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Space Coast Area Service Committee Minutes from May 1st, 2016
Next Area Meeting: June 12th, 2016 @ 2:00p.m. 1770 Cedar Street, Rockledge, FL 32955
Open Elected Positions – • ASC Vice Chair
• ASC Secretary
• ASC Alternate Secretary
• ASC Alternate Treasurer
• RCM I/ RCM II
• Activities Chair
• Helpline Chair
• Literature Chair
• Policy Chair
• Public Relations Chair ***Nominees must be present at the time of nomination***
Nominations Needing Home Group Vote – pg 3-5 • ASC Chair
• ASC Treasurer
• Convention Chair
• H&I Chair
Motions Needing Home Group Vote – pg 6 • Motion 1, 2, 3, 4 **ALSO SEE ATTACHMENTS FOR MOTIONS 3 & 4**
May 2016 Anniversaries
Group Address Celebrant(s) Celebration Night
1. 5th Tradition 2010 S Babcock St, Melbourne Alicia A. – 13 years May 14th 2. 12 Step Group 1139 Lake Dr, Cocoa Unknown 3. Freedom Group 1835 Bunch St, Melbourne Jessica – 12 years 4th Tuesday 4. Glad to be Alive 2010 S Babcock St, Melbourne Tim – 1 year
Toby – 1 year May 7th
5. Grow or Go 106 N Riverside Dr, Indialantic Unknown 6. Hope Without Dope 2436 Lake Washington Dr, Melbourne Jimmy K – 23 years Last Thursday 7. HOW 638 S Patrick Dr, Satellite Beach Zinna – 4 years
Joan S. – 11 years Ashley G. – 5 years
Last Friday
8. Just For Today 238 Peachtree Stree, Cocoa Unknown 9. Keys to Freedom 6050 Babcock St, Palm Bay Carlos – 26 years May 11th 10. Mainstream Recovery 12534 Roseland Rd, Sebastian Joe – 12 years
Al – 18 months May 20th
11. No Half Steppin’ 1215 Lake Dr, Cocoa Rudy – 3 years May 21st 12. OWL 4797 Curtis Blvd, Port St John None 13. Riverside Recovery 921 Riverside Dr, Rockledge None 14. Stepping Into Recovery 4700 Dixie Hwy NE, Palm Bay None 15. Sunday Night Serenity 20 E Melbourne Ave, Melbourne None 16. Surrender to Win 2010 S Babcock St, Melbourne None 17. Turning Point 2436 Lake Washington Dr, Melbourne Maryann – 1 year
Nicki – 28 years Jimmy S. – 6 years
May 2nd
Troy H. – 28 years May 30th
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Space Coast NA –ASC May 1st, 2016 Meeting Minutes
The Chair opened the meeting at 2:15 PM with a moment of silence followed by the serenity prayer. The 12 Traditions were read along with the definition of an ASC. Followed shortly thereafter by the 4th paragraph on page xxvi from the BASIC TEXT.
Quorum was met with 11 of 14 groups present, 10 able to vote
Group Name Feb 14th, 2016 Mar 13th, 2016 Apr 10th, 2016 May 1st, 2016
1. 5th Tradition (Sara B – Alt GSR) X X X X
2. 12 Step Group (Chris – GSR) X X X Absent
3. Freedom Group (Denise M – GSR) X X X X
4. Hope Without Dope (Tony P – Alt GSR) X X X X
5. HOW (Mark N – GSR) X X X Absent
6. Just For Today (Fred – GSR) Absent X X Absent
7. Keys to Freedom (Carlos R – GSR) X X X X
8. Mainstream Recovery (Tom F – GSR) X X X X
9. No Half Steppin’ (Leslie W – GSR) X X X Absent
10. OWL (Steve E – GSR) X X X X
11. Riverside Recovery (Heather K – GSR) X X Absent X
12. Stepping Into Recover (Nick – GSR) X X X X
13. Sunday Night Serenity (Jarvis J – GSR) X X X X
14. Surrender to Win (Travis B – GSR) X Absent X X
15. A High You Cannot Buy N/A N/A N/A X
GROUPS WHO HAVE MISSED TWO CONSECUTIVE MEETINGS AND HAVE LOST VOTING PRIVLEDGES (REMOVED FROM ROLL CALL FOR THE PURPOSE OF ESTABLISHING QUORUM): Turning Point – no representation since February 2016 ASC GROUPS ABSENT FOR MORE THAN THE PAST 4 MEETINGS, OR NEWLY CREATED WITHOUT ASC REPRESENTATION (REMOVED FROM ROLL CALL FOR THE PURPOSE OF ESTABLISHING QUORUM): Another Chance – No representation since February 2015 ASC Glad to be Alive – No representation since March 2015 ASC Living With Purpose – No representation since February 2015 ASC A High You Cannot Buy – New meeting started May 2016 Officers and Subcommittee Chairs Feb 14th, 2016 Mar 13th, 2016 Apr 10th, 2016 May 1st, 2016
Chair – Alicia A (Elected July 2015) X X X X Vice-Chair – Vacant Vacant Vacant Vacant Vacant Secretary – Tiffany B (Elected June 2015) X Excused X Excused Alternate Secretary – Paige S (Elected Sept 2015) Excused X Excused X Treasurer – Brooke H (Elected June 2015) X X X X Alternate Treasurer – Vacant Vacant Vacant Vacant Vacant RCM I – Charles B (Elected June 2015) X X X Absent RCM II – Dawn E (Elected June 2015) X X X X Activities – Glenn L (Elected July 2015) X X X X Convention Chair – Tom C (Elected June 2015) X X X X
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Helpline Chair – Zinna C (Elected Sept 2015) X Excused X X H & I Chair – Rudy M (Elected July 2015) Excused X X X Literature Chair – Joan F (Elected June 2015) X X X X Policy Chair – Vacant Vacant Vacant Vacant Vacant PR Chair – Kris L (Elected June 2015) X X X X
Open Forum – • Literature has new journals and 7th Tradition boxes for sale.
• Leftover T-shirts from the convention are available for sale at $10/shirt.
• DACNA (Daytona Area) Convention will be held next weekend at the Hilton.
• GCCNA (Gold Coast Area) Convention will be held Memorial Day Weekend in Weston, Fl.
• Policy Manuals that were handed out to GSRs and Elected Trusted Servants during roll call will be recorded and placed in the minutes to ensure transparency about who has received them and who hasn’t received one yet. Anyone who received a
complete policy manual is expected to hand them down to whoever is elected next.
***OPEN FORUM CLOSED***
Secretary Report – Previous month’s minutes were not read but were accepted by a voice vote
RCM I Report – The next RSC is in Tampa. To get involved or on a committee for the upcoming World Convention, go to NAFlorida.com.
Subcommittee Reports – ***Any flyers presented can be found at the end of the area minutes*** Full reports for each subcommittee can be found at the end of area minutes.
GSR Reports – ***Any flyers presented can be found at the end of the area minutes*** Full reports for each GSR can be found at the end of area minutes.
OLD BUSINESS –
• None
ELECTION OF OFFICERS – • None
NOMINATION OF OFFICERS – ASC CHAIR – JOAN F.
ASC TREASURER – DAWN E. CONVENTION CHAIR – ELLIOT B.
H&I CHAIR – ALICIA A.
***Please see Qualifications submitted of each nominee below*** (Nomination for ASC Secretary has been withdrawn)
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ASC CHAIR – JOAN F. SPACECOAST AREA SERVICE COMMITTEE
Joan F. Nominee Qualifications Resume
May 1, 2016 Got clean in NYC November 10, 1985. I have continuously remained clean since that time, and Just for Today I expect to continue. I moved to the Space Coast in 1996, and served at the group level and the area level since that time. I attend Narcotics Anonymous on a regular basis, and I serve at the GLAD TO BE ALIVE group. I do not attend any other 12 step fellowship. In the Space Coast, I have held all positions on the group level; and was the Space Coast Area Secretary, the PR Chair, and the Convention Chair for two years each; I was a member of Hospitality for SCACNA 2, Secretary for SCACNA 3 and the Registration Chair for SCACNA 4. At times I have filled in as Treasurer on the Convention Committee. I am currently the Literature Chair, my commitment is up in June after having served two and a half years. I have a working knowledge with the principles of the 12, 12 and 12; as they are written. I have a sponsor who has a sponsor. I have no qualms about using my sponsees and network in that capacity. I have not absconded with NA funds. Thank you for considering me.
ASC TREASURER – DAWN E. Dawn E. I have an NA Sponsor, who has an NA Sponsor. I’ve fulfilled multiple commitments.
• Alt GSR
• GSR
• Secretary of Activities Subcommittee (2 terms)
• Secretary of ASC Committee
• SCACNA 8 Secretary of Convention Subcommittee (2 terms)
• RCM II (this past year) Currently involved in working Traditions – small study group. Mainstream Recovery is my home group.
CONVENTION CHAIR – ELLIOT B. 1. I'm an addict named Elliott. My clean date is 4-3-08. I have 8 years clean. My home group is Surrender to Win and I have a sponsor who has sponsor.
2. After reviewing the ASC guidelines, I am aware that the convention chairperson position requires that the individual running for said position need to have served as a subcommittee chair or RSC, which I wasn’t aware of until recently. I am asking the
groups in the Space Coast Area of NA to consider electing me for the open Convention Committee Chairperson position. The
current convention committee voted and nominated me for the upcoming convention chairperson position. I have actively
taken the Vice Chair position for the past 2 years and will to continue on as Convention Committee Chair if elected.
3. I have never absconded NA funds or materials. 4. I do have a working knowledge of the 12 Steps, 12 Traditions, and 12 Concepts. 5. I am willing to preside over the Convention Committee meeting and attend the Area Service Committee ASC Monthly. I will insure that the convention guidelines are updated and presented to ASC yearly.
6. My other service commitments was I was home group chair and GSR in the HONYA Area (Heart of New York Area) in my hometown and state. Also I’ve been chairperson, GSR for my home group Surrender to Win, Hospitality Alternate,
Programming Alternate and Vice Chair for the Space Coast Area. In loving service, Elliott B.
H&I CHAIR – ALICIA A. Hello, I'm Alicia and I'm an addict.
• I will be celebrating 13 years clean on May 7th.
• I have worked and apply the 12 steps, 12 traditions, and 12 concepts to my everyday life.
• I have an NA sponsor who has an NA sponsor.
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• I am not a member of any other 12 step fellowships.
• I have been a member of this ASC as a GSR for 1 year and have been a member of the Space Coast Area for 3 years.
• I have served at the home group level since I had a few weeks clean.
• I have had an H&I commitment since I was 6 months clean except for a 2 year period of time while I was transitioning to the Space Coast Area from the Gold Coast Area.
• I have served as ASC Chair, ASC Vice Chair, ASC Secretary, ASC Assistant Secretary, Policy Chair, Public Relations Chair, RCM, and RCM Alt in the Gold Coast Area without ever resigning or stepping down from any commitment.
• I successfully completed my term as ASC Chair for the Space Coast Area.
• I have served as a member on multiple ASC subcommittees, such as Activities, Convention, and H&I, as well as several special/ad-hoc committees.
• At no time during any of my service to Narcotics Anonymous have I been removed from any commitment other than when I had 3 months clean and was removed as my home group's secretary. I was removed ONLY because I had finally been able to
be completely honest about my clean date and didn't have the 6 months required for the position. However, I remained an
active member of my home group and was reinstated as the secretary 3 months later when I did have the required clean time.
• I have never absconded with NA funds.
• I have a bank account and I am gainfully self-employed.
• I have a willingness to serve this Area.
***Please refer to the Qualifications of ASC Officers below*** Article VII
Qualifications of ASC Officers Section 1. Qualified nominees must meet the following requirements:
a. Regional Committee Member (RCM I): 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Ability to travel to other Areas and spend the night/nights.
b. Regional Committee Member II (RCM II): 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Ability to travel to other Areas and spend the night/nights.
c. Area Chairperson: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
d. Area Vice-Chairperson: 1. One year clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
e. Area Secretary: 1. One year clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
f. Area Secretary Alternate: 1. One year clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
g. Area Treasurer: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
h. Area Assistant Treasurer: 1. One year clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
i. Area Policy Chairperson: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
j. Public Information Chairperson: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Six months prior involvement in the SCASC (Space Coast Area Service Committee) Public Information Subcommittee.
k. Activities Chair: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
l. Helpline Chair: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Six months prior involvement in the SCASC (Space Coast Area Service Committee) Helpline Subcommittee.
m. Hospitals and Institutions Chair: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Six months prior involvement in the SCASC (Space Coast Area Service Committee) Hospitals and Institutions Subcommittee.
n. Literature Chair: 1. Two years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
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o. Newsletter Chair: 1. One year clean with a working knowledge of the N.A. 12 Steps and 12 Traditions.
p. Convention Chair 1. Three years clean with a working knowledge of the N.A. 12 Steps and 12 Traditions. 2. Must have Convention Subcommittee experience, and must have chaired a subcommittee or been a RCM.
SCASC Guidelines May 1, 2016 Page 8-9 of 24
NEW BUSINESS – (Please see motions attached to these minutes) Motion 1 –
State the motion: Convention Committee is requesting entire budget as stated in Convention Subcommittee newly proposed Guidelines APPROVAL ONLY pg #29 $11,175. Increase in budget $700. 2nd Motion for starting funds is being presented as well. Amendment: None Intent: To be entirely transparent and obtain group conscious on all financial decisions. Due to inflation, hotel budget increased $400 and merchandising budget increased $300. Made by: Convention Seconded by: 5th Tradition
Motion 2 – State the motion: Convention Subcommittee is requesting starting budged funds for 2017 SCACNA Convention $8,600 up from $7,900 to cover increase in budget by $700 ($400 hotel + merchandising $300). Amendment: None Intent: Changes ASC Guidelines & financial responsibility. Policy change to ASC Guidelines pg 21, Article XV, Convention. Made by: Convention Seconded by: 5th Tradition
Motion 3 – State the motion: Approval of new Convention Subcommittee Guidelines 2016. **SEE ATTACHED** Amendment: None Intent: To adhere to ASC guidelines and update subcommittee guidelines as required yearly. Made by: Convention Seconded by: 5th Tradition
Motion 4 – State the motion: Approve new H&I Subcommittee policy with changes **SEE ATTACHED** Amendment: None Intent: Keep the policy current Made by: H&I Seconded by: OWL
LITERATURE REPORT – • Attached to minutes
TREASURER REPORT – • Attached to minutes
ANNOUNCEMENTS FOR THE GOOD OF NA –
• None
1
Space Coast Area of
Narcotics Anonymous
CONVENTION SUBCOMMITTEE
GUIDELINES
May 2016 (DRAFT)
2
The Twelve Traditions of Narcotics Anonymous
1. Our common welfare should come first, personal recovery depends on N.A. unity.
2. For our group purpose there is but one ultimate authority-a loving God as He may express
Himself in our group conscience. Our leaders are but trusted servants, they do not govern.
3. The only requirement for membership is a desire to stop using.
4. Each group should be autonomous except in matters affecting other groups or N.A. as a
whole.
5. Each group has but one primary purpose-to carry the message to the addict who still
suffers.
6. An N.A. group ought never endorse, finance, or lend the N.A. name to any related facility or
outside enterprise, lest problems of money, property or prestige divert us from our primary
purpose.
7. Every N.A. group ought to be fully self-supporting, declining outside contributions.
8. Narcotics Anonymous should remain forever nonprofessional, but our service centers may
employ special workers.
9. N.A., as such, ought never be organized, but we may create service boards or committees
directly responsible to those they serve.
