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SPONSORSHIP DOSSIER
International Congress on Grapevine and Wine Sciences
ICGWS-2018
Logroño,
7-9 November 2018
2
Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
TABLE OF CONTENTES
WELCOME LETTER……………………………………….……………………………………….………………………….….3
GENERAL INFORMATION……………………………………….…………………………….………………………….….4
DATES……………………………………….…………………………….………………………………………….…..….4
CONFERENCE WEBSITE……………………………………….…………………………….………………….…….4
EXPECTED ATTENDATS……………………………………….…………………………….…………………..……4
CONTACT TECHNICAL SECRETARY……………………………………….……………………………..………4
COMMITTEES……………………………………….…………………………….……………………………………….………5
PERLIMINARY PROGRAM……………………………………….…………………………….……………………..………6
VENUE …………………………………….…………………………….……………………………………………………..……..7
SPONSORSHIP OPTIONS……………………………………….…………………………….……………………….………8
SPONSORSHIP APPLICATION FORM……………………………………….…………………………….…………….10
EXHIBITION AREA……………………………………….…………………………….………………………………….….…11
GENERAL CONDITIONS……………………………………….…………………………….………………….……….……12
3
Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
WELCOME TO THE INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES
On behalf of the Organizing and Scientific Committees, we are pleased to invite you to attend the
INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES (ICGWS) to be held in Logroño.
In November 2018 and coinciding with the tenth anniversary of its creation, the Institute of Grapevine
and Wine Sciences (ICVV) organizes an international congress in the heart of the Rioja DOC, that
aims to serve as a platform for interrelating the most relevant researchers of the international sphere
in Grapevine and Wine Sciences. The congress will dedicate sessions to vine protection, genetic
diversity and breeding, production management, vine physiology, oenological microbiology, sensorial
evaluation and oenological chemistry and technology.
In order to provide a multidisciplinary experience to the participants, the program will cover the main
and most current research topics in this field, and all activities will be plenary. Registered people will
have the opportunity to present the results of their recent research, in either oral or poster
communication.
This scientific event is also open to professionals of the sector who want to catch up with the latest
advances in grapevine and wine research. Simultaneous translation from English (official language of
the congress) into Spanish will be available.
Furthermore, the social program and technical visits will allow our visitors to enjoy the gastronomy,
the landscape and the culture of this region with winemaking vocation and tradition.
Looking forward to seeing you in Logroño.
Best regards,
The Organizing Committee
4
Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
GENERAL INFORMATION
DATES
7-9 November 2018
CONFERENCE WEBSITE
www.icvv.es/english/international-congress-grapevine-and-wine-sciences
EXPECTED ATTENDANTS
300 attendants
CONTACT TECHNICAL SECRETARY
Alo Congress S.L.
Mar Castillo
C/ Numancia 73- 7º C2, 08029- Barcelona
T. 933 633 954- e-mail: [email protected]
5
COMMITTEES
- Ramon González
- Purificación Fernández Zurbano
- Teresa Garde Cerdán
- David Gramaje
- Ana Rosa Gutiérrez
- Javier Ibáñez
- Isabel López Alfaro
- Ignacio Martín Rueda
- José Luis Ramos Sáez de Ojer
6 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
PRELIMINARY PROGRAM
Wednesday November 7th, 2018
8:30 Registration opens
9:00 Conference opening
10:00 Opening lecture
11:00 Coffee break
11:30 Session 1
13:30 Lunch
15:30 Poster session 1
16:30 Session 2a
18:00 Coffee break
18:30 Session 2b
Thursday November 8th, 2018
9:00 Session 3
11:00 Coffee break
11:30 Session 4
13:30 Lunch
15:30 Poster session 2
16:30 Session 5
18:30 Wine cellar visit
21:00 Official dinner
Friday November 9th, 2018
9:00 Session 6
11:00 Coffee break
11:30 Session 7
13:00 Closing session
13:30 Light lunch
7 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
VENUE
RIOJAFORUM
The Palacio de Congresos de la Rioja, better known as Riojaforum, is a building located in
the northeastern part of Logroño in a few meters from the Ebro River. A forum where
architecture, design, functionality, location and excellent communications are oriented to
satisfy the needs of the attendances.
ADDRESS
Palacio de Congresos de La Rioja “Riojaforum”
Calle San Millán 25.
