Top Five Ways Any Business Can Benefit from Box · Get everyone aligned, from anywhere As companies grow and expand, inefficiencies begin to impact productivity and communication

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Top Five Ways Any Business Can Benefit from BoxEvery business, no matter what size, has documents and information that are the foundation of the company.

Team members need to access and collaborate on critical documents, presentations and files, and

that information needs to stay secure through multiple levels of reviews and approvals. Box serves as a

central content repository that provides best-in-class security for your information, as well as the robust

collaboration tools your team needs to be productive and keep your business competitive in an ever

changing market.

By using Box, your business can operate faster across all departments, ensure everyone is aligned, and

drive growth while maintaining security of your files to keep your projects running smoothly.



Operate faster and better across every department Content is the core currency of your business. It’s at the center of every project, campaign or initiative. And, for

too long, you’ve had to rely on email, file servers, or hard-to-use FTP sites to share and collaborate. But with Box

there’s a better way.

Easy sharing and collaboration for everyone

More than 275,000 businesses

around the world use Box every day to

access, share and collaborate on content.

Box makes it easy to collaborate anywhere

and maintain the highest levels of control,

privacy and protection. Get control, and

give IT visibility into what’s happening at

all times.

Reduce email overhead

Collaborating through email is

painful and time-consuming. With

Box, collaboration happens in-context with

commenting and tasks. Teammates see

updates in real-time, and @mentions

engage experts on critical updates.

Work the way you want

With Box, get work done on your

terms. Integrate with Outlook, Mic-

rosoft Office365, and Google Docs and keep

your current workflow. Offline? No problem.

Box Sync keeps all your important files in-

stantly ready for you on your desktop.

Scott BlanckIT Director, Corporate Environments

“Box has cut the time from job completion to invoicing by over 50%. Needless to say, the accounting department loves Box.”



Get everyone aligned, from anywhereAs companies grow and expand, inefficiencies begin to impact productivity and communication. These

challenges emerge through departmental, geographical and organizational growth, but with Box, you

can get everyone aligned, communicate clearly, and work towards your common success.

Promote personal accountability

Every Box user has a personal

profile that publishes activity, letting

teammates see what colleagues are up to

and discover hidden experts in the company.

Updates adhere to Box security, keeping your

confidential content and conversations safe.

Run in real-time

Real-time notifications can alert you

every time someone uploads, edits,

comments or downloads content so you can

stay up on top of what’s happening with

critical projects.

Automate approval processes

With Box, assign tasks to key

contributors to ensure timely

review and approval of your projects, and

give everyone instant visibility into the

latest status.

Scott BlanckIT Director, Corporate Environments

“You’d think the finance team would be worried about putting sensitive information like salaries right online. But with the Box permission structure and strong security, they’re totally comfortable with Box.”



Drive growth. Maintain control.Businesses adopt Box to accelerate growth, create more efficient operations and expand their reach. Box

collaboration and content tools let you operate effectively in the field, answer questions authoritatively and

share knowledge back to the team.

Keep everyone current

Keeping the latest and greatest

information at your team’s

fingertips is critical to massively

successful projects, and Box ensures

your team is always working on the

latest version of each document. Track

all changes through version history, and

always have the latest information to

make the right decision for the business.

Accelerate the feedback loop

Commenting and discussions

in Box make it easy for the field to give

instant feedback to headquarters. This

focuses the efforts of product, marketing

and executives to build assets that really

make a difference.

Find the best path forward

Understand which content

is being shared with customers

and partners with Box access stats. With

the critical insight into what’s working

and what’s not, you can make better

decisions and drive rapid change.



Share confidently with secure workspacesSome projects require the highest levels of confidentiality to succeed - anything from a new acquisition,

partnership, or confidential board communications. When the stakes are high it’s important that only the

right people have access to this information.

Most secure cloud platform

With a highly scalable

infrastructure, constant moni-

toring, threat assessments, and

full end-to-end encryption, Box

maintains the most secure

platform in the cloud. With

SSAE 16 Type II compliance,

256-bit encryption, and Safe

Harbor certifications, you can

trust your content is safe

with Box.

Control access and external collaborators

With Box you can ensure

only the right people have access

to confidential content when they

need it, with seven permission

levels depending on what the user

needs to do. You can also get

a one-glance view of every user

inside your organization and whom

they’re collaborating with. See

external users, find externally shared

content and bring unauthorized

users under management.

Audit, report and monitor

Security doesn’t

stop with our infrastructure

and encryption. Box provides

detailed monitoring, search

and reporting let you easily

see who is storing information,

know with whom they’re

sharing it, and find content

anywhere, fast.

© Box, Inc. – 4440 El Camino Real. Los Altos, CA 94022 USA – box.com – [email protected] – 877-729-4269

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FICO/A Case Study

FICO uses Box to enable secure collaboration, power a central workflow app and keep data safe.

