Tender Briefing Section · 2 days ago · Innovative Suggestions NEW (Notes 6 – 8 of Annex B of Terms of Tender) Tenderer may propose innovative suggestions which are effective

Tender Briefing Section

30 June 2020

Air Science GroupAir Policy Division

Environmental Protection DepartmentThe Government of the Hong Kong Special Administrative Region

Tender Reference No.: AS19071Air Quality Monitoring Stations Contract No.17Operation of Tap Mun, Tsuen Wan, Tung Chung and Yuen Long Air Quality Monitoring Stations

DISCLAIMER

The contents of the presentation are for information ONLY.

In case of any discrepancies between the presentation and the Tender Documents, the full version of the Tender Document shall prevail.


AS19071 - AQMS Operation Contract No.17Tender Briefing Section

30 June 2020

CONTENT

1. Background

2. Contract Overview

3. Scope of Services

4. Other Contractual Requirements

5. Technical Proposal

6. Price Schedule

7. Marking Scheme and Assessment Criteria

8. Submission of Tenders

9. Tender Acceptance

10. Other Points to Note

11. Q & A



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BACKGROUND



30 June 2020

Air Quality Monitoring Network (AQMN) Air Quality Monitoring Stations (AQMS) 15 general monitoring stations

3 roadside monitoring stations

Automatic air pollutant analysers for continuously measurement of ambient concentrations of various pollutants

Criteria pollutants SO2, NOx, O3, CO, PM10 (RSP) and

PM2.5 (FSP).

Other parameters Temperature, wind speed and direction,

solar radiation, etc.Environmental Protection DepartmentThe Government of the Hong Kong Special Administrative Region


30 June 2020

Background

Air Monitoring Data Acquisition and Control (AMDAC) ASG Data Centre (47/F, Revenue Tower)

Poll, manage and store the monitoring data by the AQMN

Report Air Quality Health Index (AQHI) at hourly interval to the public based on real time data

Air Quality Health Index Reporting System (AQHIRS)

calculate the hourly AQHI and carry out summary statistic of the air pollution data

Publish hourly AQHI and the forecast AQHI to the general public

EPD’s AQHI website

AQHI App

AQHI Alert Wizard for desktop computer

AQHI Interactive Voice Reporting System (IVRS) Hotline at 2827 8541



30 June 2020

Background

Tentative Schedule

19 June 2020

• Tender Invitation

11 August 2020

• Tender closing date

• 12:00 noon

Mid-October 2020

• Award of Contract

1 December 2020

• Contract Commencement



30 June 2020

Background

CONTRACT OVERVIEW



30 June 2020

Air Quality Monitoring Stations

Location of the 4 AQMS

Being included in Pearl River Delta (PRD) Regional Air Quality Monitoring Network (23 AQMS in total over PRD area)Environmental Protection DepartmentThe Government of the Hong Kong Special Administrative Region


30 June 2020

Contract Overview

AQMS Address

Tap Mun (MB) Roof level, Tap Mun Police Station, Tap Mun

Tsuen Wan (TW) Roof level, Princess Alexandra Community Centre, 60 Tai Ho Road, Tsuen Wan

Tung Chung (TC) Roof level, Tung Chung Health Centre, 6 Fu Tung Street, Tung Chung

Yuen Long (YL) Roof level, Yuen Long District Office, 269 Castle Peak Road, Yuen Long




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Contract Overview

Tap Mun AQMS Tsuen Wan AQMS




30 June 2020

Contract Overview

Tung Chung AQMS Yuen Long AQMS

Typical Equipment, Setup and Fixture at AQMS



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Contract Overview

Analysers, Data Logger and Automatic Calibration Controller

Sample and Calibrator Air Distribution Block

Typical Equipment, Setup and Fixture of AQMS



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Contract Overview

Continuous RSP and FSP Sampler (TEOM)

High Volume RSP Collocated Samplingfor Precision Check

Typical Equipment, Setup and Fixture of AQMS



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Contract Overview

Station Indoor Temperature Sensor

On-site Wind Speed and Wind Direction Sensors

Outdoor Temperature and Solar Radiation Sensors

Service Period

1 December 2020 – 30 November 2025 (both dates inclusive)

5 years (60 months)



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Contract Overview

Staff Competence (Essential Requirements!!)

Maintain a team of professional staff throughout the Contract period (min. 9 staff)

ONE (1) Project Manager

ONE (1) Unit Head of Field Operation and Maintenance

ONE (1) Unit Head of Data Processing

FOUR (4) Station Managers NEW

At least TWO (2) supporting team members NEW

Project Manager or the Unit Head of the Field Operation & Maintenance must shall maintain to hold a valid licence under Radiation Ordinance (Cap, 303) prior to the Tender Closing Date, (and throughout the Contract period).



