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THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE1
ARegularMeetingoftheTownofAvonwasheldonThursday January12 2012at700PM attheAvonOperaBlockTownHallwith thefollowingmembers present
PRESENT SupervisorDavidLeFeber DeputySupervisorThomasMairs CouncilmenRobertAyers JimBlyeandRichardSteen
OTHERS AttorneyJamesCampbell TownEngineerTimothyRock AssessorTamiSnyder HistorianMaureenKingston HighwaySuperintendentThomasCrye WaterSuperintendentDanielMcKeown CodeEnforcementOfficerAnthonyCappelloInsuranceRepresentativeTimAnderson TownJusticeMichaelTorregianoandTownClerkSharonKnight CMCRMC
VISITORS GeneseeSuncomOwnerJoshWilliams
SupervisorLeFebercalledthemeetingtoorderat700PM
PledgeofAllegiance
SupervisorLeFeberaskedfor anypubliccommentsandtherewerenone
RESOLUTION 16APPROVALOFMINUTES
OnmotionofSupervisor LeFeber secondedbyCouncilmanBlyethefollowingresolutionwasADOPTEDAYES4NAYS0ABSTAIN1 CouncilmanAyers
RESOLVEtoapprovetheminutesofDecember29 2011aspresented
VoteoftheBoard CouncilmanAyers Abstain CouncilmanSteen AyeCouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
RESOLUTION 17APPROVALOFMINUTES
OnmotionofCouncilman Blye secondedbyDeputySupervisorMairsthefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoapprovetheminutesofJanuary2 2012aspresented
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
DISCUSSION TOWNCLERK
TownClerkSharonKnightreportedonthefollowing
3a Correspondence TownofCaledonia
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE2
DISCUSSION TOWNCLERKcontinued
AcopyoftheTownofCaledonia proposedmoratoriumLocalLaw1wassharedandtheir publichearingisFriday January13 20123b Recommendation mailbox ThefollowingproposalwasprovidedtotheBoard
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THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE3
DISCUSSION TOWNCLERKcontinued
TownClerkKnightcontinuedstatingasshownontheClerksMonthlyReporttheamountofmoneythatwascollectedforRecreationwas 602000serving1695transactions Theamountofwatermoneythatwascollectedwas 3726052andtherewere400transactions SupervisorLeFeberquestionediswhatlineitemwouldpayforthesecharges TheTownClerkrespondedthat theBuildingContractual wasthelineitem TheBoardtooknoactionatthistime3c NYSAssociationofTowns AnnualMtg Resolution
TownClerkKnightaskedtheBoardtoreviewtheresolutions AnymodificationswouldbeneededatthenextBoardmeeting TheannualmeetingisheldinNewYorkCityFebruary19 February22 2012
3d Correspondence Jr AchievementAsolicitationfromLivingston CountyBusinessEducationAlliancewasreceivedrequestingfinancialcontributionS TheTownClerkprovidessupportthroughparticipationwithJuniorAchievement forthelasttenyears
3e DumpDaysTheRegionalComputerRecyclingRecoveryprovidesrecyclingservicesasrequiredbylawandtheirinvoiceofzerodollars wasprovidedtotheBoard
3f CemeteryPlotsTherecommendationfortheTownClerktocollectpaymentsforplotsisrecommendedaspaymentwouldonlybeaccepted whentheidentifiedsectionandlotnumbersareprovidedandadeedwouldbeissued RecentlymonieswerecollectedonDecember27andDecember29andtheinformationforsectionandlotnumberswasjust providedtoday Itsrecommendedthatmoneyonlybecollectedforspecific purposes
3g ClaimsProcessArevisedclaimprocesswasprovidedtotheBoardfortheirconsiderationOriginallywrittenin2002 updatedin2007 anotherupdateisneededDiscussionsofthechangesoccurredandtheBoardwillconsider atafuturemeeting
3h Correspondence LenapeResourcesAcorrespondence wasreceivedbyTownClerkKnightanditwassharedwiththeBoard
3i FOIL JohnHolkeAcopyoftheFOILwasprovidedtotheTownBoard
DISCUSSION ASSESSOR
AssessorTamiSnyderaddressedtheBoardwith thefollowing