The Challenge

Known widely as the company behind the FICO® Score, the standard measure of consumer credit risk in the United States and the score that lenders use most, FICO is an analytics software company that works with more than half of the top 100 banks in the world to help manage risk, battle fraud, build profitable customer relationships and comply with government regulations. FICO also serves 95% of the largest financial institutions in the United States and all 100 of the largest credit card issuers in the country, so the stakes are high—and security is paramount for any platform that touches any FICO content.

With nearly 3000 employees and 25 offices on six continents, FICO has a highly distributed workforce and countless connection points with external collaborators. Unfortunately, with legacy on-premise content systems like SharePoint in place, FICO was struggling to share information both internally and externally, and employees were turning to unsanctioned solutions to share outside the firewall.

Legacy infrastructure at FICO led to other problems, including:

• Limited access to corporate data from the field

• Time-intensive VPN management

• Bottlenecked mobile productivity.

The Solution

After an exhaustive audit of cloud solutions, the team at FICO selected Box as the perfect solution to integrate with existing applications while enabling their employees to securely collaborate, including in a mobile environment.

• Simpler collaboration with financial institutions: External sharing at FICO is now both simple and secure, with Box as the enterprise collaboration solution. Employees can share documents of any size with any external collaborator—while keeping content password-protected and securely behind the access levels they set.

• Integration with other applications: FICO has invested a number of cloud-based solutions like Salesforce and Jive -- and with Box, the company can further leverage that investment. Using Box, FICO employees now collaborate and share securely from anywhere, using Box Embed to make active content available in their other solutions. And for detailed workflow collaboration as well as the corporate

“At FICO, we want to maximize on our global talent and provide them with the tools to do their jobs better together. Box is helping us connect the dots from region to region and from device to device.” Tony McGivern FICO CIO



FICO/A Case Study

intranet, FICO uses Jive with Box, with Box as the backend content platform. In fact, when the team at FICO was searching for workflow apps, one of the reasons they chose Jive was that its integration with Box was so compelling.

• Faster time to market for Sales and Marketing: Before Box, field reps had limited VPN access to marketing collateral, demos and product information. As a result, the data they referenced was frequently outdated. Box enables Sales to have 24/7 access to the latest version of whatever they need, wherever they are. And when they don’t have Internet access, Box Sync keeps them current and productive. Meanwhile, on the Marketing side, Box has centralized sharing with external vendors like photographers, designers and writers, which has resulted in smoother collaboration and faster time-to-market.

• Increased security and governance: When FICO audited collaboration solutions, “Box had the best answers to the questions our security team came up with,” says Director of IT Carl Samberg, citing the SSAE 16 audits and the Box administrative tools that enable 100% visibility. FICO has also added a data leak protection layer via the CipherCloud integration, which scans all content flowing in and out of Box. “It automates the process, so we can proactively identify and respond to any potential problems,” Samberg shares.

• Boost in mobile productivity: Secured mobility was a key driver for FICO in selecting Box. “SharePoint is not a mobile solution,” says Samberg. “And lots of solutions out there still aren’t.” Box, on the other hand, allows workers at FICO not only to easily preview files but to share, view, edit and save them back to Box. That’s a huge boon for productivity.

• Reduce time on IT maintenance: FICO did have a propriety file system for collaborating with clients, but administration was labor-intensive. “Box has replaced that with a self-service solution,” Samberg says. And from a support perspective, Box is significantly less demanding than SharePoint. “We did a little bit of training up front, and that was mostly it,” says Samberg. “Now, Box saves me plenty of time, because I’m not getting the requests I used to.”

In the end, Samberg and his team have been extremely pleased with the functionality and ease of use that Box provides. “Box is a straightforward solution that lends itself to people getting value out of it quickly and easily,” says Samberg. For more information on Box for Financial Services, visit www.box.com/financialservices

© Box, Inc. – 4440 El Camino Real. Los Altos, CA 94022 – www.box.com – [email protected] – 877-729-4269

A Box Case Study

Content Management That Plays Well With Others? For Pandora Radio, Box Is Music to Their Ears

EchoSign, SnapLogic, Google Apps, WebEx, Salesforce – name a cutting-edge technology, and Web wonder Pandora Radio probably depends on it. So … when this online music pioneer needed to modernize its large content management system, Mark Brennan – Pandora’s Senior IT Director – needed a platform that would work in harmony with other technologies.

And more.

A brief corporate snapshot: Founded in 2000, Pandora Radio is an automated online music service in which subscribers enter a song or artist they enjoy and Pandora responds by playing selections that are musically similar. Named one of 2010’s “Hottest San Francisco Companies,” the 250-employee music innovator filed for a $100 million IPO in 2011.

For This Music Maverick, Email and Hard Drives Struck the Wrong Content Management Note

“Before Box, finding an important file at Pandora was a bit of a nightmare,” Mark reports. “First, people would have to try and determine where the file lived: on their email, hard drive, someone else’s email, someone else’s hard drive? It wasn’t optimal.”

