of 61 /61
State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting

State of Connecticut

  • Author
    presley

  • View
    22

  • Download
    0

Embed Size (px)

DESCRIPTION

State of Connecticut. Project Costing (PC) and Customer Contracts (CA) Reporting. Agenda. Introduction: Sue Maheux Project Costing Reports: Tom Vaughan/Bonnie Soucy Customer Contracts Reports: Vanessa Hoang EPM Reports: Barbara Jacius. - PowerPoint PPT Presentation

Text of State of Connecticut

  • State of ConnecticutProject Costing (PC) andCustomer Contracts (CA)Reporting

  • AgendaIntroduction: Sue Maheux

    Project Costing Reports: Tom Vaughan/Bonnie Soucy

    Customer Contracts Reports: Vanessa Hoang

    EPM Reports: Barbara Jacius

  • Projects: identifiers for cost collection and for monitoring status of a product or service

    Customer Contracts: agreements between a state agency and the customer that they are billing

  • Analysis Types: identify different types of transactions, such as budget amounts, actual costs, and billed costs.

  • AnalysisTypes

  • Commonly Used Analysis Types

  • Analysis Groups: Analysis Types are grouped to define relationships in order to analyze project costs

  • Notice the Analysis Group Options Perform Multiplication

    The CTENC (Encumbrance) example shows the PO Encumbrance (COM) less the Commitment Reversal or Voucher payment (CRV) less Commitment Adjustments or PO Closed balance of Commitment (CCA).

    Example: a PO is created for $100; a voucher is created from the PO Receipt for $75; later the PO is closed. COM= $100, ACT= $75, CRV= $75, CCA= $25.

    Based on the CTENC Analysis Group Multipliers the encumbrance balance is:minus $25 (CCA) plus $100 (COM) minus $75 (CRV) = $0

  • Project Transaction Table (PROJ_RESOURCE): the main record that gets populated by feeder modules with transactional data. Transaction rows contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs.

    Summary Table (CT_PC_RPO): custom summary record of PROJ_RESOURCE to help with performance. This is the main record used for most of the Project Costing Core-CT Reports.

  • Transaction Data on PROJ_RESOURCErefreshed daily: displayed by dayTransaction Data on CT_PC_RPOrefreshed daily: summarized by month

  • Project Data by Analysis Group(s) Report: displays project financial data by one or several analysis groups

    Flexible Analysis: analyzing a projects costs at different levels

    PC and GL Reconciliation Report: displays any discrepancies between Project Costing and General Ledger expenses

    PC and KK Reconciliation Report: displays any discrepancies between Project Costing and Commitment Control

    Project Payroll Costs Report: displays project payroll data by employee and accounting date

    Recommended PC Reports

  • Project Data by Analysis Group ReportProject Costing> Core-CT Reports> Project Data by Analysis Group

  • Project Data by Analysis Group Report

  • Project Data by Analysis Group Report

  • PDF Format

  • CTAVL Analysis Group w/o REV

  • CTAVL Analysis Group with REV

  • Project Data by Analysis Group Report including REV rows

  • Project Data by Analysis Group: by Project TreeClick the project tree folder to view DOT Project Trees and Tree Levels.

  • Project Data by Analysis Group using CT_Account to Capture Expenditures

  • Project Data by Analysis Group showing CT_Account Tree results

  • Project Data by Analysis Group: Date Impact

  • Project Data by Analysis Group-CRV date issue

  • Project Data by Analysis Group-CRV date issue resolved by dating to end of fiscal year

  • Flexible AnalysisProject Costing > Flexible Analysis Template

  • Flexible Analysis Template

  • Flexible AnalysisProject Costing> Interactive Reports> Flexible Analysis

  • Flexible Analysis

  • Flexible Analysis

  • Flexible Analysis

  • Flexible Analysis

  • Flexible Analysis

  • PC to GL Reconciliation ReportSelect Summary RecordProject Costing> Core-CT Reports> PC v/s GL Reconciliation

  • CSV Version of PC to GL report

  • PDF Version of PC to GL report

  • PC to GL Reconciliation EPM queriesCT_PC_TO_GL_LEDGERCT_PC_TO_GL_PROJ_RES Use these EPM queries to produce transaction details. Compare results and isolate differences to resolve discrepancies found in the PC to GL Reconciliation Report.

