TOASTMASTERS - District 23 · 2012. 4. 8. · TOASTMASTERS INTERNATIONAL, INC. P.O. Box 9052 • Mission Viejo, CA 92690 USA Phone: ... Clubs achieve Goal 3 when one member receives

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Distinguished Club Programand Club Success PlanHow to Be a Distinguished Club

TOASTMASTERSINTERNATIONAL®

Distinguished Club Progamand Club Success Plan

How to Be a Distinguished Club

TOASTMASTERS INTERNATIONAL, INC.P.O. Box 9052 • Mission Viejo, CA 92690 USAPhone: 949-858-8255 • Fax: 949-858-1207

www.toastmasters.org/members

© 2010 Toastmasters International. All rights reserved. Toastmasters International, the Toastmasters International logo and all other Toastmasters International trademarks andcopyrights are the sole property of Toastmasters International and may be used only by permission.

Printed in USA Rev. 5/2010 Item 1111

TOASTMASTERSINTERNATIONAL

2 The Distinguished Club Program

The Mission of theToastmasters Club

The mission of a Toastmasters clubis to provide a mutually supportive andpositive learning environment in

which every individual member has theopportunity to develop oral

communication and leadership skills, which in turn foster self-confidence

and personal growth.

3The Distinguished Club Program

Ask your club members why they joined andmost likely at least 95 percent of them will

tell you they joined to become better speakersand leaders. Your Toastmasters club’s purpose isto provide the environment in which they learnthese skills. When your club provides plenty ofspeaking and leadership opportunities, itsmembers receive helpful evaluations, and thereare enough members to conduct the program,then all of the members’ learning goals arereached. The club is serving its purpose.

The Distinguished Club Program helps yourclub accomplish its purpose by focusing ontwo areas:

� Educational awards. The number ofCompetent Communicator (CC), AdvancedCommunicator Bronze (ACB), AdvancedCommunicator Silver (ACS), and AdvancedCommunicator Gold (ACG), Competent Leader(CL), Advanced Leader Bronze (ALB), AdvancedLeader Silver (ALS) and Distinguished Toast -master (DTM) awards issued to members determines your club’s success in helping its members learn not only speaking skills butleadership skills as well.

� Membership. In order to properly conductthe educational program, a club should haveat least 20 members. Membership turnover isunavoidable as members move, change jobsor encounter other situations that take themaway from the club. Your club should con -tinually strive to bring in new members tocombat this natural turnover, to provide astronger leadership base and to bring a flowof fresh, new ideas and personalities.

The Distinguished Club Program:

A Guide to Success

The Distinguished Club Program monitorsand measures your club’s achievements in thesetwo critical areas.

How It WorksThe Distinguished Club Program is an annualprogram, running from July 1 through June30. The program consists of 10 goals your clubshould strive to achieve during this time usingthe Club Success Plan (in the back of this manual) as a guide. World Headquarters tracksthe progress of your club toward these goalsthroughout the year, sending quarterly progress reminders to your club president (updated reports are posted weekly on theToastmasters Inter national Web site, members.toastmasters.org). At year-end,World Headquarters cal culates the number of goals the club achieved and recognizes itas a Distin guished Club, Select DistinguishedClub or President’s Distinguished Club basedon the number of goals achieved and thenumber of members it has.

Goals to AchieveFollowing are the goals your club should striveto achieve during the year:

1. Two CCs2. Two more CCs3. One ACB, ACS or ACG4. One more ACB, ACS or ACG5. One CL, ALB, ALS or DTM6. One more CL, ALB, ALS or DTM 7. Four new members


8. Four more new members9. Minimum of four club officers trained

during each of two training periods 10. One membership dues renewal report and

one club officer list submitted on time

In addition, your club must meet a mem -ber ship requirement. At year-end ( June 30)it must have:

� at least 20 members OR� a net growth of at least five new members.

A simple one-page summary of the programis on page 18. Your club also may purchase awall chart (Item 1111C) for display at clubmeetings to track progress.

