Time Management Successful. Time Management There is an appointed time for everything. And there is a time for every event under heaven--A time to give

Time Management

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Successful

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tThere is an appointed time for everything. And there is a time for every event under heaven--A time to give birth and a time to die; A time to plant and a time to uproot what is planted.

Ecclesiastes 3:1-2

Where does time go?

• During an 80 year life span, it is estimated that we spend:7 years in the bathroom; 6 years eating; 5 years waiting in line;4 years cleaning the house;3 years in meetings; 2 years playing telephone tag1 year searching for things; 8 months opening junk mail; and 6 months sitting at red lights

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Where does time go?

• During an average day, it is estimated that we will:Spend half of it sleeping, eating, grooming, and

commuting; Be interrupted seventy-three times;Take an hour’s worth of work home;Spend less than five minutes reading;Talk with your spouse for four minutes;Exercise less than three minutes; and Play with your child for two minutes.

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How do I manage time?

• Proper time management is more than keeping a schedule….It is life management!

• Your time management skills should always be grounded in your:*Values; Mission Statement;Roles; and Goals

*General outline incorporates many of Steven Covey’s ideas.

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• Identify your governing values:Values are the principles that govern your conduct;Values are the attributes and qualities you most

want to be developed and exhibited on a daily basis

• Examples of governing values:

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Love

Honesty

Integrity

Peace

Kindness

Joy

Teamwork

Patience

Service

Goodness

Gentleness

Faithfulness

Professionalism

Responsibility

Self-control


• Explore your governing values:Write a statement about how you will exhibit each of your governing values

on a daily basis.

• A value statement might look similar to the following: I will exhibit love to my students by ensuring that I listen to each student; I will exhibit honesty to my employer by ensuring that I work the number of

hours required of me. I will exhibit faithfulness to my family by ensuring that I spend quality time

with them each evening.

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• Compose a mission statement for your life.A mission statement contains:

A summary statement of your governing values (your philosophy on life, if you will); and

An outline of the contributions you want to make during your lifetime.

• A mission statement might look similar to the following: I make a positive difference in the lives of the

students I teach by providing a listening ear, a caring heart, and professional work while maintaining a strong love and devotion to my family.T

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• Identify your roles:Your roles are your key relationships, areas of

responsibility, and areas of contribution.Your roles are a natural outgrowth of your values.Exploring your different roles enables you to see that

your life is made up of more than your job

• Examples of roles:

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Spouse

Parent

Child

Friend

Teacher

Counselor

Employee

Volunteer

Facilitator

Role Model

Care Giver

Church Member


• Identify your Goals.Your goals are your “dreams with deadlines”Your goals should be:

Specific Measurable Action-Oriented Realistic Timely

Your goals should be consistent with: Your governing values Your mission statement Your life roles

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• As your goals are the link between your governing values and your prioritized daily tasks, understanding your self will lead to good time management. (i.e. Good time management is as simple as good self management!) Establish where your time is going.

Track the use of your time to see where it is going. Observe whether or not your time is prioritized

according to your goals.

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• Calculate the amount of time you spend in the following activities during an average day:Sleeping; Eating; Personal grooming;Commuting;Work; Additional education; House cleaning; Family time; and Social and personal time

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• There are some important techniques you can use to help you manage your life.Use a daily planner

Write down your governing values, mission statement, roles, and goals so that they are always with you.

Set aside time to plan out your week. Schedule your fixed time.

Work, classes, church, family time, and appointments. Do these tasks help you meet your goals?

Schedule your flexible time Eat, sleep, chores, study time (plan two hours of study

time per week for every hour per week you spend in class) Do these tasks help you meet your goals?

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• There are some important techniques you can use to help you manage your life.Use a daily planner

Assign priorities to the tasks designated in your flexible time.

Assign priorities within the four quadrants: important and urgent, important but not urgent, urgent but not important, and not urgent and not important.

Use system such as A, B, and C to label them priorities within quadrant

Know your most productive times of the day and schedule your priority tasks at these times

Do your priorities enable you to meet your goals?

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tURGENT

AND

IMPORTANT

NOT URGENT

BUT

IMPORTANT

URGENT

BUT

NOT IMPORTANT

NOT URGENT

AND

NOT IMPORTANT



• Quadrant IUrgent And Important

Tasks created when we find ourselves rushed to make a deadline or to accomplish a task.

Estimated that we spend 90% of our time here. Some of these crises can be avoided if time is spent

addressing the task while it is still in a non-urgent mode, or quadrant II.

Examples: a crying baby, cramming for tomorrow's examination, finishing a report due today, dealing with patient emergencies.

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• Quadrant IINot Urgent But Important

Acting on tasks in the second quadrant means focusing on goal-oriented activities.

People tend to put quadrant II activities off until they become more urgent, instead performing activities that are less important and more urgent.

Put the items in quadrant II as first priorities and then fill the rest of your schedule with activities from other quadrants.

Examples: quality time with family, planning, improving skills to increase productivity, preventative maintenance, counseling, starting to study for the final examination on the first day of class.

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• Quadrant III Urgent But Not Important

Tasks created by time deadlines but have little value. Examples: a one day sale that ends “today,” interruptions while you

are planning or studying, priorities of a leader that do not contribute to personal goals or the mission of the organization, some phone calls, some meetings, some projects, and some popular activities, etc.

• Quadrant IV Not Urgent And Not Important

These are non-productive tasks that will not help you to reach your goals and, therefore, time is lost that could be used on activities from quadrants I or II priorities.

These activities are essentially “time wasters.” Examples: worthless television shows, trivial pursuits, gossiping,

sleeping in, playing video games, and chatting on the phone

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• Steven Covey:Keep in mind that you are always saying "no" to

something. If it isn't to the apparent, urgent things in your life, it is probably to the most fundamental, highly important things. Even when the urgent is good, the good can keep you from your best, keep you from your unique contribution, if you let it.

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What does it look like?

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What are Some Resources?

• The following web addresses offer different types of planners and systems:The Busy Woman at www.thebusywoman.comFranklinCovey at www.franklincovey.com or their

online planner at www.franklinplanner.com Day-Timer at www.daytimer.comAt-A-Glance at www.ataglance.comDay Runner at www.dayrunner.com

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How do I manage “LIFE?”

• Summing up your new “life management” skills:Consider your goals.How will your goals best be accomplished?Order your priorities according to your goals.Inscribe your scheduling decisions in your planner.Carry out the plan you have made.Enjoy being in control of your time!

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References

• Though the information in this presentation does not come from any one source, there are ideas proffered by others within this presentation (Stephen Covey being primary) as most time management systems teach many of the same ideas. I simply tried to give you some things to think about.

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Documents

Time Management Successful. Time Management There is an appointed time for everything. And there is a time for every event under heaven--A time to give