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Contract Overview

Staff Competence (Essential Requirements!!) Qualifications and Experience



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Contract Overview

Unit Heads Qualification Experience

Project Manager • Degree in science orengineering

• 3 yrs cumulative project management in air quality monitoring• 12 aggregate months* for managing the operation of at least

two ambient AQMS at the same time• Continuous real-time measurement by point analysers of SO2, CO,

NO2 and O3 (any three)• Continuous real-time measurement by mass of PM10 and PM2.5

Unit Head of Field Operation & Maintenance

• Certificate, diploma, associate degree or degree in science or engineering

• 12 aggregate months* in field operation of AQMS• Continuous real-time measurement by point analysers of SO2, CO,

NO2 and O3 (any three)• Continuous real-time measurement by mass of PM10 and PM2.5

Unit Head of Data Processing

• Certificate, diploma, associate degree or degree in science or engineering

• 12 aggregate months* in the application of a data acquisition system, preferably Envidas data logging and management system, to process continuous real-time measurement data from ambient AQMS.

*Aggregate experience of 12 months is equivalent to have accumulated no less than 365 days of experience. Experience under different projects will NOT be double-counted for any overlapping periods.

Staff ResponsibilityFunctional Unit Responsibility

Project Manager • Overseeing contract activities and data quality• Contract points between Government and

Contractor• Implement all quality control measures,

traceability of standards, carrying out audits• Certify all reports

Field Operation & Maintenance Unit • Daily field works in the AQMS

Data Processing Unit • Data validation and the preparation of reports for submission

AQMS Station Managers NEW • Overseeing daily operation• Providing supports on field works• Preparing relevant documents and reports

Other supporting staff NEW • supporting daily operation of the Field Operation & Maintenance unit, the Data Processing unit, documents and reports preparation and other duties under the Contract.



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Contract Overview

SCOPE OF SERVICES



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Scope of Services (*SCC – Clause 2)

The Contractor shall be responsible for …

1) the daily field operation and maintenance of all equipment, accessories and fixtures at the AQMSs;

2) the implementation of a quality control (QC) programme for the AQMSs;

3) the processing and validation of data measured at the AQMSs;

4) the timely provision of monthly air quality data reports for the AQMSs to the Government Representative; and

5) all safety, security and housekeeping matters at the AQMSs.

The Contractor shall carry out all activities in strict compliance with the latest version of EPD’s QA/QC manuals. As EPD’s QA/QC manuals will be revised from time to time, the Government Representative will provide the latest version of the manuals to the Contractor.



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Scope of Services

* Refers to “Part E – Special Conditions of Contract” of the Tender Document

Parameters to be measured (SCC – Clause 5)

1. Continuous sampler SO2, Nox/NO/NO2, O3, CO, PM10 (RSP), PM2.5 (FSP)

2. Particulate sampler (RSP by high volume or Partisol)

RSP by high volume or Partisol, in single and/or collocated sampling

Operate on cycles of 24 hours in every 6-day

Install pre-weighed filter papers and collect sampled papers

3. Meteorological System Indoor and Outdoor temperature (IT and OT)

Wind speed and direction (WS and WD), solar radiation (SR)

Relative humidity and indoor relative humidity (RH and IRH)



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Scope of Services

Monitoring Equipment to be provided (Appendix 2)

Monitoring Equipment Tap Mun Tsuen Wan

TungChung

Yuen Long Stand-by

Sulphur Dioxide Analyser 1 1 1 1 2

Nitrogen Oxides Analyser 2 1 1 1 2

Carbon Monoxide Analyser 1 1 1 1 2

Ozone Analyser 1 1 1 1 2

Calibrator 1 1 1 1 2

Zero Air Supply Unit & compressor 1 1 1 1 2

Continuous RSP Monitor* 2 2 2 2 nil

Continuous FSP Monitor* 2 2 2 2 nil

Meteorological System 1 1 1 1 nil

High Volume Sampler or Partisol <2 <2 <2 <2 nil

Manifold Controller 1 1 1 1 1

Manifold block 1 1 1 1 1



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*where applicable, one single combined RSP/FSP (TEOM) monitor or two units of Beta Gauges will be provided

Scope of Services

Monitoring Equipment to be provided (SCC Appendix 2)

Monitoring Equipment Model^ Date of Service

Sulphur Dioxide Analyser

TECO 43ATECO 43IAPI 100EAPI T100

20032007 – 201220062014

Nitrogen Oxides AnalyserTECO 42IAPI 200AAPI T200

20121998 – 20052017

Carbon Monoxide AnalyserTECO 48CAPI 300API T300

19981999 – 20062017

Ozone AnalyserAPI 400API 400AAPI T400

199820032014

Calibrator API 700API T700

2004 – 20062013 – 2014

Zero Air Supply Unit & compressor TECO 111API 701H

1991 – 19932013 – 2014

Continuous RSP / FSP Monitor

Thermo (TEOM) 1400abThermo (TEOM) 1405DFAPI 602 BetaPlusBAM 1020

19982009 – 202020162010

Meteorological System MetOne [WD & WS: 034B; OT: 064-2; SR: 096-2; Translator (131RM) & Expansion Module (2430)] 2013