ProcessingbyMarch 900exemptionformsReviewvillageandtownbuildingpermitstoincludenewassessmentincreasesClosingout theendoftheyearPreparingforfilingoftheroll
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE4
DISCUSSION ASSESSORcontinued
DiscussiontodaywithMikeBishopregardingresignationletterfromBoardofAssessmentReview ashe movedoutofAvontodayWorkingonthecopymachine wearegettingthereShewillbeworkinga lotontheweekends andwhotocontactabouttemperaturecontrol TheBoardtoldhertocontactKellyColeAnupdateofthevillagespublichearing forpossibleexemptionstopropertyownersspending 10000ormorethatmakeimprovementstotheircommercialormulti purposepropertiesAnoffertoansweranyquestionsandwelcomingthenewBoardmemberswasprovided
DISCUSSION TOWNJUSTICE MICHAELTORREGIANO
TownJusticeMichaelTorregianoaddressedtheBoardwith thefollowing
TownOfficerslaw section27 compensationoftownofficersandemployees wasprovidedtotheBoard HestatedthatSupervisor LeFeber stentativebudgetincludedincreasesforbothJustices Howeverthefinalbudgetwasadoptedwithoutaraiseandhestilldoesnotknowwhy ThisisnotthefirsttimethathehashadanissuewitharaiseHissecondyearservingasJusticehe optedoutoftakingaraise intheyear2005 Thisisthethirdtimeinnineyearsthathewasnotgiven araise ActualcostsofrunningtheTownCourtwereprovidedaswellastheamountofmoneybrought inthroughtheCourt
SupervisorLeFeberquestionedandJusticeTorregianoverifiedthathewasspeakingonbehalfofhimselfandJusticePiampiano HewantedtoupdatethetwonewBoardmembersonthisissue andstartthenewyear witha betterrelationship withtheBoard Taxpayersdonotprovidefinancialsupportatyearsend
HewaspreparedtoansweranyquestionsoftheBoard
TheBoarddiscussedThenumberofCourtnightschangingfromtwotoonePriorsalarieswereprovidedwhiletheJusticesworkedtwonightsamonth andthosesalarieswerenotcutinhalfwhenthechangesweremadeQuarterlyreportsareneededHighestpaidJusticeswithintheCountyarehereinAvonComparingsalariesandworkloadoftheSupervisorJusticeTheTownClerknotreceivingsalaryincreasesandgivingheronepercentwhilekeepingunderthetwopercenttaxcapTheBoardwasnotinformedofthechangeofchangingthenumberofcourtnightsAttheorganizationalmeeting questionswereaskedastowhysomepeoplereceivedpayincreasesofonepercentormore whileothersdidnotreceiveany
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE5
DISCUSSION TOWNJUSTICE MICHAELTORREGIANO continued
JusticeTorregianorespondedwithWorkloadswerenotreducedwiththechangeofcourtnights ItwasmoreefficientforthepublicastheDistrictAttorneyonlyattendsourTownCourtonenightamonth
AdditionalcourthoursareprovidedCourtisnotonlybeingheldonTuesdays butasneededPermissionfromtheBoardwasnotneededtochangecourthours andthethoughtdidntcrosshismind
AttorneyCampbellwillreviewtheinformationandreportbackatafuturemeeting
DISCUSSION HISTORIANREPORT
HistorianMaureenKingstonreportedon thefollowing
Severalapplicationshave beenreceivedforthepositionofDeputyHistorianCouncilmanSteenandDeputySupervisorMairsvolunteeredtositinoninterviews JobdescriptionofthepositionwasprovidedbytheHistorian ShehasincreasedherhoursandwillbeworkingonMondaysandTuesdays Thetemperature inherofficeof66degreesistoocold andneedstobeadjusted
DISCUSSION ATTORNEYREPORT
AttorneyJamesCampbellreportedonthefollowing
