THE NIH GRANTS PROCESS from the “Macro” to the “Micro” Level and INFORMATION TECHNOLOGY: New...
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THE NIH GRANTS PROCESS from the “Macro” to the “Micro” Level and INFORMATION TECHNOLOGY: New Directions at the NIH Thorsten A. Fjellstedt, Ph.D. Thorsten
THE NIH GRANTS PROCESS from the Macro to the Micro Level and
INFORMATION TECHNOLOGY: New Directions at the NIH Thorsten A.
Fjellstedt, Ph.D. Thorsten A. Fjellstedt, Ph.D. Center for
Information Technology Center for Information Technology National
Institutes Of Health National Institutes Of Health Bethesda (301)
496-3680 Bethesda (301) 496-3680 North Carolina (919) 967-0679
North Carolina (919) 967-0679 [email protected][email protected] Thorsten A. Fjellstedt, Ph.D. Thorsten A.
Fjellstedt, Ph.D. Center for Information Technology Center for
Information Technology National Institutes Of Health National
Institutes Of Health Bethesda (301) 496-3680 Bethesda (301)
496-3680 North Carolina (919) 967-0679 North Carolina (919)
967-0679 [email protected][email protected]
Slide 2
OVERALL OUTLINE The Federal Role of the NIH The NIH Mission How
the NIH does its Job How the Institutes are organized and Why The
Tools the NIH has to do its job Facts and statistics about the NIH
The scale of the NIH enterprise The NIH application receipt,
referral and review process (How extramural programs operate) The
role of information technology in extramural programs Future
directions The Federal Role of the NIH The NIH Mission How the NIH
does its Job How the Institutes are organized and Why The Tools the
NIH has to do its job Facts and statistics about the NIH The scale
of the NIH enterprise The NIH application receipt, referral and
review process (How extramural programs operate) The role of
information technology in extramural programs Future
directions
Slide 3
What is the Federal Role of the NIH? NIHNIH Improved Public
Health Congressional Appropriation
Slide 4
What is the Scientific role of the NIH ? NIH At the
intersection of Biology and Public Health NIH Medical
Advances/Improved Public Health Human Biology: Biological, Social
and Behavioral Processes Human Biology: Biological, Social and
Behavioral Processes
Slide 5
Why Are There So Many NIH Institutes? Public Health Need
Congressional Interest Public Interest Public Health Need
Congressional Interest Public Interest
Slide 6
Who are the Stakeholders? Interest groups Congress/geography
focused The general public and disease focused groups (survivors,
etc.) GrantersNIHInstitutes/Centers Non-profit foundations
GranteeGranteeInstitutions/DeansGranteeInvestigatorsCommercial
Biotechnology companies Pharmaceutical companies Other support
offers Interest groups Congress/geography focused The general
public and disease focused groups (survivors, etc.)
GrantersNIHInstitutes/Centers Non-profit foundations
GranteeGranteeInstitutions/DeansGranteeInvestigatorsCommercial
Biotechnology companies Pharmaceutical companies Other support
offers
Slide 7
NIH Extramural Funding Components CANational Cancer Institute
(NCI) HLNational Heart, Lung, and Blood Institute (NHLBI)
DKNational Institute of Diabetes and Digestive and Kidney Diseases
(NIDDK) LMNational Library of Medicine (NLM) HDNational Institute
of Child Health and Human Development (NICHD) DCNational Institute
of Deafness and Other Communication Disorders (NIDCD) ESNational
Institute of Environmental Health Sciences (NIEHS) NSNational
Institute of Neurological Disorders and Stroke (NINDS) AGNational
Institute on Aging (NIA) AINational Institute of Allergy and
Infectious Diseases (NIAID) ARNational Institute of Arthritis and
Musculoskeletal and Skin Diseases (NIAMS) DENational Institute of
Dental and Craniofacial Research (NIDCR) EYNational Eye Institute
(NEI) GMNational Institute of General Medical Sciences (NIGMS)
