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Booking rooms in circulation
09 September 2010
Retha Badenhorst and Hester Spoelstra
Loan Services: NWU, Potchefstroom Campus Library
Services
Introduction
Retha:
Background of seminar rooms
• Four “study” rooms
Upgrading of second floor
– Before
– Process
– After
Currently
– 10 seminar rooms
Hester:
The use of the Self Booking
Module
•Background
•Self Booking by students
•Staff assistance
Introduction
Background
Previously 4 study
rooms:
Alpha, Beta, Delta &
Omega
Alpha
Omega
BetaDelta
Upgrading of second floor
Before: An ordinary reading room
Shelves / columns where seminar rooms were
planned
Our future seminar rooms!
February 2010
The upgrading project
May 2010
Upgrading second floor
After
Seminar rooms
15 July 2010
Group seats at window
Group study area
Leisure reading lounges
Current situation: New seminar rooms
Presentation room with plasma screen
Questions?
Using the Self Booking Module: Outline
•Investigation and decision
•System preparation for self
booking
•Booking procedures
•Self booking by students
•Booking by staff for
students
Using the Self Booking Module of
Millennium
• Investigation and decisions:
• Looked at a few alternatives and examples from many libraries all
over the world, but decided to use the existing booking module in
Millennium
• Advantages:
• It immediately verifies the user and his credibility in the patron
records
• Use can be limited to registered students
• Disadvantage:
• Not possible with self booking to determine total availability before
choosing a room
No items available on
grayed out hours.
Room bookings
Preparation in Millennium
• System Administrator completed the “Request Service
Commitment: Set up or update self booking parameters”
and submitted to III
• To be able to setup the parameters in Circulation the
following had to be done:
• New location code: fsem = seminar rooms (Potch
Campus)
• New item type: Seminar Room
• A bibliographic record for each Seminar room
• An item record with barcode for each room to be able to
checkout a key
• New loan rule for seminar rooms
• Entry in Loan rule determiner table
Preparation continue: WEB OPAC
• WWWoptions
• Access to Self Booking from the Web page
• Guidelines, steps and information about the
available rooms and booking on Web page
• Get all the LINKS in place
• Decision to link to “My Library – My Patron
Record” for self booking
Access to room bookings from the Web page
Guidelines, Steps, and Information on Web
Guidelines and steps for booking a
seminar room
Information about the rooms & “Online”
link to Patron Record
Click on name for photo
Link to My Library – My Patron Record
Click to book a room
Restriction on number of room
bookings
Choose the room you have decided on
Booking procedure continues
Actual booking screen and calender grid
Submit to finalize the booking
You have succesfully booked a room!
Remember to
logout !
Error message
Cancel button at bottom
Managing their own bookings
Millennium Circulation:
Bookings Maintenance
Bookings can be canceled
Booking by staff members for students
Go to item / room calendar
Bookings for room 204
Su
nd
ay
Staff alternative for WEB OPAC bookings
The ten bookable rooms
Booking similar to item bookings
Patron details required
Book the room - complete requested information
Checking the bookings per room
Managing the keys
Tattle tape in key holder to prevent
keys from being taken out of the
library
Statistics
30 sessions in July
450 sessions since August > 4 September
Questions?