High Volume Sampler or Partisol TISCH PM10 High Volume Sampler, R&P PARTISOL PLUS 2025 2015 – 2018

Manifold Controller No Brand (Tailor-made) 1996 – 1998

Manifold block No Brand (Tailor-made) 2006



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^ Equipment may be changed during the contract period subject to operational needs

Scope of Services

Contractor shall be responsible for the operation of AQMS, including…

1. Daily field operation and maintenance

2. Implementation of a quality control (QC) programme for the AQMS

3. Processing and validation of data

4. Provision of monthly air quality data reports

5. Safety, security and housekeeping matters



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Scope of Services

(SCC Clause 8)

(SCC Clause 9)

(SCC Clause 10)

(SCC Clause 11)

(SCC Clause 12)

1. Daily Field Operation and Maintenance (excerpted)

Carry out field operation, preventive maintenance and breakdown maintenance of the equipment provided.

Perform all quality control activities including but not limited to zero/span check, precision check, dynamic calibration, flow calibration, mass calibration, certification of calibration standards, certification of the equipment and cleaning/replacement of parts for the equipment and its related parts.

Minimize equipment down time and closely monitor pollutant data measured at each AQMS everyday (including Saturdays, Sundays and general holidays)

Initiate appropriate corrective actions including but not limited to emergency maintenance and replacement of analysers as soon as practicable but not later than 24 hours of occurrence of any abnormal pollutant data.



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Scope of Services

(SCC Clause 8.1)

(SCC Clause 8.2)

(SCC Clause 8.3)


Provide all spares, consumables, equipment replacement and any necessary items for operation, maintenance and quality control activities of the equipment

Conduct preventive maintenance/overhauls for each individual gas analysers, calibrator and zero air unit at each AQMS

Record all preventive maintenance/overhaul and breakdown maintenance activities



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Scope of Services

(SCC Clause 8.5)


Visit each AQMS at least once a week and review real time monitoring data from each AQMS at least 3 times a day including Saturdays, Sundays and General Holidays.

Engage a licenced dangerous goods contractor for the transportation of gas standards in accordance to Section 3 and Section 6 of the Dangerous Goods Ordinance (Cap 295).



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Scope of Services

(SCC Clause 8.6)

(SCC Clause 8.11)

2. Implementation of a quality control (QC) programme for the AQMS (excerpted)

Carry out data audits and vertical audits

Perform checks on zero air units at the AQMSs using cylinders of ultra-pure air provided

Cooperate with and assist the Government Representative during data audit, vertical audit, performance audit, system audit, surveillance check, and other quality control and quality assurance activities.



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Scope of Services

(SCC Clause 9.1)

(SCC Clause 9.2)

(SCC Clauses 9.3 to 9.5)

3. Processing and validation of data (excerpted)

Responsible for operation and maintenance of a data management system consisting 1 data logging system at EACH of the AQMSs

1 data management system at the Contractor’s office

Carry out data processing and data validation inter-parameter relationship checks

inter-station checks

review of minute data to determine data validity.



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Scope of Services

(SCC Clauses 10.1 & 10.2)

(SCC Clause 10.4)

3. Processing and validation of data (excerpted)

Carry out transmission error test and processing error test

Follow and comply with the instructions on data processing activities

Carry out inter-station checks of each air pollutant measured at the four AQMS against reference hourly air quality data provided by the Government Representative on a weekly basis in the graphs

Analyse the graphical results and comment

Review the validity of data



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Scope of Services

(SCC Clause 10.5)

(SCC Clause 10.6)

(SCC Clause 10.7)

4. Provision of monthly air quality data reports (excerpted)



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Scope of Services

Report Frequency

AQMS status and field activities report Daily

Calibration and hourly-data summary Daily

Graphical results of inter-station checks of hourly concentrations of each air pollutant of the AQMS

Weekly

Records of quality control activities for the equipment Monthly

Monthly data report for each of the AQMS Monthly

Updated AQMS layout plans and configurations Upon request

Schedule of QC activities and maintenance work Monthly

Attendance log Monthly

Invalidation form and report for each abnormal event, and other reports in connection with this contract

Upon request

(SCC Clause 11.1)

4. Provision of monthly air quality data reports (excerpted)



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Scope of Services

Month Deadline for submission

January, February, April, May, July, August, October

Within 21 calendars days from the end of the month

March, June, September, November, December

Within 14 calendars days from the end of the month

(SCC Clause 11.2) Deadline for submission of the monthly data report

Timely delivery and collection of the monthly data reports and all other documents relevant to the Contract

Follow green requirements (Appendix 11)

(SCC Clause 11.4)

(SCC Clause 11.6)

5. Safety, security and housekeeping matters (excerpted)

Safety, security and housekeeping of the AQMSs to the satisfaction of the Government.

cooperate with the building management of the premises where the AQMSs are located and comply with all the rules, regulations and management measures implemented in the premises.

responsible for making good or replacing any damage, lost or stolen items of the equipment.

