SULLY STATION II COMMUNITY ASSOCIATION

Thursday

June 27, 2013

7:00 p.m.

Sully Station II

Community Center

5501 Sully Park Dr.

Centreville, VA 20120

SULLY STATION II COMMUNITY ASSOCIATION BO A R D O F TR U S T E ES MEE T I N G | OC T O B ER 27, 2016

SULLY STATION COMMUNITY ASSOCIATION

October 27, 2016 7:00 p.m.

Community Center 5501 Sully Park Dr.

Centreville, VA 20120

Board of Trustees’ Meeting

AGENDA

1. Call to Order/Verification of Quorum

2. Approve Agenda

3. Open Forum

4. Review and Approval of Minutes

Draft Minutes August 25, 2016

Draft Minutes Oct 18, 2016

5. Officers’ Reports

6. Committee Reports

ARB Committee

Neighborhood Watch

7. Management Reports

Financial Report

Manager’s Report

8. Old Business

Budget Final Draft - Discussion

9. New Business

NCB Resolution – Action Item

Operations/Management Calendar - Discussion

10. Executive Session

11. Adjournment

Next Scheduled Meeting

NOVEMBER 17, 2016

Draft Meeting Minutes

Sully Station II Homeowners AssociationBoard of Trustees (BOT) Meeting Minutes

August 25, 2016, 7:00 p.m.5501 Sully Park Drive, Centreville, VA 20120

Trustees in Attendance.

Dan Jenuleson, President

Glenn Martin, Vice President

Ronnie Asafaylo, Secretary

Ron Schulte, Treasurer

Diana Marvin, Trustee

Adrian Isaicu, Trustee

Bill Perry, Trustee

Attendees from FirstService Residential.

Rob Martin, On-Site Manager

Luis Solloso, Assistant On-Site Manager

Mark Walker, Executive Director of Large

Scale Communities

Victoria Garzon, Recording Secretary

Call To Order.

(A)President Jenuleson noting the presents of Quorum called the meeting to order at 7:00 p.m.

Approval of Agenda.

(M)Trustee Perry moved, seconded by Vice President Martin to approve the amended agenda.

Motion passed unanimously.

Open Forum.

Owners from 14513 Battery Ridge ct. Centreville, VA 20120 stated their concern about parking

enforcement and requested a reimbursement for their car being towed and stored while they were

on vacation. The Board agreed to discuss item in executive session.

Approval of Minutes.

(M)President Jenuleson moved, seconded by Treasurer Schulte to approve the minutes of the June

23, 2016 BOT meeting as amended. Motion was approved unanimously.

(M)President Jenuleson moved, seconded by Secretary Asafaylo to approve the minutes of the July

28, 2016 BOT meeting as amended. Motion was approved unanimously.

Officers Report.

President Jenuleson recognized Paul St. Germain from Linden creek ct. for the grill area. President

Jenuleson also recognized Manager Robert Martin and Assistant Manager Luis Solloso for the hard

work they are doing and for staying Saturday to help.

Committee Reports.

(A)The BOT accepted the draft minutes from the August 8, 2016 Architectural Review Board

meeting.

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Treasurer Schulte reported that the Finance Review and Budget Committee will stop meeting until

January 2017 due to consistent lack of quorum. Treasurer Schulte also reviewed the August 22,

2016 financials and expressed concerns with management about the financials being incomplete.

Management Reports.

The Community Manager Martin reviewed and discussed financial and management reports that

were included in the Board meeting packet.

Old Business.

The BOT reviewed and discussed the Strategic Plan update. Management was given an item task list

with additional items.

(M)President Jenuleson moved, seconded by Vice President Martin to approve the draft snow and

ice management RFP. The motion passed unanimously.

New Business.

(A)The BOD agreed to work with management in prioritizing task items that the board provides.

(M)Trustee Perry moved, seconded by Trustee Schulte to approve Trustee Marvin’s request for

administrative rights to the Associations Facebook pages. The motion passed unanimously.

(M)President Jenuleson moved, seconded by Vice President Martin to approve Trustee Marvin’s

request to organize a tennis club after rules are drafted. The motion passed unanimously.

(M)President Jenuleson moved, seconded by Trustee Perry to approve Trustee Marvin’s request to

contact the Fairfax county parks and recreation and insurance provider to find out more information

about starting tennis lessons. The motion passed unanimously.

(M)Trustee Perry moved, seconded by President Jenuleson to approve the proposal from HLS

Landscaping for turf renovation in the amount of $17,122.00 for the items identified for Truitt Farm

Drive, Flagler Drive, and Croatan Drive and court. The motion passed unanimously.

Executive Session.

(M)Trustee Perry moved, seconded by President Jenuleson to enter into executive session at 9:22

p.m. for the purpose of discussing contractual matters, delinquencies, and personal homeowner

information. Motion passed unanimously.

(M)President Jenuleson moved, seconded by Treasurer Schulte to reconvene into open session at

9:41 p.m. Motion passed unanimously.

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(M)Trustee Perry moved, seconded by Trustee Isaicu to change the account discussed in executive

session to write off as bad debt for reasons discussed in executive session in the amount of

$2364.09. The motion passed unanimously.

Meeting Adjourned.

(M)President Jenuleson moved, seconded by Vice President Martin to adjourn the meeting at 9:47

p.m. Motion passed unanimously.

The foregoing minutes were approved by the Board of Directors on October 27, 2016.

ATTEST:Secretary Date

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Sully Station II Homeowners AssociationSpecial Board of Trustees (BOT) Meeting Minutes

October 18, 2016, 7:00 p.m.5501 Sully Park Drive, Centreville, VA 20120

Trustees in Attendance.

Glenn Martin, President

Diana Marvin, Vice President

Adrian Isaicu, Secretary

Ron Schulte, Treasurer

Karen Hogan, Trustee

Ronnie Asafaylo, Trustee

Bill Perry, Trustee

Attendees from FirstService Residential.

Rob Martin, On-Site Manager

Mark Walker, Executive Director of Large

Scale Communities

Call To Order.

(A)Vice President Martin noting the presents of Quorum called the meeting to order at 7:00 p.m.

Approval of Agenda.

(M)Trustee Perry moved, seconded by Treasurer Schulte to approve the agenda. Motion passed

unanimously.

Open Forum.

Owner from 14744 Winterfield Ct., Centreville, VA 20120 stated their concern about two issues:

1) Owner noted she could not find in the Election Committee charter where the terms for officers of

the BOT are defined. These terms were subsequently found in the Bylaws and showed the term of

each officer shall be one year. A request was made to clearly define the end of the term so the

Association does not go a period of time without officers of the Board

2) Owner noted there is no provision if the Election procedures in the event of a tie between two or

more candidates. The Board noted the issue and will address at a future time.

Election of Officers.

