOTIFICATION FLOW CHART

EASTMAN ADVANCED

ELASTOMER SYSTEMS

WELSH AMBULANCE

SERVICES NHS TRUST

SOUTH WALES FIRE

& RESCUE SERVICE

HEDDLU

GWENT POLICE

ANEURIN BEVAN HEALTH BOARD

PUBLIC HEALTH WALES

WELSH GOVERNMENT FOR PUBLIC HEALTH, HEALTH PROFESSIONALS AND NHS DIRECT IF APPORPRIATE

NEWPORT CITY COUNCIL 24-hr Number

SCHOOLS & LEISURE ESTABLISHMENTS

NASH COMMUNITY COUNCIL

WESTERN POWER DISTRIBUTION

WALES & WEST UTILITIES

CALDICOT & WENTLOOGE LEVELS INLAND DRAINAGE BOARD

WELSH GOVERNMENT (EMERGENCY DIVISION)

SOUTH WALES TRUNK ROAD AGENCY

NETWORK RAIL

FOOD STANDARDS AGENCY WALES

DWR CYMRU

HEALTH & SAFETY EXECUTIVE

RINGWAY SERVICES

BT

NATURAL RESOURCES WALES

WETLANDS NATURE RESERVE

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APPENDIX F

PREMISES AND SERVICES IN THE VICINITY OF EASTMAN – INDICATIVE LIST

The Company owns fields to the east and south, which are drained by a series of reens.

Residential Areas

The nearest residential neighbours live to the east of the site, 500m from the nearest process, in 2 houses („Greenfields‟) on Nash Road. Of the residents within 1km of the site, over 90% live on Traston estate and Nash Road (150 homes).

Traston Avenue No‟s. 1,3,5,7,9,11,13,42,40,38,36,34,32,30,28,26,24,22,20,18,16,14,12,10,8,6,4,2,2A

Total 29

Traston Close No‟s 1,5,7,9,11,13,15,17,19,21,23,25,27,29,31,33,35,37,26,24,22,20,18,16,14,12,10,8 6,4,2. Total 31

Traston Lane No‟s. 1,2,3,4,5,6,7,8,9,10. Total 10

Corporation Road New House Total 1

Pickett Lane, Hart Farm Cottage, Hart Farm, Rose Cottage, Nash The Elms, Strayleaves. Total 5

Traston Road No‟s. 7,9,11,13,15,17,19,21,23,25,27,29,31,33,35,37,39,41,43,45,47,49,51,53,42,40, 38,36,34,32,30,24,22,20,18,16,14,12 Total 38

Pye Corner, Nash

Rose Cottage, Pye Corner Farm, Pye Corner House Total 3

Nash Road The Bungalow, (City of Newport Campus Coleg Gwent) and No‟s 108,110,112,114,116,118,120,122,124,126,128,130,132,134,136,138,140,142, 144,146,148,150,152,154,156,158,160,162,164,166,168. Greenfields, Fair Orchard Farm, Caeglas Total 35

Overall Total 152

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Industrial Properties

Leeway Industrial Estate

Unit 35 - Corcord Cash & Carry TM Group, Unit 34 Evans Halshaw Ltd., Ford House Swirco Newton Ltd., Unit 31 City Electrical Factors Ltd., Unit 32 Lowfield Distribution Ltd., Unit 32a Leeway Wholesale Meats Ltd., Unit 33 Unit 30 - Leeds South Wales Commercials Ltd. RTZ Chemicals (Borides) Ltd. Gwent Steel Ltd., Lake Road. Western Ice Edwards Sports Ltd., Unit 29 Units 27 & 28 - AFG Newport Lowfield Distribution Ltd. Hicks Transport.

Total 16 Reevesland Industrial Estate

Traston Welders, Traston Road. New Venture Carpets, Corporation Rd. MB Games, Corporation Road. Kwik Save, Corporation Road. Bisley Precision Office Equipment, Corporation Road John Evans International, Corporation Road. Plessey Marine Ltd., Spytty Road. B. & T. Hicks Transport, Langland Way. BOC Ltd., Langland Way, Hasbro Bradley U.K. Ltd., Caswell Way. Club Hire, Spytty Road.