Cooperate with other contractors

Follow and comply with the instructions from the Government



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Scope of Services

(SCC Clause 12.1)

(SCC Clause 12.2)

(SCC Clause 12.3)

(SCC Clause 12.4)

(SCC Clause 12.5)

OTHER CONTRACTUALREQUIREMENTS



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Other Equipment to be provided (Appendix 4)



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Other Contractual Requirements

At EACH AQMS

Envidas data logging and management system;

Split-type air conditioners, ventilation fan, lighting fixtures;

Telephone;

Equipment racks, tables, chairs, cabinets and furniture & fixtures;

Tools, fire extinguishers, first aid box, stationery; and

Radiation detector (for station using beta gauges), CO detector

At Contractor’s office

Computers loaded with Envidas Client Software(solely for data surveillance, processing and reporting)

Quality Limits (SCC Clause 13) (excerpted)

Operate the AQMSs to achieve the highest levels of data capture rate, accuracy and precision. Monthly Data Capture Rate

3-monthly precision (control limit)

Performance audit (warning and control limit)

Other warning and control limits as stated in the latest version of EPD’s QA/QC manuals

Action limits on various parameters (zero/span check, precision check and accuracy at all levels)



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Innovative Suggestions NEW(Notes 6 – 8 of Annex B of Terms of Tender)

Tenderer may propose innovative suggestions which are effective and practicable in improving the delivery of the Service Type I - directly relevant to the Service

Type II - not directly relevant to the Service but which can bring about positive values to the society

All proposed innovative suggestions will be assessed on the basis of the information provided in the tender submissions and factual supporting documents (e.g. test reports/certificates).

All practicable innovative suggestions accepted by the Government shall form part of the Contract.



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Performance Assessment and Service Fee(SCC Clauses 14 & 15)

Point system for monthly performance

Points in the respective performance areas will be deducted in accordance with the Point Deduction System for Performance Assessment (Appendix 8 of SCC).

Service Fee (each AQMS) = 0.01 x Total Score x Monthly Rate



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Performance Area Points allocated for each AQMS

Monthly Data Capture Rate 40

Field Operation and Maintenance 15

Monthly Data Report 15

Quality Limits 25

Compliance with Safety, Security and Housekeeping instructions and accepted innovative suggestions 5

Total 100

Electricity and Telephone Lines (SCC Clause 18)

The Government will pay for normal electricity consumption and telephone service charges for the AQMSs

The Contractor shall be responsible for liaising with the utility companies for the provision of services for the AQMSs.



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Other Important Scope of Services Contractor shall provide, at its own costs and expenses, all other

equipment, accessories, tool, calibration standards, spare parts, consumables and all other items reasonably necessary for the execution of the Contract.

Contractor shall replace all malfunctioned monitoring equipment (no matter it is in use or stand-by equipment as defined in Appendix 2 except continuous RSP and FSP monitors) at its own costs and expenses.

The monitoring equipment replacement shall be based on the United States Environmental Protection Agency (USEPA) Federal Reference Method or equivalent methods certified by the Independent Consultants and consented by the Government Representative.

All the equipment replacement shall be and shall remain the exclusive property of the Government and shall vest in the Government absolutely at the time when they are used to replace the malfunctioned monitoring equipment. No contingency equipment will be provided to the Contractor.



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(SCC Clause 19)

(SCC Clause 6.4)

TECHNICAL PROPOSAL



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Technical Proposal (TOT Clause 7) NEW



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Technical Proposal

“Execution Plan” AQMS Operation Plan

Management and Emergency Plan

Innovative Suggestions

The plans should be practicable and should demonstrate the Tenderer’s ability to coordinate and deliver the Services promptly with quality assurance measures.

Tenderer shall provide detailed information for their innovative suggests (if any) by completing “Annex C – Innovative Suggestions” and shall be submitted together with the tender.

“Experience” Tenderer’s experience in AQMS Operation;

Relevant experience in AQMS operation attained by Project Team Heads

Provide information in “Schedule 3 – Tenderer’s Information”

Assessed according to “Annex B - Tender Assessment Marking Scheme and Assessment Criteria”

PRICE SCHEDULE



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Price Schedule



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Price Schedule

Monthly Rates for each AQMS

Tenderers shall calculate …

the Total Amount for the Service Period for each item, and

the Estimated Contract Value of the contract

Tenderers must quote firm prices for the duration of the Contract. Offer containing price variation condition will not be considered.

Tenderer should ensure the prices quoted are accurate before submitting its tender. Under no circumstances will the Government accept any request for price adjustment on the ground that a mistake has been made in the tender prices.

Tenderer should submit all other document that is related to the tender prices.

The rates and prices entered in the Schedule of Prices shall be deemed to be the full inclusive value of the Services covered by the respective items

Schedule 1 – Price Proposal



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Price Schedule

MARKING SCHEME ANDASSESSMENT CRITERIA



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Tender Assessment (TOT Annex B)

The assessment of tenders will be based on a combined “Technical” and “Price” score.