Heprovidedan updateontheLocalLawT2A2011statingthathehasreceivedcorrespondence fromJohnHolkeofLenapeResources andhashaddiscussionswithhim Theideaofthepublichearingisthatitgeneratesdiscussion Thedraftlocallawmightneedtobechangedtosuitourcommunity needs Onlyafterthepublichearingwhencommentsarereceived cantheBoardmakethatdetermination SupervisorLeFeberstatedthathedoesnotwanttoeffectanycurrentbusinesseswithintheTownAttorneyCampbellwillbereachingoutandaskingforspecificlanguagethatisnotfavorable CouncilmanAyersstatedthattheyhaveastronginterestasapproximately 5wasspentsendinginformationtoBoardmembersthroughout theCounty Thereareapproximately8000wellsinLivingstonCounty Discussionincludedtheneedtochangethelocationofthemeetingtoprovidespacetoexpectedvisitors Holdingthemeetingattheschoolwasdiscussed butavailabilityisunknownatthis time
RESOLUTION 18CHANGEPLACEANDTIMEOFMEETING
OnmotionofDeputy SupervisorMairs secondedbyCouncilmanSteenthefollowingresolutionwasADOPTEDAYES5NAYS0
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE6
RESOLUTION 18CHANGEPLACEANDTIMEOFMEETING continued
RESOLVEtoholdthemeetingofJanuary 26 2012attheAvonCentralSchoolandtobeginat530PM
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
DISCUSSION ATTORNEYREPORT continued
AnupdateofinformationregardingourwatertowerandthebenefitsitprovidesforcellcompaniesandotheruseswasdiscussedinrelationtoavisitofMikeUnisontoAttorneyCampbellsOffice MunicipalsolutionsareattractiveastheydonotrequirePlanningorZoningBoardactions however theabilityofmunicipalitiestorentspaceontheirownwasdiscussed Keepingcontrolandan annual incomewith increasesarecurrentlyinplace Thequestionofnewopportunities comingtousortheneedfor solicitationwasconsidered Currentbenefitsincludeportablegenerators having electriccostsforthewatertowerpaidandcontrolofadditionsordeletionsofantennaswasalsoconsidered
Trainingrequirements forZoningBoardofAppealsandPlanningBoardmemberswasinvestigated Statelawrequiresannualmandatorytrainingoffourhours Shortlyafterthatmandate theTownBoardadoptedaresolutionconcurringwiththestatemandate TownBoardshavetherighttowaivethemandatedfourhours butmustspecifythereasonsforthewaiversuchasprevious experience Keeping trackofannualtrainingisarequirement however decisionsofthosememberswithouttrainingremainvalid
AttorneyCampbelltalkedwithAttorneyHenehanregardingRoyalSprings anditwasrecommendedthatPeterKolokourisbeinvitedtoa futuremeetingtoholdfurtherdiscussion
DISCUSSION HIGHWAY REPORT
HighwaySuperintendentThomasCryereportedonthefollowing
CompletedsomesnowremovalWorkingintheshopandfinishedservicing tractorsandmowersDiggingditchesPeterWatsonprovidedhayandmulchanditwasdistributedPickeduplimbsandChristmastreesintheTownandcemeteriesPatchedupholesandfixedsignsHadsaltdelivered
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE7
DISCUSSION ENGINEERREPORT
TownEngineerTimothyRockreportedon thefollowing
Ameetingwasheldyesterdaytodiscuss theNorthLittlevilleRoadCulvertThoseinattendance included SupervisorLeFeber CouncilmanAyers andtwopropertyowners theLees andtheMorans Theplacementoflargeflatstonerockthat isstackabletodrillandpindown receivedpositivefeedbackfrompropertyowners Thematerialswillneedtobebidout Theyarethesamematerials usedontheFiveArchBridge
DISCUSSION ENGINEERREPORT continued
Jointapplication formswillneedtobecompletedbytheEngineer Theprojectisinthe 300000range SupervisorLeFeberreadthefollowingfortherecord
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THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE8
DISCUSSION ENGINEERREPORT continued
TheplansforintheinstallationofwaterlinesonSouthAvonRoadastheextensiontoRoute39wereapprovedbytheCounty DepartmentofHealth JimMazurowski DirectorofEnvironmental Health DiscussionincludedthelengthoftimeitwouldtakeforwatertoreachthefirsthousefromRoute39 Additional informationisneededtomakethisdeterminationandwillbeprovidedbytheEngineer
OpportunitiesforgrantfundingcontinuestobeinvestigatedandameetingwillbeattendedonJanuary17 2012
DISCUSSION WATERREPORT