MHNational Institute of Mental Health (NIMH) NRNational Institute
for Nursing Research (NINR) AANational Institute on Alcohol Abuse
and Alcoholism (NIAAA) DANational Institute on Drug Abuse (NIDA)
ATNational Center for Complementary and Alternative Medicine
(NCCAM) RRNational Center for Research Resources (NCRR) HGNational
Human Genome Research Institute (NHGRI) EBNational Institute of
Biomedical Imaging and Bioengineering (NIBIB) TWJohn E. Fogarty
International Center (FIC) MDNational Center on Minority Health and
Health Disparities (NCMHD) ODOffice of the Director (NIH) CLWarren
Grant Magnuson Clinical Center (CC)* RRCenter for Scientific Review
(CSR) WHOffice of Research on Womens Health (ORWH) DSDivision of
Safety (DS)* CANational Cancer Institute (NCI) HLNational Heart,
Lung, and Blood Institute (NHLBI) DKNational Institute of Diabetes
and Digestive and Kidney Diseases (NIDDK) LMNational Library of
Medicine (NLM) HDNational Institute of Child Health and Human
Development (NICHD) DCNational Institute of Deafness and Other
Communication Disorders (NIDCD) ESNational Institute of
Environmental Health Sciences (NIEHS) NSNational Institute of
Neurological Disorders and Stroke (NINDS) AGNational Institute on
Aging (NIA) AINational Institute of Allergy and Infectious Diseases
(NIAID) ARNational Institute of Arthritis and Musculoskeletal and
Skin Diseases (NIAMS) DENational Institute of Dental and
Craniofacial Research (NIDCR) EYNational Eye Institute (NEI)
GMNational Institute of General Medical Sciences (NIGMS) MHNational
Institute of Mental Health (NIMH) NRNational Institute for Nursing
Research (NINR) AANational Institute on Alcohol Abuse and
Alcoholism (NIAAA) DANational Institute on Drug Abuse (NIDA)
ATNational Center for Complementary and Alternative Medicine
(NCCAM) RRNational Center for Research Resources (NCRR) HGNational
Human Genome Research Institute (NHGRI) EBNational Institute of
Biomedical Imaging and Bioengineering (NIBIB) TWJohn E. Fogarty
International Center (FIC) MDNational Center on Minority Health and
Health Disparities (NCMHD) ODOffice of the Director (NIH) CLWarren
Grant Magnuson Clinical Center (CC)* RRCenter for Scientific Review
(CSR) WHOffice of Research on Womens Health (ORWH) DSDivision of
Safety (DS)* How Is The NIH Organized? *Does not make Extramural
Awards
Slide 8
How Are The NIH Institutes Organized? DirectorDirector
Intramural Program Extramural Program Research Laboratories on NIH
Campus and Elsewhere Divisions/Centers/Branches (Managing External
Funding) Divisions/Centers/Branches Intramural Director Extramural
Director
Slide 9
How Do The Institutes/Centers Support Research?
DirectorDirector Intramural Program Extramural Program Supports
Research Laboratories on NIH Campus and Elsewhere Fund Research at
Universities and Research Institute
Slide 10
What Tools Does The NIH Have To Support Extramural Research?
Assistance to recipient Institution Same as above but with close
coordination with NIH staff Procurement mechanism Assistance to
recipient Institution Same as above but with close coordination
with NIH staff Procurement mechanism
GrantsCooperativeAgreementsContractsGrantsCooperativeAgreementsContracts
Slide 11
The scale of the NIH enterprise Facts and Statistics About the
NIH
Slide 12
Statistics about the NIH 4 NIH accounts for approximately 30%
of the total national support for Health R&D. 4 NIH obligations
account for approximately 79% of the Federal share of obligations
for Health R&D. 4 Approximately 80% of the NIH Budget is
devoted to extramural awards. 4 Over 90% of NIHs extramural awards
are grants. 4 NIH accounts for approximately 30% of the total
national support for Health R&D. 4 NIH obligations account for
approximately 79% of the Federal share of obligations for Health
R&D. 4 Approximately 80% of the NIH Budget is devoted to
extramural awards. 4 Over 90% of NIHs extramural awards are
grants.