Logroño. 26004
T. (+34) 941 276 200
Email: [email protected]
8 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
SPONSORSHIP OPTIONS
The Organizing Committee of the International Congress on Grapevine and Wine Sciences
(ICGWS) invites you to give support with your sponsorship to this event, offering you in
exchange greater visibility for your company and a direct contact with the attendances
being these your target audience. These are the sponsorship alternatives that we offer, but
we are open to considering your needs in this matter.
SPONSORSHIP
Option 1 Logo + 1 registration.
900€
Option 2 Space for stand + 2 registrations.
2.000€
Option 3 (Not available)
Sponsorship of 1 coffee + 2 registrations.
The organization will indicate at the end of
the previous session that the next coffee
break is sponsored by the corresponding
company.
1.350€
Option 4 Sponsorship of 1 meal + 2 registrations.
In addition to the organization's notice, it
offers the possibility of a representative
presenting your company for five minutes in
the dining room, during the meal (without
slides).
3.000€
Option 5 Sponsorship of the dinner + 2 registrations.
In addition to the notice of the organization,
it offers the possibility of a representative
presenting your company for five minutes in
the dining room, during the dinner (without
slides).
4.000€
Other Options Sets of registrations to offer as a courtesy to
your clients (20% off on the reduced price,
from five registrations)
VAT NOT INCLUDED
9 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
Posters Area Placing of informative poster in the posters area.
Material provided by the sponsor.
500€
Accreditation
& lanyard
Exclusive sponsorship to a single sponsor.
Includes the sponsor's logo on the lanyard
and in the accreditation of all the attendances.
2.250 €
Newsletter
The logo plus a small text will be included in an
informative newsletter that will be sent to the
attendances.
According to availability
Price per newsletter
625 €
Notebook
and pen
A sponsored notebook and pen will be included in
the Congress bag.
Exclusive sponsorship to a single sponsor.
Material provided by the sponsor.
375 €
Brochure Insertion of Brochure in conference bag.
250 €
All the modalities involve the inclusion of the company logo on the web, the printed material
(detailed program and hand program), the book of abstracts (pdf on pendrive), conference room
(front band or totem) and the slide of "Sponsors and collaborators" in the presentation and closing
events.
VAT NOT INCLUDED
10 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
Sponsorship Application Form
International Congress on Grapevine and Wine Sciences – ICGWS 2018
Company Name
Address
Postal Code City
Country Province
Phone Number CIF/VAT
Contact Person
Options:
☐ OPTION 1: Logo + 1 registration (900€)
☐ OPTION 2: Stand + 2 registrations (2.000€)
OPTION 3: Sponsorship of 1 coffee + 2 registrations
(1.350€) (Not available)
☐ OPTION 4: Sponsorship of 1 meal + 2
registrations (3.000€)
☐ OPTION 5: Sponsorship of the dinner + 2
registrations (4.000€)
Additional sponsorships:
☐ Sets of registrations to offer as a courtesy to your
clients (20% off on the reduced price, from five
registrations).
☐ Posters Area (500 €)
☐ Accreditation and lanyard (2.250 €)
☐ Newsletter (625 €)
☐ Notebook and pen (375 €)
☐ Brochure (250 €)
Subtotal in €
☐ Special Requests and / or Comments:
TOTAL in €
VAT 21% NOT INCLUDED
Date / Name: Signature and stamp:
☐ We accept the sponsorship conditions mentioned in this form.
If you have any other proposal contact the Technical Secretary: [email protected]
11 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
EXHIBITION AREA
POST
ER
AREA
COFFEE
AREA
LUNCH
AREA
MEETING ROOMS
R
EG
IST
RA
TIO
N
COMMERCIAL
EXHIBITION
STANDS
REG
IST
RA
TIO
N
12 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
GENERAL CONDITIONS
INTRODUCTION
Alo Congress is responsible for the organization of the ICGWS-2018 Congress.
TERMS AND CONDITIONS
These General Terms and Conditions are binding for all exhibitors and sponsors
constituting the trade agreement between the organizer and the firm Exhibitor / Sponsor.
APPLICATION FORM FOR PARTICIPATION
Only properly completed application forms will be considered to participate. The
registration will be confirmed depending on the available area. Applicants will be informed
with a letter of acceptance or rejection to their applications. In case of acceptance, the
sponsors / exhibitors are bound by the terms and conditions listed in the prospectus and /
or the contractual agreement.