WaterSuperintendentMcKeownreportedon thefollowing
Aninventoryofwatermeters isbeingreadWatershutoffswillbe collectedusingVillageequipmenttoallowforGPScoordinancesversusanotebookQuestionsregardingemployeeshandbook werepresentedwiththeresultsbeingtheoldhandbookcontinuestobeineffectuntilthenewhandbook isprovidedinwrittenformandprovidedtoemployees
DISCUSSION CODEENFORCEMENTOFFICER
CodeEnforcementOfficerAnthonyCappelloreportedthatthingsaremovingalongandthattherehasnotbeenmanybuildingpermits butthedepartmentisworkingonspecialusepermits
DISCUSSION HELGEHEEN
SupervisorLeFeberreportedthatHelgeHeencancelledand isrescheduledforFebruary
DISCUSSION INSURANCEREPORT
TimothyAnderson addressedtheBoardandrecommendedanewliabilityinsurancetocovertheSkiClub previouslyheldbytheAvonCentralSchool Thecostofthepolicyisapproximately 2000
RESOLUTION 19PAYMENTOFBILLS
OnmotionofCouncilmanBlye secondedbyCouncilmanSteenthefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoacceptforpaymentAbstract20121inthefollowingamounts
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE9
RESOLUTION 19PAYMENTOFBILLScontinued
ConcerningABSTRACTofClaimsNumber20121includingclaimsasfollows
GeneralFund Voucher 1through 31inamountstotaling 2952590HighwayFund Voucher 1 through 5inamountstotaling 103020WaterFund Voucher 1 through 6inamountstotaling 209452CemeteryFund NoVoucherOperaBlockCapitalImprovement NoVoucher
RoyalSpringsLighting Voucher 1through 1 inamountstotaling 103080CrossRoadsDrainage NoVoucherDistrict
BruckelDrainageDistrict NoVoucherRoyalSpringsDrainage NoVoucherTownOfAvonFire
Protection NoVoucherWaterCapital NoVoucherImprovement
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
DISCUSSION 2011BUDGETENDOFYEARREPORT
SupervisorLeFeberprovidedhis2011EndofYearReportasrequiredbylawtobereceivedpriortoJanuary20 Itincludesperformanceofdifferent funds breakdownofrevenuesbyfund whichareinthemonthlybudgetreports SupervisorLeFeberstatedthatifanyonehasanyquestions hewouldbe happytoanswerthem
RESOLUTION 202011BUDGETENDOFYEARREPORT
OnmotionofDeputySupervisorMairs secondedbyCouncilman AyersthefollowingresolutionwasADOPTEDAYES5NAYS0
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THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE10
RESOLUTION 202011BUDGETENDOFYEARREPORT continued
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
RESOLUTION 21RECEIVEMONTHLYREPORTSFROMTHESUPERVISORANDTOWNCLERK
OnmotionofCouncilmanBlye secondedbyCouncilmanAyersthefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoaccepttheCitizens BankCommercialAccountofAvonLima RoadInc EscrowAccountinFavoroftheTownofAvonandmonthlyreportsforDecemberfromtheSupervisor andtheTownClerkReport asshownbelow
TownClerkDecemberReport
TotalLocalSharesRemitted 96063NewYorkStateDepartmentofHealth 2250NYSAg Marketsforspay neuterprogram 6600NYSEnvironmental Conservation 15495WATERFee 421947TOTAL 528335
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
RESOLUTION 22APPOINTMENTTOBOARDOFASSESSMENTREVIEW
OnmotionofDeputySupervisorMairs secondedbySupervisorLeFeberthefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoappointRichardBurketotheBoardofAssessmentReview termtoexpireOctober2016
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
RESOLUTION 23APPOINTMENTTOZONINGBOARDOFAPPEALS
OnmotionofDeputy SupervisorMairs secondedbyCouncilmanSteenthefollowingresolutionwasADOPTEDAYES5NAYS0
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE11
RESOLUTION 23APPOINTMENTTOZONINGBOARDOFAPPEALScontinued
RESOLVEtoappointNormanBarretttotheZoningBoardofAppeals termtoexpire12312016
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