Slide 13
Slide 14
Fiscal Year 2002 Total Extramural Expenditures
Slide 15
Approximate Distribution of NIH Expenditures
Slide 16
Approximate Distribution of NIH Appropriation
Slide 17
Whats Involved l NIH budget of approximately $27 billion l Over
65,000 new or competing applications l Almost 10,000 new and
competing grant awards l Over 38,000 grant awards l Operate 3,166
study section meetings l Support the 80 council meetings l
Approximately 200 million pieces of paper l Maintain historical
records (1973-Present) l Multiple reports and analysis l NIH budget
of approximately $27 billion l Over 65,000 new or competing
applications l Almost 10,000 new and competing grant awards l Over
38,000 grant awards l Operate 3,166 study section meetings l
Support the 80 council meetings l Approximately 200 million pieces
of paper l Maintain historical records (1973-Present) l Multiple
reports and analysis
Slide 18
How does the NIH carry out its responsibility to Congress and
to the Public? NIH must manage the budget NIH must manage and guide
the biomedical research it supports NIH must manage the budget NIH
must manage and guide the biomedical research it supports Two Key
Responsibilities
Slide 19
Grantee Institution THE NIH PROCESS OVERVIEW Award Grants to
successful applicants Monitor funded grants
Non-competingapplication Evaluatenon-competingapplications Issue
notice of grant award (NGA) Develop research initiatives Negotiate
with other ICs NIH Guide Announcement New Grant application
NIHNIH
Slide 20
Grant Application Cycle : The Individuals Grant Application
Cycle : The Individuals Principal Investigator and Grants Official
Principal Investigator and Grants Official Scientific Review
Administrator and Grants Technical Assistant Program Administrator
and Grants Management Staff NIHNIH
Slide 21
Roles of the Scientific Program Manager Scientific Program
Manager Think about science Work with Grantees/ Applicants
Coordinate with other ICs/Divisions/ Groups Browse Scienc e
ProduceReports Monitor Progress of Projects Assess Portfolio
Balance Identify Gaps in Scientific Programs Develop New
Initiatives Communicate with review staff on program matters
Slide 22
Scientific Review Administrator Manage SRG meetings Select ad
hoc reviewers and site visitors Nominate SRG members Assign review
responsibilities Prepare summary statements Communicate with
program staff on review matters Provide orientation for SRG members
Communicate to Advisory Councils regarding SRG recommendations
Roles of the Scientific Review Administrator Think about science
Browse Scienc e ProduceReports
Slide 23
Roles of the Grants Management Specialist Grants Management
Specialist Provide business guidance to applicants and reviewers
Coordinate with other ICs/Divisions/ Groups ProduceReports Attend
SRG meetings as resource Assist in developing program policy
Interpret and apply grant policy Maintain official grant files
ManageOverallbudget Provide fiscal management of grants Participate
with program staff in budget negotiations prior to and following
award Award Grants
Slide 24
Budget Balancing Issues at the NIH Balancing a VERY BIG
Checkbook
Slide 25
How Does the NIH Manage the Budget? The NIH gets an
appropriation each FY. All appropriated funds must be obligated in
that FY. The appropriation doesnt always happen at the beginning of
the FY. New grants are funded each year. Almost ALL grants request
funds for multiple yearsnominally 3 to 5 years. The NIH gets an
appropriation each FY. All appropriated funds must be obligated in
that FY. The appropriation doesnt always happen at the beginning of
the FY. New grants are funded each year. Almost ALL grants request
funds for multiple yearsnominally 3 to 5 years. What are the major
issues?
Slide 26
How Does the NIH Manage the Budget? It takes almost a year to
launch a scientific initiative and get the projects submitted,
reviewed and funded. The NIH commitment to a grant is based on the
assumption that funds will be available for future years. It takes
almost a year to launch a scientific initiative and get the
projects submitted, reviewed and funded. The NIH commitment to a
grant is based on the assumption that funds will be available for
future years. What are the major issues? (Continued)
Slide 27
Budgetary Issues to Consider NIH projects have future-year
commitments (most projects have 4-5 future years of commitments)
The NIH often does not have a budget at the beginning of the fiscal
year (NIH is frequently on a continuing resolution at the beginning
of the fiscal year) Sometimes funds are withheld at various levels
Scientific initiatives take time to initiate and fund (It is
frequently 9 to 12 months to go from a concept to a funded project)
Congress often directs scientific initiatives The cost of
supporting science inflates rapidly
Slide 28
Initiating new Science at the NIH
ConceptualizeInitiativeOutsideInput Develop Written Initiative
(RFA/PA) PublishAnnouncementReceive/ReviewApplicationsDevelop
Funding Plan CouncilMeetingFundApplications Time Line Time Line
(Continued) 0Months3-4Months
3-4Months6-7Months9-10Months12Months
Slide 29
Funding GrantsIt isnt as easy as it appears Type 1 Type 2 Type
5 Awarded this Year Awarded last Year Awarded 2 Yrs Ago Awarded 3
Yrs Ago Awarded 4Yrs Ago Current Yr 1 st Future Yr 2 nd Future Yr 3
rd Future Yr 4 th Future Yr This simple diagram depicts two
assumptions that are not true 1)Future year commitments remain the
same remain the same 2)The NIH funds the same dollar value of
grants each year value of grants each year
Slide 30
Funding GrantsIt isnt as easy as it appearsGrant Cost
Escalation Type 1 Type 2 Type 5 Awarded this Year Awarded last Year
Awarded 2 Yrs Ago Awarded 3 Yrs Ago Awarded 4Yrs Ago Current Yr 1
st Future Yr 2 nd Future Yr 3 rd Future Yr 4 th Future Yr Thus, the
commitment of funds in the each future year is significantly
greater than the current year for the same group of grants.