The weightings for technical to price assessments are 50:50.

The tenders will be evaluated under 5 stages:

• Stage 1 – Completeness Check

• Stage 2 – Compliance Check with Essential Requirements (ERs)

• Stage 3 – Technical Assessment

• Stage 4 – Price Assessment

• Stage 5 – Calculation of Combined Score



30 June 2020

Marking Scheme and Assessment Criteria

Stage 1 – Completeness Check All tenders received will be checked on whether all the documents

and information required in Clauses 2.1 and 2.2 in the TOT have been submitted.

Failure to submit any of the following documents on or before the Tender Closing Date may render a tender invalid and will not be considered further.

1. Price Proposal (Schedule 1)

2. Technical Proposal (Schedule 2)

3. Tenderer’s Information (Schedule 3)

4. Non-collusive Tendering Certificate (Schedule 4)

5. Duly signed Offer to be Bound



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A tender which FAILS to meet any of the ERs will NOT be considered further.

Stage 2 – Compliance Check with ERs Staff competence

Project Team formation

Propose in Technical Proposal with organisation chart and team members’ information with photo

Qualification and experience

Valid licence under Radiation Ordinance (Cap, 303)

Submission before Tender Closing Date

Duly signed Price Proposal (Schedule 1)

Duly signed Technical Proposal (Schedule 2)

Duly signed Part F – Offer to be Bound



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Stage 3 – Technical Assessment – (A) Execution Plan The Technical Proposal to be submitted by the Tenderer shall be accessed based on the following

criteria in two parts, (A) Execution Plan (max score: 86), and(B) Experience & Qualifications (max score:14).



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Assessment CriteriaMax. Marks

Unit Mark

(passing mark)

Standard Score

Requirements4 3 2 1 0

(A) Execution Proposals (Sub-total Score : 86 Marks)AQMS Operation Plan (44 marks)

(1) Field operation and maintenance 16 4 (4) Clause 8 of the SCC

(2) Quality control and quality assurance 10 2.5 (2.5) Clause 9 of the SCC

(3) Data processing and validation 10 2.5 (2.5) Clause 10 of the SCC

(4) Preparation and submission of documents and reports 8 2 (2) Clause 11 of the SCCManagement and Emergency Plan (24 marks)

(5) Daily operation supervision 8 2 Annex B – Note 3(a)

(6) Emergency arrangement and procedures 4 1 Annex B – Note 3(b)

(7) Safety, Security and Housekeeping Measures 4 1 Annex B – Note 3(c)

(8) Team formation and manpower arrangement 8 2 Annex B – Note 3(d)

Innovative Suggestions (18 marks)

(9) Type I – directly relevant to the Service 9 3 Annex B – Note 6

(10) Type II – not directly relevant to the Service but can bring positive values to the society

9 2 Annex B – Note 7

Standard score of 4, 3, 2, 1 or 0 will be awarded for assessment criteria (1) to (8) while standard score of 3, 2, 1 or 0 will be awarded for assessment criteria (9) and (10).

Tenders do not attain ALL the passing marks for Assessment Criteria (1) to (4) will not be considered further.


Stage 3 – Technical Assessment – (A) Execution Plan

Standard scores given to Assessment Criteria (1) to (7) for AQMS Operation Plan and Management and Emergency Plan

All practical information included in the proposed plans submitted by the successful Tenderer under Assessment Criteria (1) to (7) shall form part of the Contract.



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Standard Scores Assessment Criteria

4 The proposed plan is practical with detailed information on all items of the respective plan as required in Notes 2 and 3 above and relevant clauses in the SCC.

3 The proposed plan is practical with detailed information on over half of the items and brief information covering the remaining items of the respective plan as required in Notes 2 and 3 above and relevant clauses in the SCC.

2 The proposed plan is practical with detailed information on any one of the items and brief information covering the remaining items of the respective plan as required in Notes 2 and 3 above and relevant clauses in the SCC.

1 The proposed plan is practical with brief information on all items of the respective plan as required in Notes 2 and 3 above and relevant clauses in the SCC.

0 The proposed plan is impractical or fail to provide information on any of the items of the respective plan as required in Notes 2 and 3 above and relevant clauses in the SCC.


Stage 3 – Technical Assessment – (A) Execution Plan Standard scores given to Assessment Criteria (8) for Team formation and manpower arrangement

Only individual team members will be accounted under Criterion (8) regardless of his / her responsible function units or duties, i.e. one (1) individual member will be counted as one (1) “head count”.



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Standard Scores Assessment Criteria

4 The proposed Project Team has five (5) or more addition team members, i.e. 14 or above team members in total, to the requirement of the number of team members and team structure stipulated in Clauses 6.1 and 6.2 of the Part C – Terms of Tender.