  • CT_PC_TO_GL_LEDGER

  • CT_PC_TO_GL_PROJ_RES

  • PC to KK (Commitment Control) Reconciliation ReportThere is no Project Table Selection for this report. It runs off the Summary (CT_PC_RPO) record.Project Costing> Core-CT Reports> PC v/s KK Reconciliation

  • PDF Version of PC to KK reportType: ENC PC Amount: 0.00 KK Amount: 1750.00 Difference: -1750.00

  • PC to KK ReconciliationCSV Format

  • PC to KK Reconciliation-Research TipsCommitment Control> Review Budget Activities> Budgets Overview: select ledger, appropriate chartfield combinations, drill down into each account.

    Purchase Orders> Reports> PO Balance Report: compare the Purchase Order to the Commitment Control Ledger

    EPM Query: CT_CORE_FIN_PO_DSTRB_KK_AUDIT

  • Project Payroll Costs Report

  • Project Payroll CostsProject Costing> Core CT Reports> Project Payroll Costs

  • Project Payroll Costs

  • Recommended Customer Contracts Reports Project Billable Summary Active Contracts Limit Management Report

  • Project Billable SummaryProject Costing> Core-CT Reports> Project Billable Summary

  • Project Billable Summary

  • Project Billable Summary: Non-DOT Specific

  • Project Billable Summary: Non-DOT Specific

  • Active Contracts Limit Management ReportCustomer Contracts> Reports> Limit Amount

  • Active Contracts Limit Management Report: Remaining

  • Active Contracts Limit Management Report: Excess

  • Active Contracts Limit Management Report: Excess

  • EPM Overview

    PROJECT_ID ACTIVITY_IDRESOURCE_TYPERESOURCE_CATEGORYRESOURCE_SUB_CATBUSINESS_UNIT_PCANALYSIS_TYPEProjects Fields Available on all major Financial Reporting tables:

  • EPM: Project Costing Queries

  • EPM Customer Contracts

  • EPM Query Modification

  • Project Financial Management Report -This report is used by Project Costing agencies to provide a summary of historical & current expenditures together with cumulative budget and available balance.

    Project Incremental Cost -This report is for DOT use only. The report is used by DOT to meet its legislative mandate to report Special Tax Obligation Bonds set forth in P.A. 05-4, Section 18. It provides information on any Project Incremental Cost (cost overrun) for transportation projects financed with Special Tax Obligation Bonds in the five years preceding the date of the report.

    Project Approval Statistics (DOT USE ONLY)- This report is for DOT use only. DOT is the only project costing agency to configure workflow approval events.- This report also provides detail data by project including project ID, project description, date event created, date event approved and number of days between creation and approval. The report can be run for a single event or a range of events.

    Project Forecast- The Project Forecast report is intended to serve as a high level estimate and analytical report providing the user an opportunity to see the current funding levels based on the previous 12 month spending pattern. The report provides an average of payroll and/or non payroll related expenses that were incurred during a rolling 12 month period, retroactive 365 days from the date the report is run. The report displays project forecast data and can be used to determine whether or not a project budget is funded at sufficient levels for the next 30, 60, 90, 120, 150 or 180 days. This information is meant to function as an early warning for funding requests between the agency and the funding source for the project, usually the federal government.

    Project Estimate Mod Approval Request- This report is used by the Department of Transportation to review and to obtain required signed approval(s) of project estimate revisions. This report provides project attributes, including project manager, project location, estimates by activity, fund and SID for the current estimates, regardless of the pending event and for the most recent prior approval of specific events, based on parameter selections made by the user. Other Project Costing Core-CT Reports

  • User Productivity Kit (UPK)

  • User Productivity Kit

    Reporting Forum 3/31/2010Reasons for the Reporting Forum:

    To bring up issues around reporting and how the system works so that users can report accurately.Users need to understand Analysis Types and Analysis GroupsIf an Analysis Type is not included in an Analysis Group, for example REV, and it is used as a refund of expenditure, then balances will be off when reporting on expenditures or budget available balance. CRVs (Encumbrance reversal) are cumulative and the Accounting Date follows the date of the latest ACT (Voucher) row.Make Users more aware of custom reports as many are not using them.Create a forum for agencies to network if they are having a particular issue, they could talk to another agency to see how they might handle it.