10. Narcotics Anonymous has no opinion on outside issues, hence the N.A. name ought never
be drawn into public controversy.
11. Our public relations policy is based on attraction rather than promotion, we need always
maintain personal anonymity at the level of press, radio, and films.
12. Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place
principles before personalities.
3
TABLE OF CONTENTS
CONVENTION SUBCOMMITTEE MEETING FORMAT .................................................. ................................................... ...... 6
ARTICLE I-NAME .................................................. ................................................... ................................................... .................... 7
ARTICLE II – SERVICE AREA .................................................. ................................................... ................................................ 7
ARTICLE III – PURPOSE .................................................. ................................................... ................................................... ....... 7
SECTION 1& 2 .................................................. ................................................... ................................................... ..................... 7
ARTICLE IV – PARTICIPANTS .................................................. ................................................... ............................................... 7
SECTION 1 .................................................. ................................................... ................................................... ........................... 7
SECTION 1.1 VOTING PARTICIPANTS .................................................. ................................................... ............................ 7
SECTION 1.2 NON-VOTING PARTICIPANTS:. .................................................. ................................................... ............... 7
ARTICLE V – OBSERVERS .................................................. ................................................... ................................................... .. 8
ARTICLE VI – ELECTIONS .................................................. ................................................... ................................................... ... 8
SECTION 1- 7 .................................................. ................................................... ................................................... ...................... 8
SECTION 8- 14 .................................................. ................................................... ................................................... .................... 8
ARTICLE VII – QUALIFICATIONS .................................................. ................................................... .......................................... 9
SECTION 1 – EXECUTIVE COMMITTEE .................................................. ................................................... .......................... 9
A. CHAIRPERSON: .................................................. ................................................... ................................................... .... 9
B. VICE-CHAIRPERSON .................................................. ................................................... ............................................ 10
C. SECRETARY .................................................. ................................................... ................................................... ......... 10
D. ALTERNATE SECRETARY .................................................. ................................................... ................................... 10
E. TREASURER .................................................. ................................................... ................................................... ........ 10
F. ALTERNATE TREASURER .................................................. ................................................... .................................. 10
SECTION 2 – SUBCOMMITTEE CHAIRS .................................................. ................................................... ....................... 10
SECTION 3 – SUBCOMMITTEE ALTERNATES .................................................. ................................................... ........... 11
ARTICLE VIII – REMOVAL OF OFFICERS .................................................. ................................................... ......................... 11
SECTION 1 – CHAIRPERSON .................................................. ................................................... .......................................... 11
SECTION 2 – SUBCOMMITTEE CHAIRS, ALTERNATES AND EXECUTIVE MEMBERS OTHER THAN THE
CHAIR .................................................. ................................................... ................................................... ................................. 11
ARTICLE IX – DUTIES .................................................. ................................................... ................................................... ......... 11
A. CHAIRPERSON .................................................. ................................................... ................................................... ... 11
B. VICE CHAIRPERSON .................................................. ................................................... ............................................ 12
C. SECRETARY .................................................. ................................................... ................................................... ........ 12
D. SECRETARY ALTERNATE .................................................. ................................................... .................................. 13
E. TREASURER .................................................. ................................................... ................................................... ......... 13
F. ALTERNATE TREASURER .................................................. ................................................... ................................... 14
TREASURER PROCEDURE DURING THE CONVENTION .................................................. ....................................... 14
4
G. ARTS & GRAPHICS CHAIRPERSON .................................................. ................................................... ................ 15
ARTS & GRAPHICS ALTERNATE .................................................. ................................................... .............................. 15
H. FUNDRAISING & EVENTS CHAIRPERSON .................................................. ................................................... ..... 15
FUNDRAISING & EVENTS ALTERNATE .................................................. ................................................... ................... 15
FUNDRAISING & EVENTS DUTIES & RESPONSIBILITIES .................................................. ..................................... 15
ADDITIONAL DUTIES OF THE FUNDRAISING & EVENTS SUBCOMMITTEE .................................................. ..... 16
DURING THE CONVENTION .................................................. ................................................... ........................................ 16
I. HOSPITALITY SUBCOMMITTEE .................................................. ................................................... ............................ 16
PURPOSE .................................................. ................................................... ................................................... ...................... 16
HOSPITALITY CHAIRPERSON .................................................. ................................................... .................................... 16
ALTERNATE HOSPITALITY CHAIRPERSON .................................................. ................................................... ........... 17
DUTIES AND RESPONSIBILITIES .................................................. ................................................... .............................. 17
ICE CAP INGREDIENTS .................................................. ................................................... ................................................ 17
ICE CAP DIRECTIONS .................................................. ................................................... ................................................... 17
HOSPITALITY ROOM .................................................. ................................................... ................................................... .. 18
SERENITY KEEPERS .................................................. ................................................... ................................................... . 18
J. HOTEL LIAISON .................................................. ................................................... ................................................... ..... 18
HOTEL LIAISON
ALTERNATE HOTEL LIAISON
DUTIES AND RESPONSIBILITIES .................................................. ................................................... .............................. 19
K. MERCHANDISING .................................................. ................................................... .................................................. 19
MERCHANDISING CHAIRPERSON .................................................. ................................................... ............................ 19
ALTERNATE MERCHANDISING CHAIR .................................................. ................................................... .................... 19
DUTIES AND RESPONSIBILITIES .................................................. ................................................... .............................. 19
MERCHANDISING SUBCOMMITTEE DUTIES & RESPONSIBILITIES DURING THE CONVENTION ............... 20
L. PROGRAMMING SUBCOMMITTEE GUIDELINES .................................................. ................................................. 2 1
PROGRAMMING CHAIRPERSON .................................................. ................................................... ............................... 22
DUTIES AND RESPONSIBILITIES .................................................. ................................................... .............................. 22
ALTERNATE PROGRAMMING CHAIRPERSON .................................................. ................................................... ...... 22
SPEAKER GUIDELINES AT THE CONVENTION .................................................. ................................................... ..... 22
1. MAIN SPEAKERS................................................... ................................................... .................................................. 22
2. READINGS AND SEATING .................................................. ................................................... .................................. 23
WORKSHOP SPEAKER .................................................. ................................................... ................................................ 23
MAIN/WORKSHOP CHAIRPERSON .................................................. ................................................... ........................... 23
MARATHON MEETING .................................................. ................................................... .................................................. 23
M. REGISTRATION SUBCOMMITTEE GUIDELINES .................................................. ................................................... 23
REGISTRATION CHAIRPERSON DUTIES: .................................................. ................................................... ............... 23
REGISTRATION ALTERNATE CHAIRPERSON DUTIES: .................................................. ......................................... 23
5
REGISTRATION COMMITTEE DUTIES AND RESPONSIBILITIES .................................................. ....... 23
SUGGESTED TIMELINE: .................................................. ................................................... ............................. 24
NAWS AND REGIONAL TIMELINE: .................................................. ................................................... .......... 25
REGISTRATION COMMITTEE DUTIES AND RESPONSIBILITIES AT THE CONVENTION .............. 25
Article X – HANDLING COMMITTEE FUNDS .................................................. ................................................... . 26
Article XI – VENDORS AND SERVICES................................................... ................................................... .......... 27
Article XII – CONTINUITY OF THE COMMITTEE .................................................. .............................................. 27
Article XIII – MEETINGS .................................................. ................................................... ...................................... 27
SECTION 1 TO 6 .................................................. ................................................... ................................................ 27
Article XIV – STANDING COMMITTEES .................................................. ................................................... .......... 28
SECTION 1 & 2 .................................................. ................................................... ................................................... 28
Article XV – BUDGETS .................................................. ................................................... ........................................ 29
Article XVI – PARLIAMENTARY AUTHORITY .................................................. ................................................... 29
SECTION 1 .................................................. ................................................... ................................................... ....... 29
SECTION 2 – MOTIONS .................................................. ................................................... ................................... 29
SECTION 3 .................................................. ................................................... ................................................... ....... 30
SECTION 4 – PARLIAMENTARY PROCEDURES as adapted for the SCACNA Committee ............... 30
Article XVII – HANDLING THEFT OF NA FUNDS .................................................. ............................................. 31
Article XVIII – AMENDMENTS TO GUIDELINES .................................................. ............................................... 31
SECTION 1 .................................................. ................................................... ................................................... ....... 31
SECTION 2 – QUICK GRID .................................................. ................................................... .............................. 32
6
Convention Subcommittee Meeting Format
1. Moment of silence for the addict that still suffers, followed by the Serenity prayer
2. The Chair appoints members to read the 12 Traditions and 12 Concepts
3. The Vice Chair reads the purpose of SCACNA
4. The Secretary takes roll call of the members of the SPACE COAST AREA CONVENTION OF NA (hereafter known as the Executive Committee) and the Chairs of all subcommittees and
alternates (hereafter known as the Officers) and observers
5. The floor is opened to any NA member who wishes to address the Committee (five minutes per speaker)
6. Secretary Report – After reading old and new business the Secretary will move to accept the
minutes as is or to accept the minutes with any changes
7. Chair Report
8. Subcommittee Reports – Arts & Graphics, Fundraising, Hospitality, Hotel Liaison, Merchandising, Programming, Registration and any ad hoc committees
9. Recess for ten minutes (optional).
10. Roll call after recess to re-establish the Committee members present
11. Old Business
12. Nominations and elections
13. New Business – Pre-arranged agenda has priority; all motions will be in writing with intent, and
seconded by a convention committee member. Anonymous motions will be ruled out of order. Motions to be read by the Vice Chair or a Subcommittee volunteer
14. Treasury Report and Budget Requests\Chairperson reviews the business of the day
15. Next meeting (date, time and location)
16. Closing prayer – We version of the Serenity Prayer
7
CONVENTION GUIDELINES
Space Coast Area of Narcotics Anonymous
Article I-NAME
Being a subcommittee of the Space Coast Area, the name of the committee shall be the Space Coast Area Convention of Narcotics Anonymous (SCACNA) – A VISION OF HOPE with the number
(Arabic) to be added each year and a sub-theme to be chosen by the committee each year.
Article II – SERVICE AREA
The Service area shall include the geographical area within the boundaries of Brevard County, Florida and
the city of Sebastian, Florida.
Article III – PURPOSE
SECTION 1
The purpose of SCACNA is to plan, facilitate, and produce an annual convention celebrating recovery and
carrying the message of Narcotics Anonymous. SCACNA Convention is to be held in April.
SECTION 2
SCACNA shall utilize an approved format to conduct its business meetings.
Article IV – PARTICIPANTS
SECTION 1
SCACNA shall have two classes of participants only: one of voting, the other non-voting. Only voting
participants shall have voting rights. No person shall hold more than one membership in a class or
combination thereof.
SECTION 1.1 VOTING PARTICIPANTS
A. The voting participants of SCACNA shall be the Executive Committee and Officers, and
observers per B following.
B. Observers having attended two consecutive meetings will be eligible to vote at their second
meeting.
SECTION 1.2 NON-VOTING PARTICIPANTS: The non-voting participant of this committee shall be the
Chairperson.
8
Article V – OBSERVERS
Narcotics Anonymous members not addressed elsewhere in these guidelines shall be classed as
observers. NA members shall only have the specific right to request the floor. The Chairperson has the
exclusive right to grant or deny such request. The Chair’s decision is subject to appeal and may be
overturned by 2/3rd majority of voting participants. Article VI – ELECTIONS
SECTION 1
The Executive Committee shall include the Chair, Vice Chair, Secretary and Treasurer. The Officers shall
include the Chairs and Alternate Chairs of the subcommittees: Arts & Graphics, Fundraising, Hospitality, Hotel Liaison, Merchandising, Program/Marathon and Registration.
SECTION 2
The Chairperson shall be elected by the Groups of the SPACE COAST AREA of Narcotics Anonymous.
SECTION 3
The other executive committee members and the officers shall be elected by majority of members present
at the first Convention meeting for the upcoming Convention; to serve for one year or until a successor is
elected. The term of office shall begin immediately upon an election to the position.
SECTION 4
No SCACNA member shall hold more than one office at a time, nor shall they serve more than two terms
consecutively in the same office.
SECTION 5
An election to fill a vacancy of a SCACNA Committee member (exception of the Chairperson) shall occur
within two regular SCACNA meetings after the vacancy arises. In the case of a vacancy in the office of Chairperson, the Vice-Chairperson shall assume the duties of the Chairperson until the Groups of the
SPACE COAST AREA of Narcotics Anonymous nominate and fill that position for the SCACNA Committee.
SECTION 6
Nominations: Any participant (voting or non-voting) of the Committee may nominate a qualified individual
for a SCACNA position. Additionally, any member of Narcotics Anonymous in the SPACE COAST AREA
may submit a nomination for SCACNA Committee Officers to be of service on the SCACNA Committee.
SECTION 7
To be qualified to run for any SCACNA Committee position, the nominee must have fulfilled a commitment
in the SPACE COAST AREA of Narcotics Anonymous prior to running for office.
9
SECTION 8
Qualified nominees of the SCACNA Committee shall submit written qualification and verbally state their qualifications at the SCACNA meeting, and be open for any questions regarding said qualifications.
SECTION 9
In the case of only one nominee running for any SCACNA position, election to that position shall require a vote of confidence requiring a 2/3rd yes vote of the voting participants. If the 2/3rd yes vote does not occur,
the position shall be left open for further nominations.
SECTION 10
Anyone absconding funds or materials from their respective recovery related resources shall not hold any
SCACNA Committee position until after full restitution has been made.
SECTION 11
Clean time shall not be waived.
SECTION 12
In the event of a tie for the election of two candidates to a SCACNA position, the election shall be decided
by the toss of a coin by the Chairperson. (In God We Trust) SECTION 13
Abstentions count as a non-vote. SECTION 14
The Committee will coordinate all SCACNA elections one month prior to the end of the current convention after the end of the current Convention and go into effect at June Convention meeting
Article VII – QUALIFICATIONS
SECTION 1 – EXECUTIVE COMMITTEE
All qualified nominees must have a working knowledge of the NA 12 steps, 12 Traditions and 12 Concepts,
be a member of NA in the Space Coast and have previous service experience in the Space Coast area. In addition particular positions must meet the following requirements:
A. CHAIRPERSON:
Three years clean (clean hereafter is defined as continuous abstinence from all drugs), must also have convention committee experience, and must have chaired a subcommittee or been RCM, as
well as good leadership qualifications which will include:
1. Capable of being a signatory on the checking account,
2. Conflict resolution ability, 3. Ability to facilitate meetings,
4. Ability to delegate responsibility,
5. Ability to lead by example in personal responsibility and accountability,
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6. Ability to interact with people outside of the fellowship; since some duties may require
interaction with entities not related to NA, and
7. Be trustworthy enough to handle NA funds in a responsible manner.
B. VICE-CHAIRPERSON
Two years clean, meet the same qualifications as the Chairperson and:
1. Ability to sit in for the Chair, as necessary, 2. Be willing to be chair for the next year’s convention, and
3. Be willing and able to become Chair pro tem of any subcommittee that has no Chair.
C. SECRETARY
One year clean having been a member of a subcommittee of the area, in addition:
1. Ability to take notes and record committee activity,
2. Ability to condense and organize committee activity into the form of reports and minutes,
3. Have forms available for committee use, and 4. Have access to a computer and internet.
D. ALTERNATE SECRETARY
Six months clean with the same qualifications as the Secretary, and also: 1. Be willing to be Secretary for the next convention.
