TEAC AUDIT: Preparation

TEAC’s 9th Annual MeetingAACTE New Orleans

Feb 7th, 2008

Utah Valley State College (Utah Valley University)

UVSC (UVU) is a Tier II, Regional University in Orem, Utah, located at the foot of the Wasatch mountains.

The overall student body is approaching 24,000 students with approximately 750 students in the education licensure programs.

TEAC Audit date: March 2007 BS Elementary Education 14 Secondary Education

licensure content areas.

St. Ambrose University

St. Ambrose University is a private Catholic, liberal arts, diocesan institution located in Davenport, Iowa along the Mississippi River.

St. Ambrose University serves approximately 4000 students with an undergraduate TEP of approximately 400 candidates.

TEAC Audit date: April 2005

Inquiry Brief Proposal

Variety of bachelor degrees

offered along with 35 endorsement

areas.

The Brief

UVSC Bound hard and

electronic copies for all involved

Copies of all cited articles and books (or references for unavailable books)

One voice/ One author Faculty input

SAU Bound hard copies for

all involved. Electronic copies for

audit team on flash drives.

Copies and/or references for all cited articles and books

Faculty input and shared tasks

Brief & TEAC education

The Exhibits…in general

Secure workroom provided for audit team. Consider central location and easy access.

Place all evidence/exhibits in this room. Consider electronic access to webpages or online courses, portfolios, etc.

Organize your evidence

for easy access (folders/

binders). No need to go

hunting.

Exhibits at UVSC

Crates evidence folders Color coded for each

chapter of the Brief Descriptive sheet for

each folder

Crates audited student folder

Evidence room Cabinets – student

records Student Portfolios

Exhibits at SAU

Tubs of Binders Description of binder contents and location Brief binder – bibliography and copies of articles Other binders – for all topics in brief Table of contents for binders

Segmented by years Computers

Online course access, web pages

w/shortcuts and bookmarks/homepage Portfolios - sample Candidate files remained

secure in main office, but list

prepared with internal audit names

and ready to go!

The Meetings

UVSC Coordinated with team

leader in advance Held in workroom Participants briefed

SAU Meetings held in

respective offices across campus. Map provided, as well as student escorts.

Met with all key players mentioned in Brief.

Round table meetings/open house

Allowed for space in the day to let team work

Schedule UVSC

Sunday Pre-audit dinner

Monday Meet with IB authors Visit student services Meet with students Audit team work

Tuesday Observe & meet with

student teachers

Meet with cooperating teachers & principal

Faculty meeting Observe & meet with

instructional class Audit team work

Wednesday College administration Meet with IB authors Audit team work

Schedule SAU

Tuesday Evening arrival of team –

brief meeting at hotel with audit team leader and Brief author

Workroom at hotel available

Wednesday Breakfast with A & S faculty Meeting with Pres. &

Provost Meeting with VP Finance

and VP Enrollment

Luncheon with candidates Meeting with TEP faculty Attend classes Round table meeting Discussions with State

Thursday Meeting with Dean of

College Meeting with Brief authors Attend classes Examine Exhibits and

student files Follow-up interviews

The Logistics

SAU List of courses, times,

locations Parking permits Admissions and

communications publications

Campus-wide awareness of visit

Updated data for Brief

UVSC Printer; internet;

telephone; IT support, student support

Food/ beverages in the audit room

Catered lunch one day Campus, area &

restaurant maps Prepare everyone

involved, in advance Building & grounds

Top Five Things to Remember…

1. Organization/Schedule

2. Easy Access

3. Keep it simple

4. Prepare in advance (People and Evidence)

5. Transportation