Venture Carpets. Total 12

Eastern Wharf

Birdport, Eastern Wharf, Corporation Road. Ted Foster Haulage & Skip Hire Ltd., Corporation Road, Eastern Wharf. Bell Lines, Bellport, Corporation Road. RMC Mortars, Eastern Wharf, Corporation Road. Russell Concrete Products Ltd., Eastern Wharf Works. British Dredging Aggregates Ltd., Eastern Wharf, Corporation Road. C.J. Container Services Ltd., Eastern Dry Dock, Corporation Road. Birds (Gwent) Limited, Eastern Dry Dock, Corporation Road. Gwent Haulage Foundry Services, Eastern Dry Dock, Corporation Road. B.D.C. Concrete Products (Bagging Plant), Eastern Wharf, Corporation Road. Westcott Engineering Services Ltd., Corporation Road, Eastern Wharf.

Total 11

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Stephenson Street

H.S. Assett International Ltd., Flogas Crompton Batteries Monwel Hankinson. Total 4

Corporation Road/Traston Road

Eden Body Repairs Ltd., Traston Road, Newport. 271666 Dragon, Traston Road Jayem Joinery, Traston Road 279333 Norbert Dentressangle Haulage, Traston Garage, Corporation Road. British Tubes Stockholding Ltd. (BS), P.O. Box 5, Corporation Road. Traston Holdings, Traston Road. Alpha Steel United Utilities (formerly Park Environmental). Total 8

Nash Road

MDW Haulage, Nash Road. Total 1

Overall total 52

Recreational Premises / Sports Areas

Newport International Sports Village consisting of: Newport Stadium (500 metres) Newport Tennis Centre (400 metres) Spytty Squash Centre (400 metres) Newport Velodrome (500 metres) Lliswerry Leisure Centre (600 metres) Celtic Trail Cycle Track – (Part of Cycle route which runs west across Eastman fields then along south-west of site approx 200m from nearest process).

Total 7

Retail Outlets

Carcraft, Spytty Road

Educational Establishments

Liswerry High School (600 metres), Nash Road

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City of Newport Campus, Coleg Gwent (900 metres), Nash Road.

Total 2

Rail

West: River Usk, separated from the site by the railway embankment, the other side of which is Eastern Wharf Railway, used for coal transport to the Uskmouth Power Station.

Bus Routes

Newport Transport Limited provide local transport through the area

Roads

One major road, the A48, runs east / west to the north of the site and is, in most part a dual carriageway which serves as a south distributor road for the south of Newport, and connects the M4 junction 24 to junction 28.

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APPENDIX G

PUBLIC SAFETY ADVICE

1 OFF SITE PUBLIC SAFETY ADVICE

Off-site alarm

In the event of a hazardous situation that is likely to affect people off-site, Eastman will sound the alarm. There are four ways of warning people within the Consultation Zone that a major emergency situation has occurred:

If they hear the Eastman Major Emergency Alarm, which is an undulating sound like an air-raid siren. (This siren is tested twice in the afternoon of

the first Tuesday of each month);

If they smell, or see any chemical release;

If they hear an explosion;

If they are alerted by the Police.

Site Emergency Alert for on-site incidents

This sound is a continuous note on the plant wide siren. No action need be taken by people off-site when this alert sounds.

Major Emergency Alarm for on and off-site incidents

This sound as described above (first bullet point above) is an undulating note which has affected or has the potential to affect areas off-site. This alert can only be operated manually from the Emergency Control Centre, on the authority of the Main Controller. When this alarm sounds it will indicate that the Off-Site Emergency Plan is initiated.

All Clear Siren

This sound is a “cuckoo” note on the plant wide siren. It tells people on and off-site that the incident is over and is authorised by the Main Controller.

2 PUBLIC INFORMATION

Eastman have supplied safety advice and information to residents in the

Consultation Zone as detailed in the following letter and safety card issued to all properties within the extended public information zone:

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Sample letter - Issued to the occupiers of properties and premises listed in Appendix F

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Major Emergency Safety Advice CardIssued by Solutia, Corporation Road,

Newport

WARNING ALARMSAn undulating Siren tested at 14:35 and 18:35 1st Tuesday of the month

GO IN

If it is safe to do so check that your neighbours have heard the alarm

Do not collect children from school: They will be properly cared for.

STAY INClose and stay away from doors

and windows

Stay calm.