3 The proposed Project Team has four (4) addition team members, i.e. 13 team members in total, to the requirement of the number of team members and team structure stipulated in Clauses 6.1 and 6.2 of the Part C – Terms of Tender.

2 The proposed Project Team has three (3) addition team members, i.e. 12 team members in total, to the requirement of the number of team members and team structure stipulated in Clauses 6.1 and 6.2 of the Part C – Terms of Tender.

1 The proposed Project Team has two (2) addition team members, i.e. 11 team members in total, to the requirement of the number of team members and team structure stipulated in Clauses 6.1 and 6.2 of the Part C – Terms of Tender.

0 The proposed Project Team only attains (or fail to attain) the minimum requirement of the number of team members with no additional team members, i.e. 9 team members in total, and team structure stipulated in Clauses 6.1 and 6.2 of the Part C – Terms of Tender.


Stage 3 – Technical Assessment – (A) Execution Plan Standard scores given to Assessment Criteria (9) and (10) for Innovative Suggestions (Type I and Type II)

The Accepted Innovative Suggestion shall FORM AN INTEGRAL PART OF THE CONTRACT.



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StandardScores Assessment Criteria

3 The proposed plan contains three (3) or more practicable innovative suggestions.

2 The proposed plan contains two (2) practicable innovative suggestions.

1 The proposed plan contains one (1) practicable innovative suggestion.

0 The proposed plan does not contain any innovative suggestions or the suggestion is impracticable.


Stage 3 – Technical Assessment – (B) Experience & Qualifications The Technical Proposal to be submitted by the Tenderer shall be accessed based on the

following criteria in two parts, (A) Execution Plan (max score: 86), and(B) Experience & Qualifications (max score:14).



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Assessment CriteriaMax. Marks

Unit Mark

Standard Score

Requirements4 3 2 1 0

(B) Experience and Qualifications (Sub-total Score : 14 Marks)

(11) Tenderer’s experience in AQMS operation 6 2 Annex B – Note 9

(12) Valid and relevant ISO and OHSAS certifications 3 1 Annex B – Note 10

(13) Relevant Experience attained by Project Team Heads 5 Annex B – Note 11

Standard score of 3, 2, 1 or 0 will be awarded for assessment criteria (11) and (12) while weighted score will be awarded for assessment criteria (13)


Stage 3 – Technical Assessment – (B) Experience & Qualifications

Based on the aggregate (not continuous) number of years of experience in the past ten (10) years immediately prior to the Tender Closing Date in AQMS operation of at least two (2) AQMS at the same time.

Standard scores given to Assessment Criteria (11) for Tenderer’s experience in AQMS operation

Local and/or outside Hong Kong experience will be counted.

The aggregate years of experience will be counted in calendar days. For the purpose of tender evaluation, “an aggregate of two (2) years’ experience” is equivalent to have accumulated 730 days (i.e. 365 days x 2) of experience under a single contract or different contracts.

Experience under different contracts of the same type will not be double-counted for any overlapping periods.



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3 An aggregate of six (6) or more years’ experience.

2 An aggregate of four (4) to less than six (6) years’ experience.

1 An aggregate of two (2) to less than four (4) years’ experience.

0 An aggregate of less than two (2) years’ experience, or failing to produce documentary proof to support its claim of experience.



Example



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16/4/2013 15/4/2015Contract A

(16/4/2013 – 15/4/2015)730 days

Contract B(1/10/2014 – 31/3/2016)

1/10/2014 31/3/2016

Contract C(1/4/2014 – 31/3/2015)

1/4/2014 31/3/2015

366 -> 351 days

16/4/2013 31/12/201616/4/2015 1/4/2016

1,365 daysAggregated

Contract D(1/1/2015 – 31/12/2016)

1/1/2015 31/12/2016731 -> 275 days



For Valid and relevant ISO and OHSAS certifications of Assessment Criteria (12), “relevant certificate” means a certificate of …(1) ISO 9001/ISO 9002 Quality Management Systems, (2) ISO 14001 Environmental Management Systems or (3) Occupational Health and Safety Assessment Series (OHSAS) 18001.

Relevant to provision of environmental monitoring and measuring services, and installation and commissioning of scientific equipment and materials for environmental science, and are valid as at the original Tender Closing Date.



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3 Accredited to all three (3) relevant certificates.

2 Accredited to any two (2) relevant certificates.

1 Accredited to any one (1) relevant certificate.

0 Not accredited to any of the relevant certificate, or failing to produce documentary proof to support its claim of possessing any relevant accreditation.



Assessment Criteria (13) - Relevant Experience attained by Project Team Heads Accumulated working experience in relation to AQMS operation on or before the Tender Closing

Date possessed by (1) Project Manager,(2) Unit Head of Field Operation & Maintenance and (3) Unit Head of Data.

Follow counting rules stated in Note 9 of Annex B

Weighted experience score of five (5) will be allocated to the conforming Tender with the highest accumulated experience possessed by proposed Project Team Heads.