RecognitionClubs that meet the membership requirementand also do the following are eligible for Toast -masters International recognition at year-end:

RECOGNITION EARNED

Achieve five of 10 goals Distinguished Club

Achieve seven of 10 goals Select Distinguished Club

Achieve nine of 10 goals President’s Distinguished Club

Recognition ReceivedIf the club earns recognition as a Distinguished,Select Distinguished or President’s Distinguish edClub, World Headquarters will send the presidentan attractive ribbon for display on the clubbanner and a congratulatory letter. The ribbonand letter will be included with the year-endreport. The club’s officers also will be invitedto attend the Club Leadership Luncheonheld during the International Convention inAugust, where they will be recognized for theclub’s achievement.

Determining Your Club’sMembership Base (July 1)Your club’s membership base is calculated atthe beginning of the DCP year (July 1). It isdetermined by adding the number of paidmembers on the previous April’s membershiprenewal report plus any new members addedbetween April and June 30. (New membersinclude all dual and reinstated members; transfer members are not counted.) It will beadjusted upward for members who pay theirApril dues late. For example, in April your clubsubmits a membership renewal report and dues for 17 members. In June it submits twonew member applications and dues to WorldHeadquarters. This brings your club’s totalmembership to 19 on June 30 and your clubthen begins the new DCP year with 19 mem-bers. In August, your club submits dues forthree members for the April-September duesperiod. These people had been members forseveral years, but simply did not pay their dueson time. Your club’s membership base will beadjusted for these late-paying members. Thethree additional members raise the membershipbase to 22.

Membership at Year-end (June 30)Your club’s membership at the end of the DCPyear (June 30) is based on the number of paidmembers on the current DCP year’s April membership renewal report, plus any new (not transfer), dual and reinstated membersadded between April and June 30 of the current DCP year.

Following are some examples illustratinghow a club’s accomplishments and membershipaffect the club’s eligibility for recognition:

Example 1: A club had 14 members on July 1,three CCs, two ACs, five new members, four officers trained each period, had submitted twomembership renewal reports on time but no


officer list on time and had 19 members onJune 30. It achieved Goals 1, 3, 4, 7 and 9 – atotal of five goals. Since it also had 19 memberson June 30 (a net increase of five members), it is recognized as a Distinguished Club.

Example 2: A club had 24 members on July 1,four CCs, one AC, one CL, eight new members,four club officers trained each period, sub -mitted one membership renewal report and oneclub officer list on time and had 18 memberson June 30. It achieved Goals 1, 2, 3, 5, 7, 8, 9and 10 – a total of eight goals. However, since itdid not have 20 members at year-end or a netincrease of five new members, it is not eligiblefor any recognition.

Example 3: A club had 19 members on July 1,had one AC, one CL, five new members, sub-mitted one membership renewal report andone officer list on time and had 23 memberson June 30. It achieved Goals 3, 5, 7 and 10–a total of four goals. Even though it had morethan 20 members at year-end, the club did notachieve enough goals to earn recognition.

Rules for Participation1. Only clubs with 20 or more members OR

which have a net increase of five membersat the end of the program year are eligiblefor Toastmasters International recognition.Members transferring into your club are notincluded in your club’s membership totaluntil they have paid dues through yourclub and the dues are received by WorldHeadquarters.

2. Clubs achieve Goal 1 when two membersreceive CC awards during the year andachieve Goal 2 when an additional two ormore members receive CCs.Clubs achieve Goal 3 when one member

receives an AC award during the year and

achieve Goal 4 when an additional one ormore members receive AC awards.Clubs achieve Goal 5 when one member

receives a CL, AL or DTM award during theyear and achieve Goal 6 when an additionalone or more members receive CL, AL orDTM awards.Applications must be sufficiently com-

pleted and able to be processed by WorldHeadquarters. Only members in good stand-ing are eligible for awards. Members in goodstanding are those whose dues for the current period have been received at WorldHead quarters and whose names appear onthe club membership roster.Clubs receive credit for only one type of

educational award per member per year. Forexample, Bill Smith receives a CC award inJuly. His club receives credit towards a goal.Later in the year, he earns ACB, ACS and/orACG awards. His club receives credit towardgoals for these, too. But if he also earns asecond CC, ACB, ACS and/or ACG award during the program year, his club will notreceive credit towards goals for them. Thisencourages all members to progress in theeducational program, not just a few. Creditfor an award may be given to only one club.Members who belong to more than one clubmust choose which one club will receivecredit for an award.For clubs to be credited for educational

awards for the current DCP year, all awardapplications must be received at WorldHeadquarters no later than June 30. See (9) for information about fax, e-mail andonline submissions.