(Example1 st Future yr)
Slide 31
NIH Budget Allocations Grant Related Research Project Grants
Research Centers Institutional Training Individual Training Other
Research Related SBIR-STTR Research Project Grants Research Centers
Institutional Training Individual Training Other Research Related
SBIR-STTR
Slide 32
The NIH Application Receipt, Referral and Review Process From
the Macro to the Micro
Slide 33
Grantee Institution THE NIH PROCESS OVERVIEW Award Grants to
successful applicants Monitor funded grants
Non-competingapplication Evaluatenon-competingapplications Issue
notice of grant award (NGA) Develop research initiatives Negotiate
with other ICs NIH Guide Announcement New Grant application
NIHNIH
Slide 34
THE NIH PROCESS OVERVIEW RECEIPT REFERRAL REVIEW COUNCIL AWARD
Drilling Down in Detail
Slide 35
Overall Timeframe Submission to Award There are three
overlapping cycles per year : There are three overlapping cycles
per year : JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB
MAR APR MAY JUN JUL ReviewCouncil Cycle 1 Receipt Referral Award
Review Council Cycle 3 Receipt Referral Award Review Council Cycle
2 Receipt Award Referral
Slide 36
Receipt Dates Institutional Training Applications Academic
Research Enhancement Award Applications New Research Applications
Revised Applications Competing Continuation Applications
Supplemental Applications Small Business Technology Transfer
Research Applications Small Business Innovation Research
Applications Individual NRSA Applications AIDS Applications Depends
on the Type of Application Jan 10 May 10 Sept 10 Jan 25 May 25 Sept
25 Feb 1 June 1 Oct 1 Mar 1 July 1 Nov 1 April 1 Aug 1 Dec 1 April
5 Aug 5 Dec 5 May 1 Sept 1 Jan 1
Slide 37
CSR Referral Office GrantApplication NIH Institutes Initial
Review Group Study Section Meeting Assigned To Institutes Assigned
To Initial Review Group (IRG) (IRG) Scientific Review Administrator
(SRA) Assigns application to reviewers Reviewers prepare written
critique Applications Reviewed by IRG members SRA prepares Summary
Statement Advisory Committee Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grant
to Successful Applicants Funding Decision by IC Receipt Deadline 1
Month 3-5 Months 6 Months 7 Months 9 - 22 Months Time Line THE
GRANTS PROCESS Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
Unsuccessful Applicants Summary statement uploaded into IMPAC
system Application submitted to Center for Scientific Review -- NIH
Center for Scientific Review -- NIH Center For Scientific Review
(CSR)
Slide 38
Applications Receipt Room
Slide 39
Center for Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
Advisory Committee Meeting Assignment to Program official within
each Institute Institute staff review summary statements using the
Electronic Council Book Council members access the Electronic
Council Book SRA uploads scores into IMPAC Award Grant to
Successful Applicants Funding Decision by IC Receipt Deadline 1
Month 3-5 Months 6 Months 7 Months 9 - 22 Months Time Line
Application submitted to Center for Scientific Review -- NIH Center
for Scientific Review -- NIH Notify Unsuccessful Applicants Summary
statement uploaded into IMPAC system THE GRANTS PROCESS
Slide 40
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 41
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 42
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 43
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 44
HOW ARE ASSIGNMENTS MADE? l TO STUDY SECTIONS BASED ON:
Specific Review Guidelines of Each Study Section l TO INSTITUTES
BASED ON: Overall Mission of The Institute Specific Programmatic
Mandates and Interests of the Institute l TO STUDY SECTIONS BASED
ON: Specific Review Guidelines of Each Study Section l TO
INSTITUTES BASED ON: Overall Mission of The Institute Specific
Programmatic Mandates and Interests of the Institute
Slide 45
NIH Extramural Funding Components CANational Cancer Institute
(NCI) HLNational Heart, Lung, and Blood Institute (NHLBI)
DKNational Institute of Diabetes and Digestive and Kidney Diseases
(NIDDK) LMNational Library of Medicine (NLM) HDNational Institute
of Child Health and Human Development (NICHD) DCNational Institute
of Deafness and Other Communication Disorders (NIDCD) ESNational
Institute of Environmental Health Sciences (NIEHS) NSNational
Institute of Neurological Disorders and Stroke (NINDS) AGNational
Institute on Aging (NIA) AINational Institute of Allergy and
Infectious Diseases (NIAID) ARNational Institute of Arthritis and
Musculoskeletal and Skin Diseases (NIAMS) DENational Institute of
Dental and Craniofacial Research (NIDCR) EYNational Eye Institute