TUNE INListen to local radio for further

information

Follow instructions from emergency services. Only use the telephone in an emergency

ALL CLEARWait inside for all clear siren or

you are given other advice. All clear two-tone Siren tested at 14:40 and

18:40 first Tuesday of every month.

!

Local Radio Stations: Local TV Stations: Radio Wales (882 AM & 103.9 FM) BBC Wales Red Dragon (103.2 FM ) ITV Wales Real Radio (105-106 FM) Capital Gold (1305 AM)

Major emergency safety advice card

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APPENDIX H

SOURCES OF INFORMATION AND ADVICE

1 Health Protection Agency - Chemical Hazards and Poisons Division Cardiff

The Chemical Hazards & Poisons Division (CHaPD) provides comprehensive expert advice and support for chemical incidents across England and Wales. CHaPD provides a 24 hour, 365 days a year hotline to provide expert advice and support on both acute and chronic incidents involving chemical releases. The principal functions of CHaPD are:

To provide a central source of advice across government departments and agencies in the UK on the human health effects from chemicals in air, water, soil, waste and consumer products

To provide expert advice and specialist support on issues related to contaminated land, air and water pollution

To carry out risk assessments of, and provide expert advice and specialist support for, the likely acute and chronic health effects of environmental chemicals and poisons

To provide information and support to the NHS and health professionals on toxicology related to environmental chemicals and poisons

To provide expert advice and support in preparing for, and in responding to, environmental public health hazards such as chemical incidents and chemical threats.

The Health Protection Agency is a Category 1 responder and provides 24-hour support to the emergency services during chemical incidents and during major incidents CHaPD will provide advice and support to the Public Health Wales for Wales should a STAC be formed.

2 Chemsafe

The British Chemical Industry operates the "Chemsafe" Scheme, which aims to provide accurate information on the nature of spilled chemicals and practical assistance when required arising from accidents involving the transportation of dangerous chemicals. There are a number of enquiry points operated by manufacturers and traders giving 24-hour cover. However, in an emergency contact should be made with the owner or consignor of the chemicals. Only if this contact is not available should contact be made with the National Chemical Emergency Centre in Harwell.

3 CHEMET (Chemical Meteorological)

In the event of an accident involving the release of toxic chemicals, there may

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be a requirement for meteorological advice. This advice can be provided by the Meteorological Office through the CHEMET Scheme and is available to the emergency services and other organisations involved in chemical emergencies. Selected meteorological offices are open 24 hours a day to provide such information and are manned by experienced forecasters. Advice under CHEMET is divided into two parts and can be passed by telephone.

rapid response, available within 2-3 minutes

more detailed information, available within 20-30 minutes

4 Chemdata

Chemdata has been designed by the AEA Technology‟s National Chemical Emergency Centre to provide rapid and reliable information on dangerous substances in the event of an emergency. The Chemdata database provides hazard information and emergency action advice for dealing with land and sea based incidents. The following information can be retrieved from the database:

Product and hazard information in an emergency

Types of protective clothing and equipment required

Action to take after spillage or fire

Company Emergency telephone numbers

First Aid Advice

Decontamination procedures.

5 The National Poisons Information Centre – Cardiff Centre

Advice on toxicity of chemical substances is available from the National Poisons Information Service.

6 The Water Research Centre (National Centre for Environmental

Toxicology)

The Water Research Centre, through its National Centre for Environmental Toxicology offers advice on a wide range of issues concerning the potential effect of chemical contaminants including:-

contaminants in drinking water

river water and ground water quality

legislation and other standards relating to water quality

potential health effects of contaminants

how to deal with specific incidents This advice is available to Environmental Health Officers, Consultants in Communicable Disease Control and other organisations with an interest in water quality.

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APPENDIX I

AIR QUALITY IN A MAJOR INCIDENT

Introduction

1

Following recommendations from the Buncefield incident of 2005 the Natural Resources Wales, with other partners from the Natural Resources Wales, Public Health England (Centre for Radiation, Chemical and Environmental Hazards - Wales), Public Health Wales for Wales, Met Office, Health and Safety Laboratories, Food Standards Agency and Local Authorities have worked together to establish an air monitoring data capability.

2

Air quality cell (AQC)

The Natural Resources Wales, in consultation with the Public Health England (Centre for Radiation, Chemical and Environmental Hazards - Wales), Public Health Wales and relevant Local Authority, will convene an Air Quality Cell in a major air pollution incident. The Met Office, Health and Safety Laboratories and Food Standards Agency will join this AQC. The AQC will be chaired by the Natural Resources Wales and will meet virtually, unless the incident is of sufficient magnitude and duration that it needs to meet physically.