3. Clubs achieve Goal 7 when four new members join the club during the year andachieve Goal 8 when an additional four ormore members join during the year. Clubsmust submit together to World Headquar -ters a membership application (Item 400)


and appropriate dues for each new memberjoining during the program year. New, dualand reinstated members qualify; transferand charter members do not. Membershipapplications must be received at WorldHeadquarters no later than June 30 for yourclub to receive credit for the current DCP year.See (9) for information about fax, e-mail andonline submissions.

4. Clubs achieve Goal 9 when at least four oftheir club officers (president, vice presidenteducation, vice president membership, vicepresident public relations, secretary, treasurerand sergeant at arms) are trained in theirresponsibilities. (Of course, all club officersshould strive to attend training.) Officersmust attend and fully participate in two district- sponsored training sessions asdescribed below. Credit is not given for non-officers attending in place of elected officers,and credit is given only for one person peroffice. Officers must be trained for the position to which they were elected.At least four club officers must attend the

first training session between June 1 andAugust 31, and districts must submit traininginformation for this session to World Head -quarters online no later than September 30.At least four club officers must attend thesecond training session between December1 and February 28 (or February 29 in leapyears), and districts must submit traininginformation online no later than March 31. See (9) for information about fax, e-mail andonline submissions.Officers must be trained by authorized

district representatives in a live training session. While audiovisual aids may be usedto enhance training, they may not be thesole method of training. For example, clubofficers who simply view a videotape thatdescribes their responsibilities are not con-sidered trained, even if the videotape was

provided by a district officer. Training information submitted directly to WorldHeadquarters by clubs will not be accepted.Club officers attending a training sessionare responsible for giving the person con-ducting the training session their names,offices and club numbers.

5. Clubs achieve Goal 10 when at least onemembership renewal report AND one clubofficer list are sub mitted on time.The club’s October-March membership

renewal report must be received at WorldHead quarters on or before October 10, or itsApril-September membership renewal reportmust be received at World Headquarters onor before April 10. (Of course, your clubshould strive to submit both reports beforethe deadlines.) Reports must be sufficientlycompleted and able to be processed byWorld Head quarters. See (9) for informationabout fax, e-mail and online submissions.For clubs electing annually to receive

credit, their lists must be received at WorldHeadquarters by June 30 of the previousDCP year. This means that clubs whose officer lists are submitted by the June 30deadline receive credit in the upcomingyear’s Distinguished Club Program, not forthe one just ending.For clubs electing semiannually, lists must

be received at World Headquarters by June30 of the previous DCP year and/or receivedat World Headquarters by December 31 ofthe current DCP year. See (9) for informationabout online, fax and e-mail submissions.Officer lists must be sufficiently completedand able to be processed by WorldHeadquarters. Toastmasters’ Club Constitution and

Bylaws states that clubs meeting weeklymay elect annually or semi annually. Clubsmeeting less frequently than weekly mustelect annually. Annual terms are from July 1


through June 30. Semiannual terms runfrom July 1 through December 31 andJanuary 1 through June 30. Clubs that electofficers contrary to this schedule are oper-ating contrary to the Club Constitution andare not eligible for credit for submittingtheir club officer lists.

6. Clubs that charter during the program yearreceive credit only for those achievementsobtained after the club officially charters.

7. Some Toastmasters clubs do not belong todistricts. Undistricted clubs may qualifyfor recognition by one goal less than thosedesignated.

8. No exceptions will be made to the require-ments and to the deadline dates. WorldHeadquarters is not responsible for late orinaccurate information submitted on docu-ments. No changes will be made after docu-ments are received at World Headquarters.

9. Online, Fax and E-mail Submissions. It is the responsibility of the sender to ensurethe successful transmission via fax of any document. World Headquarters is notresponsible for any illegible or incompletedocuments received via fax, for fax machinemalfunctions or failures and for “busy signals.” World Head quarters strongly rec-ommends that members, clubs and districtsuse online services available or an expressdelivery serv ice to avoid the risks involvedin submitting documents via fax machine tofulfill deadline requirements.Documents must be received by the spec-

ified deadline. E-mail or online submissionthrough the Toastmasters International Website must be completed by the day of thedeadline. Docu ments sent by fax machinemust be received at World Head quarters by