Weighted Experience Score = 5 ×𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝐸𝐸𝑎𝑎 𝑓𝑓𝐸𝐸𝑓𝑓𝑎𝑎 𝑃𝑃𝐸𝐸𝑓𝑓𝑃𝑃𝐸𝐸𝐸𝐸𝑎𝑎 𝑇𝑇𝐸𝐸𝑎𝑎𝑎𝑎 𝐻𝐻𝐸𝐸𝑎𝑎𝑎𝑎𝐻𝐻

𝑓𝑓𝑓𝑓 𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸 𝑏𝑏𝐸𝐸𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐻𝐻𝐻𝐸𝐸𝐻𝐻𝐻𝐻𝐸𝐸𝑎𝑎𝐻𝐻𝐸𝐸𝑐𝑐𝐻𝐸𝐸𝐻𝐻𝑎𝑎 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝐸𝐸𝑎𝑎 𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸 𝐸𝐸𝑓𝑓𝐻𝐻𝐻𝐻𝐸𝐸𝐻𝐻𝐻𝐻𝐸𝐸𝑎𝑎 𝑏𝑏𝑏𝑏 𝑃𝑃𝐸𝐸𝑓𝑓𝑃𝑃𝐸𝐸𝐸𝐸𝑎𝑎 𝑇𝑇𝐸𝐸𝑎𝑎𝑎𝑎 𝐻𝐻𝐸𝐸𝑎𝑎𝑎𝑎𝐻𝐻

𝑓𝑓𝑓𝑓 𝑎𝑎𝐻𝐸𝐸 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸 𝑎𝑎𝑎𝑎𝑓𝑓𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐸𝐸 𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝐻𝐻



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Assessment Criteria (13) - Relevant Experience attained by Project Team Heads



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Example


Stage 3 – Technical Assessment

A maximum weighted technical score of 50 will be allocated to the conforming tender with the highest total technical marks.

Weighted technical score for other conforming tenders will be calculated by the following formula

Weighted Technical Score = 50 ×𝑇𝑇𝑓𝑓𝑎𝑎𝑎𝑎𝑎𝑎 𝑎𝑎𝐸𝐸𝐸𝐸𝐻𝐸𝐸𝐸𝐸𝐸𝐸𝑎𝑎𝑎𝑎 𝑎𝑎𝑎𝑎𝐸𝐸𝑚𝑚 𝑓𝑓𝑓𝑓 𝑎𝑎𝐻𝐸𝐸

𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸 𝑏𝑏𝐸𝐸𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐻𝐻𝐻𝐸𝐸𝐻𝐻𝐻𝐻𝐸𝐸𝑎𝑎𝑇𝑇𝐻𝐸𝐸 𝐻𝐸𝐸𝑐𝑐𝐻𝐸𝐸𝐻𝐻𝑎𝑎 𝑎𝑎𝑓𝑓𝑎𝑎𝑎𝑎𝑎𝑎 𝑎𝑎𝐸𝐸𝐸𝐸𝐻𝐸𝐸𝐸𝐸𝐸𝐸𝑎𝑎𝑎𝑎 𝑎𝑎𝑎𝑎𝐸𝐸𝑚𝑚𝑎𝑎𝑎𝑎𝑓𝑓𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐸𝐸 𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝐻𝐻



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Stage 4 – Price Assessment

The price assessment is based on the Contract Price of the tenders which have passed Stage 3 assessment.

A maximum weighted price score of 50 will be allocated to the conforming tender with the lowest Contract Price.

Weighted price score for other conforming tenders will be calculated by the following formula

Weighted Price Score = 50 ×𝑇𝑇𝐻𝐸𝐸 𝑎𝑎𝑓𝑓𝑙𝑙𝐸𝐸𝐻𝐻𝐸𝐸 𝐸𝐸𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝑎𝑎𝐸𝐸𝑎𝑎 𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸 𝑓𝑓𝑓𝑓 𝑎𝑎𝐻𝐸𝐸𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸 𝑏𝑏𝐸𝐸𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐻𝐻𝐻𝐸𝐸𝐻𝐻𝐻𝐻𝐸𝐸𝑎𝑎

𝐶𝐶𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝑎𝑎𝐸𝐸𝑎𝑎 𝑃𝑃𝐸𝐸𝐸𝐸𝐸𝐸𝐸𝐸 𝑓𝑓𝑓𝑓 𝑎𝑎𝐻𝐸𝐸𝐸𝐸𝑓𝑓𝐸𝐸𝑓𝑓𝑓𝑓𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐸𝐸𝐸𝐸𝑎𝑎𝐸𝐸𝐸𝐸 𝑏𝑏𝐸𝐸𝐸𝐸𝐸𝐸𝑐𝑐 𝑎𝑎𝐻𝐻𝐻𝐻𝐸𝐸𝐻𝐻𝐻𝐻𝐸𝐸𝑎𝑎



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Stage 5 – Calculation of Combined Score

Combined Score of a tenderer = Weighted Technical Score + Weighted Price Score

In the circumstance with at least two conforming tenders with the same Combined Score after calculations, the tender with the highest Weighted Technical Score will be recommended for acceptance.