(M)Trustee Perry made a motion to nominate the following slate of officers: Glenn Martin –

President, Diana Marvin – Vice President, Ron Schulte – Treasurer, Adrian Isaicu – Secretary.

Trustee Marvin seconded the motion. Motion passed unanimously.

The BOT agreed that Trustee Perry would serve as Point of Contact with the Association Attorney.

Old Business.

The BOT reviewed and discussed the Strategic Plan update.

(M)Trustee Perry moved, seconded by Trustee Hogan to approve the strategic plan as presented.


4


(M)Trustee Perry moved, seconded by Secretary Isaicu to approve the draft audit and sign the

representation letter. The motion passed unanimously.

(M)Vice President Marvin moved, seconded by Trustee Perry, that the Association approve a one

year extension to the current landscape management contract held by HLS Landscaping and to enter

into an agreement with HLS for snow management services. Management is to negotiate a reduced

price for equipment identified as “skid steer” before agreement is ratified. Motion passed

unanimously.

New Business.

The BOT discussed the current draft budget and the Budget Development Meeting scheduled for

Thursday, October 20, 2016.

(A)The BOT discussed the proposed schedule of community events. Management was directed to

re-evaluate the date for the “SSII Community Festival” as it is currently scheduled for the first

Saturday after school is over. The date of June 17, 2017 was proposed as a more suitable date for

this event.

Executive Session.

No Executive Session was held.

Meeting Adjourned.

(M)Trustee Perry moved, seconded by Treasurer Schulte to adjourn the meeting at 8:59 p.m.


The foregoing minutes were approved by the Board of Directors on October 27, 2016.

ATTEST:Secretary Date

5

Sully Station IIArchitectural Review Board Committee

Approved MinutesSeptember 12,2016

6:30 p.m.I. Roll Call:

Meeting was called to order at 6:35 p.m. by Chairman, Julie Dale. Committee members present: Julie Dale, JhansiBallyatanda & JoLynne Vincent. Susan Stanick & Rick Casarez are not present. Present from FirstService ResidentialLuigi Solloso, On-Site Assistant Manager.

II. Approval of Agenda:Julie Dale made a motion to approve the agenda for the Architectural Review Board meeting as presented, September 12,2016. Jhansi Ballyatanda seconded the motion. Motion passed unanimously

III. Approval of Minutes, August 08, 2016:Julie Dale made a motion to approve the minutes as presented. JoLynne Vincent seconded the motion. Motion passedunanimously

IV. Old Business1) Luigi Solloso presented the Committee with a draft ofthe Design Guidelines and Standards Handbook. The

Committee has agreed to review the changes and hold a special meeting for edits.2) Luigi Solloso informed the Committee ofthe installation of the "No Trash" signs on Grobie Pond and Winterfield

Ct has been completed.

V. Owner Requests:1. 5456 Chandley Farm Cir - Approved - Install shed.2. 5541 Sully Lake Dr - Approved - Replace roof, gutters, bay window roof, and siding.3. 5729 Wood Creek Ln - Approved with Stipulation - Replace white garage door.4. 5802 Stream Pond Ct - Approved with Stipulation - Replace wood trim, repair and seal deck, and repair fence

gate. Install storm door.5. 5806 Watermark Cir - Approved - Replace roof.6. 5851 Linden Creek Ct - Approved - Replace front door and shutters.7. 5852 Linden Creek Ct - Approved - Repaint home, front door, and shutters.8. 5852 Linden Creek Ct - Approved - Stain upper and lower deck.9. 14424 North Slope St - Approved - Install patio.10. 14513 Battery Ridge Ln - Approved with Stipulation - Existing storm door.11. 14604 Willow Creek Dr - Approved - Re-stain deck and fence.12. 14621 Flower Hill Dr - Approved - Install storm door.13. 14640 Croatan Dr - Approved with Stipulation - Tree removal14. 14642 Stream Pond Dr - Approved - Paint front door, door trim, and garage door.15. 14719 Beaumeadow Dr - Approved - Install privacy lattice on deck.16. 14721 Beaumeadow Dr - Approved - Stain deck.17. 14810 Deer Pond Ct - Approved with Stipulation - Add privacy fence and install TREX deck.18. 14612 Battery Ridge Ln - Approved - Repair and re-stain deck and shed.19. 5700 Belcher Farm Dr - Approved with Stipulation - Remove dead tree & replace front door and frame.

VI. Adjournment: Julie Dale made a motion to adjourn the meeting at 7:56 p.m. JoLynne Vincent seconded the motion.Motion passed unanimously

/0 ~JO~/bDate

6

Sully Station IIArchitectural Review Board Committee

Unapproved Minutes

October 10, 2016

6:30 p.m.

I. Roll Call:

Meeting was called to order at 6:38 p.m. by Chairman, Julie Dale. Committee members present: Julie Dale, Jhansi

Ballyatanda, Rick Casarez & JoLynne Vincent. Absent was Susan Stancik. Also present from FirstService Residential

Robert Martin, On-Site General Manager.

II. Approval of Agenda:

Julie Dale made a motion to approve the agenda for the Architectural Review Board meeting as presented, October 10,

2016. JoLynne Vincent seconded the motion. Motion passed unanimously

III. Approval of Minutes, September 12, 2016:

Julie Dale made a motion to approve the minutes as presented. JoLynne Vincent seconded the motion. Motion passed

unanimously

IV. Old Business

The Architectural Review Board reviewed the Design Guidelines and Standards Handbook finished discussing possible

edits to the Handbook. Julie Dale directed Assistant Manager Luigi Solloso to type out changes into the new format.

V. Owner Requests:

1. 14605 Creek Valley Ct - Approved – Existing red brick patio2. 14905 Cub Run Park Dr – Approved with Stipulations – Replace siding and color change from yellow to white.

Must sign application3. 5618 Schoolfield Ct - Approved – Replace roof, siding, windows, and gutters4. 5612 Flagler Dr - Approved – Replace garage door, color change from white to gray5. 5722 Belcher Farm Dr - Approved with Stipulations – Removal of tree; stump must be ground, tree installed,

grass installed6. 14610 Battery Ridge Ln - Approved - Existing deck stain and fence7. 14390 Round Lick Ln - Approved – white mailbox post8. 14382 Gulliver Rd - Approved – Wrap trim in white aluminum9. 5213 Belle Plains Dr - Approved – Sign approval per County regulation10. 14503 Battery Ridge Ct - Approved – Replace windows11. 5804 Cub Stream Dr - Approved – Replace existing deck12. 14724 Beaumeadow Dr - Approved – Replace windows and sliding door13. 14622 Battery Ridge Ln - Approved – Change front door color and deck stain14. 14724 Grobie Pond Ln - Approved with Stipulation – sign approval; must be removed with 7 days of election