midnight, Pacific Time, on the deadline date.Should the deadline fall on a weekend orholiday, documents sent via fax shall bereceived at World Head quarters by midnight,Pacific Time, on the last deadline date.World Headquarters will also accept infor-

mation from members via e-mail for itemssuch as member address changes, club anddistrict officer changes, general correspon -dence and information sent from the Toast -masters International Web site for which atemplate is provided, including club officerlists and educational award applications. For security reasons, it is highly recom mendedthat e-mail not be used when submittingitems that include credit card information. Itis the responsibility of the sender to ensurethe successful transmission of any informa-tion. World Head quarters is not responsiblefor any illegible or incomplete informationreceived via e-mail, for hardware/softwareincompatibility or malfunc tions or delayedtransmission because of server problems.Sub mis sions must be received by the speci-fied deadline in a readable format.

Progress ReportsRegular feedback is an important part of anyrecognition program. When you are workingtowards goals, you need to know how you areprogressing.

In October, January and April your club pres-ident will receive an e-mail reminder to checkyour club’s progress online (see sample on nextpage). The report will show your membershipbase, current membership and progress towardthe 10 goals. Following the June 30 close date,and after all data received has been processed,your club president will be sent a final, year-end report showing how the club did and anyrecognition it earned.

In addition to the quarterly reminders yourclub president will receive, updates are available


weekly on the Toast masters Inter national Website: www.toastmasters.org.

Below is a sample report with explanationsof the various information shown. Use this as aguide when reviewing your club’s report.

Toastmasters InternationalDistinguished Club Program

Toastmasters InternationalDistinguished Club Program

You are viewing Weekly - December 2000 - Updated January 03, 2001 Report

Export to Excel Club No. 0000 Program Year 2000-2001 ■ Month December ■ Update Weekly 03-Jan 01 ■ Go

Clubs with at least 20 members OR with net growth of at least five members at June 30 which also do the following are eligible for TI recognition at year end

GOAL RECOGNITION

Achieve any five of 10 goals Distinguished Club

Achieve any seven of 10 goals Select Distinguished Club

Achieve any nine of 10 goals President’s Distinguished Club

Club 0000-“Toastmasters Club”

District: 00 Division: * Area: *

Membership Base: 12

Membership to Date: 17

GOAL ACTUAL ACHIEVED

(1) CCs 2 1

(2) Additional CCs 2 0

(3) ACs 1 0

(4) Additional ACs 1 0

(5) CL, AL or DTM 1 0

(6) Additional CLs, ALs or DTMs 1 0

(7) New Members 4 4 *

(8) Additional New Members 4 4 *

(9) Officers Trained (both required)

June-August 4 5

and December - February 4 6 *

(10) Submitted on time(both required)

October or April Renewal 1 1

and Officer List 1 0

Total Goals Achieved To Date: 3

� The heading at the top of the page indicatesthe report period, and the date last updated.Immediately following is an explanation ofthe requirements for recognition.


� *Goal achieved means that if an asteriskappears in the “Achieved” column, the clubhas met that partic ular goal.

� Membership Base is the number of membersyour club had at the beginning of the pro-gram year (July 1), as described on page four.

� Membership to Date is the total mem bershipof your club at the end of the report period,as described on page four.

� The Goal column heading shows the numberof accomplishments the club must achieve.

� The Actual column heading shows the num-ber of accomplishments the club has actuallyhad in the report period.

� The Achieved column heading shows with anasterisk (*) the goals the club has alreadymet.

� Items (1) through (10) are the goals the club must achieve. In the sample shown, toachieve the first goal, “CCs,” the club musthave two CCs during the year, as shownunder the Goal column heading to the right.The club already has one CC, as shown underthe Actual column heading. Since this goalhas not been met, there is no asterisk underthe Achieved column heading.For items (9) and (10), both parts of each

goal must be met for the goal to be achieved.In the sample shown, in item 9 five club officers were trained for the June-Augustperiod, so the goal of four was achieved. Six officers were trained for the December-February period, so the goal of four wasachieved for this period. Since both parts ofthe goal were met, an asterisk appears in the“Achieved” column. However, in item (10),although the club’s October member shiprenewal report was received on time, its officer list for July-June was not. Since onlyone part of the goal was achieved, no aster-isk appears in the “Achieved” column.