E. TREASURER
Two years clean having been a member of a subcommittee of the area, in addition: 1. Have a visible means of support,
2. Trustworthy enough to handle NA funds in a responsible manner,
3. Ability to manage, balance and prepare reports on all financial matters,
4. Capable of being a signatory on the checking account
F. ALTERNATE TREASURER
One year clean with same qualifications as the Treasurer, in addition:
1. Is not a signatory on the checking account, and 2. Is willing to become Treasurer for the next convention.
SECTION 2 – SUBCOMMITTEE CHAIRS
Subcommittee Chairs shall include Arts & Graphics, Fundraising & Events, Hospitality, Merchandising,
Program/Marathon, Registration and Ad Hoc. All qualified nominees must have a working knowledge of
the NA 12 Steps, 12 Traditions and 12 Concepts, be a member of NA in the Space Coast Area and have previous service experience in the Space Coast Area, having been a member of a subcommittee. Each
Chairperson must have:
1. A visible means of income,
2. Two years clean, 3. Be trustworthy enough to handle NA funds in a responsible manner,
4. Ability to manage, balance and prepare reports on all financial and subcommittee
matters,
5. Ability to solicit bids and negotiate contracts on behalf of the committee, 6. Ability to interact with people outside of the fellowship; since some duties may require
interaction with entities not related to NA.
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SECTION 3 – SUBCOMMITTEE ALTERNATES
Subcommittee alternate chairs shall have the same qualifications as the respective chairs, with one year
clean, and willingness to become Subcommittee chair for the next convention.
Article VIII – REMOVAL OF OFFICERS
Any officer (Executive, Subcommittee Chair or Alternate) shall be removed from his/her position for loss of abstinence and may be removed for non-compliance, after due notification. Non-compliance includes: non-
fulfillment of duties of the position, non-attendance of two consecutive meetings without prior notification,
and misappropriation of NA funds.
SECTION 1 – CHAIRPERSON
In the case of the Chairperson, 2/3rd vote of the SPACE COAST AREA SRVICE COMMITTEE quorum is required for removal (or any stipulation of the ASC).
SECTION 2 – SUBCOMMITTEE CHAIRS, ALTERNATES AND EXECUTIVE MEMBERS OTHER THAN THE CHAIR
These members may be removed by a 2/3rd vote of the SCACNA Committee.
Article IX – DUTIES
A. CHAIRPERSON
The Chairperson will locate and secure meeting locations, facilitate all meetings fostering unity, cooperation and respect; will assist any subcommittee chair as needed; will manage and maintain
order of all convention activity; will present reports to the ASC and the SCACNA; will be a cosigner
on the checking account and will include copies of the full minutes to SCASC. In addition the duties
will include to:
1. Open the meeting at the appointed time by taking the chair and calling the meeting to
order and following the meeting format as previously set forth.
2. Notify the Vice-Chair or Secretary at least 24 hours in advance if going to be absent, and arrange for keys to be turned over to a qualified member.
3. Announce in proper sequence the business, agenda, and with existing orders of the day.
4. Recognize participants and observers who request the floor and will conduct the meeting
with impartiality and fairness. 5. State and put as a vote all questions that legitimately come before the agenda as
motions or that otherwise arise in the course of proceedings, except questions that relate
to the Chairperson, and to announce the results of each vote; or rule if a motion is made
which is out of order. 6. Protect the assembly from obvious frivolous or dilatory motions by refusing to accept
them.
7. Enforce the rules relating to debate and to order decorum within the assembly when
appropriate.
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8. Expedite business in every way compatible within the rights of the voting members and
observers.
9. Decide all questions of order, subject to appeal, unless when in doubt, the Chairperson may submit the question to the assembly for decision.
10. Authenticate by signature, when necessary, all acts, orders and procedures of the
assembly and sign all certified copies of acts of the SCACNA.
11. Declare the meeting adjourned when the assembly so votes or where applicable at the time prescribed in the format, or at any time, in the event of a sudden emergency
affecting the safety of those present.
12. Arrange the agenda for each meeting.
13. Maintain general correspondence of the Committee. 14. Be a co-signer of the SCACNA bank account.
15. Make monthly reports to the ASC including copies of minutes with attachments, and a
full annual report as soon as possible after the close of the convention.
16. Refrain from discussing motions while presiding. 17. Appoint ad hoc committee members.
18. In case of a tie will toss a coin to decide the vote.
19. Attend all Committee meetings except for an emergency situation, at which time, to
notify the Vice Chairperson and/or the Secretary as soon as an absence is known.
B. VICE CHAIRPERSON
The Vice Chairperson will fulfill all duties of the Chairperson in his/her absence, and serve as the
acting Chair. If there are any vacancies of Subcommittee Chairs the Vice Chair will serve pro tem and perform the prescribed duties of said Subcommittee Chair. In addition the duties will include to:
1. Act as parliamentarian for the Committee, unless this task is specifically assigned to
another individual.
2. Read and clarify motions during the new business agenda. 3. Perform any other tasks the Chair assigns.
4. Attend all Committee meetings, except for an emergency situation, at which time, will
inform the Chair as soon as possible about the absence.
5. Be a co-signer of the SCACNA bank account.
C. SECRETARY
The secretary will record all events of the Committee, including housekeeping info and discussions;
and produce minutes in a timely manner (within 2 weeks of each meeting) and include copies of all motions showing makers, seconds, yeas, nays, and abstentions; all resumes, subcommittee and ad
hoc reports, Treasurer’s and Chair’s reports, and will maintain proper documentation and records
and have them readily available at all Committee meetings. He/she will assist in facilitating all
committee meetings and monitor all proposal activity for possible conflicting and redundant proposals; and will secure printing services as needed. She/he will be a signatory on the bank
account in the event of one of the primary signers being incapacitated or not available. Additionally,
the duties will include to:
1. In the absence of the Chair and Vice-chair, call the meeting to order. 2. Keep and update the SCACNA official membership list and call the roll where it is
required and include the list in the minutes.
3. Make the minutes and records available to NA members upon request, and in the
manner prescribed by the Committee. Any NA member or participant requesting minutes or records will absorb the cost of copying said minutes and records.
4. Notify Committee members and delegates of election or appointment and to furnish
members with whatever documents are required for the performance of their duties.
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5. Sign all certified copies of the acts of the Committee.
6. Notify all SCACNA participants of each special meeting, utilizing such methods of
notification as agreed upon by the Committee. 7. Type and mail any correspondence of the Committee which is not a function of any other
participant.
8. Prior to each meeting, and in conjunction with the Chairperson, prepare an order of
business listing all matters due to come before the Committee, and if applicable, the time for which they are due.
9. Keep personal names out of the minutes, except for roll call, motions, nominations and
elections, and reports.
10. Attend all Committee meetings except for an emergency situation, at which time, to notify the Chairperson as soon as an absence will be known.
11. Submit financial receipts to the Treasurer.
12. Be a co-signer of the SCACNA bank account.
D. SECRETARY ALTERNATE
The Assistant Secretary will perform all the duties of the Secretary in his/her absence and will assist
in those duties as needed. The Assistant Secretary should be willing to become the Secretary for
the next Convention.
E. TREASURER
1. Maintains all financial records and check book for SCACNA. The Treasurer, Chair and
Secretary will be signers on the account. In the event the Treasurer is not available to sign checks, the Chair and/or Secretary will be authorized to sign. The signature cards
and account information will be filled out at the bank when required.
2. Keeps a list of those people who have written bad checks in the past and give it to the
programming subcommittee. 3. Is a co-signer of the Committee bank account
4. No family members, significant others, etc. may be co-signers on the SCACNA account.
5. Maintains P. O. Box for the convention and distributes incoming mail to appropriate
committees. (This responsibility is shared with Registration Chairperson). 6. Keeps accurate records of all income and expenses, and prepares a typed, detailed
financial statement to be presented at each regularly scheduled committee meeting.
Include in this statement will be:
a. A list of all checks written and voided b. A list of all income and deposits
c. A list of all expenditures including to whom the payment was made and to what
purpose
d. A copy of the bank statement must be provided with each Treasurer’s report. 7. Writes all checks and is responsible for the collection of all receipts from each
subcommittee. There will be no reimbursements without a receipt.
8. Makes prompt deposits to convention bank account of all funds received prior to and
during the convention. 9. In such cases where pre-payment or deposits must be made, disbursement can be
made directly to the requesting party, provided:
a. Prior administrative committee approval is obtained, and
b. A signed and dated voucher or promissory note is provided by the party, indicating the purpose of the expenditure and the projected date when receipts
can be provided, and/or monies returned to the treasurer.
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10. Responsible for all monies collected at fundraising events and at the convention, and will
coordinate all on-site duties pertaining to cash pickup, counting with subcommittee
chairs, depositing and record keeping. 11. Each subcommittee will keep separate records reflecting the exchange of monies
between vendors and the Treasurer. Both will initial each record as verification.
12. Prepare the annual reconciliation of all monies for the calendar year, January 1 through
December 31 and report it to the convention chair. 13. Prepares the annual reconciliation of all SCACNA monies within 30 days following the
close of the convention, and turns in all records, monies and the check book.
14. Treasurer will be available for the ASC audit.
15. Treasurer will be available for the audit at the request of any member of the convention committee.
F. ALTERNATE TREASURER
The assistant Treasurer will fulfill all duties of the Treasurer in his/her absence and assist the Treasurer in all their duties, as needed. The AT should also be willing to serve as Treasurer for the
next convention and will attend all Committee meetings, except for an emergency situation at which
time, will inform the Chair and/or Treasurer as soon as possible about the absence.
TREASURER PROCEDURE DURING THE CONVENTION
1. The Treasurer/Assistant Treasurer or a trusted servant (hereafter referred as the treasurer) will
have ready for use change of $50 in smaller bills and loose change for each subcommittees’ drawer and for the treasurer. He/she will have the check book and a receipt book as well as
money boxes, coin wrappers, calculator and money bands, and will secure the safe key from
the clerk. In case of an emergency the Convention Chair will designate someone to act as
treasurer. 2. The Treasurer will prepare a log and envelopes for the collection of funds. The envelopes will
be marked across the flap clearly with a number, a space for the subcommittee name and for
the name of the trusted servant that is turning the receipts/monies over to the treasurer, and the
amount collected. 3. The treasurer with another trusted servant shall collect receipts/monies every few hours and on
call when needed. This will continue approximately from Friday 6 pm to 11pm and then on
Saturday approximately from 1 am to 11 pm.
4. The treasurer shall count the funds in the presence of the subcommittee chair or person in charge who is turning the money over. Both will initial the receipt, the log and the subcommittee
record sheet as to the time of pickup and the amount received. This information will be written
across the flap of the envelope. The treasure assistant shall be present at all times to witness.
5. The treasurer will put the money in the numbered envelope with the subcommittee name and the name of the trusted servant of the subcommittee as per item 2 above.
6. The treasurer and assistant shall immediately go to the hotel safe and deposit the envelopes.
The treasurer may collect from more than one subcommittee at a time before the deposit but the
deposit must be made as soon as possible after receipt of the last collection for each pickup time.
7. Collections shall be made from all subcommittees handling funds.
8. The Treasurer shall pay the DJ the amount contracted; and shall pay any other contracted
expenses. The hotel final payment will be made after the wrap-up meeting, usually in 2 weeks from the date of event.
9. At the wrap-up meeting any subcommittee with additional funds shall turn those funds in to the
Convention Committee treasurer and a receipt will be issued at the wrap-up meeting, and after
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all the reports, the Chair, Treasurer and Assistant shall count each envelope, (envelopes are
not to be reopened and counted, they have been previously witnessed and counted)
Each envelope shall be stamped for deposit only with account #. Roll the coins and check
for accuracy of funds collected with the envelopes, treasurer log and the subcommittee record
log. Only elected trusted servants of the Convention Committee shall be present, and the door
shall remain closed. The Treasurer shall prepare the night deposit to BBT Bank and make the
deposit as soon as possible. Another trusted servant shall ride with the treasurer directly from the hotel to make the deposit.
G. ARTS & GRAPHICS CHAIRPERSON
The Arts & Graphics Chair shall facilitate their subcommittee business meetings and coordinate with other subcommittees regarding design ideas and specifications. Chairperson will supply proofs
of artwork to Convention Committee/subcommittee for approval. Chairperson shall keep written
record of correspondence with other subcommittees, specifications and also any necessary details
about digital files. Responsible for creating all signage as needed for the convent ion and its associated subcommittees. All flyers must have Convention Committee approval and see
Fundraising duties regarding raffle sales.
ARTS & GRAPHICS ALTERNATE
The Arts & Graphics Alternate Chairperson will assist the Chairperson in all ways and fill in for the
chairperson in their absence at SCACNA meetings.
H. FUNDRAISING & EVENTS CHAIRPERSON
The Fundraising Chair will organize and manage all fundraising activities, facilitate and coordinate
their subcommittee meetings and business; will coordinate with other subcommittees regarding activities and ideas for activities to raise funds for the Pre-Convention and Convention needs; and
will present reports to the Committee, and financial receipts to the Treasurer. The Fundraising
Chairperson should stay in touch with Area Activities Chairpersons and provide coordination of
activities/fundraiser as needed.
FUNDRAISING & EVENTS ALTERNATE
The Alternate will assist in all ways, and fill in for the Chair in their absence at the SCACNA
Committee meeting.
FUNDRAISING & EVENTS DUTIES & RESPONSIBILITIES
1. The Committee is comprised of members from the Space Coast Area of Narcotics Anonymous.
2. The Chairperson or Alternate Chair will attend all fundraisers for support and collect any funds generated and turn over funds generated to the Treasurer at the next Convention Meeting.
3. The Committee is responsible for recommending entertainment, activities; DJs or bands to be
used Pre-Convention and/or at the Convention.
4. The Committee is responsible for obtaining 3 bids on letterhead for vendors/service providers. I.e. DJs, bands, photographer, comedians and present those bids to the Convention Committee for approval for feedback
5. Arrange for all other forms of entertainment, which are to be provided Pre-Convention and/or at
the Convention; also dances, pool, parties, comedy shows, volleyball and other contests. 6. The Committee will set up the decorations for dances and banquet for Pre-Convention and/or
Convention, fundraisers/entertainment.
7. The Committee will secure volunteers to collect money and sell tickets for items being raffled.
8. Anyone handling money must have at least 2 years clean time.
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9. Prior to distribution all posters and flyers must be approved by the Convention Committee.
10. If a raffle is mentioned on the flyer, a disclaimer/small print notice shall be present on flyers and
tickets as per FL Statute 849.0935; to wit: “849.0935 Florida Statute. Space Coast Area Inc., a 501c (3) corporation of the SCACNA (Space Cast Area Convention of Narcotics Anonymous)
located in and around Brevard County, Florida has an annual convention which is funded by
attendees to the convention and various fundraising efforts during the year. One such event is
the convention at which tickets are available for anyone who desires to participate; up to 50% of such donations for tickets will be given back to winner(s) drawn randomly from all tickets chosen
at the designated time in prizes or money, and the remainder will be used by the Convention
Committee to further the convention”. Or such wording as adapted to each particular event.
11. Posters and flyers should be distributed two (2) months prior to the fundraiser, if possible. 12. All forms of entertainment planned must take into consideration the Convention Program and
times for each event should be included in the Convention Program.
13. All Committee actions are subject to approval of the Convention Committee. 14. All Entertainment tickets at convention should be sold to Convention committee for no
less than cost.
ADDITIONAL DUTIES OF THE FUNDRAISING & EVENTS SUBCOMMITTEE
DURING THE CONVENTION
1. The Chairperson and Committee members will attend all fundraisers for support and collect any
funds generated.
2. Arrange, set up, and facilitate all forms of entertainment at the Convention, i.e. dances, pool
parties, comedy shows, volleyball and other contests. 3. The Committee will set up the decoration at the Convention dances and the banquet, keeping
within the budget.