OBLIGATIONS AND RIGHTS OF THE EXHIBITOR / SPONSOR
Registration involves the complete acceptance of the exhibition regulations / sponsored
by the exhibitors / sponsors.
Any violation of these regulations may lead to the immediate revocation of the right to
participate in the Congress without compensation or refund of amounts already paid or
payment of damages to the exhibitor / sponsor.
When submitting an application to participate, the exhibitor / sponsor undertakes
definitively and irrevocably to occupy the space / items allocated and to maintain their
facilities until the date and time set for the closing.
The exhibitor / sponsor can only submit materials, products or services described in the
request to participate in their stand or space. Advertising firms that are not registered as
exhibitors is not allowed. Transfer or subletting assigned totally or partially spaces are
prohibited.
The organizer is committed to allocating exhibition space / sponsorship according to the
preferences that indicated applicants. Applications will be considered in the order of
reception of the forms accompanied the corresponding payment.
If absolutely necessary, the organizer reserves the right to modify the positioning of
stands, with no obligation to compensate the exhibitor / sponsor. The organizer reserves
the right to offer any stand, space or sponsorship item that has not been purchased on the
eve of the Congress to a different firm, without obligation to provide compensation to the
exhibitor / sponsor who did not show up.
13 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
INSURANCES
The organizer does not ensure the equipment and exhibition materials that the exhibitor /
sponsor installed. Under no circumstances will be held responsible for lost, damage or
destruction to the equipment, goods or property exhibitor / sponsor. The exhibitor /
sponsor are responsible for its exposed material should not block corridors, neighboring
stands obstructing or damaging the facilities or equipment leased. It is requested to
exhibitors to leave enough space to ensure a good view of the surrounding stands
clearance.
The use of flammable materials is not allowed. You must install the equipment exposed
or demonstrated in strict compliance with security measures.
Exhibitors are committed to observe the schedule appointed to complete the construction
of your stand before the opening of the exhibition and dismantled at the closing date of it.
There will be no dismantling or packaging of the stand before the designated time. The
exhibitor is responsible for packing and shipping of all valuable items before leaving the
stand; otherwise the organizer to arrange for its removal risk and expense.
Exhibitors are obliged to ensure that their stands always have staff during working hours
of the exhibition.
Payments will be made in accordance with the conditions listed in the brochure.
If the exhibitor / sponsor do not make its payment on time, the organizer will be
authorized to terminate the contract or to withhold confirmation of acceptance, determine
other arrangements for the stand / sponsorship items or seek compensation for breach of
contract.
The participation of exhibitors / sponsors depends on compliance of all rules, regulations
and conditions set forth herein.
The access to the exhibition will be authorized with the accreditation designed by the
organization. Accreditations of the exhibitors will not be submitted in advance but the
delivered at the counter of the coordinator of the exhibition.
The organizer guarantees the daily cleaning of the aisles. Exhibitors / sponsors assume
responsibility for cleaning their stands.
The exhibition areas and devices made available to exhibitors must be returned in their
original condition. In case of damage or loss of equipment provided, or damage to
occupied areas, the exhibitor will be responsible for the repair and replacement.
Any decoration or special installation must be submitted to the organizer for approval.
No panels or screens of advertising outside the exhibition areas assigned to Exhibitors are
allowed.
14 Technical Secretary – Alo Congress C/ Numancia, 73, 7ºC2. 08029 Barcelona. T. 93.363.39.54 [email protected]
The organizer will not approve stands that do not meet accepted standards until they have
made the necessary changes.
CANCELLATION OF THE CONFERENCE
If Congress cannot be performed or is postponed by force majeure or for reasons not
attributable cases of gross negligence Alo Congress, Alo Congress is not liable for
damages, costs and / or losses incurred by the sponsors / exhibitors congress, such as
transport, accommodation, materials or other financial losses responsibility.
Alo Congress shall only be liable in the context of due diligence in accordance with local
laws. Alo responsibility of Congress - for any legal reason - is limited to cases of neglect by
gross negligence.
ALO CONGRESS
Numancia, 73, 7º C-2
08029 Barcelona
T. (34) 93.363.39.54
www.alocongress.com