The Legal Documents Archive of Austria's LawyersRa Prof. Dr. Wolfgang Heufler

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Archivium GmbH

Company name: Archivium Dokumentenarchiv Gesellschaft m.b.HFounded on: 28 April 2006Legal structure: limited-liability company under Austrian lawOwners:

RADOK GmbHSiemens Österreich Aktiengesellschaft

Registered office: Friedrichstraße 2, 1010 ViennaManaging directors:

Univ.-Lekt. Ing. Mag. Markus Schaffhauser, CMCRA Prof. Dr. Wolfgang Heufler

Purpose of the company: To set up and manage with maximum security central archives on behalf of lawyers for legal documents.

Why electronic archives for legal documents?

In IT we have files but no "original documents".

For purposes of the company register and the land register, original documents create rights/titles and are therefore necessary.

In court, the original document must be produced if a legal document is challenged.

A law to turn archived legal documents into original documents

Legislative 'trick' – the Court Organization Act ('GOG')

A file acquires the character of a true original document when saved in official archives (at top security standards).

A vote of confidence for lawyers

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Archivium - Benefits

When filing legal documents in electronic form with the 'Archivium' archives, lawyers provide security for and expedient handling of all legal documents, and facilitate transactions with the files that have the quality of genuine original documents. 'Archivium' are universal, secure archives for the long-term keeping of original documents in any format – a new service which lawyers can provide to their clients and that offers potential for additional business.Since 1 July 2007, the law requires lawyers to use the archives when making applications to the company register or the land register.

Geschäftsführer Archivium Dokumentenarchiv Ges.m.b.H

Archivium - Benefits

New line of business for lawyersLong-term filing of sensitive data for clients, maintaining their character as original documentsCloseness to clients (SMEs)Nation-wide serviceElectronic safe-keeping Expediting proceduresCost reduction (transactions and filing)Back-up for law-firm's own original documents

Archivium - Benefits

The original documents in electronic form can be used for all transactions throughout EuropeClients can access their own legal documents at all times (7x24)Several courts can access one legal document simultaneously (e.g. simultaneous liens in several court districts) Proof of priority of intellectual property by archiving (receipt for filing with the archives)

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Secure long-term filing in archives

Technical security requirementsIntegrity

Ensuring consistency of saved informationData must not be changed without previous knowledge

AuthenticityKnowing the source of any information

ConfidentialityOnly authorized persons may look at data Codes have limited 'service life‘

Availability Information must be available in up-to-date form and in time

Principles and Mechanisms Open standardsUsing cryptography (digital signature, encoding)

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Archivium Smartclient – Login page

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Archivium – System requirements

Lawyer's ID with qualified certificate Card reading deviceCommon commercial PCPrinter (to print out receipts)Common commercial scannerInternet access

SoftwareOperating system: MS Windows 2000/XP/ VistaBrowser: Internet Explorer 6 or higher

Archivium software (provided free of charge)

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Pricing and invoicing model

Introduction of a transparent and simple fee model, i.e.: Triple Seven Model

7 years of archiving, 7 days per week of availability, 7 euros – fee (plus 35 cents - fee for invoicing unit, plus VAT) Per archived legal document

for 30 years of archiving: 15 euros (plus 75 cents - fee for invoicing unit, plus VAT)

Archivium - Statistics

Startup of operation: 1 July 2007

More than 5000 lawyers have installed Archivium to date

More than 3700 lawyers archive legal documents regularly

More than 3000 participants in training sessions

More than 675,000 legal documents have been archived to date (tendency: numbers are rising quickly)

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Archivium - Awards

Best practice award by EU - September 2007(Finalist European egovernment award)ebiz egovernment award 2007 – overall winner - Viennaebiz egovernment award 2007 – 3rd place in federal rankingConstantinus award 2008 – overall winner AustriaConstantinus award 2008 – overall winner ViennaAustrian state award for consulting and IT 2008

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State Secretary Silhavy awards prizes

ERV-SELC in Austrian Justice

SELC-Secure Electronic Legal Communication

SELC-ERV via Internet and certificate

1989 started ( closed system)

2000 two way traffic opened

2007 changed to Internet (web)

2009 opened for land register

SELC-ERV

What is transmitted?

All kinds of applications, actions, appeals, notifications to all courts

SELC-ERV

What comes back?

All court decisions, protocols, new court appointments24 hour service/ 7 days a week

SELC-ERV

Attachments possible (PDF)

Immediate transmission

Saving postage and paper

Electronic forwarding to clients

SELC-ERV

Saving time:

( all documents, fotos, data delivered electronically by clients can be attached to the claim with one mouse-click only

SELC-ERV

No more copies:

Electronic access to court files around the clock

Documents shared by large trials

SELC-ERV

The Future:

Communication via SELC with all authorities, insurances ( pilot projekt opened April 2010), banks and institutions secure and identified by software certificate

Thank you for your attention!

Any questions?

www.archivium.at