4. The Committee will secure volunteers to collect money and sell tickets for items being raffled (2
years clean). 5. On the final day, at the wrap-up meeting, the Fundraising-Entertainment Chair shall submit a
written report of the remaining inventory. The expenditures and sales report shall be given to the
Convention Treasurer, to ensure financial accountability for all merchandise and/or monetary
transactions.
I. HOSPITALITY SUBCOMMITTEE
Purpose
The Hospitality Subcommittee purpose is to welcome, provide refreshments and provide
information to individuals attending all Convention functions.
HOSPITALITY CHAIRPERSON
The Hospitality Chairperson will organize and manage all hospitality activities, facilitate and
coordinate their subcommittee meetings and business will coordinate with the Programming and
Fundraising Committees for activities before and during the convention and provide Serenity
Keepers. Manage and maintain all rooms used for hospitality functions. He/she will present reports to the Convention Committee, and financial receipts to the Treasurer.
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ALTERNATE HOSPITALITY CHAIRPERSON
Alternate Chair will assist the Chair in all ways, and fill in for the Chair in their absence at the SCACNA Committee meeting.
DUTIES AND RESPONSIBILITIES
1. The Committee is comprised of members from the Space Coast Area of Narcotics Anonymous.
2. The Committee shall stay within the budgeted amount approved by the Convention Committee.
3. The Committee shall provide Serenity Keepers for all Convention Committee functions before
and during the Convention. 4. The Committee will provide a list of items/food, etc. to be purchased for the Hospitality Room to
the Convention Committee for suggestions and approval two months before the Convention
date.
5. The Committee shall make and sell ice caps at Pre-Convention functions and at the Convention with funds from its budget.
6. The Committee shall have, in a prominent place, a donation receptacle for those inclined to
further support the funding of the Convention.
ICE CAP INGREDIENTS
1. 1 Medium can of Foldgers or Columbian coffee
2. 1 PILON coffee brick
3. 4 gallons water
4. 1 gallon milk 5. 5 lbs. sugar
6. Whipped cream
7. Nutmeg/Cinnamon (optional)
ICE CAP DIRECTIONS
a. Rinse out gas can b. Rinse all coffee makers
c. Fill up 2 coffee urns w/water to 32 cups
d. Place tray inside (on top)
e. Put ½ coffee brick (PILON) in each tray f. Pour ½ can of regular coffee in each tray
g. After it has brewed, Use metal funnel to pour 1 coffee urn into gas can. stop before it gets to
the very bottom to avoid pouring in coffee grinds
h. Pour 5 lbs of sugar into gas can (use funnel) i. Pour coffee from 2nd coffee pot into gas can.
j. Cover gas can, shake vigorously – be careful, it will be hot
k. Pour in 1 gallon milk – no need to shake
l. Cover gas can, shake vigorously m. Pour mixture into empty water containers
n. Serve in 18 oz. cups with ½ cup ice & top w/whipped cream – nutmeg & cinnamon (optional)
“BE CAREFUL WHEN OPENING & CLOSING GAS CAN”
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HOSPITALITY ROOM
1. The Committee is responsible for the hospitality room that is open 24 hours a day for the entire Convention. Room will be closed during all Main Speakers.
2. The hospitality room will be supervised at all times (if supervision is not possible the room will be
closed).
3. The Committee will post poster boards with the Dos and Don’ts displayed in the hospitality room. Suggested rules may be posted pertaining to: no sleeping allowed, no smoking, no unattended
children and the cost of the ice caps or other items for sale.
4. The hospitality suite will be stocked with coffee, snacks, and/or fresh fruits and other items
approved by the Convention Committee. 5. The Committee shall provide board games, such as cards, chess, and other games for use by the
Convention goers.
6. Other items that are considered for sale by the Committee must be approved by the Convention
Committee. 7. The Committee shall set up a literature table with at least the following items: Local meeting list, NA
literature, NA flyers, and things to do in the local area. A second area/table should be made
available for all other flyers and meeting lists from other Areas, Regions and the World.
SERENITY KEEPERS
1. The Chairperson will appoint members to be Greeters and Serenity Keepers.
2. SERENITY KEEPER DUTIES:
a. The Serenity Keepers and Greeters will welcome members to the Convention, each workshop
and speaker meeting, with hugs and provide information. b. The Serenity Keepers and Greeters will also be Badge monitors, encourage members without
badges to register with the Convention.
3. Committee members will help with monitoring the hospitality room for inappropriate behavior such
as gambling, sex, drug using, unsupervised children, etc. (if the room cannot have supervision, it
will be closed). 4. Negative behaviors will be reported to the Committee Chairperson who will make the Convention
Committee aware of the situation ASAP.
5. The Hospitality Chair is responsible for the storage of all items, in a secure place. All merchandise
with an inventory list of items left over after the Convention will be brought to the wrap-up meeting at the hotel. The Convention Committee will decide what to do with those items.
6. The Hospitality Chairperson will turn over receipts and money collected at the end of each day
during the Convention to the Treasurer who will count and sign off on amount collected.
7. On the final day of the Convention, at the wrap-up meeting, the Hospitality Chairperson shall submit a full report of all expenditures and income along with receipts to ensure financial accountability.
J. HOTEL LIAISON CHAIRPERSON
HOTEL LIAISON CHAIRPERSON
2 year clean time requirement
ALTERNATE HOTEL LIAISON
The Alternate Chair will assist the Chair in all ways, and fill in for the chair in their absence at the
SCACNA Committee meeting.
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DUTIES AND RESPONSIBILITIES
1. Researches convention locations and facilities. Presents appropriate choices to the full subcommittee and Convention Committee for final selection.
2. Obtains written contracts from convention location for presentation and approval by full Convention
Committee.
3. Co-ordinates with Treasurer to make appropriate deposits as necessary to the hotel. 4. Establishes a good working relationship with the hotel and makes regular contact throughout the
year to ensure that relationship.
5. Communicates with hotel to ensure room blocks are filled according to contract.
6. Co-ordinates the Saturday night banquet with the hotel or caterer and registration. 7. Researches meal choices and presents a menu to the full committee for approval 30 days prior to
banquet.
8. Responsible to report meal counts to hotel in cooperation as necessary.
9. Responsible for head count and/or ticket collections. 10. Budgets and co-ordinates with the Hospitality Subcommittee for coffee distribution at the
convention & ensuring the schedule of coffee delivery by the hotel is accurate.
11. Obtains an estimated hotel bill prior to the convention to review for accuracy.
12. Provide full report at wrap-up meeting. 13. All banquets & entertainment tickets will be sold for no less than cost to the Convention
Committee.
14. By May Convention Subcommittee meeting, secure bid for Cost of convention for following
year, with date preferably 1st weekend in April, at Hotel currently hosting convention, and present to convention subcommittee.
K. MERCHANDISING
MERCHANDISING CHAIRPERSON
The Merchandising Chair will solicit bids from vendors for all merchandise to be sold before, during
and after the convention, and will organize and present all material pertaining to merchandise to the committee. Will facilitate and coordinate their subcommittee meetings and business; will coordinate
with other subcommittees regarding activities and ideas and will present reports to the Committee
and financial receipts to the Treasurer.
ALTERNATE MERCHANDISING CHAIR
The Alternate Chair will assist the Chair in all ways, and fill in for the chair in their absence at the
SCACNA Committee meeting. DUTIES AND RESPONSIBILITIES
1. The committee is comprised of members of the Space Coast Area of Narcotics Anonymous. 2. The first responsibility of the Committee is to seek (3) bids for the development of the
Convention Banner and present them to the Convention Committee for approval 90 days prior
to convention.
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3. The Committee shall identify vendors and merchandise items with proposed pricing and seek
(3) bids to be presented to the Convention Committee for approval.
4. Companies who have for sale jewelry, recovery items shall be identified. Products such as tee shirts, coffee cups, etc. shall be considered for sale before and during the Convention. Three
(3) bids shall be presented to the Convent ion Committee for approval.
5. Committee shall submit a complete summary regarding the ordering, pricing and shipping of the
items recommended for sale before and at the Convention. The contacts of said vendors/companies shall be reviewed by the Committee 90 days prior to convention.
6. The Committee will review the bids of vendors and merchandise and select the three (3) most
appropriate bids and present them to the Convention Committee for approval.
7. The Committee shall contact the Literature Chairperson of the Space Coast Area Service Committee and obtain an inventory of Narcotics Anonymous Literature for sale at the
Convention. Sales from items will be provided to the Literature Chairperson of the Space Coast
Area Service Committee.
8. The Committee shall attend all Convention fundraisers, Space Coast Area activities/events and as many other NA events as possible, to sell pre-convention merchandise.
9. The Committee shall provide all receipts and purchase orders along with a list of outstanding
pre-convention inventory items to the Convention Committee at the monthly meetings.
10. Members handling merchandise and/or cash are assigned by the Merchandise Chairperson. 11. Anyone handling money must have at least (3) (2) years clean time.
12. All money collected prior to the convent ion by the Committee will be turned over to the
Treasurer. 13. If Preconvention T shirts are planned, deadline for design and order is 6 months prior to
convention
MERCHANDISING SUBCOMMITTEE DUTIES & RESPONSIBILITIES DURING THE CONVENTION
1. Merchandising Chair is responsible for the storage of all items, in a secure place.
2. During the Convention, volunteers will be needed to man the tables in the merchandise room.
Anyone handling money must have at least (2) years clean time. 3. Members working in the Merchandising room and handling cash during the convention are
assigned by the Merchandise Chairperson.
4. The Committee Chair will assign two (2) Merchandise sales monitors per shift to monitor and
sell items in Merchandise room. 5. Do not leave the Merchandise room unattended. Wait until the next person scheduled arrives.
Contact the Merchandise Chairperson in ten minutes if that person fails to arrive to relieve you.
6. All Merchandise will be sold with cash, checks or money orders.
7. Sales receipts will be provided to all individuals who purchase merchandise and a copy will be kept with the Committee.
8. A “Do Not Accept Check Log” will be kept by the Committee. Committee shall review that check
log before accepting any checks.
9. The Merchandising Chair will provide the receipts and money collected to the Treasurer at the end of each day of the Convention. They will count and sign off on all amounts collected.
10. On the final day, at the wrap-up meeting the Merchandising Chair shall submit a statement of
the remaining inventory and a complete record of all financial transactions showing all
purchases and sales. This report shall be given to the Treasurer and Convention Chair.
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11. Merchandise Schedule Hours and Days of Operation:
Friday: Saturday: Sunday: 3:00 pm until 5:00 pm 9:00 am until 12:00 pm 9:00 pm until 12:00 pm
7:00 pm until 10:00 pm 1:00 pm until 5:00 pm
10:00 pm until 12:00 am
Will be at the discretion of the Merchandising Subcommittee. Room will be open 5pm
Friday Evening and close Sunday at Noon. Closed during banquet and main
speakers. Hours to be posted outside of merchandising room and submitted to convention subcommittee 1 week prior to convention, after input from programming
subcommittee.
L. PROGRAMMING SUBCOMMITTEE GUIDELINES
Without a good program, the trouble and expense of putting on a convention isn’t justified. The reports
of the Programming Subcommittee should therefore be given appropriate attention.
1. The Programming subcommittee selects all speakers for functions, workshops, and meetings during the 1 (one) year planning period of the Convention. The members of the Programming
Subcommittee select speakers, meeting chairs and others to help with the program/functions.
2. The schedule all events to take place during the Convention and prepare the written program to
be distributed at attending members. They attempt to have a balance of workshops for newcomers, serviced-minded persons and spiritual discussions.
3. One of the main problems in scheduling, is the event of no-shows (people who don’t call when
they are unable to attend). The recommended procedure for speakers, chairpersons, readers,
or anyone else involved in the program is to note somewhere on the program or the registration package that a check-in table will be set up. Include specific location and times. This way, all
program participants can sign in, thus assuring the Programming Subcommittee that they are
willing and able to fulfill their responsibilities. In the event of a no-show, the Programming
Subcommittee should have a pool of members available from which to select replacements. 4. The qualification for participation on the program of an NA convention is membership in NA. A
speaker or workshop chair at the convention shares his/her personal experience of recovery in
Narcotics Anonymous. Potential speakers and program participants are people who base their
recovery on powerlessness over addiction, identify themselves as addicts and attend NA meetings to sustain their recovery. These qualifications assure an NA member gets an NA
Convention.
5. The best speakers for conventions are those who address recovery as if their lives, as well as
the lives of the listeners, depend on it. It is important to keep in touch with speakers as the convention draws near and assist them in any possible to ensure their attendance.
6. The Programming Subcommittee will solicit 3 (three) bids from taping companies for the
purpose of taping the Convention. The Convention Committee will select a taping company
from the 3 submitted bids and the Programming Chair will sign the contract. 7. The Programming Subcommittee will post the names of the Marathon Chairperson by the
Marathon meeting room.
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PROGRAMMING CHAIRPERSON
DUTIES AND RESPONSIBILITIES
1. Hold monthly subcommittee meetings. The meeting should be scheduled on the same day and time each month to encourage participation from the fellowship.
2. Must present a budget to the Treasurer of all estimated subcommittee costs within thirty days of
being elected.
3. Maintain the convention collection of speaker tapes. An inventory of all tapes must be submitted within 30 days of being elected and again 30 days prior to the Convention.
4. Inform the NA community of the opportunity to submit speaker tapes as well as the deadlines to
be considered for the upcoming Convention.
5. Be responsible for the scheduling of all Convention events. Must submit the Convention agenda to the Convention Committee 90 days prior to the Convention for approval.
6. Be in charge of setting up all speaker meetings, marathon meetings and workshops.
7. All speakers must be individuals who base their recovery on powerlessness over addiction,
identify themselves as addicts, and attend NA meetings to sustain their recovery. 8. Be responsible for the taping of all speaker meetings, and workshops, always keeping within the
Twelve Traditions of NA.
9. A written report must be done and handed in at all Convention Committee Meetings, except at
special order-of-business meetings if not pertaining to their position.
ALTERNATE PROGRAMMING CHAIRPERSON
1. Requirements:
a. Suggested minimum of one year clan,
b. Time and commitment to fulfill duties,
c. Working knowledge of the Twelve Steps, Twelve Tradition & Twelve Concepts of NA, d. Desire to serve.
2. Duties
a. Acts as the Chairperson in the absence of the Chairperson. When acting as the
Chairperson, a written report must be done and handed in at all Convention Committee meetings, except at special-order-of-business meetings if not pertaining to their position,
b. Must attend Subcommittee meetings monthly,
c. Works in conjunction with the Chairperson to fulfill all duties pertaining to that
Committee, d. Completes other duties as directed by the Convention Committee or the Programming
Chairperson.
SPEAKER GUIDELINES AT THE CONVENTION 1. MAIN SPEAKERS
a. Main Speakers should include all speakers other than workshop speakers. b. Must have minimum of 5 (five) consecutive years clean time.
c. Shall not have been a speaker at the Space Coast Area Convention of Narcotics
Anonymous (SCACNA) within the last 3 (three) years.
d. If any accommodations are needed by the Main Speakers, said request must be presented to the Convention Committee by the Programming Subcommittee and put to a
vote.
23
2. READINGS AND SEATING
a. The Convention Chair and members of the Convention Committee shall do the readings
and clarification statement at the Main Speaker Meeting. b. Those members who support the Convention financially by purchasing dinners shall be
entitled to preferred seating at the Main Speaker meeting, as we encourage and value
this necessary support for a successful Convention.