(NEI) GMNational Institute of General Medical Sciences (NIGMS)
MHNational Institute of Mental Health (NIMH) NRNational Institute
for Nursing Research (NINR) AANational Institute on Alcohol Abuse
and Alcoholism (NIAAA) DANational Institute on Drug Abuse (NIDA)
ATNational Center for Complementary and Alternative Medicine
(NCCAM) RRNational Center for Research Resources (NCRR) HGNational
Human Genome Research Institute (NHGRI) EBNational Institute of
Biomedical Imaging and Bioengineering (NIBIB) TWJohn E. Fogarty
International Center (FIC) MDNational Center on Minority Health and
Health Disparities (NCMHD) ODOffice of the Director (NIH) CLWarren
Grant Magnuson Clinical Center (CC)* RRCenter for Scientific Review
(CSR) WHOffice of Research on Womens Health (ORWH) DSDivision of
Safety (DS)* CANational Cancer Institute (NCI) HLNational Heart,
Lung, and Blood Institute (NHLBI) DKNational Institute of Diabetes
and Digestive and Kidney Diseases (NIDDK) LMNational Library of
Medicine (NLM) HDNational Institute of Child Health and Human
Development (NICHD) DCNational Institute of Deafness and Other
Communication Disorders (NIDCD) ESNational Institute of
Environmental Health Sciences (NIEHS) NSNational Institute of
Neurological Disorders and Stroke (NINDS) AGNational Institute on
Aging (NIA) AINational Institute of Allergy and Infectious Diseases
(NIAID) ARNational Institute of Arthritis and Musculoskeletal and
Skin Diseases (NIAMS) DENational Institute of Dental and
Craniofacial Research (NIDCR) EYNational Eye Institute (NEI)
GMNational Institute of General Medical Sciences (NIGMS) MHNational
Institute of Mental Health (NIMH) NRNational Institute for Nursing
Research (NINR) AANational Institute on Alcohol Abuse and
Alcoholism (NIAAA) DANational Institute on Drug Abuse (NIDA)
ATNational Center for Complementary and Alternative Medicine
(NCCAM) RRNational Center for Research Resources (NCRR) HGNational
Human Genome Research Institute (NHGRI) EBNational Institute of
Biomedical Imaging and Bioengineering (NIBIB) TWJohn E. Fogarty
International Center (FIC) MDNational Center on Minority Health and
Health Disparities (NCMHD) ODOffice of the Director (NIH) CLWarren
Grant Magnuson Clinical Center (CC)* RRCenter for Scientific Review
(CSR) WHOffice of Research on Womens Health (ORWH) DSDivision of
Safety (DS)* How Is The NIH Organized? *Does not make Extramural
Awards
Slide 46
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 47
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
Slide 48
Flow of a Competing Grant Application Through the CSR Referral
Section Application (Original & 5 Copies) Mailroom ( Receive,
Date Stamp, Preliminary Sort, Add Bar Code) Project Control Unit:
Receipt & Record Group (Process, Enter Skeletal Data into
Computer, Print Status) Assignment Unit: (Assign to Scientific
Review Group and Awarding Organization) (Advance Copy) Scientific
Review Group (2 Copies) Scientific Review Group Project Control
Unit: Review & Control Group (Add Labels, Send Data to IMPAC,
Print Mailers, Distribute) (Original) Print Shop (1 copy) OPERA
EIS,DMC (1 copy) Project Control Files (35 copies) SRG (20 copies)
Original Awarding Organization (1 copy) Project Control (1 copy)
Research Documents (IC only)
GROUPS CSR IRGs Study Sections Special Emphasis Panels
INSTITUTES INSTITUTES Scientific Review Groups Contract Review
Committees APPLICATIONS REVIEWED Research Projects Academic
Research Academic Research Enhancement Awards Postdoctoral
Fellowships Small Business Innovation Research Shared
Instrumentation Program Projects Centers Institutional Training
Grants Conference Grants Career Awards Types of Scientific Review
Groups Where are Applications Reviewed? Small Grants RFAs
Contracts
Slide 51
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 52
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 53
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 54
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 55
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 56
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Meeting Assigned To Institutes Assigned
To Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 57
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Meeting Assigned To Institutes Assigned
To Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 58
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 59
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 60
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 61
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 62
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 63
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 64
