National Sponsorship Prospectus:
Sponsorship & Exhibition Opportunities
for Rail~Volution 2016
in the San Francisco Bay Area
We envision America’s cities and regions
transformed into livable places—healthy,
economically vibrant, socially equitable
and environmentally sustainable—where
people have transportation choices.
For over 20 years, Rail~Volution has been on a mission to build more livable communities
with transit. Like you, we are passionate about transit and livability because they truly
make a place better – economically, socially and environmentally.
Each year at our Rail~Volution conference, we put together four days of energizing
workshops, networking events and sessions that connect more than 1,400 professionals
dedicated to the movement.
Rail~Volution is a 501(c) 3 nonprofit organization. Everything we do is possible because of
the support of organizations like yours.
We’re already beginning to plan our Rail~Volution 2016 conference in San Francisco Bay
Area (October 9 - 12, 2016). We need you to begin planning your participation, as well.
Our National Sponsorship Prospectus outlines specific ways you can put your dollars to
work. By sponsoring or exhibiting at the Rail~Volution conference, you not only support
our efforts, but you position your organization as a champion of equity, livability and
transit on a national level. I’ve also attached information about local sponsorships in San
Francisco that you can use to coordinate efforts with your offices in the Bay Area.
I’m excited about Rail~Volution 2016. I think that you will be, too, when you see what we
have in store.
Help us transform America’s cities and regions into livable places where people have
transportation choices. Commit to the Rail~Volution movement by reserving your
sponsorship and exhibition opportunities soon.
If you have any questions or ideas, please feel free to call me at 612–486–5610.
Chief Executive Officer
www.railvolution.org | HYATT REGENCY SAN FRANCISCO | October 9-12, 20162
Support the movement to build livable
communities with transit.
Rail~Volution is the premier livability and transit conference
in the country. It is the only national conference that brings
together practitioners from diverse sectors like government,
transit, real estate, business, finance, environment and
advocacy. Rail~Volution reaches a broad audience of
stakeholders who are driving development decisions in more
than 300 communities.
Rail~Volution is also a 501(c) 3 nonprofit organization. It relies on
the support of partners, sponsors and exhibitors to present four
days of energizing events.
By supporting the Rail~Volution conference you build on over 20
years of leadership in the livability movement, helping people
learn together, challenge each other and expand their professional
When polled, 95% of Rail~Volution attendees agreed that
their skills, capabilities and leadership grew as a result of the
conference. Your support directly strengthens the livability
movement for generations to come, one professional at a time.
Position your organization as a
leader in the livability movement.
This year Rail~Volution will bring together more than
1,400 citizen activists, developers, engineers, nonprofit
and business leaders, planners, local elected officials,
community and housing advocates, transit operators
and government officials from around the country. They
share your dedication to transit, livability and community
When you support Rail~Volution, you join a select group
of exhibitors and sponsors. You position your organization
as a champion of transit and livability. You gain access to
engaged attendees, a wide-reaching online community
and an influential network of other dedicated sponsors
and partners: pioneers in technology; thought leaders in
policy, planning and community engagement; leading-edge
architectural firms; manufacturers of innovative equipment
Showcase your organization’s contributions to livability and
transportation. Put your product in front of decision-makers.
Position your brand as an influencer on policy and an innovator
of cutting-edge ideas.
Champion Livability at Rail~Volution
www.railvolution.org | HYATT REGENCY SAN FRANCISCO | October 9-12, 2016 3
Customize Your Rail~Volution Sponsorship
Play an active role in Rail~Volution. Raise your brand’s profile in the livability community. Tailor your sponsorship to your
organization’s goals. Increase your return on investment on every marketing dollar spent.
Rail~Volution offers a range of exposure levels and mechanisms. Choose from a menu of options: Sponsor an event that fits
your organizational personality – from the energetic Pecha Kucha Slam to the annual Trade Show Reception to daily trade show
lunches and refreshment breaks. Put your brand on conference collateral – badge holders, our mobile app and attendee bags.
Or help bring a more diverse participant base to Rail~Volution by providing scholarships for attendees without conference
Your total sponsorship spend triggers even more return on your investment, with additional recognition based on your
sponsorship level, from Livability Supporter all the way up to Platinum. You are directly rewarded for your commitment to
livability: The more you invest, the more visibility and sponsor benefits you receive.
Work with us to craft a unique package to fit your sponsorship goals and budget. Make your choices, then book early to
maximize your benefits.
Exhibiting at Rail~Volution: Reach the Decision-Makers
Showcase your organization’s contributions to livability and transportation. Position your brand as an influencer on policy
and an innovator of cutting-edge ideas. Reach 1400+ engaged attendees -- planners, developers, community activists,
transit officials, consultants, elected officials, lenders, academics and health advocates -- the people who influence
Join a select group of consultancies, manufacturers and service providers who are champions of livability. Show where your
organization fits into the movement and make connections with the people who can benefit from your products and services.
At Rail~Volution you can demonstrate new programs, display current services or products, and network with today’s livability
movement stakeholders. Typically, our Trade Show is located in the same area as the conference sessions, to optimize your
exhibitor experience and ensure maximum exposure to Rail~Volution attendees.
Consultant’s Corner: Share your Story
As an exhibitor, you’ll have the opportunity to give a 20-minute presentation to a group of attendees in a quiet setting. Our
Consultant’s Corner offers time away from the exhibition booth chatter, where you can position your organization as a solution
provider and subject-matter expert through case studies and other lessons learned.
Sponsor or Exhibit:
Take the Lead at Rail~Volution
Book your sponsorship and exhibition opportunities today and show your commitment to transforming
cities and regions into livable places -- healthy, economically vibrant, socially equitable and
environmentally sustainable -- where people have transportation choices. Your presence at Rail~Volution
means visibility for your organization. You’ll connect with more than 1,400 attendees -- leaders who
directly influence purchasing decisions.
The more you spend, the greater your return on investment.
$10,000 - your logo on our Rail~Volution mobile app
+ $2,500 - your logo on our Twitter-feed screens in the Trade Show
+ $2,500 - sponsor a scholarship for an advocate or activist
$15,000 total spend
That brings your organization to the highest sponsorship
level – Platinum – and its generous benefits.
$5,000 - sponsor Monday’s continental breakfast
That brings your spend to the Silver sponsorship level and all the benefits listed.
Tailor a Package to Increase Your
Sponsorship Return on Investment
The more you spend, the greater your visibility at Rail~Volution. Every
dollar you put towards sponsorship during the conference is applied
to your level of recognition. Put together a sponsorship package that
reflects your marketing, sales and community relations goals.
www.railvolution.org | HYATT REGENCY SAN FRANCISCO | October 9-12, 2016
www.railvolution.org | HYATT REGENCY SAN FRANCISCO | October 9-12, 2016 5
*Exhibitor spend does not count towards total sponsorship spend or levels.
$15,000+ total sponsorship spend
• Half-page advertisement in Conference Program
• Logo recognition on screen before and after presentations in plenary session
• 1st tier logo recognition on sponsorship-dedicated banners and signage
• 1st tier logo recognition in marketing collateral and program (printed and online)
• Plus benefits below
$7,500 - $14,999 total sponsorship spend
• 1/4-page advertisement in Conference Program
• 2nd tier logo recognition on sponsorship-dedicated banners and signage
• 2nd tier logo recognition in marketing collateral and program (printed and online)
• Plus benefits below
$5,000 - $7,499 total sp