WORKSHOP SPEAKER
Workshops are held to satisfy the needs of our membership for information or discussion on
specific topics and services related to NA. These workshops allow attending members to ask question, and learn about various aspects of the program and recovery.
1. Workshop speakers must be a member of Narcotics Anonymous and must have at least
3 (three) years clean, and can be a member of the Convention Committee.
MAIN/WORKSHOP CHAIRPERSON
1. Chairpersons must be a member of Narcotics Anonymous and must have at least 18
(eighteen) months clean, and can be a member of the Convention Committee.
MARATHON MEETING
1. The Marathon Meeting will be open with the Narcotics Anonymous readings, i.e. Who,
What, Why, and 12 & 12.
2. Marathon meeting will start at the beginning of the Convention and remain open until the closing of the Convention.
3. Each Chairperson will announce that they will chair the meeting for the next hour without
interrupting the addicts who are caring and sharing.
3.Room is opened with a prayer at beginning of convention and closed with a prayer at end of convention with open format.
MARATHON MEETING CHAIRPERSON
1. Chairperson must be a member of Narcotics Anonymous with a minimum of 90 days
clean time.
M. REGISTRATION SUBCOMMITTEE GUIDELINES
REGISTRATION CHAIRPERSON DUTIES:
The Registration Chair will prepare all registration package ideas, and propose them to the committee
for approval. He/she will accept, process, and record all registrations. They will facilitate their
subcommittee business meetings; coordinate with other subcommittees regarding activities and ideas, and present reports to the Convention Committee along with financial receipts for the Treasurer when
applicable.
REGISTRATION ALTERNATE CHAIRPERSON DUTIES:
The Alternate Chair will assist the Chair in all ways, and fill in for the Chair in their absence at the
SCACNA Committee meeting. This position includes the expectation of becoming the Registration
Chair of the next convention year.
REGISTRATION COMMITTEE DUTIES AND RESPONSIBILITIES
1. Design a registration form, as well as determine the prices of registration, to be distributed 8 months prior to the Convention following approval of the Convention Committee:
a. Suggested items for registration forms: title and dates of Convention, Convention logo,
location of event, pre-registration/registration prices and cut-off dates, committee
members, contact info, PO Box, Registrants info- individual’s name, address, telephone number, area, region, and clean date, and banquet information (if applicable). Also, a
24
separate flyer for the internet should be created with trusted servant first names and last
initials but without personal information on it. All contact information should be only the
SCACNA email ([email protected]) or our mailing address (PO Box 2491, Melbourne, FL 32901). Also check to see if helpline can put a recording on the
answering options of helpline phone number.
b. Forms of payment that are acceptable, and must be recorded on the form are checks,
money orders, and cash. (Do not mail cash). The bank requests we add to flyers and at payment points the following: ‘Check Policy—we accept checks. For your convenience
if your check is dishonored or returned for any reason, we will electronically debit your
account for the amount of the check plus a processing fee of $25’.
c. For registration form examples refer to registration archives. 2. Design a pre-registration form for the next year’s Convention. The price (if a special rate) of
early pre-registration should be established and approved by the Convention Committee.
3. Ensure that forms are produced and distributed throughout the fellowship as soon as possible.
a. A minimum order of 500 registration forms for the current Convention shall be purchased, printed and distributed.
b. A minimum of 100 registration forms for the next year’s Convention shall be purchased,
printed, and made available at the current year’s Convention.
4. Provide registration forms for the Narcotics Anonymous Groups in the Space Coast Area, as well as SCA’s RCMs for distribution at the Regional Committee meeting. Other recipients
should include all known fellowship websites, WSO News Line, NA Way, and other interested
groups or members of Narcotics Anonymous.
5. Establish a record system in which to document all registrants. a. A record of registrants, banquets, clean time, area and state must be kept.
b. Records of non-addicts attending must also be recorded.
c. All registration forms should be saved for archives and not thrown away.
d. Go through the previous year’s registration and create/update an email list. Email the new/current registration form to previous attendees.
6. Prepare a printed/written report once a month, and then weekly beginning 6 weeks prior to
Convention, of registration status.
7. Select content for the registration packets. a. Suggested items for registration packets: envelopes, badges, programs – (small sheets
that include workshop/speaker times, locations, and topics), tickets when applicable, and
small trinkets such as magnets, buttons, or pens, etc.
b. Bids for prices on these items should be solicited from at least three different vendors (and the registration committee will select from the 3 bids of items and present their
recommendation to the CC) and approved by the Convention Committee.
c. Purchase extra (25 to 50) name tags and programs for lost & damaged items.
8. Attend all Convention fundraisers and provide registration services at the event. 9. Retain a list from the Treasurer of all individuals who have written bad checks to the Convention
Committee in the past and not paid them. Checks will not be accepted from these individuals.
10. Prepare for the Convention by purchasing all supplies for the registration table, assembling
packets, creating banquet tickets, and updating all pre-registration forms records.
SUGGESTED TIMELINE:
8 months before Convention: have flyers prepared and distributed 6 months before Convention: have recording system established.
4 months before Convention: have bids for registration items ready to be voted on by Committee
members.
3 months before Convention: order said items.
25
NAWS and Regional Timeline:
Presently for NAWS: ISSUE SUBMIT EVENT INFO BY FOR EVENTS TAKING PLACE
January 5 October second week of January thru first week of April April 5 January second week of April thru first week of July
July 5 April second week of July thru first week of October
October 5 July second week of October thru first week of Jan.
In addition, NAWS will change roman numerals to Arabic numerals because the Arabic is more universally recognizable. NAWS only includes multi-day events on the calendar. Contact names
and numbers given to NAWS will not be forwarded to other addicts, but will be for office
informational use only.
REGISTRATION COMMITTEE DUTIES AND RESPONSIBILITIES AT THE CONVENTION
1. Set up two tables in hotel lobby or Convention designated area, and post signs stating services
and hours.
a. Tables should be manned by at least 2 registration and or convention committee members
during hours of operation. b. A suggested shift for a volunteer is 2 hours.
c. New registrations shall be handled by a registration committee member.
d. Volunteers handling money must have at least 2 years clean time.
2. Provide a list of all members who have pre-registered. Committee members shall check off each name as packets and badges are handed out. If free registrations were given out at
fundraisers the individuals also need to be included on the pre-registration list. Registration is
also responsible for letting the Convention Committee know about them.
3. Have the bad check list available for reference. 4. Record all new registrations, including indigents, received in recording system.
a. No member should be turned away. b. 10 Registration packets will be provided to newcomers who cannot afford to register.
c. 5 indigent Indigent packets must be made available for members who cannot afford to register. Ask these individuals if they could do some service for an hour or so, such as
greet, chair a marathon meeting, etc. Guide them to the Chair or Alternate Chair of
Hospitality for assistance.
5. Register members for next year’s Convention either prices at the current year’s pre-registration or special rate if approved by CC.
6. Work with the Hotel Liaison Committee to determine the number of banquet tickets sold, and
provide that information to the hotel liaison for setting up and serving purposes.
7. Provide receipts and money collected to the Treasurer at the end of each day or at arranged times. They will count and sign off on all amounts and give a receipt.
8. Submit a full report of all expenditures, income, and inventory to the Treasurer and Committee
Chairperson at the Convention wrap-up meeting. Have all of your receipts.
Suggested Registration Days and Hours of Operation:
Friday: 3:00pm – 11:30pm
Saturday: 8:00am – 11:30pm
Sunday: 9:00am – 10:00am
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Article X – HANDLING COMMITTEE FUNDS
A convention celebrating recovery is an expensive undertaking, thus a large amount of funds will be changing hands throughout the process of planning, organizing, and producing the event. Stringent
standards of accountability will be adhered to during the entire process. Documentation is the best
way to resolve any possible conflicts involving NA funds; the more documentation that exists, the
lower the chance of misappropriation. Documents shall include a BUDGET REQUEST FORM, and requests will be handled after the Treasurer’s Report.
1. All funds received and paid will be verified and documented, with receipts.
2. All funds received will be accounted for, with at least two member of the Committee
counting and verifying amounts received. 3. All funds will be kept secure, with a single point of accountability and up to date
records.
4. Any member can request a full or partial audit of the Committee or a Subcommittee at
any time during the process. 5. All documentation will be organized and concise.
6. A bank account will be maintained, with the Chair, Vice Chair, Secretary and Treasurer names and signatory cards on the account. Every year in July after new
subcommittee chairs are elected, names will be changed on bank account by the end of July. One board member must accompany new Conv Chair, vice chair,
treasurer and secretary to bank for transfer of names.
7. The NA TREASURER’S HANDBOOK will be a guide for record keeping.
8. All budgeted items or funds raised by members of the SCACNA or the Subcommittees must be turned in to the Treasurer or accounted for at the next regular SCACNA
meeting following the fundraiser or event.
9. The Committee shall pay all monthly expenses first. Any remaining funds after
clearing all debts, expenses and establishing seed money shall be deposited in the SCACNA bank account.
10. All budget motions are to be submitted separately from all other policy motions.
11. All decisions relating to funds of the Committee shall be made during the Committee
meeting. 12. The outgoing Convention Committee is responsible to submit these 2 motions by the
June ASC.
a. A motion for the starting budgeted funds (seed money) for the next year’s
Convention. b. A motion for the next year’s budget request to the Space Coast ASC.
13. All funds over and above the Starting Budget Funds that the Groups approve in July
will be given to the Space Coast ASC Treasurer for deposit in the Space Coast ASC’s
bank account to finalize the end of that year’s Convention. 14. In keeping with our responsibility in managing the area assets, a small storage unit
shall be rented and the Chairperson and the Hospitality Chair shall have keys and
maintain the unit.
15. Any funds collected in the name of SCACNA should be given to the treasurer regardless of check or cash, and not be deposited into personal checking accounts.
16. Those directly involved in raffles or contests ie: selling of tickets or SCACNA
subcommittee members will be exempt from winning prizes.
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Article XI – VENDORS AND SERVICES
A Convention celebrating recovery is a wonderful way to meet new people and open our minds to new ideas. It is also a social event with merchandise and special activities that involve inviting vendors and
service providers to sell their wares. Merchandise will be NA and Recovery oriented. We will adhere to a
process of bidding, and the bid process will require the Subcommittee responsible for the services to solicit
3 bids and then present those bids to the Committee to review and approve. All Subcommittees required to obtain bids will:
1. Solicit at least 3 bids from 3 separate entities, in a timely manner, providing vendors ample time
to respond; all bids with the same month and day for the event. Those bids should be on
company letterhead. 2. Review bids and report them to the Committee.
3. Remove themselves from any bid process in which they may find a conflict of interest will inhibit
themselves from remaining objective.
4. All conflicts of interest will be reported in a timely manner. 5. Bids will be reviewed and approved based on the full merits of the proposals, not just on the
financial implications. Quality of goods and services, previous experiences and references will
carry as much weight as cost and possible financial gain.
Article XII – CONTINUITY OF THE COMMITTEE
Due to the timingg of the Convention and the large amount of planning involved, the Committee will
nominate the officers for the next Committee three months prior to the end of the Convention (The Committee will coordinate all SCACNA elections one month after the end of the current Convention
and go into effect at June Convention meeting. See Article VI, Elections, Section 14).
Article XIII – MEETINGS
SECTION 1
The regular meeting of the SCACNA Committee shall be held on the date, time and location determined by
the Committee. Currently the Committee will meet on the last Sunday of the month beginning in June; in
February meetings will be twice a month, then once a week the month prior to the Convention.
Immediately following the Convention, a meeting will be held to close the business of the Convention.
SECTION 2
The Committee will resume monthly meetings from the date of the end of the Convention to deal with
outstanding business, committee assessment, turn in all Committee documents and to set an agenda for
the next Convention; and to elect new trusted servants. The Chair will be elected by the Space Coast Area Service Committee.
SECTION 3
All SCACNA Committee meetings shall be conducted using the approved business meeting format. All ad
hoc Committee and Subcommittee reports shall be read at the monthly meetings. The meetings will close
with the ‘We” version of the SERENITY PRAYER.
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SECTION 4
All special committee meetings may be called by the SCACNA Chair or by request of the members of the
Committee. They shall be restricted to the stated specific purpose, no other business shall be conducted,
and they shall require a seven day notice to the members.
SECTION 5
A 2/3rd majority of eligible voting participants shall constitute the quorum.
SECTION 6
The Committee shall donate out of its budget to the facility the amount determined by the Committee for
the space usage for the SCACNA Committee meetings.
Article XIV – STANDING COMMITTEES
SECTION 1
The SPACE COAST AREA CONVENTION OF NARCOTICS ANONYMOUS (SCACNA) Committee
established subcommittees as necessary to perform certain duties. These committees shall include, but are not limited to: Arts & Graphics, Fundraising & Events, Hospitality, Hotel Liaison, Merchandising,
Programming/Marathon, Registration, appointed Ad Hoc Committees and any other subcommittees which
shall be deemed necessary to carry out the needs of the Committee.
a. The Chair will be elected by the SPACE COAST AREA SERVICE COMMITTEE.
b. All other SCACNA Officers, Subcommittee Chairpersons and Alternates shall be nominated and
elected by the Committee.
c. All Ad Hoc Committee Chairpersons shall be appointed by the Committee Chairperson or Acting Chairperson.
SECTION 2
All standing Subcommittees of the SCACNA shall comply with the duties assigned it by the Committee.
a. All standing Subcommittees are to have records of all subcommittee meetings and activities.
The records are to be saved for future use of the Subcommittees. b. All Subcommittees shall submit a written report at the regular SCACNA meeting.
c. All SCACNA checks for Subcommittee use shall be made out to the Chairperson of the
Subcommittee. Larger checks can be made out to the individual vendor(s).
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Article XV – BUDGETS
The annual budget for each Subcommittee is as follows: ITEM US DOLLARS TERMS
*Administration $1,300.00 Yearly Arts & Graphics 375.00 Yearly
Fundraising 1,000.00 Yearly
Hospitality 800.00 Yearly Hotel 3,600.00 4,000.00 Yearly Merchandising 1,200.00 1,500.00 Yearly
Programming/Marathon 1000.00 Yearly
Registration 1,200.00 Yearly Total Budget $10,475 $11,175.00 ($7,900 Starting funds from previous convention) ($8,600 Starting funds from previous convention)
*A budget was set up specifically for funds into Administration which will cover Treasurer, Secretarial and
miscellaneous expenses not attributed to any specific subcommittee budgeted funds. Such expenses shall include, but are not limited to: storage unit, bank fees, USPS expense, copies, facility rent donation, funds
to ASC, etc.
Article XVI – PARLIAMENTARY AUTHORITY
SECTION 1
The Committee will use modified ROBERT’S RULES OF ORDER as set forth from the Space Coast Area
Committee (see final pages). The Committee will conduct its business in a manner conducive to unity and
to foster respect for each of the members. For matters not covered by the adapted version, the current
edition of ROBERT’S RULES OF ORDER, newly revised, shall be utilized to expedite the business of the
Committee meetings; when they are applicable and are consistent with the TWELVE TRADITIONS OF NARCOTICS ANONYMOUS.
SECTION 2 – MOTIONS
All motions shall be submitted to the SCACNA Vice Chairperson in written form prior to the agenda of the
NEW BUSINESS.
a. The author of the motion shall be entitled to the floor to explain the purpose of and clarity the
intent of the motion, if necessary.
b. No motion other than working motions shall be accepted after the start of new business. c. All motions shall have a second by an elected member.
d. All motions shall have intents.
e. All anonymous motions shall be ruled out of order.
f. Motions affecting policy; whether a policy amendment, policy change, or policy elimination must clearly state the page number, article number and the section number to which it pertains.