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line Application submitted to Center for Scientific
Review -- NIH Center for Scientific Review -- NIH Notify
unsuccessful applicants Summary statement uploaded into IMPAC
system THE GRANTS PROCESS
Slide 65
Center For Scientific Review Scientific Review(CSR) CSR
Referral Office GrantApplication NIH Institutes Initial Review
Group Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Scientific Review Administrator (SRA)
Assigns application to reviewers Reviewers prepare written critique
Applications Reviewed by IRG members SRA prepares Summary Statement
AdvisoryCommittee Meeting Meeting Assignment to Program official
within each Institute Institute staff review summary statements
using the Electronic Council Book Council members access the
Electronic Council Book SRA uploads scores into IMPAC Award Grants
to successful applicants successful applicants Funding Decision by
IC Receipt Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22
Months Time Line THE GRANTS PROCESS Application submitted to Center
for Scientific Review -- NIH Center for Scientific Review -- NIH
Notify unsuccessful applicants Summary statement uploaded into
IMPAC system
Slide 66
Electronic Tools for Extramural Staff and Applicants
CommonsAdministrative Module CGAPCompetitive Grant Application
Process RRReceipt and Referral Module CMCommittee Management Module
REVReview Module ECB/CAMElectronic Council Book/Council
Administration Module Early Concurrence Module GMGrants Management
Module ICOInstitute and Center Operation Module E-SNAPStreamlined
Non-Competing Award Process i-EdisonInvention Reporting Module
QVRQuery/View/Reporting System IC-STOReIC Search, Track, Order and
Report (Shared Module) ICDIC Specific Data System StatusApplicant
status system CommonsAdministrative Module CGAPCompetitive Grant
Application Process RRReceipt and Referral Module CMCommittee
Management Module REVReview Module ECB/CAMElectronic Council
Book/Council Administration Module Early Concurrence Module
GMGrants Management Module ICOInstitute and Center Operation Module
E-SNAPStreamlined Non-Competing Award Process i-EdisonInvention
Reporting Module QVRQuery/View/Reporting System IC-STOReIC Search,
Track, Order and Report (Shared Module) ICDIC Specific Data System
StatusApplicant status system RED = Applicant Tools YELLOW = Staff
Tools GREEN = Staff and Council
Slide 67
Center for Scientific Review (CSR) CSR Referral Office NIH
Institutes Study Section Meeting Assigned To Institutes Assigned To
Initial Review Group (IRG) Initial Review Group (IRG) Scientific
Review Administrator (SRA) Assigns application to reviewers
Reviewers prepare written critique Applications Reviewed by IRG
members SRA prepares Summary Statement Assignment to Program
official within each Institute Institute staff review summary
statements using the Electronic Council Book Council members access
the Electronic Council Book SRA uploads scores into IMPAC Award
Grants to Successful Applicants Funding Decision by IC Receipt
Deadline 1 Month 3-5 Months 6 Months 7 Months 9 - 22 Months Time
Line THE GRANTS PROCESS and IMPAC APPLICATIONS Application
submitted to Center for Scientific Review -- NIH Center for
Scientific Review -- NIH Notify Unsuccessful Applicants Summary
statement uploaded into IMPAC system NIH Commons Receipt and
Referral Review** ECB/CAM Early Concurrence GrantsManagement
GrantApplication Initial Review Group AdvisoryCommitteeMeeting
Committee Management QVR System CGAP Status eSNAP iEdison
Slide 68
Grantee Institution THE GRANTS PROCESS and IMPAC APPLICATIONS
Award Grants to successful applicants Monitor funded grants
Non-competingapplication Evaluatenon-competingapplications Issue
notice of grant award (NGA) Develop research initiatives Negotiate
with other ICs NIH Guide Announcement Grants Management
Responsibilities ProgramResponsibilities New Grant application
NIHNIH
Slide 69
Grantee Institution THE GRANTS PROCESS and IMPAC APPLICATIONS
Award Grants to successful applicants Monitor funded grants
Non-competingapplication Evaluatenon-competingapplications Notice
of grant award (NGA) Develop research initiatives Negotiate with
other ICs NIH Guide Announcement Grants Management Responsibilities
ProgramResponsibilities New Grant application NIHNIH Grants
Management Module IC Operations Module Query/View/Reporting System
(QVR) System (QVR)IC-STORe eSNAP
Slide 70
Some Added Complexities That Need IT Solutions 901 Change of
Assignment ARA Awaiting Receipt of Assignment RFAs Request for
Applications PA Program Announcement Just in Time Joint Funding
Secondary Assignments Sub-projects 901 Change of Assignment ARA