3 The Met Office will provide modelled air quality information to the AQC.

Natural Resources Wales will provide monitored air quality data using:

Rapid response teams based at the NRW Llanelli Laboratory.

MMF Deployment.

Download of data from air quality networks.

4. The Air Quality Cell will co-ordinate air modelling and monitoring; assess the

uncertainties and limitations of the data; and provide interpreted air quality data to the Public Health England (Centre for Radiation, Chemical and Environmental Hazards - Wales) /Public Health Wales and the Scientific and Technical Advice Cell (STAC) at Gold Command (if it is established).

5. The Public Health England (Centre for Radiation, Chemical and Environmental

Hazards - Wales) /Public Health Wales will use the air quality data to provide health advice to the emergency services and the public.

6. The Natural Resources Wales will respond to:

Major air pollutions incidents which affect Wales

Deliberate or hostile acts, not involving chemical warfare agents

Emergency phase of an incident.

7. The Natural Resources Wales will not respond to:

Radiological or nuclear incidents – HPA co-ordinate these incidents

Biological incidents

Deliberate or hostile acts involving chemical warfare agents.

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8. The members of the Air Quality Cell will not use their staff or contractors to

monitor air quality:

Inside any cordons established by the emergency services (the Fire and Rescue Services have capability to cover this) – we will monitor in publicly accessible areas

Inside any enclosed spaces (e.g. buildings, tunnels etc.) - the Fire and Rescue Services have capability to cover this.

9. The Timeline

The timescales to which we will respond are indicated below. Natural Resources Wales would expect the Emergency Services to notify the Natural Resources Wales within 30 minutes of a major incident. Natural Resources Wales will convene the Air Quality Cell and mobilise monitoring teams, where deemed necessary, for a period of up to 72 hrs. CHEMET modelling information will be available within 20 minutes with more detailed modelling provided later.

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APPENDIX J

RESOURCES ON SITE

1 Site emergency vehicles

The site Fire Tender is used to transport emergency equipment to an incident for use by the site ERT and has the capability to fight fire using water, foam and dry powder. The Incident Controller‟s Vehicle is used to carry first aid and other equipment to the incident.

2 Personal protective equipment

The following heat resistant PPE is held on the Fire Tender for each ERT member: Tunic* Leggings* Helmet with visor* Flash hood* Gloves* Wellington Boots* 4 x self-contained breathing apparatus (BA) suits (30 min. duration) four spare cylinders For chemical spills the following is provided: PVC suits PVC gloves PVC hoods Twelve additional BA sets are available in the fire station for use by ERT.

3 Ancillary equipment

In addition to the equipment held on the emergency vehicles, site contractors are available in an emergency to provide:

Rigging and lifting equipment and assistance, including mobile cranes

Scaffolding

Removal of insulation

Electrical, mechanical support for isolation

Cleaning (vacuum tanker, pressure jetting).

*BS EN469

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4 Water for fire fighting

Three diesel-driven fire pumps supply water for fire fighting. Each of the pumps is driven by a 250HP diesel engine. Thus water for fire fighting can be supplied even if there was a site wide power failure. The fire pumps and water supply are at the extreme west end of the site, adjacent to the effluent plant and remote from any of the plants handling dangerous substances. The fire fighting water distribution system runs underground at a nominal depth of 1m and is thus protected against damage. The pipe work is laid out as a ring main. Any point on the system can be supplied by more than 1 route, affording a level of redundancy. Hydrant monitors back up deluge and sprinkler systems on each plant. The monitors are fed directly from the main and would continue to operate if there was a failure of a deluge system. Further redundancy is provided by the cooling water (CW) system. Around the CW distribution ring main are many points to which standard fire hose couplings are fitted. This water system is independent of the fire-fighting water system.

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APPENDIX K

COMMUNICATIONS

1. Emergency telephones are located in the Security Gatehouse and the on-site Emergency Control Centre (ECC) and are linked. The ECC is also equipped with an ex- directory external telephone, an additional internal telephone and a telephone with direct connection to SWFRS emergency control.