30
SECTION 3
At the discretion of the Chairperson or Acting Chairperson, discussion on any motion may be limited to two
pros and two cons before being called to the floor for a vote.
SECTION 4 – PARLIAMENTARY PROCEDURES as adapted for the SCACNA Committee
MAIN MOTION: A main motion is a motion whose introduction brings business before the SCACNA
Committee. Such a motion can only be made when no other motion is pending. AMENDMENT: An amendment is a motion to modify the wording and within certain limits, the meaning of
a pending motion: before the pending motion it is acted upon. An amendment must in some way involve
the same question that is raised by the motion to which it applies. An amendment cannot introduce an independent motion. An amendment is debatable only if the motion to be amended is debatable.
MOTION TO TABLE: A motion to table may be applied only to a main motion that is pending. At the time
a motion to table is made, intent is to be given. The motion to table is made for: a. To get further information.
b. More pressing business to be dealt with.
A motion that is tables remains on the table until taken up by the Committee via a motion to do so, or until
the close of the next Committee meeting. This motion is not intended to kill a main motion or suppress debate on it.
MOTION TO REFER TO COMMITTEE: When a motion to refer to committee is made, it is to send an item
of business to a relatively small group of selected persons (a committee) so that a question may be carefully investigated and put into better condition for the Committee to consider. Unless specified, the
issue will be brought up at the next SCACNA committee meeting, by the Committee.
MOTION TO RECONSIDER: A motion to reconsider is meant to bring an item that has already been dealt
with back onto the floor. This is used to permit the correction of hasty, ill-advised, or erroneous action or to
take into account new information or situations not considered when taking the original vote. Since this
motion is not to be used for rehashing motions that an individual or minority was not pleased with the
outcome; this motion can only be made by a voting member of the Committee who voted on the prevailing side or a member who spoke in debate to the prevailing side of the motion. After the end of the next
SCACNA committee meeting, it would no longer be in order to reconsider a motion. No one may motion to
reconsider a motion more than once.
UNANIMOUS CONSENT: This is a method that allows the SCACNA committee to move quickly through
routine business of little importance. This is a less formal way of handling business and is an alternative to
taking a vote on a motion. If the Chairperson senses no opposition to a motion, he/she will state that the
motion is carried by unanimous consent, unless there is an objection. If there is no objection to this, the minutes will reflect that all of the voting members were in favor. If a member objects to this, the matter will
go to a vote as prescribed for the motion.
WITHDRAWAL OR MODIFY: A request to withdraw or modify may be made by the maker of the original
motion upon his acceptance of a suggestion from another member. After the motion is made, it belongs to
the SCACNA Committee as a whole, and the maker must request the SCACNA Committee’s permission.
The Chair treats this as a unanimous consent matter; that is, if no one objects to this, the request is
31
granted. If there is an objection, the Chairperson automatically puts the request to a vote which is not
debatable.
MOTION TO CALL THE VOTE: A motion to call the vote must be seconded and allows for only one pro
and one con. A 2/3rd majority is required to adopt this motion. The intent of this motion is to bring the
original motion to a vote without any further amendment or debate. This motion is not to be made to
suppress information, but rather to expedite the proceedings. POINT OF INFORMATION: A point of information is a question to the Chairperson to obtain information
concerning parliamentary procedure or the motion that is pending. This allows a member to ask a
question, and is not to make a statement to give information. POINT OF ORDER: When a member feels that rules, policy or guidelines of the SCACNA Committee are
not being adhered to, he/she can make a “POINT OF ORDER” which, in effect, is asking the Chairperson
to make a determination of whether or not the procedure the member is pointing out, is in fact, being violated. A point of order is not a method in which to dispute the accuracy or validity of another member’s
remark, but instead to bring to the attention of the Chairperson that a member feels proper procedure is not
being followed.
SUSPEND THE RULES: A motion to “SUSPEND THE RULES” is made when a member of the SCACNA
Committee would like to waive a certain SCACNA Committee procedure. The motion will include the rule
to be suspended and the length of time to be suspended. The motion requires a second and a 2/3rd
majority vote. APPEAL THE DECISION OF THE CHAIR: By electing the SCACNA Committee Chairperson, the
Committee delegates to him/her the authority and duty to make necessary rulings on questions of
parliamentary procedures. But any two members have the right to appeal the decision on said question. By one member making the appeal and another seconding it, the question is taken from the Chair and
given to the Committee for final decision. The Chairperson shall speak con to the appeal and the maker of
the appeal shall speak pro to the appeal; not to exceed one minute each.
Article XVII – HANDLING THEFT OF NA FUNDS
SECTION 1
In the case of theft of NA funds the Committee shall review BULLETIN #30 produced by the WORLD
SERVICE OFFICE before making any decision as a whole. www.na.org
Article XVIII – AMENDMENTS TO GUIDELINES
SECTION 1
The SCACNA GUIDELINES maybe amended by a 2/3rd majority vote at the regular Committee meeting
provided the amendment has been submitted to the Committee in the form of a written motion.
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SECTION 2 – QUICK GRID
Motion
2nd
Required
Debatable
Amendable
Vote
Required
In order
with
other
motion
on the
floor
Main Motion Yes 2 Pro/ 2 Con Yes Majority *2/3rd No
Amendment Yes 2 Pro/ 2 Con No Majority Yes 2
Refer to Committee Yes 1 Pro/ 1 Con Yes Majority Yes 1
Refer to Groups Yes 1 Pro/ 1 Con Yes Majority Yes 1
Call to Vote Yes 1 Pro/ 1 Con No 2/3rd Yes 4
Table Yes 1 Pro/ 1 Con No Majority Yes
Recess Yes No No Majority No
Adjourn Yes 2 Pro/ 2 Con No Majority Yes
Point of Order No No No None Yes
Appeal Decision of
the Chair Yes 1 Pro/ 1 Con No Majority Yes 3
Suspend the Rules Yes No Yes 2/3rd No
Point of Information No No No None Yes
Reconsider Yes 2 Pro/ 2 Con No 2/3rd No 2
Take from the Table Yes 1 Pro/ 1 Con No Majority No 1
1. If passed, 2 pros and 2 cons for information only
2. Debatable only if motion to be amended is debatable
3. Chair speaks con, maker of appeal speaks pro, one minute time limit each 4. May not be made to suppress reasonable debate
*. 2/3rd vote if it is a matter of policy
SUGGESTED CONVENTION TIMELINE
JUNE
2 ASC motions Due Seed money
Total Budget Request
June ASC: Election of
New Convention
Subcommittee Chair
JULY
P-Present a budget
to treasurer, Submit
inventory of speaker
tapes 30 days after
being elected and 30
days prior to
convention
AUGUST
R-Design and
Distribute
convention
registration form, 8
months prior to
convention
SEPTEMBER OCTOBER
R-Establish recording
system for
registrations, 6
months prior to
convention
M-Precon T-shirts
designed and
ordered 6 Months
prior to convention
NOVEMBER
DECEMBER
R-Present 3 bids for
Registration packets
to be voted on by
committee 4 months
prior to convention
JANUARY
P-90 days prior to
convention, submit
convention agenda
for approval
R-Order Registration
packets, 3 months
prior to convention
M-Vendor bids due
to convention
committee 90 days
prior to convention
FEBRUARY
C- Committee will
begin meeting 2 x
month
MARCH
HL-30 days before
convention-Banquet
menu presentation
for approval
C-Committee will
begin meeting every
week for 1 month
prior to convention
APRIL
CONVENTION
C- Wrap up meeting
2pm, after
convention
MAY
Nomination at ASC of
New Convention Chair
& all positions at
convention
subcommittee mtg T- Prepares the annual reconciliation of all SCACNA monies within 30 days following the close of the convention, and turns in all records, monies and the check book.
C- Return of Funds
over and above
$8,600.00 to ASC
HL-Hotel Liaison, P-Programming, R-Registration, C-Chair, T-Treasurer, M-Merchandising
DRAFT for approval by SCASC May 1, 2016
Page 1 of 20
Space Coast Area of Narcotics
Anonymous
Hospitals & Institutions Subcommittee
Guidelines
DRAFT for approval by SCASC May 1, 2016
Page 2 of 20
Space Coast Area Service Committee - H&I
Subcommittee Guidelines and Procedures
Article I: Definition
The Space Coast Area Service Committee (SCASC) H&I Subcommittee (H&I). It is made up of volunteer members from Narcotics Anonymous Groups in the area.
Article II: Purpose The Hospitals and Institutions Subcommittee (H&I) exists to carry the NA message of recovery from addiction to residents of facilities who are restricted from full access to regular NA meetings. These are defined as facilities which either incarcerated persons who may be addicts or have a goal of helping addicts to live clean as responsible and productive members of society. The purpose of an H&I meeting/presentation is to carry the message to addicts in hospitals and institutions. H&I meetings/presentations, except for those in longer-term facilities, are intended simply to introduce those attending to some of the basics of the NA program. H&I does not assume responsibility for any meeting in a facility when that meeting is conducted by anyone other than the H&I Subcommittee.
Article III: Literature Only Narcotics Anonymous-approved literature, tapes approved for sale by the WSO, Reaching Out, and The NA Way Magazine may be taken into a facility by H&I. Literature or any of these other items will be distributed by the Literature Coordinator as set forth under that job description. Meeting schedules may be taken into some facilities. However, only conference-approved literature should be used in meetings/presentations.
Article IV: Business Meetings Business meetings will be held not less than once monthly at a time and place designated by the H&I membership. No business meeting will last for more than one- and-one-half hours, except by vote to extend this time limit by the members present. In accordance with 7th Tradition rent of ($30.00) every 6 months must be paid to the facility from the H&I budget.
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Article V: Membership Any member of Narcotics Anonymous may become a member of the (H&I) by filling out an information sheet and filing this with the H&I Secretary. All members are bound to comply with the clean time requirements of six months for H&I service eligibility. Any established voting member of H&I may be nominated and voted into a Panel Member position on their THIRD consecutive meeting with a 2/3 majority vote.
Article VI: Voting To establish voting rights, a member of the (H&I) must attend 2 consecutive Subcommittee meetings, and upon the 2nd consecutive (H&I) meeting they will have voting privileges. Upon missing 2 consecutive (H&I) meetings, the member is not permitted a vote on this committee until re-established. Only with an excused absence, voted by (H&I) conscience, may they still vote. (Attendance will be documented). Voting quorum is established with 2/3 majority of active members attendance of previous Subcommittee meeting.
Motions: Any member of (H&I) may make a motion with a second at the (H&I)
meeting. Motion will pass with 2/3 majority vote in accordance with SCASC policy.
Article VII: Elected Trusted Servants of the Steering Committee Members of H&I will be elected each year to fill the following positions:
1. Chairperson (by ASC) 2. Vice Chairperson 3. Secretary 4. Literature Distributor 5. Panel Coordinator's
In all cases, the term of the position is one year starting in July. All candidates for elected a position must meet the qualifications stipulated in these guidelines. A Trusted Servant may resign at any time in writing. When an elected Trusted Servant becomes unable to perform the duties of that position, a successor will be nominated and approved by (H&I) at the next business meeting. The successor will fulfill the remainder of the term. Trusted Servants may only serve two consecutive full terms.
Article VIII: Nominations
Nominations for all positions of elected Trusted Servants of the Steering Committee are to become open in the month of April. All nominees must be present at the (H&I) business meeting of April or May. Qualifications shall be stated and turned into the secretary with time for questions from the members of (H&I). Nominations will close as
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of the end of the May (H&I) business meeting and be voted on at the June (H&I) business meeting. The Position Term will start as of the July (H&I) business meeting & end as of the start of the following July (H&I) business meeting. This procedure is to coincide with the SCASC election procedures.
Article IX: Steering Committee The steering committee consists of all elected Trusted Servants, the immediate past Chairperson and all members serving in appointed positions. It is the responsibility of this committee to oversee the operation of (H&I). This committee as a whole serves within the spirit of Tradition Two and Tradition Nine. Any additional Subcommittee meetings must be approved by the (H&I).
Article X: Ad-Hoc /Appointed Positions As necessary, individuals may be appointed by the Chairperson in agreement with the (H&I) to positions that fulfill a particular need. When the task is completed the Ad-Hoc committee will be disbanded.
Article XI: H&I Panels The purpose of an H&I meeting/presentation is to carry the NA message of recovery to addicts who do not have full access to regular Narcotics Anonymous meetings. This is accomplished through the operation of panels which visit facilities on a regular basis. These panels are usually made up of (1.) a Panel Leader, (2.) one to three Panel Members, and/or (3.) a Guest Speaker.
Article XII: Clean Time Requirements/Duties
Any member of Narcotics Anonymous who is a Panel Leader/Member/qualified Speaker
with (H&I), and who wishes to participate in a meeting/presentation in an institution,
must have sufficient clean time to qualify under the requirements of the H&I
Subcommittee and the facility in which the meeting is conducted. Relapse is grounds for
automatic removal from any (H&I) trusted servants position.
1. All elected trusted servants, those serving in appointed positions, and panel leaders must attend the regular monthly business meetings of the (H&I).
2. In the instance of elected Trusted Servants and those serving in appointed positions, three consecutive months absence will be considered resignation except for an excused absence.
3. For a Panel Leader, three panel or (H&I) business meetings missed in succession will result in removal from the duty of leading that panel. Any
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member dropped from assignment may be reinstated by vote of the (H&I) after voting rights are restored.
4. Panel Members seeking a commitment must attend the (H&I) meeting and hand in written qualifications to be voted in for a commitment on a panel.
5. Panel members are suggested to attend the (H&I) business meetings but not required.
6. Failure to follow Guidelines and Procedures may result in removal from any H&I commitment by a majority vote from the H&I Subcommittee after one warning in the (H&I) business meeting or from a Panel Coordinator for that facility.
7. No one will hold more than one elected H&I Trusted Servant position of the committee, excluding Panel Leaders & Panel Members.
8. No waiving of clean time period. 9. All trusted servants must show up 15 minutes prior to their scheduled
commitment. 10. All Panel Members, Panel Leaders, and elected trusted servants of the
subcommittee must be orientated at least 1 time every 12 months.
The following clean time requirements are:
H&I Chairperson 2 Years
H&I Vice-Chairperson 1 Year
H&I Secretary 1 Year
H&I Alt Secretary 1 Year
H&I Appointed Position 1 Year
H&I Literature Coordinator 1 Year
H&I Orientation Coordinator 1 Year
H&I Panel Coordinator 1 Year
H&I Panel Leader 1 Year
H&I Panel Member 6 Month
H&I Guest Speaker 1 Year 6 Months
Article XIII: Responsibilities and Duties The responsibilities of each active member of the H&I Subcommittee are set forth below:
Chairperson
a. Coordinates all NA H&I activities. b. Presides at all regular, special, and general (H&I) meetings. c. Handles all public relations contacts involving policy matters and/or
interpretations at the public level, that pertain to H&I. This will be done with the direct cooperation of the PI Subcommittee. PR Subcommittee.
d. Is responsible for interchange of correspondence at the public level as well as all correspondence within NA H&I which involves policy matters.
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e. Makes regular reports to the (H&I) on the status of all current or completed projects.
f. May at any time visit any meeting/presentation at any facility for a purpose beneficial to H&I, including offering assistance to panel participants.
g. Must represent H&I at the regular meetings of the SCASC and give a written report.
h. Has previously fulfilled a commitment as a H&I Vice Chair. i. Commitment will be 1 year. j. Commitment will be June to June to coincide with SCASC policy. k. Any established voting member of H&I may be nominated and voted into a
Panel Member position on their THIRD consecutive meeting with a 2/3 majority vote. (12/2009)
Vice Chairperson
a. In the absence of the Chairperson, or in the event of the inability of the Chairperson to perform, or upon the resignation of the Chairperson, assumes all those responsibilities normally carried out by the Chairperson until the SCASC has an election for that position.
b. Works closely with the Chairperson. c. May at any time visit any meeting/presentation at any facility for any purpose
beneficial to H&I, including offering assistance to panels. d. Attends the regular business meetings of the (H&I). e. Must attend the regular business meetings of the SCASC on behalf of (H&I).