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SUBMISSION OF TENDERS



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Tender Preparation and Submission (^TOT Clauses 2 & 7)

Documents to be submitted1) Price Proposal (Schedule 1)

2) Technical Proposal (Schedule 2)

3) Tenderer’s Information (Schedule 3)

4) Non-collusive Tendering Certificate (Schedule 4)

5) Part F - Offer to be Bound

Technical Proposal (Execution plan for this contract)1) AQMS Operation Plan

2) Management and Emergency Plan, and

3) Innovative Suggestions (optional; if any, complete and submit Annex C as well)



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Submission of Tenders

^ Refers to “Part C – Terms of Tender”

Essential Requirements (TOT Clause 6)

Staff competence

Project Team formation

Propose in Technical Proposal with organisation chart and team members’ information with photo

Qualification and experience

Valid licence under Radiation Ordinance (Cap, 303)

Submission before Tender Closing Date

Duly signed Price Proposal (Schedule 1)

Duly signed Technical Proposal (Schedule 2)

Duly signed Part F – Offer to be Bound

Failure to comply with ANY requirements above shall render its tender INVALID and the tender will NOT be considered further



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(Clauses 6.1 and 6.2)

(Clause 6.3)

(Clause 6.4)

(Clause 6.5)

(Clause 6.6)


Tender Preparation and Submission (TOT Clause 2)

Submit 3 hardcopies (one original and 2 certified true copies) and 3 e-copies in *.pdf format being recorded in CD-/DVD-ROM

TWO-envelope system is adopted.

Duly signed documents shall be put in two sealed envelopes as marked below:



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Envelope (1) Envelope (2)

1. Price Proposal (Schedule 1)2. E-copies

1. Technical Proposal (Schedule 2)2. Tenderer’s Information (Schedule 3)3. Non-collusive Tendering Certificate (Schedule 4)4. Part F - Offer to be Bound5. Other tender documents and supporting documents6. E-copies

The envelope should not bear any indication which may relate them to a particular Tenderer.


Tender Preparation and Submission (TOT Clause 2)

A tender should be submitted in TRIPLICATE and addressed to the Chairman, Tender Opening Committee, Government Logistics Department and shall be deposited in the Government Logistics Department Tender Board at the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong.

Late tender WILL NOT BE CONSIDERED.



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Tender Closing Date & Time:12:00 noon (HK Time), 11 August 2020 (Tuesday)


Tender Preparation and Submission In the event of adverse weather conditions or “extreme conditions after super

typhoon” announced by the Government, the Tender Closing Time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the signals and other announcement has/have ceased to be in forced or lowered.

In case of blockage at the public access to the location of the Specified Tender Box, the Government will announce the extended Tender Closing Time on the following website:https://www.info.gov.hk/gia/general/today.htm

The Tender shall remain valid and open for a period of not less than 120 days after Tender Closing Date.



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https://www.info.gov.hk/gia/general/today.htm

TENDER ACCEPTANCE



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Tender Acceptance (TOT Clause 10)

Award of Contract shall be subject to the recommended Tenderer having duly complied with “Contract Deposit” (TOT Clause 12).

Government will issue “Tender Acceptance” in WRITING to successful tenderer either by POST or FACSIMILE.

No information is received within the Tender Validity Period should assume that their Tenders have NOT be accepted.

Contract would be awarded



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Tender Acceptance

OTHER POINTS TO NOTE



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Site VisitAQMS Date

Tap Mun AQMS Upon request by tenderers and arranged on9 July 2020 (Thursday)

Tsuen Wan AQMS Upon request by tenderers

Tung Chung AQMS Upon request by tenderers

Yuen Long AQMS Upon request by tenderers



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Other Points to Note

Other information Tender briefing materials will be uploaded

to the website of the EPD.

https://www.epd.gov.hk/epd/english/business_job/business_opp/tender.html



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https://www.epd.gov.hk/epd/english/business_job/business_opp/tender.html

Enquiry Any enquiries in relation to this Tender shall be initiated in WRITING and

addressed to Government Representative below no later than three (3) working days before the Tender Closing Date, i.e. on or before 6 August 2020.



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For Terms and Conditions of Tender For Technical Specifications

Mr. Jacky CHAN

Supplies Section,Environmental Protection Department5/F., Chinachem Exchange Square,1 Hoi Wan Street, Quarry Bay,Hong Kong

Tel: (852) 2963 9460Fax: (852) 2856 5587/2904 2710

Mr. Bryan SUEN

Air Science Group,Environmental Protection Department47/F., Revenue Tower,5 Gloucester Road, Wanchai,Hong Kong

Tel: (852) 2594 6296Fax: (852) 2827 8040E-mail: [email protected]


Q & A



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END OF BRIEFING SECTIONThank you



30 June 2020