� Total Goals Achieved To Date indicates howmany goals the club has already achieved. Inthe sample, the club has achieved three goals.

The Club Success PlanThink of a successful business or organization.What made it successful? The answer is simple:planning. Its leaders set goals and developedplans to achieve those goals. They establishedstrategies to use in their efforts and monitoredprogress as they employed these strategies intheir day-to-day work. They altered plans andstrategies as necessary to assure accomplish-ment of their goals. And they were successful.

Your club can succeed and earn recognitionalso, if it begins work immediately and imple-ments the Club Success Plan. The plan has several features your club will find helpful. It:

� Helps your club to determine how it is goingto meet the 10 established goals.

� Allows it to establish additional goals of its own.� Outlines strategies for achieving the goals.� Identifies resources your club may use in itsefforts.

� Has space for you to write in assignments, de-v elop a timetable and track accomplishments.

See an example of what a completed pageof the plan may look like on the next page.A blank page with headlines also is includedso you can develop a plan for achieving othergoals your club may set for itself.

Steps to SuccessTo achieve its goal to be a Distinguished Clubyour club’s officers should do the following:

� Meet immediately after they are elected tostudy and use the Club Success Plan to setgoals for their term of office and to assignresponsibilities to specific individuals.


� Form committees to help them accomplishgoals.

� Periodically review the goals and timetables toensure the plan is being followed according toschedule.

� Compare the club’s accomplishments to thoseshown on the online progress reports. If thereare any discrepancies, the club should investigate.

� Note the club’s accomplishments at year-endin the appropriate column and review theplan for accuracy, then give the entire planand any comments or suggestions forimprovement to incoming club officers.The plan serves as an administrative recordof the club for the year and as a guide forofficers in the coming year.

Twice each year the area governor will bevisiting your club. During these visits he or she

CLUB SUCCESS PLANACTIVITY GOAL STRATEGY RESOURCES ASSIGNMENT TIMETABLE ACTUAL

START COMPLETE COMPLETION

(1) CC (CompetentCommunicator)

(2) Additional CCs

(3) ACs (AC Bronze,AC Silver, AC Gold)

(4) Additional ACs (ACBronze, AC Silver,AC Gold)

2

2 or more

1

1 or more

Determine which members are in aposition to achieve CC status duringthe year. Encourage new members tocomplete manual projects, chartmembers’ progress, recognizeachievements. Make sure club meetsweekly so members have morespeaking opportunities.

Same as above

Determine which member is in a position to achieve AC status during the year and list. Provide anyassistance necessary. Chart progress,recognize achievements.

Same as above

Member AchievementRecord (Item 1328),Member Program ProgressChart, CC Badge, CC Pin

Same as above

Member AchievementRecord (1328), AdvancedMember Progress Chart, ACapplication, AC badge, ACBronze, Silver and Goldbadge attach ments, AC pin,AC Bronze, Silver and Goldchevrons

Same as above

Vice President Edu ca -tion is responsible forencouraging, trackingand recognizing edu-cational achievements.

Same as above

Same as above

Same as above

JonesHill

NgLanier

Tousant

JonesHill

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may ask to review your club’s plan. Be preparedto show and discuss the plan and your club’sprogress in it. The area governor may be able toassist with any problems the club may be hav-ing or have valuable tips for achieving goals.

The Advanced Leader Bronze AwardThe Advanced Leader Bronze award recognizesmembers for their leadership activities withinthe club. One of the requirements for thisaward is that the member serve as a club officer(president, vice president education, vice presi-dent membership, vice president public relations,secretary, treasurer or sergeant at arms) andparticipate in the preparation of the ClubSuccess Plan while serving as this officer. Bypreparing and completing the plan your club’s officers will be earning credit toward this award.Please make sure officers are aware of this.


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

(1) C

C (Com

petent

Commun

icator)

(2) A

dditional CCs

(3) A

Cs (A

C Bronze,

AC Silver, AC

Gold)

(4) A

dditional ACs

(AC Bronze, AC

Silver, AC Gold)

2

2 or m

ore

1

1 or m

ore

Determ

ine which m

embers are in a

positio

n to achieve CC status during

the year. Encourage new

mem

bers to

complete manual projects, chart

mem

bers’ progress, recognize

achievem

ents. M

ake sure club meets

weekly so m

embers have more

speaking opportunities.