This position is for training purposes for (H&I) Chairpersons position. f. Commitment will be 1 year with the expectation of moving into the
Chairpersons position following the completion of the term.
Secretary
a. Keeps a complete record in the form of minutes of every regular, special, and general Subcommittee meeting.
b. Keeps a complete and updated Panel Member list with the names, email addresses, recovery dates, and telephone numbers of all current H&I members.
c. Must keep a continuing record of monthly attendance at the business meetings in order to establish quorum.
d. Maintains a record of all subcommittee members most recent orientation date. e. Sends notices or makes telephone calls for special meetings. f. Maintains all necessary stationary supplies and prepares correspondence as
needed. g. Keeps a file of all such correspondence. h. Must type and prepare any materials necessary for distribution to all members
of H&I.
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i. Emails minutes to the SCASC Vice Chairperson, Secretary, Policy Chair, and (H&I) Members.
j. Must attend the regular business meetings of (H&I). k. Commitment will be 1 year.
Alternate Secretary
a. In the absence of the Secretary, or in the event of the inability of the Secretary to perform, or upon the resignation of the Secretary, assumes all those responsibilities normally carried out by the Secretary until the SCASC (H&I) has an election for that position.
b. Works closely with the Secretary. c. Attends the regular business meetings of (H&I). d. This position is for training purposes for (H&I) Secretary position. e. Commitment will be 1 Year with the expectation of moving into the Secretaries
position following the completion of the term.
Literature Coordinator
a. Must fill literature orders from the Panel Leaders. b. Must keep a continuing record of literature distributed to Panel Leaders. c. Must make a report at the regular (H&I) meetings on literature distributed and
give a written copy to the secretary. d. Must work with the Chairperson to ensure that necessary literature is obtained
from the SCASC as per the (H&I) budget. e. Must review distribution records on an ongoing basis to ensure that requests for
literature from Panel Leaders are prudent and do not put the (H&I) over budget. f. Commitment will be 1 year.
Panel Coordinator
a. Must keep in close contact and work with (H&I) Trusted Servants and the Panel Leaders for the meetings/presentations for which they are the Coordinator.
b. Must meet with administrators of facilities in the interests of harmony. c. Must make sure that panels are filled for scheduled meetings for which they are
the Coordinator. d. Must keep all Panel Leaders informed of the rules of the facility and any rule
changes. e. Works with the Panel Leaders to assure that volunteers are placed as Panel
Members. f. Commitment will be 1 year. g. Has previously fulfilled at least one term as a Panel Leader.
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Orientation Coordinator
a. Attends monthly H&I subcommittee meeting. b. Facilitates the orientation process for new members to the H&I subcommittee. c. Assists H&I Secretary in maintaining orientation and jail clearance list for H&I
subcommittee. d. Commitment will be 1 year. e. One (1) year clean time. f. Six (6) month involvement during the past year in the H&I subcommittee. g. An example of living recovery through the application of the Twelve Steps and
Twelve Traditions.
Panel Leader
a. Must conduct H&I meetings/presentations in the facility being served according to SCASC H&I Guidelines.
b. Must inform the Panel Coordinator well in advance when unable to conduct a regularly scheduled meeting.
c. Must inform all Panel Members and Guest Speakers of all the rules of the facility and the procedures for conducting the meeting.
d. Must be responsible for Panel Members and Guest Speakers in the meeting & bring any problems to the (H&I) business meeting if necessary.
e. May resign by giving written notice to the H&I Subcommittee. f. Commitment will be 6 months. g. Has previously fulfilled at least one term as a Panel Member within the last 2
years in the Space Coast Area.
Panel Member
a. Must have at least six (6) months clean. b. First time Panel Members are required to attend 4 weeks of an orientation
before sharing in a facility. c. Must take an active role in a meeting as a speaker or in whatever other
acceptable capacity as may be requested by the Panel Leader. d. Must adhere to the rules of the facility wherein they are, in fact, a guest. e. Must always keep in mind that they may be seen as a representative of
Narcotics Anonymous and should conduct themselves responsibly. f. May resign as a Panel Member by giving written notice to the Panel Leader. g. Commitment will be 6 months
Guest Speaker
a. Must have at least 1 year 6 months clean. b. Must be a member of Narcotics Anonymous and have a Narcotics Anonymous
Sponsor, and carry a clear NA message.
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c. Must adhere to the rules of the facility wherein they are, in fact, a guest. d. Must always keep in mind that they may be seen as a representative of
Narcotics Anonymous and should conduct themselves responsibly. e. In keeping with the spirit of rotation, a member of NA may be asked to
participate as a guest speaker a maximum of TWO (2) times per any given month.
Article XIV: Other Requirements Orientation Ex-residents of a correctional institution must have the proper clearance from the proper
authorities and meet the clean time requirements set by the facility and (H&I), to enter a
county correctional facility.
H&I orientation is a period that allows NA members to become familiar with H&I work so that they aren't rushed into it without any preparation for this service. Many people are quite
apprehensive about getting into H&I for a variety of reasons. Don't be put off; everyone has
something to offer.
This packet has been compiled by the SPACECOAST AREA H&I SUBCOMMITTEE to give a
brief outline of some of the specifics that will be important for you as a PANEL MEMBER or
PANEL LEADER. The H&I Handbook gives a much more in-depth look at H&I work in
Narcotics Anonymous if you decide you want to learn more about this rewarding type of service.
Many H&I area subcommittees, as a part of orientation, bring those who are new to H&I to
their first meeting or two as an observer (panel member). This will give you a chance to just listen at first and see how an H&I meeting really works. Also, this helps many feel more
comfortable when they come to join the panel.
It shall be the responsibility of the panel leader to insure that all people attending any H&I meeting/presentation fulfill the necessary requirements and that all are familiar with these
GUIDELINES and PROCEDURES.
WHY IS AN H&I MEETING NECESSARY?
The purpose of an H&I meeting is to carry the NA message of recovery to addicts who
do not have full access to regular Narcotics Anonymous meetings. H&I meetings,
except for those in long-term facilities, are intended to simply introduce those
attending to some of the basics of the NA program.
WHO IS BEST SUITED TO CARRY THE NARCOTICS ANONYMOUS MESSAGE IN
AN HOSPITAL & INSTITUTIONS MEETING?
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In our experience, it is best for members to have six months clean time before
attending an H&I meeting as a Panel Member or speaker, and one year clean time
before chairing a meeting as a Panel Leader. It is not important whether or not we
have been in a similar facility ourselves. Anyone with a CLEAR and CONSISTENT
NARCOTICS ANONYMOUS MESSAGE who is willing to share is well suited for H&I
work.
Don’t bring a meeting into a facility if you have prior knowledge of family or a
significant other being in that facility. (Circumstances regarding a long term facility will
be decided by a majority vote by the subcommittee on a case by case basis.)
WHAT DO WE PROVIDE AS A COMMITTEE?
LITERATURE: When the facilities themselves are unable to provide approved
NA literature to their residents, H&I Subcommittees should provide such
literature. Each facility is different and literature guidelines are set within the
subcommittee based on the facility's needs and guidelines. The same rules apply
for key tags and other approved NA supplies.
WHAT WE DO NOT PROVIDE – TRANSPORTATION SERVICES: H&I
Subcommittees do not provide transportation for residents to outside NA
meetings. Providing rides could create a liability for the H&I Subcommittee, the
Fellowship and the NA member: i.e., accidents, escapes, and false accusations.
THE MEETING FORMAT
There are a variety of formats that we use when carrying the message into facilities,
but there are some key points to keep in mind about all of them.
The format of any particular H&I meeting may vary from meeting to meeting
depending on the type of facility. In short term facilities, the format will be more
focused on the panel members carrying a message to the residents, while in long-term
facilities we may wish to encourage more participation from residents. In H&I we are
carrying the message into the facility. At an H&I meeting we are not there to dump our
problems, but rather to help these addicts become aware of what NA is and how it
works in our lives. In effect, an H&I meeting is an introduction to our fellowship for
addicts.
The PANEL LEADER should let you know what the format is before the meeting and
should be able to answer any questions you may have about it. If you would like to
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see samples of a variety of formats, there is an explanation of several of them in the
H&I Handbook.
Whatever format is chosen, we normally get the residents involved with a question
and answer session at some point in the meeting. Also, you may be asked to stay
after the meeting briefly to talk with the residents if that is permitted.
PERSONAL COMMITMENTS
Please DON'T volunteer for an H&I meeting if:
1. You are not sure that you want to attend this type of facility, or
2. You are not sure you will be able to attend the meeting. If something comes up
and you will be unable to make your meeting, try to give the PANEL LEADER
or PANEL COORDINATOR at least 48 hours notice so that he/she can invite
someone to fill your spot. DO NOT ask someone to take your place. The
PANEL LEADER is the only one that is allowed to invite people to the meeting.
If the meeting cannot be filled for some reason, contact the PANEL
COORDINATOR or FACILITY so that they may adjust their schedule for their
residents for that time slot; or 3. If you cannot attend the monthly H&I Subcommittee Meeting. (Applies only to
Panel Leader, Panel Coordinator, and elected Trusted Servants.) QUESTIONS AND ANSWERS It is a good idea to encourage questions concerning what was presented at the meeting or other general questions about NA, but there are a few things you should keep in mind. Please remember that NA has no opinion on outside issues... Occasionally during the question and answer period, or when talking after the meeting, the residents will ask us to give an opinion on outside issues such as:
1. Other recovery programs or other fellowships. 2. The facility, i.e.: "Do I need to stay in treatment?" 3. Many other issues that do not pertain to recovery from addiction in the
Narcotics Anonymous Fellowship. It is very important that we are not drawn into these types of discussions. Always remember to share only your experience, strength and hope about your recovery in Narcotics Anonymous. WORKING WITH OTHERS: Men with Men, Women with Women Some facilities house only men or only women. Other facilities house both women and men, but keep them separate; while other facilities house both men and women together. Whenever this is the case, only same-sex NA members should chair H&I
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meetings in those facilities or work closely with the inmates/patients, though this does not exclude members of the opposite sex from participating in meetings. Experience has taught us that we can avoid many possible problems if we follow this simple guideline. Problems that arise is this area have the potential to seriously damage the credibility of Narcotics Anonymous. Even though we may be innocent, just the appearance of problems of this nature can do irreparable harm. Please use sound judgment in this area. Remember, our primary purpose is to carry the message of recovery. ADOLESCENTS Many NA members who have worked with adolescents in an H&I setting have noticed that there are some special concerns that should be taken into account in guidelines such as these. We enter into this discussion guardedly, though, because we do not wish to create the impression that some addicts are "different". The issues here represent the stated experience of members who have carried the message to adolescents in institutions. In no way are these points presented as dogma that will apply in every case. They are instead presented as points for your consideration; to be used in whatever way makes the most sense. Four major issues come to the forefront in any discussion of working with adolescents in an H&I setting. One, the adolescent seems to respond strongly to role modeling; two, the adolescent is very peer group oriented; three, significant adults in the young person's life must be respected and taken into account; and four, adolescents respond particularly well to an approach which include positive rewards, such as key tags, chips, etc. SOME SUGGESTED TOPICS
1. Transition to the fellowship from treatment 2. The BASICS: Don't use, meetings, phone numbers, literature, sponsorship, and
THE STEPS 3. Responsibility for our own recovery 4. Identify rather than compare 5. Spiritual not religious program 6. Denial and reservations 7. Giving up old playmates, playgrounds and playthings 8. Living Just For Today 9. The first three steps 10. Surrender, acceptance and feelings
This is a list of some topics that could be talked about during your meetings, but there are countless others. Topics should, however, be chosen carefully, keeping in mind the 12 Steps and 12 Traditions of Narcotics Anonymous.
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H&I REQUIREMENTS ALONG WITH DO'S AND DON'TS You have been invited to carry the message of recovery through H&I meetings because:
1. You have 6 months clean time from all mood and mind altering chemicals making you eligible to be a Panel Member or speaker.
2. You have 1 year clean time from all mood and mind altering chemicals making you eligible to chair a meeting as a Panel Leader.
3. You are willing to comply with all H&I Subcommittee and facility requirements. 4. You are willing to carry the NARCOTICS ANONYMOUS message in a
responsible manner. 5. You have a STRONG, CLEAR and CONSISTENT NARCOTICS ANONYMOUS
MESSAGE OF RECOVERY FROM ADDICTION.
All (H&I) members carrying the message through H&I must keep in mind at all times the
following general rules which cover ALL meetings in ALL facilities:
a. It is unacceptable to bring any drugs or weapons onto the grounds of any facility.
b. It is unacceptable to give money to or take money from a resident. c. You are not to bring gifts or money in exchange for articles made by residents. If
they wish to give you gifts, your grateful thanks are all they are permitted to receive and is generally all they want. You are not to accept articles made by residents to be sold on the outside.
d. It is unacceptable to give to or to take from a resident any correspondence of any type while visiting the facility.
e. Guests and visitors should be cautioned against discussing employment, lodging, etc. (either the promise of, “looking for” or the securing of.)
f. Obscene or vulgar talk and off-color jokes are deeply frowned upon by the facility and by many of the residents.
g. It is unacceptable to give to or to take from a resident any personal information including addresses & phone numbers.
h. Follow all Do’s and Don’ts as defined by NA World Services.
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DO'S The World H&I Committee has compiled this list based upon the experiences of committees around the world who sent their input on this matter. They provide some very helpful guidelines, and should help you avoid pitfalls others have fallen into. These are some of those guidelines.
1. Make meeting lists of outside meetings available to residents.
2. Clarify the facility's rules with anyone you bring in. (Panel Leader)
3. Start and end the meeting on time.
4. Give a brief explanation of what H&I is.
5. Make it clear that NA is separate and distinct from the facility as well as other similar fellowships.
6. Try to get residents involved, especially those in long-term facilities (readings, etc.)
7. OBEY ALL DRESS CODES. Exercise common sense and dress appropriately.
8. Keep staff aware of your whereabouts AT ALL TIMES.
9. Follow all security regulations at all times
10. Remember that this is a "WE" program. No addict should feel that he/she is alone or being preached to or admonished.
11. Remember that an addict is an addict, regardless of age.
12. Remember that in NA, recovery is available to any addict regardless of what or how much or how little we used (or where we come from or how we got here.)
13. Emphasize the importance of getting to an NA meeting the first day out.
14. Emphasize the importance of getting a sponsor and a home group, the ongoing nature of recovery and the importance of attending meetings (suggest 90 in 90).
15. Use the literature recommended for H&I work, if we are supplying literature.
16. Be selective about your choice of speakers or panel members. Clean time is important; however, equally important is that person's message of RECOVERY
IN NARCOTICS ANONYMOUS.
17. Screen all panel members, speakers, and chairperson(s) according to existing H&I Subcommittee guidelines.
DON'TS! 1. Don’t attend H&I facilities alone. 2. Don’t emphasize using days while sharing an NA message of recovery. 3. Don’t give anyone within the facility your address or telephone number. 4. Don't use excessive profanity. 5. Don't bring an NA member who has friends and/or family in the facility. (2013-04-
01) 6. Don't break another person's anonymity or tell their story. 7. Don’t get involved in discussion about an inmate’s guilt or innocence. 8. Don't debate any issues involving the facility's policies, conditions within the
facility, opinions about staff members, the merits of the facility's program and
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methods used by the facility, OR OTHER FELLOWSHIPS. Focus on the positive qualities of OUR PROGRAM. Remember, not all facilities are 12 Step based nor do their understanding of the Steps necessarily coincide with the understanding gained in Narcotics Anonymous. We share our experience without reference to the facility's methods or to residents' comments.
