Wilson Page 1 of 2 Things to do to Graduate • Visit the Graduate Studies Contacts page at http://www.as.wvu.edu/graduate/grpeop.html for up-to-date contact information. • Visit the Arts and Sciences Graduate program web page at http://www.as.wvu.edu/graduate/grforms.html This page has forms mentioned below along with the application for graduation and diploma. • Check with admissions and records to see if you are an active student. Sign up for at least 1-hour of 697 the semester you graduate. • Don’t forget to submit your application for graduation and diploma http://www.as.wvu.edu/graduate/Application.htm. This is usually due in the middle of dead week at the latest – perhaps earlier. You should check and confirm that you have all forms in for graduation by the posted date (basically application for graduation, $30 graduation fee, and the request for shuttle sheet). This is also a deadline for taking care of any incompletes or NRs. • You should download the shuttle sheet request form (at http://www.as.wvu.edu/graduate/ssreqest.htm ideally a yellow sheet) and obtains signatures. Hope has copies. This sheet specifies the date, time, & title of your defense and is signed by all committee members & department chair (or associate chair). • Kim Dixon will put the Blue Shuttle sheet together. This sheet provides a list of any outstanding course incompletes – for example in research hours. Make sure you run necessary paper work on these. The committee signs that when student successfully completes the defense. • Post notice at least 1 week prior to defense. • Kim Dixon is a key information source regarding graduation requirements. When in doubt, call Kim 293 2505. • You should obtain information on the electronic thesis formats from the graduate forms site and check your thesis to ensure formatting is correct. • You should also download the ETD signature approval form at http://www.libraries.wvu.edu/theses/forms/ETDform.pdf • Finally, upon completion (after final defense and ETD are complete) we have a "Plan of Study" completion form, to be done by your advisor and submitted to Kim (formerly Carol) -- this is to be signed by the Grad Program Chair and is the departmental signoff on the degree. This also involves checking to see that your courses taken match your plan of study. Check with Kim or current Arts and Sciences grad advising personnel in Woodburn Hall for additional details (see http://www.as.wvu.edu/graduate/grpeop.html for up-to-date contact information). _______________________________________________________________________________ Items to be cleared for graduation From Eberly College Graduate Records Office, 103 Woodburn Hall (SEE NEXT PAGE)

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Wilson Page 1 of 2

Things to do to Graduate • Visit the Graduate Studies Contacts page at http://www.as.wvu.edu/graduate/grpeop.html

for up-to-date contact information. • Visit the Arts and Sciences Graduate program web page at

http://www.as.wvu.edu/graduate/grforms.html This page has forms mentioned below along with the application for graduation and diploma.

• Check with admissions and records to see if you are an active student. Sign up for at least 1-hour of 697 the semester you graduate.

• Don’t forget to submit your application for graduation and diploma http://www.as.wvu.edu/graduate/Application.htm. This is usually due in the middle of dead week at the latest – perhaps earlier. You should check and confirm that you have all forms in for graduation by the posted date (basically application for graduation, $30 graduation fee, and the request for shuttle sheet). This is also a deadline for taking care of any incompletes or NRs.

• You should download the shuttle sheet request form (at http://www.as.wvu.edu/graduate/ssreqest.htm ideally a yellow sheet) and obtains signatures. Hope has copies. This sheet specifies the date, time, & title of your defense and is signed by all committee members & department chair (or associate chair).

• Kim Dixon will put the Blue Shuttle sheet together. This sheet provides a list of any outstanding course incompletes – for example in research hours. Make sure you run necessary paper work on these. The committee signs that when student successfully completes the defense.

• Post notice at least 1 week prior to defense. • Kim Dixon is a key information source regarding graduation requirements. When in doubt,

call Kim 293 2505. • You should obtain information on the electronic thesis formats from the graduate forms

site and check your thesis to ensure formatting is correct. • You should also download the ETD signature approval form at

http://www.libraries.wvu.edu/theses/forms/ETDform.pdf • Finally, upon completion (after final defense and ETD are complete) we have a "Plan of

Study" completion form, to be done by your advisor and submitted to Kim (formerly Carol) -- this is to be signed by the Grad Program Chair and is the departmental signoff on the degree. This also involves checking to see that your courses taken match your plan of study. Check with Kim or current Arts and Sciences grad advising personnel in Woodburn Hall for additional details (see http://www.as.wvu.edu/graduate/grpeop.html for up-to-date contact information).

_______________________________________________________________________________ Items to be cleared for graduation From Eberly College Graduate Records Office, 103 Woodburn Hall (SEE NEXT PAGE)