Same as above

Determ

ine which m

ember is in a

positio

n to achieve AC status during

the year and list. Provide any assis-

tance necessary. Ch

art progress, rec-

ognize achievements.

Same as above

Mem

ber Achievem

ent

Record (Item 1328),

Mem

ber Achievem

ent

Charts, CC Badge, CC Pin

Same as above

Mem

ber Achievem

ent

Record (Item 1328),

Mem

ber Achievem

ent

Charts, AC application,

AC badge, AC Bronze,

Silver and Gold badge

attach ments, AC pin,

AC Bronze, Silver and

Gold chevrons

Same as above

Vice president edu -

catio

n is responsible

for encouraging,

tracking and recog-

nizing educatio

nal

achievem

ents.

Same as above

Same as above

Same as above


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

(5) C

L, AL or DTM

(Com

petent Leader,

Advanced Leader

Bronze, Advanced

Leader Silver,

Distinguished

Toastm

aster)

(6) A

dditional CL, AL or

DTM (C

ompetent

Leader, Advanced

Leader Bronze,

Advanced Leader

Silver, D

istin

guished

Toastm

aster)

1

1 or m

ore

Determ

ine which m

ember is in a

positio

n to achieve one of these

awards during the year and list. Pro -

vide any assistance necessary. Ch

art

progress, recognize achievements.

Same as above

Mem

ber Achievem

ent

Record (Item 1328),

Leadership Award

application, CL, ALB and

ALS badge attachments,

DTM badge, CL, ALB and

ALS pin tags, D

TM pins,

DTM m

edallions

Same as above

Same as above

Same as above


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

(7) N

ew m

embers

(8) A

dditional new

mem

bers

4

4 or m

ore

Your club needs at least 20 m

embers

at all tim

es to

conduct th

eToastm

asters educational program

.What does the club currently do to

recruit new m

embers? Clubs must

have an active mem

bership-building

campaign, m

aking use of the promo-

tional m

aterial available from

Toastm

asters In

ternational. Prom

ote

the club and the Toastmasters In

ter -

natio

nal organization through:

• newspaper and m

agazine articles

• community calendar

• radio/TV appearances and

announcements

• window and bulletin

board displays

• Ch

amber of Com

merce listings

• a club speakers bureau

• Communication Achievem

ent A

wards

given to com

munity m

embers

• Speechcraft, Success/Leadershipand

Success/Communication programs

conducted for non-mem

bers

Make guests feel w

elcome and

ask them

to join the club. Assign

each new

mem

ber a mentor and

orient them to Toastm

asters.

Same as above

Toastm

asters In

ter na tional’s

and the district’s

mem

bership-building

contests; consult Toast -

masters’ O

nline Store for

an extensive list of

prom

otional m

aterial

available.

Same as above

Vice president

mem

bership and

mem

bership com -

mittee to spearhead

campaign; all mem

-bers should recruit

new m

embers. Vice

president public rela-

tions should work to

prom

ote the club.

Same as above


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

(9) C

lub officer training

(10) Dues and mem

ber-

ship renew

al reports

and club officer lists

At least 4

officers

trained during

June-August

and at least 4

officers train -

ed during

December-

February

1 mem

ber -

ship renewal

report and 1

club officer

list submitted

by deadlines

In order to

be a strong, effective club

which fu

lfills th

e needs and wants of

its mem

bers, the club officers must b

etrained properly. All officers should strive

to attend district-sponsored training.

Dues and mem

bership renewal report

must b

e received at W

orld Headquarters

by October 10 and by April 10. If sent b

ye-mail or o

nline through the Toast m

as -

ters International W

eb site, it m

ust b

esent by October 10 or April 10. The club

should strive to submit both reports

online and by th

e deadlines. Only those

mem

bers who pay dues to Toast masters

Interna tional are recognize

d as mem

bers

of th

e club.

Contact area, division or

district governor for sched-

ule of training sessions.

Reminder e-m

ails are sent

to club presidents of record.

Club treasurer should

begin col lect ing dues

in early September

and early M

arch. Club

president o

r treasurer

completes report and

subm

its it online. Clubs

also have the optio

nof submitting the

dues and m

embership

renewal report by m

ail

or fax.