RESOLUTION 24RECOMMENDATIONAVONREPRESENTATIVETO THELIVINGSTONCOUNTYYOUTHBOARD
OnmotionofCouncilmanBlye secondedbyDeputySupervisorMairsthefollowingresolutionwasADOPTEDAYES4NAYS0ABSTAIN1 SupervisorLeFeber
RESOLVEtorecommendCarolHayestothepositionAvonRepresentativetotheLivingstonCountyYouthBoard
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Abstain
RESOLUTION 25APPOINTMENTTOTHEWATERWORKSCOMMITTEE
OnmotionofDeputySupervisorMairs secondedbySupervisorLeFeberthefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoappointJamesSchillingertotheWaterWorksCommittee
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
DISCUSSION OPENPOSITIONS
SupervisorLeFeberreportedopenpositionsincludeDeputy TownHistorianPlanningBoard andCodeEnforcement PriorPlanningBoardmemberJamesAndersondidnotresubmithisname Priortoanappointment consultingwithPlanningBoardChairman Dr RobertTugel isrecommended Sevenpeopleappliedandthepositionisforsevenyears
Therewerethirteenapplicantsandappointmenttothispositionwillbe discussedatafuturejointmeetingwiththeVillage Notificationoftheextendedtimewillbesenttoallapplicants
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE12
DISCUSSION EMPLOYEEHANDBOOK
SupervisorLeFeberreportedthatheisgoingtoreschedulethemeetingregardingthenewemployee handbookwithemployees
DISCUSSIONOPENITEMS
CouncilmanRichardSteenthankedtheBoardfortheopportunitytoattendtheNewYorkStateAssociationofTownsMeeting ashelearneda lotandrecommendsthatattendingthemeetingshouldbemandatory
Councilman Ayersstatedthatafter38yearsofbeinginvolvedinGovernment helearnedalotthatfilledabinder TherearethingsthathappeninthisBoardroomthatneedtobelookedat andthatthoserecommendationsandchangeswillbe discussed
DISCUSSION SUPERVISOR SREPORT
SupervisorLeFeberreportedonthefollowing
Therewillbe anopenhouseforCoveredWagonTours January24 2012AftertheVillageElections theBoardofElectionswillbe lookingatwaystoreducethenumberofelectioninspectorsneededAcorrespondencewasreceivedregardingthecreationofTobaccofreezonesoutdoors
DISCUSSION NEWYORKSTATEPUBLICOFFICERSLAW
AttorneyCampbelladdressedanewPublicOfficersLawinrelationstorequiringcertainrecordswhicharethesubjectofa discussionconductedatanopenmeetingbemadeavailabletothepublic HeisworkingwiththeTownClerkonprocedurestoadheretothenewlaw Anexampleofinformationwasprovided andadditionaltimewillbeneededtopreparethesedocuments SupervisorLeFeberagreedtoprovidetheagendanolaterthantheendofbusinessonMondayspriortothemeeting As itemsbecomeavailable theywillbeprovidedtotheBoardmembersandtotheTownClerk
RESOLUTION 26AMENDRESOLUTION 9RULESOFPROCEDUREOFTHETOWNBOARD
OnmotionofDeputySupervisorMairs secondedbyCouncilman BlyethefollowingresolutionwasADOPTEDAYES5NAYS0
RESOLVEtoamendResolution 9 adoptedJanuary2 2012asfollows
PUBLICHEARINGS1 Pleasesignintospeak
THEREGULARMEETING TOWNOFAVON JANUARY12 2012 PAGE13
RESOLUTION 26AMENDRESOLUTION 9RULESOFPROCEDUREOFTHETOWNBOARD continued
2 PleasedirectanycommentstotheTownBoardandkindlywaittoberecognizedbytheTownSupervisor
3 Pleasestateyournamefortheofficialrecord Ifyouhaveanyinformationthatyouwouldlikeincludedintheofficialrecords pleaseprovidea copytotheTownClerkthisevening
4 TheTownBoardreservestherighttoalloweachspeaker3minutes5 Notarizedinformationwouldalsobeincludedintheminutes ifprovidedpriorto
thepublichearing6 Onceeveryonehashadachancetospeak theBoardmaychoosetoallowsecond
comments
VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen Aye CouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye
OnmotionofCouncilmanBlye secondedbyDeputySupervisorMairs themeetingadjournedat1010PM
RespectfullysubmittedbySharonM KnightCMCRMCTownClerk