VI. The committee continued to work on the revision of the Design Guidelines.

VII. Adjournment: Julie Dale made a motion to adjourn the meeting at 9:28 p.m. JoLynne Vincent seconded the motion.

Motion passed unanimously

___________________________________________ _____________________

Chairman Date

7

8

Sully Station II Comm Assoc 10/14/2016 2:26 PM Page: 1COMPARATIVE BALANCE SHEET AS OF

09/30/2016

Account # Current Month Prior Month Variance

ASSETS

OPERATING CASH:10120 BNKUTD OPERATING CHECKING BANKUNITED 1,867.90 1,867.90 0.00 10120 DBTCRD OPERATING CHECKING DEBIT CARD 1,787.64 2,408.36 (620.72)10120 NCB OPERATING CHECKING NATIONAL COOPERATIVE 9,799.80 49,537.11 (39,737.31)

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL OPERATING CASH 13,455.34 53,813.37 (40,358.03)

CASH INVESTMENTS:10200 MONEY MARKET 1,136,067.80 1,220,927.60 (84,859.80)10300 CD'S 420,342.87 420,342.87 0.00

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL CASH INVESTMENTS 1,556,410.67 1,641,270.47 (84,859.80)

OTHER CURRENT ASSETS:11000 A/R ASSESSMENTS 16,051.93 16,825.36 (773.43)11005 A/R RESALE DISCL 1,119.53 1,744.70 (625.17)11010 A/R TOWNHOME ASSMT 7,260.41 7,126.18 134.23 11020 A/R SINGLE FAM ASSMT 723.69 937.77 (214.08)11077 A/R ESTATE ASSMT 273.92 653.07 (379.15)11900 ALLOW FOR DOUBT ACTS (16,650.63) (16,650.63) 0.00 12000 ACCRUED INTEREST 5,060.45 4,551.43 509.02 13000 A/R MISC OWNER ACCT 285.15 0.00 285.15 13010 A/R INCOME TAXES (43.00) 0.00 (43.00)13100 A/R LATE/ADMIN FEES 4,539.72 4,493.85 45.87 13106 A/R COLLECTION CHGS 1,937.36 1,618.72 318.64 13150 A/R NSF FEES 25.00 25.00 0.00 13200 A/R LEGAL FEES 202.38 202.38 0.00 15000 PREPAID EXPENSES 33,030.18 9,709.24 23,320.94 15010 PREPAID INSURANCE 7,951.26 8,645.43 (694.17)

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL OTHER CURRENT ASSETS 61,767.35 39,882.50 21,884.85

NON-CURRENT ASSETS:18000 FIXED ASSETS 19,000.00 19,000.00 0.00 19101 ACCUM DEPRECIATION (19,000.00) (19,000.00) 0.00

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL NON-CURRENT ASSETS 0.00 0.00 0.00

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL ASSETS 1,631,633.36 1,734,966.34 (103,332.98)

––––––––––– ––––––––––– ––––––––––

9

Sully Station II Comm Assoc 10/14/2016 2:26 PM Page: 2COMPARATIVE BALANCE SHEET AS OF

09/30/2016

Account # Current Month Prior Month Variance

LIABILITIES AND OWNERS EQUITY

CURRENT LIABILITIES:20200 ACCRUED EXPENSES 95,140.67 217,610.71 122,470.04 20411 SWIM CLUB PAYABLE (450.00) (450.00) 0.00 22000 PREPAID ASSESSMENTS 107,503.37 107,744.64 241.27

¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL CURRENT LIABILITIES 202,194.04 324,905.35 122,711.31

OWNERS EQUITY:38000 38000 RESERVES REPLACEMENT RESERVES 45.00 45.00 0.00 38000 38001 RESERVES BEGINNING BALANCE 401,382.33 401,382.33 0.00 38000 38002 RESERVES ADDITIONS 158,810.00 111,167.00 (47,643.00)38000 38003 RESERVES DISBURSEMENTS (355,159.76) (290,674.76) 64,485.00 38000 39650 RESERVES TOWNHOUSE 840,940.07 813,961.07 (26,979.00)38000 39660 RESERVES SINGLE FAMILY 262,863.14 254,619.14 (8,244.00)38000 39661 RESERVES ESTATE SNOW 7,285.00 7,285.00 0.00 30500 RETAINED EARNINGS 154,342.36 154,342.36 0.00

NET EXCESS/(DEFICIT) (41,068.82) (42,066.15) (997.33)¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

TOTAL OWNERS EQUITY 1,429,439.32 1,410,060.99 (19,378.33)¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

TOTAL LIABILITIES & OWNERS EQUITY 1,631,633.36 1,734,966.34 103,332.98 ––––––––––– ––––––––––– ––––––––––

10

Sully Station II Comm Assoc 10/14/2016 2:26 PM Page: 1SL2 INCOME STATEMENT

09/30/2016

CURRENT ACTUAL

CURRENT BUDGET

CURRENT VARIANCE

Y-T-D ACTUAL

Y-T-D BUDGET

Y-T-D VARIANCE

ANNUAL BUDGET

ANNUAL VARIANCE

INCOME:

41000 GENERAL ASSESSMENTS 79,180.74 78,995 185.74 711,188.10 710,955 233.10 947,945 (236,756.90)41010 TOWNHOUSE ASSESSMENTS 31,504.72 31,568 (63.28) 284,018.80 284,112 (93.20) 378,821 (94,802.20)41020 SINGLE FAMILY ASSESSMENTS 8,776.04 8,733 43.04 78,640.20 78,597 43.20 104,797 (26,156.80)41077 ESTATE ASSESSMENTS 4,619.10 4,525 94.10 40,819.10 40,725 94.10 54,303 (13,483.90)42000 42000 INTEREST INCOME 1,069.22 583 486.22 8,494.06 5,247 3,247.06 7,000 1,494.06 42000 42003 HOMEOWNER INTEREST 0.00 42 (42.00) 0.00 378 (378.00) 500 (500.00)43100 LATE CHG INCOME 1,389.20 1,667 (277.80) 14,249.20 15,003 (753.80) 20,000 (5,750.80)43200 LEGAL CHG INCOME 126.42 833 (706.58) 4,179.42 7,497 (3,317.58) 10,000 (5,820.58)43106 COLLECTION CHGS 1,147.19 0 1,147.19 3,695.93 0 3,695.93 0 3,695.93 43006 VIOLATION INCOME 0.00 42 (42.00) 0.00 378 (378.00) 500 (500.00)43250 PARKING INCOME 100.00 50 50.00 800.00 450 350.00 600 200.00 43450 POOL INCOME 512.00 400 112.00 3,956.00 2,000 1,956.00 2,000 1,956.00 43500 CLUBHOUSE/REC INCOME 120.00 458 (338.00) 4,609.00 4,122 487.00 5,500 (891.00)43755 WEBSITE ADVERTISING 0.00 83 (83.00) 0.00 747 (747.00) 1,000 (1,000.00)43000 43001 MISC INC OTHER 1,485.00 42 1,443.00 3,190.34 378 2,812.34 500 2,690.34 43000 43150 MISC INC NSF FEE 50.00 4 46.00 235.00 36 199.00 50 185.00 43000 43600 MISC INC KEY 0.00 13 (13.00) 220.00 117 103.00 150 70.00 43000 43750 MISC INC ADVERTISING 0.00 0 0.00 112.50 0 112.50 0 112.50 43000 49500 MISC INC RESALE DISCL CHGS 675.00 417 258.00 9,825.00 3,753 6,072.00 5,000 4,825.00 44000 BAD DEBT RECOVERY 0.00 250 (250.00) 1,336.78 2,250 (913.22) 3,000 (1,663.22)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL INCOME 130,754.63 128,705 2,049.63 1,169,569.43 1,156,745 12,824.43 1,541,666 (372,096.57)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯EXPENSES:

ADMINISTRATIVE:50000 MANAGEMENT FEES 6,920.00 6,875 (45.00) 61,740.00 61,875 135.00 82,500 20,760.00 50200 INSURANCE 2,153.67 1,904 (249.67) 18,864.58 17,136 (1,728.58) 22,850 3,985.42 50300 50301 LEGAL GENERAL 8,630.00 1,917 (6,713.00) 33,021.45 17,253 (15,768.45) 23,000 (10,021.45)50300 50302 LEGAL COLLECTIONS 945.50 2,292 1,346.50 14,582.34 20,628 6,045.66 27,500 12,917.66 50400 AUDIT/TAX PREP 0.00 433 433.00 5,300.00 3,897 (1,403.00) 5,200 (100.00)50600 BAD DEBT EXPENSE 240.00 833 593.00 2,098.81 7,497 5,398.19 10,000 7,901.19 50700 BANK CHARGES 65.00 58 (7.00) 230.00 522 292.00 700 470.00 50800 COUPON BOOKS 563.64 583 19.36 5,188.26 5,247 58.74 7,000 1,811.74 51100 OFFICE EXPENSE 78.55 417 338.45 1,289.98 3,753 2,463.02 5,000 3,710.02 51200 DUES & SEMINARS 875.25 0 (875.25) 960.25 2,750 1,789.75 2,750 1,789.75 51350 ANNUAL MEETING 396.73 700 303.27 3,157.63 6,300 3,142.37 8,400 5,242.37 51500 51000 MISC ADMIN PRINTING/COPYING 137.37 333 195.63 2,677.04 2,997 319.96 4,000 1,322.96 51500 51010 MISC ADMIN POSTAGE 161.15 708 546.85 3,749.14 6,372 2,622.86 8,500 4,750.86 51500 51040 MISC ADMIN OTHER 722.56 292 (430.56) 3,774.07 2,628 (1,146.07) 3,500 (274.07)51500 59000 MISC ADMIN COLLECTIONS EXPENSE 250.00 1,167 917.00 7,806.88 10,503 2,696.12 14,000 6,193.12 51500 59500 MISC ADMIN RESALE DISCLOSURES 1,125.00 417 (708.00) 10,275.00 3,753 (6,522.00) 5,000 (5,275.00)52010 SALARIES 17,827.53 19,083 1,255.47 158,960.69 171,747 12,786.31 229,000 70,039.31 52700 MILEAGE REIMB 49.62 50 0.38 310.79 450 139.21 600 289.21 53400 TELEPHONE/INTERNET 673.08 442 (231.08) 3,169.82 3,978 808.18 5,300 2,130.18 58000 58010 INCOME TAXES FEDERAL 0.00 0 0.00 600.00 0 (600.00) 0 (600.00)

11


09/30/2016

CURRENT ACTUAL

CURRENT BUDGET

CURRENT VARIANCE

Y-T-D ACTUAL

Y-T-D BUDGET

Y-T-D VARIANCE

ANNUAL BUDGET

ANNUAL VARIANCE

58000 58020 INCOME TAXES STATE 0.00 0 0.00 300.00 0 (300.00) 0 (300.00)58040 PERSONAL PROPERTY TAX 0.00 35 35.00 0.00 315 315.00 425 425.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL ADMINISTRATIVE 41,814.65 38,539 (3,275.65) 338,056.73 349,601 11,544.27 465,225 127,168.27

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

GENERAL-REPAIRS AND MAINTENANCE:53000 53040 ELECTRICITY - ENTRANCE 3.00 42 39.00 258.87 378 119.13 500 241.13 57250 57250 GROUNDS MAINTENANCE 15,995.00 9,388 (6,607.00) 77,321.00 84,492 7,171.00 112,650 35,329.00 54200 54205 LANDSCAPING 0.00 0 0.00 9,926.00 12,000 2,074.00 12,000 2,074.00 57100 57100 SNOW REMOVAL 0.00 0 0.00 70,847.50 12,834 (58,013.50) 17,000 (53,847.50)57630 POND MAINT CONTRACT 0.00 1,100 1,100.00 8,160.00 9,200 1,040.00 11,400 3,240.00 57600 SECURITY CONTRACT 0.00 98 98.00 1,071.73 882 (189.73) 1,180 108.27 54850 SUPPLIES 528.43 500 (28.43) 6,700.75 4,500 (2,200.75) 6,000 (700.75)52910 CASUAL LABOR 0.00 83 83.00 830.00 747 (83.00) 1,000 170.00 56200 PEST CONTROL 56.65 57 0.35 504.90 513 8.10 680 175.10 56800 56800 TRUCK/VAN MAINTENANCE 47.58 153 105.42 1,477.62 1,531 53.38 2,000 522.38 75200 SPECIAL PROJECT EXP 0.00 0 0.00 17,765.32 26,000 8,234.68 26,000 8,234.68

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL REPAIRS AND MTNCE 16,630.66 11,421 (5,209.66) 194,863.69 153,077 (41,786.69) 190,410 (4,453.69)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯POOL:

59000 57350 POOL MANAGEMENT CONTRACT 7,846.00 9,000 1,154.00 77,441.83 85,500 8,058.17 90,000 12,558.17 59000 59020 POOL REPAIRS/MAINTENANCE 504.22 200 (304.22) 3,569.36 3,000 (569.36) 3,000 (569.36)59000 59010 POOL SUPPLIES 0.00 300 300.00 3,794.01 2,500 (1,294.01) 2,500 (1,294.01)59000 59800 POOL WATER (671.00) 300 971.00 3,063.06 1,900 (1,163.06) 2,200 (863.06)59000 59055 POOL ADMINISTRATION 0.00 50 50.00 207.00 850 643.00 900 693.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL POOL 7,679.22 9,850 2,170.78 88,075.26 93,750 5,674.74 98,600 10,524.74

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯COMMUNITY CENTER:

59100 59120 COMMUNITY CTR EXP ROUTINE MAIN 275.52 333 57.48 3,864.54 2,997 (867.54) 4,000 135.46 59100 59140 COMMUNITY CTR EXP WATER & SEWE 330.00 167 (163.00) 1,399.14 1,503 103.86 2,000 600.86 59100 59150 COMMUNITY CTR EXP ELECTRICITY 1,765.55 1,167 (598.55) 10,323.69 10,503 179.31 14,000 3,676.31 59330 TOT LOT 0.00 333 333.00 0.00 2,997 2,997.00 4,000 4,000.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL COMMUNITY CENTER 2,371.07 2,000 (371.07) 15,587.37 18,000 2,412.63 24,000 8,412.63

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

PROGRAMS:59420 ACTIVITIES 861.78 1,125 263.22 10,113.26 10,125 11.74 13,500 3,386.74 59305 SWIM TEAM 776.00 0 (776.00) 8,816.00 9,040 224.00 9,040 224.00 59600 59605 NEIGHBORHOOD WATCH EXP 0.00 200 200.00 2,088.58 1,800 (288.58) 2,400 311.42

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯TOTAL PROGRAMS 1,637.78 1,325 (312.78) 21,017.84 20,965 (52.84) 24,940 3,922.16

SINGLE FAMILY:

12


09/30/2016

CURRENT ACTUAL

CURRENT BUDGET

CURRENT VARIANCE

Y-T-D ACTUAL

Y-T-D BUDGET

Y-T-D VARIANCE

ANNUAL BUDGET

ANNUAL VARIANCE

57000 57002 TRASH REMOVAL CONTRACT-SF 8,863.76 8,733 (130.76) 76,485.25 78,597 2,111.75 104,797 28,311.75 ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

TOTAL SINGLE FAMILY 8,863.76 8,733 (130.76) 76,485.25 78,597 2,111.75 104,797 28,311.75

ESTATES:57000 57000 TRASH REMOVAL CONTRACT-ESTATES 1,448.04 1,444 (4.04) 12,508.59 12,996 487.41 17,333 4,824.41 57100 57125 SNOW REMOVAL CONTRACT-ESTATES 0.00 0 0.00 4,000.00 2,500 (1,500.00) 4,000 0.00 68000 65203 RESERVES ESTATE STREETS 2,748.00 2,748 0.00 24,732.00 24,732 0.00 32,970 8,238.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL ESTATES 4,196.04 4,192 (4.04) 41,240.59 40,228 (1,012.59) 54,303 13,062.41

TOWNHOUSE:53000 53101 ELECTRICITY-TH 239.36 200 (39.36) 1,820.79 1,800 (20.79) 2,400 579.21 57000 57001 TRASH REMOVAL CONTRACT-TH 11,899.76 11,692 (207.76) 106,606.26 105,228 (1,378.26) 140,301 33,694.74 57100 57102 SNOW REMOVAL CONTRACT-TH 0.00 0 0.00 55,000.00 30,000 (25,000.00) 55,000 0.00 57250 57252 GROUNDS MAINTENANCE-TH 9,551.00 6,000 (3,551.00) 47,576.00 54,000 6,424.00 72,000 24,424.00 56500 56527 GENERAL RPRS & MAINT 0.00 100 100.00 442.47 900 457.53 1,200 757.53 68000 65201 TOWNHOUSE RESERVES 8,993.00 8,993 0.00 80,937.00 80,937 0.00 107,920 26,983.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL TOWNHOUSE 30,683.12 26,985 (3,698.12) 292,382.52 272,865 (19,517.52) 378,821 86,438.48

RESERVES-GENERAL:68000 68000 REPLACEMENT RESERVES-GENERAL 15,881.00 15,881 0.00 142,929.00 142,929 0.00 190,570 47,641.00 68100 OPER CONTINGENCY 0.00 833 833.00 0.00 7,497 7,497.00 10,000 10,000.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯ TOTAL RESERVES 15,881.00 16,714 833.00 142,929.00 150,426 7,497.00 200,570 57,641.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

TOTAL EXPENSES AND RESERVE 129,757.30 119,759 (9,998.30) 1,210,638.25 1,177,509 (33,129.25) 1,541,666 331,027.75 ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯

NET EXCESS/(DEFICIT) 997.33 8,946 (7,948.67) (41,068.82) (20,764) (20,304.82) 0 (41,068.82)––––––––– ––––––– –––––––– ––––––––––– –––––––– ––––––––– –––––––– ––––––––––

13

Sully Station II Comm Assoc 10/14/2016 2:26 PM Page: 1SL2 MONTHLY SPREAD REPORT

09/30/2016

ACCT #

JAN ACTUAL

FEB ACTUAL

MAR ACTUAL

APR ACTUAL

MAY ACTUAL

JUN ACTUAL

JUL ACTUAL

AUG ACTUAL

SEP ACTUAL

OCT BUDGET

NOV BUDGET

DEC BUDGET

TOTALPROJECTION

ANNUAL BUDGET

INCOME:

41000 GENERAL ASSESSMENTS 79,001 79,001 79,001 79,001 79,001 79,001 78,881 79,121 79,181 78,995 78,995 79,000 948,178 947,945 41010 TOWNHOUSE ASSESSMENTS 31,564 31,564 31,564 31,564 31,564 31,564 31,564 31,564 31,505 31,568 31,568 31,573 378,728 378,821 41020 SINGLE FAMILY ASSESSMENTS 10,153 8,733 8,733 8,733 8,733 10,153 5,851 8,776 8,776 8,733 8,733 8,734 104,840 104,797 41077 ESTATE ASSESSMENTS 3,105 4,525 4,525 4,525 4,525 3,105 7,364 4,525 4,619 4,525 4,525 4,528 54,397 54,303 42000 42000 INTEREST INCOME 753 760 811 423 1,189 1,181 1,143 1,165 1,069 583 583 587 10,247 7,000 42000 42003 HOMEOWNER INTEREST 0 0 0 0 0 0 0 0 0 42 42 38 122 500 43100 LATE CHG INCOME 2,060 1,940 1,460 (220) 2,540 1,600 2,000 1,480 1,389 1,667 1,667 1,663 19,246 20,000 43200 LEGAL CHG INCOME 0 550 279 1,269 0 237 237 1,481 126 833 833 837 6,682 10,000 43106 COLLECTION CHGS 0 0 0 0 0 0 1,409 1,140 1,147 0 0 0 3,696 0 43006 VIOLATION INCOME 0 0 0 0 0 0 0 0 0 42 42 38 122 500 43250 PARKING INCOME 0 200 150 0 150 150 0 50 100 50 50 50 950 600 43450 POOL INCOME 0 0 0 0 25 375 2,137 907 512 0 0 0 3,956 2,000 43500 CLUBHOUSE/REC INCOME 0 900 420 0 1,020 960 540 649 120 458 458 462 5,987 5,500 43755 WEBSITE ADVERTISING 0 0 0 0 0 0 0 0 0 83 83 87 253 1,000 43000 43001 MISC INC OTHER 0 367 194 0 563 281 125 175 1,485 42 42 38 3,312 500 43000 43150 MISC INC NSF FEE 25 0 20 50 0 15 50 25 50 4 4 6 249 50 43000 43600 MISC INC KEY 0 0 20 0 40 40 40 80 0 13 13 7 253 150 43000 43750 MISC INC ADVERTISING 0 0 0 0 0 0 0 113 0 0 0 0 113 0 43000 43900 MISC INC VIOLATION FEES 160 330 0 (490) 0 0 0 0 0 0 0 0 0 0 43000 49500 MISC INC RESALE DISCL CHGS 450 925 2,025 1,775 1,275 1,125 900 675 675 417 417 413 11,072 5,000 44000 BAD DEBT RECOVERY 0 0 0 0 1,337 0 0 0 0 250 250 250 2,087 3,000