    In Project Costing, a project is an identifier for cost collection and for monitoring progress and status for a product or service. Detail Projects include Activities, which are specific tasks associated to a Project, where transactional data gets recorded and monitored.

    Customer Contracts represent an agreement between a state agency and the customer that they are billing, which could be another State agency, a Federal agency, or a third party.

    Analysis Types are key configuration items used for reporting. Analysis types are assigned to individual transactions to identify different types of transactions, such as estimated costs, budgeted amounts, actual costs, and billed costs.

    Navigation: Set Up Financials/Supply Chain >Product Related> Project Costing >Transaction Options> Analysis Types This diagram demonstrates the integration between the Project Costing module and other modules in Core-CT along with the analysis types generated by the transactions between the modules. Transactions in Core-CT, such as creating purchase orders, entering timesheets, and paying vouchers, are represented by Analysis Types. For example, projects accumulate expenses generated through Accounts Payable and Time and Labor, and then initiate Billing for designated expenses.

    Each detailed project is composed, at the most basic level, of transactions. Transaction rows in the Project Costing PROJ_RESOURCE table contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs. Analysis types are assigned to individual transactions to identify different types of transactions, such as budgeted amounts, actual costs and billed costs.

    Most commonly used Analysis Types. Only FRG and IKE on this list are custom Analysis Types, the remainder are delivered.Analysis Groups are key configuration items used for reporting and batch processing. Analysis Groups are used to group analysis types and define relationships among them in order to analyze project costs. They can be used to calculate the total budgeted cost of a project in relation to the total actual costs, among other things.

    Navigation: Set Up Financials/Supply Chain >Product Related> Project Costing >Transaction Options> Analysis Groups If CTENC Analysis Group is selected on a report, this picture shows which Analysis Types are being selected and how it is calculating the resource quantities and amounts within that group.

    It is important to understand the signage of the amounts that are populated on PROJ_RESOURCE to know and understand how to set up multipliers on an Analysis Group.

    PROJ_RESOURCE is the main record that gets populated by feeder modules with transactional data. Transaction rows in the Project Transaction table (PROJ_RESOURCE) contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs.

    CT_PC_RPO is a custom summary record of PROJ_RESOURCE to help with performance. This record includes all GL and PC Chartfields, ANALYSIS_TYPE, ACCOUNTING_DT, ACCOUNTING_PERIOD and sums on RESOURCE_AMOUNT. This is the main record used for most of the Project Costing>Core-CT Reports.

    This slide shows a a comparison between PROJ_RESOURCE and CT_PC_RPO. Due to space constraints the queries were narrowed down to the Project Chartfields, Analysis Types and Resource Amounts. If agencies use the Category and Subcategory fields those are also included in these records just not shown. Proj_resource shows the individual transactions. CT_PC_RPO summarizes the transactional data by month.

    The use of CT_PC_RPO to run reports in production minimizes impact to other users. List of Project reports covered in this Reporting Forum.This is an example of a Run Control ID for the Project Data by Analysis Group Report.

    It is important to take the time to create the run control the way it will be most beneficial to you, understanding how all of the parameters/criteria affect the results. Once the Run Control ID is created, you can save it and use it whenever you want. It can also be modified.

    Required: Business Unit

    Optional Selection Parameters: This report can be run by selected Project Status, Project Manager, Project Type, and Location, if desired.

    Period Selection. The selection of a period dictates the Date information that will display.

    Required: Calendar ID. The default Calendar ID value is 01 State Fiscal Year/Monthly. It can be changed to Federal Fiscal Year (02).

    Life-To-Date: Calculates from inception of the project to the Year and Period specified.Year-To-Date: Calculates from the beginning of a specified Year to a specified Period within that year. Period Range: Calculates from the beginning Period to the ending Period within a specified Year.Period: Default value. Calculates a specified Period within a specified Year. For Calendar ID 01 State fiscal year, 1 Represents July, the first month of the State Fiscal Year, 12 represents June, the last month of the State Fiscal Year. Core-CT recommends using 12 for the Period field to capture all up to date information.