2. The primary method of communication between the on-site ECC and the incident site is via the DEC radio. These are held by radio call signs ( in brackets)

Incident Controller (ALPHA 1)

Fire Tender driver (FIRE 1)

First-aid team leader (MEDIC 1)

QA Laboratory (BASE 1)

Effluent Operator (EFFLUENT 1)

Occupational Health Co-ordinator (office hours only) (Nurse 1).

3. The site Main Controllers / Communications Officers (7 people) each carry a mobile phone outside office hours and there is a mobile „phone located in the site Incident Controller‟s vehicle for calls directly to Welsh Ambulance Service Control.

4. Staff on site are notified of an incident using the site alarm and DEC phones.

5. Heddlu Gwent Police, South Wales Fire & Rescue Service and Welsh Ambulance Service NHS Trust all have Airwave interoperability and a Memorandum of Understanding, MOU, is in place.

6. Fax may also be used between Tactical and Strategic controls.

7.

South Wales Fire & Rescue Service, on arrival at Eastman will provide Eastman with an Airwave radio to enable communications to and at the scene.

8. Mobile phones will be available at all control points and field telephones and facilities to establish a main telephone link are available via the Incident Control Unit.

9. The Welsh Ambulance Services NHS Trust will send a Mobile Communications Unit to Tactical Control to provide contact between the Tactical, Strategic and Operational Controls (including Health Service personnel on site, Health Service vehicles on site, receiving and supporting hospitals and Ambulance Control. Mobile phones will be available and if necessary, fax facilities can be provided. If available, landline facilities will be utilised to supplement service communications. The Trust will make use of all allocated frequencies including the use of UHF portable radios. Mobile phones will be available and if necessary, fax facilities can be provided. If available, landline facilities will be

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utilised to supplement service communications.

10.0 Newport City Council - Communication between Newport City Council representatives at Strategic and Tactical Controls will be via mobile and/or landline telephone.

11. Back up communications – Raynet - Should there be a need to supplement communications systems, or if existing communications fail, the Radio Amateurs Emergency Network (RAYNET) could provide communications assistance. Activation is via Newport City Council.

12. BT During emergency situations that require the provision of additional services, BT will provide the primary interface with emergency authorities by means of the National Emergency Linkline system, which can be used throughout the UK to gain direct access to a suitable 24 hour BT response point. If BT are able to provide the additional facilities from their own resources they will do so but may call upon other providers where this is more appropriate.

13. In an emergency BT can provide temporary emergency telephone lines to locations where BT line plant is available. Should this not be the case, BT may be able to deploy a mobile communications/forward control point vehicle which carries both cellular and satellite telephones. Pay phone trailers (equipped with 6 cash pay phones) are also available for use by the public. Current installation and line charges would apply in all cases. Activation should be either via the Police or Newport City Council.

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APPENDIX L

ON SITE ALERTING ARRANGEMENTS

a Alarm system

The site‟s alarm system alerts all site personnel. Break glass units are placed

throughout the site which activates the system. The Major Emergency Alarm can be heard off-site. Repeaters and flashing beacons or sounders are placed where the main alarms may not be heard. When these systems are activated, they show up on the display screen in the Emergency Control Centre and the Gatehouse.

b Detectors

The system comprises analogue fire detectors and other input devices:

Ionisation Smoke Detectors – 30 installed.

Optical Smoke Detectors – 40 installed

Heat Detectors – 3 in staff restaurant

Flame Detectors – 2 in the boiler house.

c Operators on site

Will:

Listen to Emergency Assembly Point (EAP) Radio for instructions

Monitor safety of process during an incident

Shutdown when requested by Main Controller

Follow other instructions from Main Controller

Arrange for isolation of hazardous inventories and removal of hazardous inventories when requested by the Main Controller.

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APPENDIX M

SAFETY DATA SHEETS A full copy of the Safety Data Sheets is kept in the main gatehouse for use by the SWFRS and Health Agencies. They are not incorporated into this document because of the quantity of information available.