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL INCOME 127,271 129,795 129,202 126,630 131,962 129,787 132,241 131,926 130,755 128,305 128,305 128,311 1,554,490 1,541,666

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯EXPENSES:

ADMINISTRATIVE:50000 MANAGEMENT FEES 6,785 6,785 6,785 6,785 6,920 6,920 6,920 6,920 6,920 6,875 6,875 6,875 82,365 82,500 50200 INSURANCE 2,007 2,007 2,007 2,007 2,233 2,154 2,144 2,154 2,154 1,904 1,904 1,906 24,579 22,850 50300 50301 LEGAL GENERAL 7,729 11,004 916 227 858 0 826 2,832 8,630 1,917 1,917 1,913 38,768 23,000 50300 50302 LEGAL COLLECTIONS 1,853 1,419 1,373 1,840 1,815 2,587 1,280 1,471 946 2,292 2,292 2,288 21,454 27,500 50400 AUDIT/TAX PREP 0 0 0 0 0 0 0 5,300 0 433 433 437 6,603 5,200 50600 BAD DEBT EXPENSE 80 120 0 574 465 99 0 520 240 833 833 837 4,602 10,000 50700 BANK CHARGES (25) 5 5 15 15 20 50 80 65 58 58 62 408 700 50800 COUPON BOOKS 588 554 554 569 604 569 589 599 564 583 583 587 6,941 7,000 51100 OFFICE EXPENSE 8 (64) 388 0 357 254 222 46 79 417 417 413 2,537 5,000 51200 DUES & SEMINARS 0 0 0 0 0 0 0 85 875 0 0 0 960 2,750 51350 ANNUAL MEETING 0 0 0 0 0 0 2,761 0 397 700 700 700 5,258 8,400 51500 51000 MISC ADMIN PRINTING/COPYING 393 139 660 134 235 290 89 600 137 333 333 337 3,680 4,000 51500 51010 MISC ADMIN POSTAGE 940 (15) 1,085 197 170 393 638 180 161 708 708 712 5,877 8,500 51500 51040 MISC ADMIN OTHER 96 754 1,251 823 116 1,406 1,250 (2,646) 723 292 292 288 4,646 3,500 51500 59000 MISC ADMIN COLLECTIONS EXPE 800 935 400 350 225 350 300 4,197 250 1,167 1,167 1,163 11,304 14,000 51500 59500 MISC ADMIN RESALE DISCLOSUR 675 700 1,575 1,625 1,650 1,125 1,125 675 1,125 417 417 413 11,522 5,000 52010 SALARIES 18,593 15,864 9,276 25,666 19,319 17,070 16,783 18,562 17,828 19,083 19,083 19,087 216,214 229,000 52700 MILEAGE REIMB 16 0 90 0 72 0 83 0 50 50 50 50 461 600 53400 TELEPHONE/INTERNET 165 327 665 334 334 0 335 336 673 442 442 438 4,492 5,300

14


09/30/2016

ACCT #

JAN ACTUAL

FEB ACTUAL

MAR ACTUAL

APR ACTUAL

MAY ACTUAL

JUN ACTUAL

JUL ACTUAL

AUG ACTUAL

SEP ACTUAL

OCT BUDGET

NOV BUDGET

DEC BUDGET

TOTALPROJECTION

ANNUAL BUDGET

58000 58010 INCOME TAXES FEDERAL 0 0 0 600 0 0 0 0 0 0 0 0 600 0 58000 58020 INCOME TAXES STATE 0 0 0 300 0 0 0 0 0 0 0 0 300 0 58040 PERSONAL PROPERTY TAX 0 0 0 0 0 0 0 0 0 35 35 40 110 425

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL ADMINISTRATIVE 40,704 40,533 27,028 42,047 35,389 33,237 35,393 41,911 41,815 38,539 38,539 38,546 453,681 465,225

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

GENERAL-REPAIRS AND MAINTENANCE:53000 53040 ELECTRICITY - ENTRANCE 35 36 33 28 31 34 27 33 3 42 42 38 381 500 57250 57250 GROUNDS MAINTENANCE 0 0 6,324 0 10,865 23,005 17,970 3,162 15,995 9,388 9,388 9,382 105,479 112,650 54200 54205 LANDSCAPING 0 0 0 2,521 5,330 675 1,400 0 0 0 0 0 9,926 12,000 57100 57100 SNOW REMOVAL 48,000 0 78,470 (55,623) 0 0 0 0 0 0 0 4,166 75,014 17,000 57630 POND MAINT CONTRACT 0 0 1,898 855 1,613 1,898 1,898 0 0 1,100 1,100 0 10,360 11,400 57600 SECURITY CONTRACT 97 97 292 (97) 97 292 0 292 0 98 98 102 1,370 1,180 54850 SUPPLIES 301 937 234 917 1,005 526 1,338 915 528 500 500 500 8,201 6,000 52910 CASUAL LABOR 0 20 0 40 0 200 320 250 0 83 83 87 1,083 1,000 56200 PEST CONTROL 55 55 55 57 57 57 57 57 57 57 57 53 672 680 56800 56800 TRUCK/VAN MAINTENANCE 0 40 42 105 75 732 259 178 48 153 153 163 1,947 2,000 75200 SPECIAL PROJECT EXP 0 0 8,062 0 0 208 9,496 0 0 0 0 0 17,765 26,000

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL REPAIRS AND MTNCE 48,488 1,185 95,409 (51,198) 19,072 27,626 32,764 4,886 16,631 11,421 11,421 14,491 232,197 190,410

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯POOL:

59000 57350 POOL MANAGEMENT CONTRACT 1,026 0 3,748 7,495 7,495 14,990 20,356 14,486 7,846 4,500 0 0 81,942 90,000 59000 59020 POOL REPAIRS/MAINTENANCE 0 972 0 0 333 1,013 0 747 504 0 0 0 3,569 3,000 59000 59010 POOL SUPPLIES 0 0 0 0 2,504 95 761 434 0 0 0 0 3,794 2,500 59000 59800 POOL WATER 0 0 0 0 1,005 817 487 1,425 (671) 300 0 0 3,363 2,200 59000 59055 POOL ADMINISTRATION 0 0 0 0 0 207 0 0 0 50 0 0 257 900

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL POOL 1,026 972 3,748 7,495 11,337 17,122 21,604 17,093 7,679 4,850 0 0 92,925 98,600

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯COMMUNITY CENTER:

59100 59120 COMMUNITY CTR EXP ROUTINE M 85 75 23 90 713 2,043 474 87 276 333 333 337 4,868 4,000 59100 59140 COMMUNITY CTR EXP WATER & S 374 349 (942) 97 (61) 51 53 1,148 330 167 167 163 1,896 2,000 59100 59150 COMMUNITY CTR EXP ELECTRICI 89 873 528 263 1,131 2,094 2,052 1,528 1,766 1,167 1,167 1,163 13,821 14,000 59330 TOT LOT 0 0 0 0 0 0 0 0 0 333 333 337 1,003 4,000

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL COMMUNITY CENTER 548 1,297 (391) 450 1,782 4,188 2,580 2,763 2,371 2,000 2,000 2,000 21,587 24,000

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

PROGRAMS:59420 ACTIVITIES 200 736 1,743 84 510 1,137 4,352 491 862 1,125 1,125 1,125 13,488 13,500 59305 SWIM TEAM 0 0 0 0 0 0 8,040 0 776 0 0 0 8,816 9,040 59600 59605 NEIGHBORHOOD WATCH EXP 0 0 0 0 0 430 544 1,115 0 200 200 200 2,689 2,400

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯TOTAL PROGRAMS 200 736 1,743 84 510 1,567 12,935 1,606 1,638 1,325 1,325 1,325 24,993 24,940

15


09/30/2016

ACCT #

JAN ACTUAL

FEB ACTUAL

MAR ACTUAL

APR ACTUAL

MAY ACTUAL

JUN ACTUAL

JUL ACTUAL

AUG ACTUAL

SEP ACTUAL

OCT BUDGET

NOV BUDGET

DEC BUDGET

TOTALPROJECTION

ANNUAL BUDGET

SINGLE FAMILY:57000 57002 TRASH REMOVAL CONTRACT-SF 9,026 9,026 5,308 8,635 8,690 8,690 9,383 8,864 8,864 8,733 8,733 8,734 102,685 104,797

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL SINGLE FAMILY 9,026 9,026 5,308 8,635 8,690 8,690 9,383 8,864 8,864 8,733 8,733 8,734 102,685 104,797

ESTATES:57000 57000 TRASH REMOVAL CONTRACT-ESTA 1,475 1,475 1,420 1,475 1,420 1,420 929 1,448 1,448 1,444 1,444 1,449 16,846 17,333 57100 57125 SNOW REMOVAL CONTRACT-ESTAT 2,000 0 0 2,000 0 0 0 0 0 0 500 1,000 5,500 4,000 68000 65203 RESERVES ESTATE STREETS 2,748 2,748 2,748 2,748 2,748 2,748 2,748 2,748 2,748 2,748 2,748 2,742 32,970 32,970

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL ESTATES 6,223 4,223 4,168 6,223 4,168 4,168 3,677 4,196 4,196 4,192 4,692 5,191 55,316 54,303

TOWNHOUSE:53000 53101 ELECTRICITY-TH 99 248 225 198 203 207 180 221 239 200 200 200 2,421 2,400 57000 57001 TRASH REMOVAL CONTRACT-TH 12,121 12,121 11,666 11,666 11,666 11,666 11,900 11,900 11,900 11,692 11,692 11,689 141,679 140,301 57100 57102 SNOW REMOVAL CONTRACT-TH 0 0 1,378 53,623 0 0 0 0 0 0 10,000 15,000 80,000 55,000 57250 57252 GROUNDS MAINTENANCE-TH 0 0 2,343 2,343 5,947 13,155 11,894 2,343 9,551 6,000 6,000 6,000 65,576 72,000 56500 56527 GENERAL RPRS & MAINT 0 272 0 0 0 0 0 170 0 100 100 100 742 1,200 68000 65201 TOWNHOUSE RESERVES 8,993 8,993 8,993 8,993 8,993 8,993 8,993 8,993 8,993 8,993 8,993 8,997 107,920 107,920

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL TOWNHOUSE 21,213 21,635 24,605 76,823 26,809 34,021 32,967 23,627 30,683 26,985 36,985 41,986 398,339 378,821

RESERVES-GENERAL:68000 68000 REPLACEMENT RESERVES-GENERA 15,881 16,362 15,400 15,881 15,881 15,881 15,881 15,881 15,881 15,881 15,881 15,879 190,570 190,570 68100 OPER CONTINGENCY 0 0 0 0 0 0 0 0 0 833 833 837 2,503 10,000

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ TOTAL RESERVES 15,881 16,362 15,400 15,881 15,881 15,881 15,881 15,881 15,881 16,714 16,714 16,716 193,073 200,570

¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

TOTAL EXPENSES AND RESE 143,309 95,968 177,018 106,439 123,638 146,499 167,184 120,826 129,757 114,759 120,409 128,989 1,574,795 1,541,666 ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

NET EXCESS/(DEFICIT) (16,037) 33,827 (47,816) 20,191 8,324 (16,712) (34,944) 11,100 997 13,546 7,896 (678) (20,305) 0 ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– ––––––– –––––––– ––––––––

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Prepared by: Drew AhrensdorfVice President

FirstService Financial(Office Phone) (212) [email protected]

5 Superior

4 Excellent

FirstService Financial: Special Reserve Program Rates: Effective October 17, 2016 3 Good

2 Problematic

For more information, please contact Andrew Ahrensdorf at (212) 324-9081 1 Troubled

Email: [email protected]

Money Market AccountsAlliance

BankBOFI

FederalCongressional

BankCapital One

BankSterling Bank Firstrust Bank

Mutual of Omaha Bank

National Cooperative Bank

CIT Bank Union Bank* US BankWashington First Bank

Headquarters Phoenix, Arizona San Diego, CA Bethesda, MD McLean, VA Montebello, NY Conshohocken, PA Omaha, NE Crystal City, VA Pasadena, CA San Francisco, CA Minneapolis, MN Reston, VA

Balances under $100,000 0.15% 0.60% 0.30% 0.15% 0.60% 0.30% 0.15% 0.45% 0.50% 0.20% 0.05% 0.30%Balances over $100,000 0.30% 0.60% 0.70% 0.50% 0.60% 0.40% 0.20% 0.65% 0.50% 0.45%* 0.35% 0.60%Bauer Financial Rating 5 5 5 5 5 5 5 5 5 5 4 5