    Include CIs/ADJ Periods- Core-CT recommends always selecting this check box to capture any adjusting entries. This is very useful when you have budgets that carry forward or Purchase Orders that roll into the new fiscal year.

    Analysis Group: Sums the resource amount related to the Analysis Types within that group based on the multipliers. Add and subtract Analysis Groups for the report. You can have up to six Analysis Groups selected for this report.

    Values by Chartfields:

    Project is the only required Chartfield on the report. All other Chartfields are optional. Add more projects to the report by clicking the + (plus) sign.

    Important: Account may be necessary if an analysis type has both 5% and 4% values. For instance, if you wanted to balance to your KK budget, you would only want to see 5% accounts. For some agencies REV rows come in as revenue and/or refund of expenditures, so for these agencies you would want an Analysis Group that includes REV rows and in the Values by Chartfields you would want to select Account, use CT_ACCOUNT tree and select the roll up to 50000 to capture this data.

    We are using Analysis Type in our example to show exactly which Analysis Types are being returned based on how the Analysis Group is set up.

    How Specified. Your selection in this field dictates which fields will appear in the Values by Chartfields and Select Values/Nodes group boxes.

    Detail Selected Parents: Includes all detail projects that fall under the specified Project Tree.Range of Values: Includes a range of specified projects.Selected Detail Values: Includes a specific project.Selected Tree Nodes: Summarizes information for a specific tree node. Summarizes each tree node separately if multiple nodes are selected.

    Subtotal: Select if you want to view/print the subtotal calculation for each project.ShowDescr: Select if you want to view/print the project description of the tree node.Prt Details: Select if you want to view/print the project details of the parent.

    PDF without REV in CTAVL.

    This report can also be saved in CSV format.Current Analysis Group configuration for CTAVL (notice it does not include REV or GLR). Therefore if you look at the previous slide no REV or GLR analysis types were listed in the results as they were not part of the selection criteria (CTAVL).This analysis group was modified to include REV and GLR analysis types with a positive multiplier. Now that the REV analysis type was added to the Analysis Group of CTAVL, the REV row is included in the report. Also note the Account shows up as a revenue account for this example. The Grand Total nets to 0, so this is a 100% billable project. This agency does not use KK_PC# budget structures so no BD1 analysis types show on the report. Bottom portion of Project Data By Analysis Group(s) page. Any folders with a plus sign means there are more folders or projects to open up within that project tree/node. Leaves represent the final project within a tree. Project Trees operate similarly to File Manager systems in Microsoft.

    Some agencies receive both revenue 4% accounts and reimbursement/refund of expenditures 5% accounts. In this run control, the user is requesting only accounts in the 5% series to be returned for the Projects listed and results rolled up to the 50000 account as shown on the next slide.CTEXP (Expenditure) and CTAVL (Available Balance) have the analysis types of REV and GLR included in them. This agency had reimbursement/refunds for these projects of which are included in the totals.This query demonstrates how the CRV is a moving target for a particular project, PO and chartfield combination.

    4/13/09 an ACT was created for 27,820.28 at that time it also had a corresponding 4/13/09 CRV row for 27,820.28. 5/13/09 an ACT was created for 33,923.21 and the CRV of 27,820.28 was increased by 33,923.21 and inherited the latest ACT date of 5/13/09. So as of 5/13/09 there would be one CRV in the amount of 61,743.49. 6/10/09 an ACT was created for 13,875.80 again this amount was added to the CRV for a total of 75,619.29 with a date of 06/10/09. Since this was the last transaction prior to PO Roll and the line getting closed it will remain as is. This process will then start all over again in the new fiscal year with the rolled open po distribution line.

    The Period Selection on the Project Data by Analysis Group report is important. In this example if a report is run today with the end date of Feb 2010 the CRV row will not appear because it has been re-dated to March. For your encumbrance Analysis Groups (i.e. CTENC) run FYE or LTD with Period 12 to get the best results.In this example the report is dated for the end of February, note the encumbrance still includes $836,741.97 (the amount of the CRV through Feb). This amount is now included in the CRV moved into March (the next month) to match a voucher dated 3-9-2010. The CRV is cumulative and always inherits the latest ACT accounting date. So your February report for your Encumbrance (CTENC) and Available Budget (CTAVL) are incorrect.