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APPENDIX N

PUBLIC WARNING STATEMENT - TO BE ISSUED IN THE EVENT OF AN AIRBORNE RELEASE

WITH POTENTIAL OFF-SITE IMPLICATIONS At (Time and date) an incident occurred at the premises of Eastman, Newport when there was an unscheduled release of chemicals (Describe the incident in brief) at the premises. A number of persons have received injuries at the scene and the extent of their injuries is at this time unknown. (Delete if not applicable). As a result of the incident persons living in the area bounded by: Corporation Road – A48 to Nash Road – City of Newport Campus, Coleg Gwent – Estuary Road- Meadows Road- Pye Corner - Little Cross Farm – Bird Port Limited – Eastern Dock and Stephenson Street Industrial Area- are requested to go indoors, close windows and doors, switch of air-conditioning systems, stay indoors and tune in to local radio stations (see below) and television channels for further updates. If residents do experience breathing difficulties or skin irritation, they should contact NHS direct in the first instance on 0845 46 47. Emergency Services are at the scene dealing with the incident. Members of the public are asked not to visit the area, but to stay away to allow emergency services to complete their duties at the scene.

Local Radio stations

Radio Wales (882 AM & 103.9 FM)

Red Dragon (97.4 FM & 103.2 FM)

Real Radio (105-106 FM)

Capital Radio (1305 AM)

Local TV Stations

BBC Wales

ITV Wales

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APPENDIX O

GLOSSARY Ambulance Control

The permanent office that receives all demands for the Ambulance Service in a specified geographical area, co-ordinates and allocates them to stations or vehicles.

Care Centre Premises established by the local authority during an emergency for the temporary care of those in need of shelter, refreshment or other assistance.

Casualty Clearing Station

An area set up at a major incident by the Ambulance Service to assess, treat and triage casualties and direct their evacuation.

Consultation Zone

Relating to land use planning requirements covered by the Planning (Control of Major Accident Hazards) Regulations, 1999). Usually equivalent to the PIZ.

COMAH Control of Major Accident Hazards Regulations, 1999.

Cordons Temporary boundary set up by the Police to surround the immediate scene or an incident security for it. Also seals off the controlled area to which unauthorised persons are not allowed access.

COSHH Control of Substances Hazardous to Health Regulations, 1999.

Decontamination The reduction of contamination to lower the risk of further harm to victims and/or cross contamination.

Major Incident An emergency that requires the implementation of special arrangements by one or more of the Emergency Services, the NHS or the local authority.

Marshalling Area Area to which resources and personnel not immediately required at the scene or being held for further use can be directed to standby.

Media Briefing Centre

Premises established by the Police and staffed by spokespersons from all services to co-ordinate and facilitate joint agency provision of information to the media during a major incident.

MERIT

Medical Emergency Response Incident Team.

Medical Incident Officer

The Medical Officer with overall responsibility (in close liaison with the ambulance incident officer) for the management of medical resources at the scene of a major incident.

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Operational Control

The operational level for command and control during a Major Incident. The level at which resources are deployed and tactics are implemented.

PIZ Public Information Zone, for application of Regulation 14 of the

COMAH Regulations.

PPE Personal Protective Equipment.

Receiving Hospital

The hospital(s) selected by the Ambulance Service to receive casualties of a major incident.

Recovery The process of restoring and rebuilding the environment and the community in the aftermath of an incident.

Recovery Working Group

Multi-disciplinary group established by the local authority under the auspices Strategic Co-ordination Group to identify and address recovery issues following a major incident.

Rendezvous Point

Point to which all resources arriving at the outer cordon are directed for logging, briefing, equipment issue and deployment.

RVP Abbreviation for Rendezvous Point.

Site Area within the Eastman boundary.

STAC

Scientific and Technical Advice Cell.

Strategic Control The strategic level of command and control during a Major Incident. The level at which policy/strategy for co-ordinated management of the incident is determined.

Strategic Co-ordination Group

Joint agency group established by the Police to determine policy / strategy at strategic control level.

Supporting Hospital

Hospital nominated to support the Receiving Hospital in dealing with casualties from a major incident.

Tactical Control The tactical level of command and control during a Major Incident. The level at which implementation of policy / strategy and co-ordination at the scene takes place.

Tactical Co-ordination Group Joint agency

Group established by the Police to co-ordinate implementation of policy/strategy at the scene and provide information/advice to the Strategic Co-ordination Group.

TCP Traffic Control Point.

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Triage Process of prioritising the evacuation of the injured by medical or

ambulance staff.