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

Officer lists must b

e received at W

orld

Headquarters by June 30 (fo

r clubs th

atelect annually and sem

i annually) and

received by Dec. 31 (for th

ose that elect

semiannually). If sent by e-mail or o

nline

through the Toastm

asters Inter national

Web site, it m

ust b

e sent by June 30 or

December 31(fo

r those clubs electing

semiannually).

Toastm

asters International and th

e dis-

trict frequently send important m

aterial

to th

e club officers of record. It is there-

fore im

perative that you submit any

officer changes as soon as possible.

Likew

ise, clubs must report any changes

in meetin

g tim

e, day, place or a change

in th

e club nam

e. Na

me changes and

a change in th

e city or tow

n in which

your club meets must b

e reported to

World Headquarters on a resolution

form

since th

ese are changes to your

club’s constitution.

Club president or club

secretary responsible

for subm

itting

changes. After each

electio

n, submit officer

list online through

Toastm

asters In

ter -

natio

nal W

eb site.

Clubs also m

ay m

ail

or fax officer lists.


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION

Mem

bership

Requirement

Have at

least 2

0mem

bers

OR a net

grow

th of

at least 5

mem

bers at

year-end.

Your club needs at least 2

0 mem

bers at

all times. Even if your club has more

than 20 mem

bers, it can benefit from

adding more. Ne

w faces, personalities,

ideas and speeches enrich the club

environm

ent. Strive to maintain your

club’s mem

bership at at least 20 OR

increase th

e total m

embership by 5,

based on th

e club’s beginning mem

-bership base on July 1 and its ending

mem

bership count o

n June 30. Use th

estrategies listed above.

Also work to retain current mem

bers.

Retention begins with

your club meet-

ing. W

hen meetin

gs are enjoyable, edu-

cational and well-conducted, m

embers

will want to remain active. Keep club

meetin

gs stim

ulating by:

• Ha

ving meetin

gs begin and end

on time.

• Making sure all meetin

g participants

are prepared.

• Making sure all club mem

bers have

the opportunity to

speak.

• Maintaining program

variety.

Schedule:

– Them

e meetin

gs– Speaker/evaluator exchanges

– Joint m

eetin

gs with

other clubs

– Speech contests

Enjoyable meetin

gs, good

programming, supportive

atmosphere, effective evalu-

ations, and

Toastmasters-

related goals all contribute to

mem

bersatisfaction and

retention. Toastmasters’

online storehas numerous

tools to enhance your club’s

meetings,such as:

• The Better Speaker Series

• The Successful Club Series

• The Leadership Excellence

Series

• Table Topics gam

es• Success/Com mu ni cation

programs

• Success/Leadership

programs

All club officers and

mem

bers.


CLUB SUCCESS PLAN

ACTIVITY

GOAL

STRATEGY

RESOURCES

ASSIGNMENT

TIMETABLE

ACTUAL

START COMPLETE

COMPLETION


Prog

ress

Tracking

For The

___

____

___Year

Dist

ingu

ishe

d Cl

ub P

rogr

am G

oals

�1.

Two CC

s�

6.On

e more CL

, ALBron

ze, A

L Silver or D

TM

�2.

Two more CC

s�

7.Four new

mem

bers

�3.

One AC

Bronze,Silveror Gold

�8.

Four m

ore ne

w m

embers

�4. O

ne m

ore AC

Bronze,

�9.

Minim

um of fou

r club offic

ers traine

dSilver or G

old

durin

g each of two training

periods

�5. O

ne CL, AL

Bronze, AL Silver

�10.On

e mem

bership rene

wal re

port and

or DTM

one club

officer list sub

mitted on tim

e

5go

als achieved

:Di

stin

guis

hed

Club

7go

als achieved

:Se

lect

Dis

tingu

ishe

d Cl

ub9

goals achieved

:Pr

esid

ent’s

Dis

tingu

ishe

d Cl

ub

Mem

bers

hip

Requ

irem

ent:

At year-en

d (Jun

e 30

), the club

must ha

ve at least 20

mem

bers

ORa ne

t grow

th of at le

ast fiv

e mem

bers A

NDachieve the follo

wing go

als:

Dis

ting

uish

ed C

lub

Prog

ram

TOAS

TMAS

TERS

INTERNATIONAL®

Verif

y yo

ur p

rogr

ess

at w

ww

.toas

tmas

ters

.org

/mem

bers



TOASTMASTERSINTERNATIONAL

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