    Users may want to consider creating another Analysis Group (i.e. CTBAL) that does not include the commitment analysis types, dependent on an Agencies reporting needs.In this example the report is run the same day, but with Period 12 selected (the end of the fiscal year). Note the Encumbrance amount now is correct because the report is picking up the cumulative/latest CRV amounts ( $836,741.97 to the end of Feb 2010 and includes a March 9th ACT of $145,541.00).

    This report can also be run for each FYE as the system captures 6/30 for PO Roll process.Flexible Analysis is a method of analyzing a specific projects costs at the Project and Activity levels. You can also drill down to view detail transaction information. You must create a Flexible analysis template before you can run the Flexible Analysis report. On the template you will select the Analysis Types for which you want to get project information. More than one template can be created, but one of the templates always serves as the user default.

    The Flexible Analysis Template name can be up to 15 characters but cannot have any spaces. You may use underscores or dashes for spacing.The Description is a required field. Type or select the Analysis Groups you want added to the template utilizing the plus icon to add additional analysis groups. If you delete a row, verify that the Number fields are in sequence. A missing number will create an extra column in your report with a heading created by Core-CT.

    Once you have saved the template, you can use the template on the Flexible Analysis report page.Enter the Business Unit and Project ID. Click Search.The Flexible Analysis page provides a view of project costs based on the Analysis Groups that were selected in the Flexible Analysis User Default Template.

    Click the Flexible Analysis Template link to change the default template, edit an existing template, or create a new template.

    Click the Project link to see information by Project Activity. The Flexible Analysis Activity ID page displays.

    Click any Activity ID link to see information by Project Source Type.The Flexible Analysis Source Type page displays.

    Click any Source Type link to see information by Project Category.

    The Flexible Analysis Category page displays.

    If there is no Source Type, Category and/or Subcategory for the specified Project, you will need to continue clicking the .. link displayed in these fields until you reach the Flexible Analysis Subcategory page.

    Click the Category link to see information by Project Subcategory.

    The Flexible Analysis Subcategory page displays.

    Click the Detail button to view the all the transactions related to the selected analysis groups.

    The Transaction List page displays.

    Type or select an Analysis Group. ****If your Analysis Group is ALL, then all transactions related to analysis groups to which you have been granted security access will display.Type or select a From Date.Type or select a Through Date.Click Search. The Transaction List page displays with search results.

    Click the Transaction Detail icon to open the Transaction Detail page. The Transaction Detail page maintains detailed information on a specified transaction.

    Click the Drill to Source icon to open the application where the transaction originated. Click the Drill to Billing icon to open the associated bill, if one is available.

    PC v/s GL Reconciliation report shows any discrepancies between General Ledger and Project Costing.

    This report should be run after the close of a month.The report should be run off the RPO table for speed and efficiency; it is recommended that this report be scheduled to run during off hours.The CSV version of the PC to GL Report is easier to sort and sum to locate differences.

    If there is a Project ID with a difference, the agency user must investigate, reconcile and fix the discrepancy. EPM queries, included in another slide, have been created to help assist the user in reconciliation.

    The highlighted example shows the DEPTID for this transaction is incorrect on the GL or PROJ_RESOURCE and needs to be corrected.

    Data entry errors can occur for a number of reasons for example, I am trying to fix an error and I code to the wrong dept or activity.

    Timing errors can occur; a module is closed so the journal posts in the next available period.

    OSC year end journals between ledgers or depreciation adjustments at year end.

    System errors can occur, for example rounding issues to the 3rd place although it may appear to be in balance.This is how the PDF format looks when all rows are reconciled.To balance, use helper EPM queries, investigate the journals for mismatched fields.

    Run the report into the next period. If you are running period 5, set the report to run into period 6. If the difference is gone its a timing problem.

    Call the help desk to start a ticket if you are unable to solve the difference.PC to GL Query Ledger results this EPM query will show you General Ledger entries including Journal ID and date. You must enter the data with accuracy and the query is case sensitive.PC to GL Query Proj Resource results this EPM query will show you Proj Resource entries including Journal ID and line description. You must enter the data with accuracy and the query is case sensitive.