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APPENDIX P

ON SITE MULTI AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL

MEETING

Ensure that notes are taken of any meetings

Assess current and potential off site impacts on community and environment

Consider any immediate actions that need to be take

Consider any issues for reference to tactical / strategic level groups

Arrangements for next meeting

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APPENDIX Q

VERY TOXIC, TOP TIER THRESHOLD 20T

Substance Inventory (max) CAS number

Phosphorus trichloride (PCl3)

~87t

7719-12-2

Phosphoryl trichloride (POCl3

~69t

010025-87-3

Toxic, top tier threshold 200t

Benzene

~420t

71-43-2

Highly Flammable, top tier threshold 200t

Benzene ~420t 71-43-2

Dangerous to the environment, top tier threshold 500t

Bipheny product

~563t

92-52-4

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APPENDIX R

OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD

Very Toxic Bischloromethylether (BCME) (Transient intermediate) 542-88-1 Toxic 10.2Formaldehyde solution (formaline) 44%

50-00-0

Phenol 108-95-2 Extremely Flammable Chloromethane (unwanted by-product)

74-87-3

Hydrogen

1333-74-0

Natural Gas (methane) 74-82-8 Flammable Diaminoethane (ethylendiamine „EDA‟) 107-15-3 Dangerous to the Environment R50 „Very toxic to aquatic organisms‟ or R51 „Toxic to aquatic organisms‟ and R53 „May cause long term adverse effects in the aquatic environment

Ammonia solution

1336-21-6

Diphenylether

101-84-8

Therminol® VP1 product (blend) (92-52-4 & 101-84-8)

Santicizer 148 product

29761-21-5

Santicizer 1409 product (mixture of S141 and TPP) (1241-94-7 & 115-86-6)

Santicizer 2148 product (blend) 159002-22-9 Reacts violently with water (R14) In contact with water, liberates toxic gas (R29)

Phosphorus trichloride (PCI3)

7719-12-2

Phosphoryl trichloride (POCI3) 10025-87-3

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APPENDIX S

PRODUCT INFORMATION AND ADVICE

In the event of an emergency involving a Major Accident Hazard Eastman will establish an Emergency Response Team to deal with the incident from a site perspective. The members of this team will provide technical advice for the external emergency services. Hazardous Substances

Physical and Chemical Behaviour

Ammonia solution 34% If spilled would be ammonia fume but bund would contain spill and prevent aquatic toxic effect

Benzene Is volatile and highly flammable. If spilled from storage some would evaporate and be dispersed downwind

Biphenyl product

Melts at ~69oC. If spilled it would solidify

Bischloromethylether Flammable gas

Chloromethane Extremely flammable gas – disperses on discharge to atmosphere

Diphenyl ether Melts at 27oC. If spilled would solidify

Formaldehyde solution If spilled would partially solidify or flow, depending on the ambient temperature.

Heavy Fuel Oil If spilled it would partially solidify or flow into bunded area dependent upon ambient temperature

Phenol

If spilled it would solidify

Phosphorus trichloride and Phosphoryl . Trichloride

Fumes in moist air and reacts with water to produce hydrogen chloride (HCl) vapour and reaction with water may be delayed or have a quiescent phosphorous acid period before becoming violent

Santicizers

Oily insoluble liquids

Therminol product grades 68,72,VP1

Liquid at ambient temperature. If spilled from storage tank would be contained in bund.

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APPENDIX T

LOCATION MAP OF EFFLUENT PIPELINE

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APPENDIX U

DISTRIBUTION LIST Each agency is responsible for maintaining internal document control arrangements to monitor and update any distributed copies of this document. Organisation Plan format No. of

copies Eastman e-mail 1

Heddlu Gwent police CD 1

South Wales Fire & Rescue Service CD + HC 2 of each

Welsh Ambulance Service NHS Trust CD 1

Aneurin Bevan Health Board CD + HC I of each

Public Health Wales CD 1

South Wales Trunk Road Agency CD 1

Ringway Services CD 1

Newport City Council (Civil Contingencies) HC 8

Nash Community Council HC 1

BT CD 1

Network Rail CD 1

Dwr Cymru CD 1

Wales & West Utilities CD 1

Western Power Distribution CD 1

Natural Resources Wales CD 1

Health and Safety Executive CD 1

Welsh Government CD 1

Food Standards Agency CD 2

Caldicot and Wentloog Levels Internal Drainage Board

HC 1

Emergency Planning College CD 1

CD‟s 19

Hard Copies 14

E mail 1

Total Copies 33

Documents

Solutia Off Site Emergency Plan