Awaiting Receipt of Assignment RFAs Request for Applications PA
Program Announcement Just in Time Joint Funding Secondary
Assignments Sub-projects
Slide 71
Challenges and Hurtles Inertia of Rest We have been doing
business like this for years--Why change now? Training of Busy
Extramural Staff Training of Busy IRG and Council Members Inertia
of Rest We have been doing business like this for years--Why change
now? Training of Busy Extramural Staff Training of Busy IRG and
Council Members Connections to Our Grantee Customers The NIH
Commons Connections to Our Grantee Customers The NIH Commons
Slide 72
The Electronic Council Book One Example of the future of the
NIH Presentation to the NIEHS Advisory Council September 11, 2001
Presentation to the NIEHS Advisory Council September 11, 2001
Slide 73
Advisory Council--Then and Now Council books contained ALL
summary statements generally sorted in alphabetical order l
Difficult for the council members to analyze by topic l Council
members must request analysis from IC staff (time delay) l Council
members can analyze information in a variety of ways Instantly by:
- Scientific topic - Priority/percentile score - Funding mechanism
- Special areas such as clinical trials, AIDS Before the ECB Using
the ECB
Slide 74
Advisory Council--Then and Now One Institutes Experience l
Collect and print summary statements as they become available l
Prepare mailings to each council member (18 to 20 members) l
Generally, three mailings per council member per council round (160
FEDEX packages per year for the NIEHS) l Late material delivered to
hotel the night before council l Notify Council members that the
information is available on the ECB website l All summary
statements available INSTANTLY l Website has ALL information
pertaining to the council meeting including the agenda
material--even the Metro map l Allows for archiving previous
council rounds Before the ECB Using the ECB
Slide 75
Advisory Council Savings and Efficiencies One Institutes
Experience EACH COUNCIL ROUND Copy approximately 450 summary
statements sixty copies of each set 60 foot high stack of paper
EACH COUNCIL ROUND Copy approximately 450 summary statements sixty
copies of each set 60 foot high stack of paper ELIMINATION OF STAFF
TIME and COSTS Duplication of materialsDuplication of materials
Collating of materialsCollating of materials Preparation of
mailingsPreparation of mailings FedEx expensesFedEx expenses Filing
of Institute copiesFiling of Institute copies Duplication of
materialsDuplication of materials Collating of materialsCollating
of materials Preparation of mailingsPreparation of mailings FedEx
expensesFedEx expenses Filing of Institute copiesFiling of
Institute copies
Slide 76
Advisory Councils Savings and Efficiencies The NIH Experience
THREE COUNCIL ROUNDS PER YEAR 40,000+ summary statements copied in
approximately 60 sets Estimate 34 MILLION impressions ONE mile high
stack of paper Approximately 1400 express packages to council
members to council members Estimate 34 MILLION impressions ONE mile
high stack of paper Approximately 1400 express packages to council
members to council members
Slide 77
Improved Effectiveness of Council Members The system is simple
to use--short learning time. The system is simple to use--short
learning time. Council members can easily query the system. Council
members can easily query the system. Council members can focus
their attention on Council members can focus their attention on
applications of particular interest to them. applications of
particular interest to them. Staff can assign particular
applications to Staff can assign particular applications to council
members for review--council members council members for
review--council members can easily retrieve that information. can
easily retrieve that information. Users can access the system from
any location. Users can access the system from any location. The
system is simple to use--short learning time. The system is simple
to use--short learning time. Council members can easily query the
system. Council members can easily query the system. Council
members can focus their attention on Council members can focus
their attention on applications of particular interest to them.
applications of particular interest to them. Staff can assign
particular applications to Staff can assign particular applications
to council members for review--council members council members for
review--council members can easily retrieve that information. can
easily retrieve that information. Users can access the system from
any location. Users can access the system from any location.