    PC v/s KK Reconciliation report shows any discrepancies between Commitment Control and Project Costing.

    This report can be run only from the summarized table. it is recommended that this report be scheduled to run during off hours.

    This report is most useful to run using a schedule, such as weekly. By doing so you can see any differences (trending) clearing the report or, should the difference or amount remain, it may indicate a problem within Project Costing or Commitment Control.

    This report summarizes project data by fiscal year, accounting period, PC business unit and project ID with a balance not equal to zero. If there are no differences, then PC and KK are reconciled up to date. If there is a Project ID with a balance, the agency user must investigate, reconcile, and fix the discrepancy.

    PDF format of the PC v/s KK reconciliation report.

    CSV format is better to use because it can be formatted and filtered if the user needs to perform reconciliation.

    If there is a Project ID with a balance, the agency user must investigate, reconcile and fix the discrepancy.

    In this example it shows an amount of $1750 in Commitment Control and a $0 amount in Project Costing. Most likely a PO was encumbered in Commitment control and the process to bring it over to Project Costing has yet to run to capture the Purchase order transaction in the module.

    A snapshot of the to KK report in the CSV format. This may be the preferred format to use for reconciliation issues so that the data can be arranged via sorts or filters.

    There are 4 areas that can be out of balance on this report:Budget Differences (usually BD1s in the transaction loader) or as noted in the example above it can be a SID mismatch. Expense differences- in most cases can be caused by timing.Encumbrance and/or preencumbrance differences can also be caused by timing. POs, ACTs and Reqs have to be in certain statuses to be accepted into Project Costing. For specific information about transactional flow to the Project Costing Module go to the Core website.http://www.core-ct.state.ct.us/> Financials Users > Project Costing> Project Costing Accumulate Costs

    Some difference can be visual, for example, the $750.00 and the $10.00 yellow highlighted line show a transaction moving from the pre-encumbrance bucket to the encumbrance bucket. Another area that can cause a pre-encumbrance difference occurs when the PO and requisition are not for the same amount, closing the PO if it is complete can alleviate this problem and will return any available dollars to the project budget. POs that are not in a Dispatched state can causes differences as well. This may happen when POs are stuck in the sourcing workbench until they are released.

    Some differences may require more research.Run a budget overview in Commitment Control and view the budget detail, drilling down to the granular level of the transaction. Use the PO balance report to identify PO issues in Commitment control.

    Use the EPM query to identify POs where the Monetary Amount and Merchandise amount are not equal.

    Refer to the Daily Mail of January 15th, 2010 which stated:

    A new Financials Query, CT_CORE_FIN_PO_DSTRB_KK_AUDIT, is now available in EPM to assist users. This query will identify the amount difference that appears on the online PO distribution line versus the amount that is calculated and sent to Commitment Control for that same PO distribution line via posted voucher(s). This may overstate or understate your budget balances. This may result due to scenarios where a change order was not processed or POs were processed within the approved over/under PO tolerance parameters. Query prompts on business unit and accounting date.Analysis Group PC106 is used to run the Payroll Cost Report

    Are your agencys multipliers correct?

    The Project Costing Functional Team recently corrected GLE signage for an agency, is your agency GLE signage correct? This report is useful to see what employees are coding time to a particular project and accounting date; and to see the overall payroll charges related to a project.

    The Project Payroll Costs report can be run for a range of projects, or a single project, by fund, SID, and by a variety of dates.

    This report can be sub-totaled by activity or department within each Project Id.

    This report has been enhanced to derive all related Payroll Costs from the new analysis group (PC106) which will be configured for each Project Costing business unit. Examples of analysis types within this analysis group may include Fringe Allocations, GL expense, along with Time and Labor actual amounts (i.e. Payroll). This Analysis Group may be configured differently for each agency depending upon the functionality and analysis types being used. You can confirm the list of analysis types configured for your Agency by viewing the Analysis Group PC106.

    This report is hard coded to only bring back payroll accounts within the range of 50110 50800.Due to confidentiality issues, the Analysis Type (last column) of PAY where the Employee Id (5th column) and Employee Name (6th column) are captured is not included.