Total Assets $12 Billion $4 Billion $800 Million $251 Billion $12 Billion $2 Billion $6 Billion $2 Billion $25 Billion $96 Billion $353 Billion $1.5 Billion

Excess Deposit Insurance for Deposits above the $250,000 FDIC Limit

Available Upon

Request

Available Upon Request

N/A N/A

Requires Driver's License or Passport Copy of Account Signatories

No Yes Yes Yes Yes Yes Yes No No No No No

Requires SSN's of Account Signatories No Yes Yes Yes No Yes No No No No No No

MMA 6 Month 1 Year CD 1.5 Year CD 2 Year CD 3 Year CD 4 Year CD 5 Year CD 7 Year CD

0.12% 0.14% 0.23% N/A 0.39% 0.52% 0.64% 0.80% N/A

0.30% 0.30% 0.40% N/A 0.65% 0.95% 1.20% 1.30% N/A

0.20% N/A 0.85% N/A N/A N/A N/A N/A N/A

0.40% 0.45% 0.60% N/A 1.00% 1.35% N/A 1.70% N/A

N/A N/A 0.90% 1.15% (15 month) 1.35% 1.40% 1.70% 1.90% N/A

0.20% 0.20% 0.35% 0.35% 0.60% 0.85% 1.09% 1.19% N/A

0.45% 0.10% 0.15% 0.20% 0.20% 0.35% 0.50% 1.00% N/A

0.60% N/A 0.85% 1.20% (16 month) 1.05% 1.15% 1.35% 1.55% N/A

Average Rates from FDIC: October 17, 2016

CD Rates

Not Available

BauerFinancial Ratings Explanation

WashingtonFirst Bank

Firstrust Bank

FirstService Financial, Inc. (FFI) is an affiliate of your management company that was formed for the purpose of aggregating the buying power of communities managed by FirstService Residential companies owned by FirstService Corporation (NASDAQ:FSRV). FFI programs are offered exclusively to clients of our affiliated firms. The programs are not mandatory, however many clients decide to take part because of the added value we can deliver based on the global purchasing power of FirstService Corporation. FFI may receive fees from banking partners for their assistance with the development, placement, servicing and maintenance of their products.

*Union Bank offers Excess Deposit Insurance on balances over $250,000. If client "opts in" to Program, the rate will be set at 0.20% on the entire balance. If "opts out", rate is set at 0.45%.

Alliance Bank

Mutual of Omaha Bank

BankUnited

Union Bank

First Virginia Community Bank

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SULLY STATION IIBOARD OF TRUSTEES MEETING

OCTOBER 27, 2016MANAGER’S REPORT

Desman Engineering Update

Desman Engineering and Management reached out to Fairfax County to discuss the proposed project. The Countyrepresentative recommended that we request a pre-application meeting with the Planning and Zoning departmentto discuss the project and potential restrictions. Request was submitted and the meeting should be scheduledwithin two weeks.

Road Project – Towing relocation charges

49 cars were relocated during the road maintenance project. Total billing from Battlefield Towing totaled $2,205.We were able to charge $1,845 back to the residents/owners of the vehicles. The remaining $360 were 8 vehiclesthat were parked in visitor spaces with no hang tags or identifiable markings and could not be traced back to theliable unit.

These charges will be included in the October financials and will appear as an overage under the Special Projectsline item 75200 and the offsetting income will be reflected in the Parking Income line item 43250.

Amendments and Governing Documents

Bill Daly is currently involved in family matters that is currently requiring him to be out of the office. We had anappointment scheduled for Wednesday, Oct 18

thto discuss the governing documents, particularly the parking

policies however he needed to cancel. Due to his situation, he is unable to reschedule at this time but promised tocontact me as soon as possible with dates.

I also requested that he send a written recommendation to the Board for proceeding with the amendments thathave been proposed. I will forward this document to the Board as soon as it is received.

Retention Ponds – Fairfax County Inspections

Fairfax County performed inspections on our retention ponds on April 25, 2016. We did receive final reports fromFairfax County on the results of their inspections of our three retention ponds. The results are as follows:

Truitt Farm Retention Pond – a tree needs to be removed from the spillway area

The Sully Park Drive (Community Center) Retention Pond – Eroded areas require riprap to be reinstalled to coverall filter fabric. Trash was also observed along one edge of the retention pond. This trash has already beenremoved by staff.

Sully Lake Retention Pond (across from Stone Middle) – Eroded area require riprap to be reinstalled to cover allfilter fabric.

All work is required to be completed by November 15th

. The tree will be removed by our tree contractor and therock will be replaced by staff.

Electricity to Pool Gazebo

Management recommends this project be scheduled for January or February of 2017, as the special projects lineitem that it was originally planned in will be overspent by the parking feasibility study. At the budget meeting onOct 20

th, the group agreed and placed money for this project in that line item. Management will re-compete that

project with several contractors in December. This project will be completed prior to the pool opening.

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Parking Patrol

The parking patrols have resulted in 48 warnings and 13 tows initiated directly since August 25th.

Connect – Violations

We previously scheduled submitted the following tentative schedule that would allow all unites to receive at leastone full inspection this calendar year (we perform many additional inspections throughout the year driven bycomplaints or during other inspection activities):

Section 7 –Sully Lake Drive/Ct/Creek Valley – August 29th

to Sept 12th

Section 8 – Truitt Farm Dr/Ct/Shetler Way – Sept 13th

to Sept 26th

Section 14 – Watermark Circle/ Summerlake Way/Grobie Pond – Sept 27th

to Oct 10th

Sections 5 and 15 – Stream Pond/Belcher Farm/Flower Hill – Oct 11th

to Oct 24th

Sections 2 and 13 – Belcher Farm/Willow Creek/Beaumeadow – Oct 25th

to Nov 7th

Section1 – Croatan – Nov 8th

to Nov 21st

Section 4 – Winterfield/Flower Hill/Wood Spring – Nov 22nd

to Dec 5th

We are currently two weeks behind schedule. Beginning Monday, October 24th

staff will be dedicated a minimumof one hour per work day to perform inspections until we are back in line with the schedule submitted.

Insurance Issue Update

Theresa Melson from USI is available for our December meeting or we can follow the included OperationsCalendar and schedule her visit for January 2017 to review all policies. This would allow plenty of time to makeany adjustments, as the policies do not renew until June each year.

She is still working on getting a letter from Philadelphia stating their reasoning for the requirements set forth toinclude the swim teams in the policy. She did try to forward an email chain to me between herself and thePhiladelphia representative, but it wasn’t clearly stated. That email can be shared with the Board if desired.

Community Dumping

We have seen a reduction in dumping in the Winterfield / Woodspring area after relocating the trail camera to thatarea and sending notices to properties in those locations. We will continue to monitor the situation and takeactions as necessary

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