Slide 78
Goals for Extramural Programs Applications in Electronic Format
(Currently have Scanned Applicationselectronic submission of
applications under development)Applications in Electronic Format
(Currently have Scanned Applicationselectronic submission of
applications under development) Electronic Review of Applications
(Web-based review use by several ICsElectronic Review of
Applications (Web-based review use by several ICs Virtual Initial
Review Group Meeting (Currently used where appropriate)Virtual
Initial Review Group Meeting (Currently used where appropriate)
Early Council Concurrence (In production)Early Council Concurrence
(In production) Virtual Council Meeting (Feasible now)Virtual
Council Meeting (Feasible now) Applications in Electronic Format
(Currently have Scanned Applicationselectronic submission of
applications under development)Applications in Electronic Format
(Currently have Scanned Applicationselectronic submission of
applications under development) Electronic Review of Applications
(Web-based review use by several ICsElectronic Review of
Applications (Web-based review use by several ICs Virtual Initial
Review Group Meeting (Currently used where appropriate)Virtual
Initial Review Group Meeting (Currently used where appropriate)
Early Council Concurrence (In production)Early Council Concurrence
(In production) Virtual Council Meeting (Feasible now)Virtual
Council Meeting (Feasible now)
Slide 79
Overall Timeframe Submission to Award Where can we improve the
efficiency of the process? Where can we improve the efficiency of
the process? JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
ReviewCouncilReceipt Referral Award
NIHCommonsElectronicApplicationsElectronicReviewandVirtual Review
Meetings
BusinessIntelligenceinReferralProcessEarlyCouncilConcurrenceElectronic
Council Book InternalAndExternalElectronicAwardProcessing
Slide 80
Future Considerations Videos in Applications Elimination of
Receipt Dates Federal Grant Application Security Freedom of
Information Requests Videos in Applications Elimination of Receipt
Dates Federal Grant Application Security Freedom of Information
Requests
Slide 81
The NIH Since September 11, 2001 EIGHTEEN ADVISORY COUNCILS MET
ON OR WERE SCHEDULED TO MEET AFTER THAT INFAMOUS DATE The
Electronic Council Book And IMPAC system allowed NIH to conduct its
important business allowed NIH to conduct its important business
The Electronic Council Book And IMPAC system allowed NIH to conduct
its important business allowed NIH to conduct its important
business
Slide 82
THANK YOU
Slide 83
The NIH Extramural Team Scientific Review
ScientificProgramsScientificProgramsGrantsManagementGrantsManagement
Slide 84
PROGRAM ADMINISTRATOR l Develop program initiatives l Provide
guidance and assistance to applicants l Interpret program policy
and guidelines for reviewers l Attend Scientific review group (SRG)
meetings as program resource person(s) l Present SRG
recommendations to council l Communicate results of review to
applicants l Make funding recommendations l Participate in
identifying prospective SRG and Council nominees l Evaluate
programs l Communicate with review staff on program matters l
Monitor progress during the award period l Develop program
initiatives l Provide guidance and assistance to applicants l
Interpret program policy and guidelines for reviewers l Attend
Scientific review group (SRG) meetings as program resource
person(s) l Present SRG recommendations to council l Communicate
results of review to applicants l Make funding recommendations l
Participate in identifying prospective SRG and Council nominees l
Evaluate programs l Communicate with review staff on program
matters l Monitor progress during the award period
Slide 85
GRANTS MANAGEMENT SPECIALIST l Provide business guidance to
applicants and reviewers as necessary l Participate with program
staff in budget negotiations prior to and following award l Attend
SRG meetings as resource person(s) l Maintain official grant files
l Assist in developing program policy l Provide fiscal management
of grants l Interpret and apply grant policy l Provide business
guidance to applicants and reviewers as necessary l Participate
with program staff in budget negotiations prior to and following
award l Attend SRG meetings as resource person(s) l Maintain
official grant files l Assist in developing program policy l
Provide fiscal management of grants l Interpret and apply grant
policy
Slide 86
SCIENTIFIC REVIEW ADMINISTRATOR l Nominate SRG members l Select
ad hoc reviewers and site visitors l Provide orientation for SRG
members l Explain and interpret NIH review policy and procedures l
Assign review responsibilities l Manage project site visits l
Manage SRG meetings l Prepare summary statements l Attend council
meetings to provide requested information in support of committee
recommendations l Communicate with program staff on review matters
l Nominate SRG members l Select ad hoc reviewers and site visitors
l Provide orientation for SRG members l Explain and interpret NIH
review policy and procedures l Assign review responsibilities l
Manage project site visits l Manage SRG meetings l Prepare summary
statements l Attend council meetings to provide requested
information in support of committee recommendations l Communicate
with program staff on review matters
Slide 87
Typical Timeline for a New Individual Research Project Grant
Application (R01) Submit in February (June, October) Review in June
(October, February) Council in September (January, May) Earliest
award in December (April, July) Submit in February (June, October)
Review in June (October, February) Council in September (January,
May) Earliest award in December (April, July) Cycle 1---- Cycle
2---- Cycle 3---- Cycle 1---- Cycle 2---- Cycle 3---- There are
three overlapping cycles per year:
Slide 88
NIH Grant Receipt, Review, and Award Schedule Jan-May Jan-May
May-SeptReceipt Dates May-SeptReceipt Dates Sept-Jan Sept-Jan
June-July June-July Oct-NovReview Dates Oct-NovReview Dates Feb-Mar
Feb-Mar Sept-Oct Sept-Oct Jan-FebNational Advisory Council Board
Dates Jan-FebNational Advisory Council Board Dates May-June
May-June Dec 1 Dec 1 Apr 1Earliest Possible Beginning Date Apr
1Earliest Possible Beginning Date July 1 July 1