9. Don't debate which drugs are acceptable. We are a program of complete abstinence. Remember we are not doctors or professionals (i.e.: counselors or therapists).
10. Don't carry excessive cash or wear expensive or flashy jewelry. 11. Don’t give or accept gifts. 12. Don't show favoritism to any resident(s). 13. Don't take messages inside or outside the facility. 14. DON'T GIVE OUT ANOTHER PERSON'S PHONE NUMBER OR STREET
ADDRESS. REFER TO THE HELPLINE NUMBER. 15. Don't carry contraband items, such as cigarettes, weapons, etc. 16. Don't flood the facility with literature. The most reliable means of carrying the
message is the NA member. 17. Don't pass the basket. 18. Don't let the meeting run too long. 19. Don't read too much literature, keep it simple for everyone (including you). 20. Don't take a person with outstanding warrants to jail or prison meetings. THEY
MAY NOT LEAVE. 21. Don't take a person who is on parole or probation unless they have received
permission from their officer and the facility.
DO'S & DON'TS
DO'S Do Make directories of outside meetings available to residents.
Do Clarify the rules with whomever you bring into the facility.
Do Start and end on time
Do Emphasize that NA recovery is available to all addicts regardless of drug(s)
used.
Do Clearly state that Narcotics Anonymous is separate from the facility and from
other fellowships.
Do Involve residents with the meeting, especially those in long term facilities
(readings, etc.).
Do Obey the dress code, exercise common sense.
Do Screen all panel members, speakers, and chairperson(s).
Do Attempt to get all agreements in writing.
Do Adhere to the security regulations at all times.
Do Ensure that a clear NA message of recovery is carried by all panel members.
DON'TS!
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Don’t Attend H&I facilities alone. Don’t Emphasize using days while sharing an NA message of recovery. Don’t Give anyone within the facility your address or telephone number. Don't Use excessive profanity. Don't Break another person's anonymity. Don't Debate any issues involving facility rules, regulations, programs, or other
fellowships. Don't Get involved in discussions on outside issues, remember why we are there.
Don't Discuss conditions within the facility. Don’t Discuss facility staff members with inmate(s). Don't Wear expensive or flashy jewelry, open toed shoes or flip flops, tank tops or
inappropriate revealing tight clothing, no mid drifts or showing of skin, no baggy pants and don’t carry excessive cash.
Don't Show favoritism to any resident(s). Don't Take messages or carry letters in or out of the facility. Don't Bring an NA member who has friends and/or family in the facility. (2013-04-01) Don’t Ask what type of crime an inmate has been convicted of, or discuss guilt or
innocence. Don't Accept money or gifts from, or give money or gifts to any inmate
If any family, friend, sponsee, or significant other is housed on the unit,
you MAY NOT bring a meeting in until after they have been discharged
Additional Resources
For more detailed information, refer to the Hospitals & Intuitions Handbook. More
information may also be obtained from neighboring H&I committees. NA World
Services may help in contacting others close to you with H&I experience. Sharing our
experience, strength, and hope in this area of service can greatly enhance the ties that
bind us together.
Always remember we are GUESTS of the facility and, therefore, MUST comply with their
wishes.
These GUIDELINES and PROCEDURES are submitted for the guidance of the H&I membership and guests so that a smooth and consistent program can be maintained for the benefit of addicts being served in institutions and hospitals. Any unusual situations that might arise should be discussed with the elected trusted servants of (H&I) who, in turn, will take steps to get clarification from the facility authorities. Individual members of H&I should not attempt to discuss any problems encountered in a meeting/presentation with the personnel of the facility in question. This is the responsibility and duty of the panel coordinator. Adherence to these guidelines will
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minimize confusion and misunderstanding within the H&I membership itself, and with the facilities we serve.
Failure to comply with any facility’s regulations could result in the cancellation of the H&I meeting/presentation scheduled in that facility. Most regulations covering facilities are clearly defined by statutes. Violations of regulations could bring legal action against violators and put NA in a bad light. Remember, your actions reflect not only on yourself, but on NA as a whole. More importantly, adverse performance could well deprive an addict of the help they are seeking from you and other members of NA H&I subcommittee.
REMEMBER AT ALL TIMES THAT YOU HAVE A RESPONSIBILITY TO THE
FACILITY, TO THE RESIDENTS AND TO NARCOTICS ANONYMOUS. IF YOU
OBSERVE THE ABOVE SUGGESTIONS...AND FOLLOW THE 12 TRADITIONS,
YOU WILL UPHOLD YOUR RESPONSIBILITIES TO ALL THREE. THIS IS ONLY A
BRIEF OUTLINE OF INFORMATION. FOR FURTHER INFORMATION, SEE YOUR
H&I HANDBOOK WHICH IS AVAILABLE THROUGH YOUR AREA H&I
SUBCOMMITTEE. THE WORLD SERVICE CONFERENCE H&I HANDBOOK IS
ALSO AVAILABLE.
THANK YOU FOR YOUR SERVICE.
ALL OF THE FOREGOING SHOULD BE REVIEWED WITH ANY GUEST BEING
TAKEN TO ANY H&I MEETING/PRESENTATION
DRAFT for approval by SCASC May 1, 2016
Page 18 of 20
H&I SERVICE STRUCTURE
Agenda for Monthly H&I Business Meeting The monthly meeting is presided over by the H&I Chairperson. The agenda is as follows.
1. Welcome the Subcommittee and open the meeting with the Serenity Prayer.
2. Readings: A. The purpose of (H&I) B. The Twelve Traditions
3. Roll Call – Voting Quorum established 4. Open Forum 5. Secretaries Report: Minutes of previous meeting are read and approved. 6. Elections
7. Reports: A. By Facility:
1. Panel Coordinator
2. Panel Leader B. Literature Coordinator:
C. Ad hoc committees: 7. Old Business 8. Elections 9. New Business 10. Open Forum 11. Schedule next (H&I) business meeting.
DRAFT for approval by SCASC May 1, 2016
Page 19 of 20
12. Close the meeting with the Serenity Prayer. 13. Orientation of new or returning H&I Members.
DRAFT for approval by SCASC May 1, 2016
Page 20 of 20
May Monthly ASC Treasurer Report
5/1/2016 Bank Balance 3,014.70
O/S Checks
#1618 120.00
Return Checks, Person just gave cash today
(209.00)
Reconciled Bank Balance 3,103.70 ü Cash:
Hundred 300
Income: Expenses: Fifty 100
5th Tradition Activities 370.00 Twenty 280
12 Step Group H&I 7.45 Ten 40
Another Chance Helpline Five 100
Freedom Literature 895.68 Ones 58
Glad to Be Alive Lit. Budget 47.87 Quarters 1.25
Grow or Go Secretary 120.00 Dimes 0.1
Hope without Dope 22.48 Policy Nickels 0.2
How PR Pennies 0.03
Just For Today RCM
Keys to Freedom RCM2 320.00
Living With Purpose Rent 20.00
Mainstream Recovery 14.00 Treasurer Checks 15.3
Miracles Happen 55.45
No Half Steppin
No Matter What Web
OWL Telephone 9.26
Ready and Willing Meeting Lists 120.00
Riverside Recovery
Serenity Now
Steppin Into Recovery 25.00
Surrender to Win
Turning Point
Sunday Night Serenity
Men's Rap
950.33
Subtotal Donations 61.48 Expenses 1,910.26 209.00
Other Income Other Expenses
Activities Policy Packets
Literature 456.85 PO Box
Secretary Incorporation Fee
Convention
RCM
RCM II
Return Funds Policy Packets 90.00
Lit Sales at Convention 133.00
Total Deposit 741.33
Total Expenses 1,910.26
Summary:
Income 741.33
Expenses (1,910.26)
Subtotal (1,168.93)
Starting Bank Balance 3,103.70
Subtotal 1,934.77
Less: Prudent (3,200.00)
Ending Bank Balance 1,934.77
3 returned checks from last month: 24.92, 78.30, 105.78 = 209. I contacted member and received $209 cash before area.
For simplicity and accountability purposes, I have asked all Subcommittee chairs and any
other members to fill out the new Check Request form for all checks.
PR chair still needs to return funds from April's meeting list budget: 24.36.
Secretary needs to return receipts and funds from April.
Prepared by Joan F for May, 2016 ASC
SPACE COAST AREA SERVICE COMMITTEE May 1, 2016
LITERATURE DISTRIBUTION REPORT
email your order in advance so it can be ready, to: spacecoastasc.gmail
Much thanks to those groups that do.
Cash $392.35 (to Treas $386.10)
Checks $70.75 Checks $30.20
Total collected $463.10 (to Treas $456.85)
Shortfall $6.25 t/b paid in June
H&I $100 Budget $80.75
PR $250 Budget $-0-
Due from Group $20.70
New Groups, $35 Budget each $35.00
Total unpaid $136.45 Total Distribution: $599.55
Plus carryover from March not paid $22.40
These figures have been amended (from quote at ASC) after the final check;
shortfall of $6.25 will be paid in June, as well as past due from a group.
CORRECTION TO LAST MONTH’S REPORT: We distributed $147.25 Space Coast
Literature at the Convention with $127.15 paid and $20.10 not paid. Money was turned
over to the treasurer.
ON CONSIGNMENT MERCHANDISE:
We bought and paid $288.75 ($85.50 was not dis-
counted). The transportation cost was $19.44 (paid
last month); making our cost $308.19. We collected at
the convention $421.75, and had $133.00 left after the RSO was paid; it was turned over
to the treasurer. So, after debiting the transportation cost, our profit is $113.56 on total
Consignment sales, including the $85.50 of non-disco unted sales that were for lit items.
There is no tax on convention merchandise. Some members left the change as a
donation to the area, so the count is up a little. 25% discount of $271 merchandise sold
equals $67.75; if we credit the Convention Committee 10%, their share would be $6.77
without deducting the transportation cost.
CONVENTION Collected Cash $96.95
Checks $30.20
Total Convention Paid $127.15
Unpaid IP’s $ 4.80
Unpaid SCACNA $ 15.30
Total Distribution $147.25 Does not include RSO On-Consignment Merchandise
Collection $421.75
Merchandise purchase $288.75
Over purchase $133.00
Less Transp. $-19.44
Profit $113.56
Prepared by Joan F for May, 2016 ASC
REGULAR LITERATURE:
We purchased $895.68 from the RSO on 4/12. I bought 6 JFT Journals, two had been
promised, and two others sold out immediately, and two were at the ASC.
Budget Request: Storage $47.87
In Loving Service, Joan F Literature Distribution figures follow:
GROUP/OTHER REP CASH CHECK UNPAID receipt
5TH TRADITION Sara C 25.30 1655 x
A HIGH YOU CANNOT BUY (New Group) Chris B 122.05 35.00 1658 x
GLAD TO BE ALIVE Joan 55.45 1650 x
HOPE WITHOUT DOPE Mike L 9.85 1656 x
HOW GROUP Zinna 14.40 1657 x
KEYS TO FREEDOM Carlos 33.55 1660 x
MAINSTREAM RECOVERY Tom 52.70 1652 x
RIVERSIDE RECOVERY Heather/Martha 38.40 1653 x
STEPPING INTO RECOVERY Nick 17.90 1654 x
TURNING POINT Kris 20.70 1649 addl 20.70 owe PO
Elisa 17-Apr 11.50 1645 x
Paul Jr 17-Apr 31.40 1647X no receipt
Arleen 17-Apr 15.70 1646 x
Denise 25-Apr 16.00 1644 x
Michael L 3.60 1659 x
SCACNA 8 CONVENTION Gail/Programming15.30 1628/1661 x from Mar
H&I $100 BUDGET 80.75 1671 x
TOTALS 392.35 70.75 136.45
TO TREASURER ($456.85) 386.10 70.75 4118 ASC Receipt
Shortage (6.25) t/b paid June
Convention RSO Lit & Accessories Sales
submitted to Treasurer separately 133.00 4116 ASC Receipt
TURNING POINT Kris/Daena22.40 1649 x owes 22.40
BACK ORDER
HOPE WITHOUT DOPE
4 SOCIAL MEDIA & GUIDING PRINCIPLES IN STORAGE
SPACE COAST AREA SERVICE COMMITTEE
SUBCOMMITTEE REPORT
DATE: May 1, 2016
SUBCOMMITTEE: Public Information/Relations
CHAIR: Kristinea L
(Mail Minutes to address on file)
MEETING ADDRESS has changed to: 2436 Croton Rd at Lake Washington
(Crossroads Community Church), Melbourne; 1st Thursday 7pm
MEETING LISTS: No changes reported except for the change noted for
the Public Relations Subcommittee.
POLICE DEPARTMENT UPDATE:
We finally had a meeting with the Police Department Captain, and they
requested 300 meeting lists. We designed it without the extra info and
printed it on legal size paper so that two lists can be printed on one page
and then cut. The info takes up half a page and they are more efficient,
and half the cost. I have some samples. The plan is for the department
to give five lists to each officer. They will be able to judge the need as
they see how they get used. They are willing to make copies and print
their own. This is acceptable as long as they don’t change it in any way.
We will keep them updated on any changes.
They requested information for families of addicts, and I referred them
to the Chairperson of NarAnon.
BOARD OF EDUCATION:
The Superintendent of Schools will be putting in an order for literature
in August. They will order six Basic Texts for the school libraries. They
will also purchase some IPs; 300 of each of the following: AM I AN
ADDICT, FOR YOUNG ADDICTS BY YOUNG ADDICTS and FOR THE
PARENTS OF YOUNG ADDICTS. These IPs will be distributed in the
Resource offices, to Guidance Counselors, and in Nurses offices at the
Middle schools, High Schools and Alternate Schools.
They too, requested info on families and friends of addicts, and family
members who are addicts, and I referred them to the Chairperson of
NarAnon as well.
Other areas do the same thing and it’s a trend now. By the way, people
need to borrow the Basic Texts from the libraries or they will take them
off the shelves. Please borrow them and encourage your network to do
the same.
Expenses for this month total $95.64 and includes 300 copies of the
meeting list for the Police ($33.55) and 300 copies of the group meeting
lists ($62.09). We did not print lists for the libraries, etc. because we
don’t have anyone willing and able to distribute them at this time.
In loving service, Kris L (My phone number is available but not on a
written report for the web site)
SPACE COAST AREA SERVICE COMMITTEE of NA
Group Report May 1, 2016
Group: GLAD TO BE ALIVE
Address: 2010 Babcock St, upstairs (FCCM CHURCH)
Meeting days/time/format: Monday thru Saturday: Noon to 1pm/JFT Reading
Clean time celebration: usually the last Saturday. We have no new celebrants this month although due to
other obligations, Tim and Toby-1 year each, were unable to attend in April. Tim will celebrate next Saturday,
May 7th, and Toby will let us know.
Business meeting: First Saturday @11 before the recovery mtg; this month we met the last Saturday (April 30)
due to the change in ASC meeting time.
MOTIONS:
None
ELECTION:
None and no nominations
GROUP BUSINESS:
We paid $90 rent, bought literature for $55.45, with no area donation due to the short month.
Average Attendance: 30 for the `21 days recorded
Submitted by Joan F, Group Treasurer May 1, 2016
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