    Based on how you set up your Analysis Group of PC106, this report returns not only PAY information but also FRG and GLE/GLR information. Rows other than PAY will not be identified to a specific employee. The reason is Employee Id is not a field on a Journal Entry and is not available in the fringe allocation process.

    This report can be output to both the PDF and CSV formatsThis is a list of Customer Contract reports covered in this Reporting Forum.

    Project Billable Summary Report- Report used by Project Costing Agencies to provide a snapshot of Project(s) amount(s) that are billable through the Customer Contracts and Billing modules, typically to the federal government. Only available in CSV format.

    This report provides various project attributes including budget, expended, BIL (billable amount), OLT (over the limit amount), BLD (total billed amount), and PS BLD (amount billed through CORE).

    This report is helpful in reviewing that the correct rate set or rate plan is attached to a contract or if it is missing.

    The report utilizes analysis groups, CTEXP and BUD groupings.

    Project Billable Summary Report - Non-DOT using agencies do not use the Alloc Tree Name Parameter.

    Example of Non-DOT agency Project Billable Summary report. Notice: columns removed based on project agency.

    The Active Contracts Limit Management Report is used to review the status of a customer contract in regards to what has been billed and how much is remaining on the funding limit amount. It can be used as a tool to monitor how close the contract is to the billing limit to determine appropriate action, if necessary. It will also show any contract/contract lines that are exceeding billing limits (OLTs).

    Leave % for any fields in the Contract Options group box that have defaulted in as % unless you want to specify the Contract Type, Sold To Customer and Contract. Select the Contract Classification. If you do not select a Contract Classification, the report will not display any results. In this Example: Contract Classification: Government Change the Report By field and the Max Remaining %, if necessary to narrow down the results of your inquiry. In this Example: *Report by: Remaining Amount, Max Remaining %: 25.00000000 -

    In this example run parameter: the result should provide data that shows all DOT contracts that have 25% remaining balance against the funded amount.

    Only available in PDF format.

    Above is an example of Active Contracts Limit Amount Management Report. You are looking for the remaining funded amount for specific contract/contract line/appropriation; as well as the % remaining funding limits amounts on this report.

    This is a useful management tool to be proactive in managing whether a modification is needed to ask for more funding from the Customer for a particular project or projects or to validate that the Projects related to the Customer Contract are nearing completion and to discontinue spending and/or billing.In this Example: Select the Contract Classification Government, Sold to Customer - FED015 Change the Report By field and the Max Remaining %, if necessary to narrow down the results of your inquiry. In this Example: *Report by: Excess Amount, Max Remaining %: 0.00000000

    Based on the Limit Options entered on the run control, this report identifies all contracts that have an excess amount, over the limit (OLT) and the % of the over the limit amount.

    Excess amounts need to be resolved. This report is a useful management tool to decide whether a modification is needed, the project needs to be moved to another contract, or expenses need to be moved to another funding source. All major financial reporting tables have project costing reporting fields.Examples of tables containing the project specific fields:

    CTW_PO_TRANSCTW_VCHR_TRANSCORE public queries developed for projects costing CORE public queries developed for customer contracts Modify an existing query to use for your agency. Just delete the criteria row restricting the query output to DOTM1. Save the query as private using a different name. CORE Business unit security will restrict the output to only your agency.Listing of other Project Reports available.

    For a listing and explanation of all Project Costing and Customer Contracts reports and queries please go to the Core-CT website:

    http://www.core-ct.state.ct.us/> Reporting Job Aids > How to Run Project Costing and Customer Contracts ReportsList of Customer Contract Queries and ReportList of Project Costing Reports, Queries, & Inquiries

    For information on how to run Project Costing and Customer Contracts reports go to the Core-CT website:

    http://www.core-ct.state.ct.us/> Financials Users > Catalog of Reports and Queries > Online Financials Reports >Customer Contracts Project Costing To access User Productivity Kit go to the Core-CT website:

    http://www.core-ct.state.ct.us/> User Productivity Kit (UPK) > Financials UPK Support Page > UPK Exercises for Financial Modules

    It is a web-based, interactive and animated training tool for Core-CT users.Sample page from Customer Contracts > Amend a Contract Add New Contract Line UPK.