Then, Mark explains, “Even if they solved that mystery, more challenges remained: Which email? Sent when? Where on a hard drive? Then, which file – is this the latest version? It just wasn’t productive.” Basically, Mark observed dryly, “It was kind of a mission impossible to find the correct file, quickly and easily.”

Clearly, a new and productive content management system was needed – pronto. But that presented another challenge for the Bay Area groundbreaker: Where to find a robust system that provided simple yet sophisticated content management … and worked in harmony with Pandora’s other key platforms?.

The Simple Solution: Box, Where 60,000 Companies Access, Share and Manage Content

Email limitations, version control challenges, endless document searches – with Box, this kind of static is a thing of the past for Pandora Radio. Today, Mark and his co-workers quickly access and easily share all kinds of content in one place – often, from mobile devices.

Result? They spend far less time (50% less, Mark estimates) searching for and sending files, keeping the team’s focus where they want it: on meeting and exceeding the needs of Pandora’s 48 million devoted fans. And, of course … Box’s open cloud content management platform plays well with the company’s existing systems.

“ Box has increased productivity enormously – no more worrying about

where a file is and whether it’s the latest version.”

Mark BrennanSenior Director,

Information Technology,Pandora

Box SalesCall 877-729-4269

www.box.com

© Box, Inc. – 4440 El Camino Real. Los Altos, CA 94022 – www.box.com – [email protected] – 877-729-4269

Interestingly, the greatest endorsement of Box came from a surprising source: Pandora’s own accountants. “We knew we were on the right track when we asked the accountants (who were conducting a one-year Pandora audit) if they’d be okay with us sharing files via Box,” Mark reveals with a chuckle. “They said `sure’ – we already use and trust it.”

Another Box benefit, Mark remarks …

His team can now access, share and manage critical content with any device: desktop, laptop, iPhone, iPad, Android, you name it. Large media files, presentations, graphics – with Box, Pandora teams collaborate on all of these and more, whether they’re across the hall or across the city.

Pandora and Box: A symphony of compatibility and functionality.

“ When our audit accountants told us Box was safe and they trusted it, I knew we were on the

right track.”Mark Brennan

Senior Director,Information Technology,

Pandora


www.box.com

© Box, Inc. – 4440 El Camino Real. Los Altos, CA 94022 USA – www.box.com – [email protected] – 877-729-4269

P&G Case Study

When P&G Needed a Simple Content Sharing Solution, They Synced With Box

Welcome to P&G’s world, pre-Box.

P&G needed a content-sharing platform that would empower employees to share and access content anywhere, anytime, on any device. Simultaneously, a new solution would need to be affordable and fully compatible with P&G’s legacy platforms.

With thousands of employees working from laptops and mobile devices, P&G needed mobile content sharing that would work for everybody, everywhere – a simple, secure, scalable platform that both users and IT would want to adopt. And finally, P&G needed a solution that would make sharing content with external partners and vendors as easy as sending an email message.

Box was the provider that P&G chose to deliver this solution.

A brief corporate snapshot: Founded in 1837, P&G is the world’s largest consumer goods company. P&G’s wide range of products are sold in 180 countries. Named one of Fortune magazine’s 2011 Most Admired Companies, Cincinnati-based P&G is focused on delivering branded products that touch and improve the lives of more than 4.4 billion people. P&G’s sales exceed $80 billion.

The Challenge: Finding a Content-Sharing Platform That Integrates Seamlessly With Existing Systems and Simplifi es External Sharing

“We thought a lot about the new employees we were hiring,” Paul Schauer, Personal Computing Solution Manager, explains. “The kind of tools they would want to work with

“ I don’t think there’s a better product out there for

quick, easy and secure file sharing.”Paul Schauer

Personal Computing Solution Manager,

P&G


www.box.com

What if …

You’re a Fortune 500 multinational operating in 180 countries … and your employees need to share content anywhere, anytime, on any device?

You have employees scattered across the globe, so a new content-sharing solution must be easy to adopt and use … yet powerful enough to ensure effective cross-platform collaboration?

Your employees need to share content with external partners and vendors quickly and easily?

© Box, Inc. – 4440 El Camino Real. Los Altos, CA 94022 USA – www.box.com – [email protected] – 877-729-4269

based on their lives as consumers and how that was driving trends in IT.” At the same time, Paul observes, “We needed tools that would complement our current in-place technologies.”

Besides effortless integration, P&G wanted a content-sharing solution that:

Was easy to learn so that it could be easily adopted

Offered a sophisticated security suite that worked well with P&G’s security and controls, yet enabled simple external sharing – and let external partners share content with P&G

Was affordable, scalable and capable

The Answer: Box, The Content-Sharing Platform That Plays Well With Others And Empowers Employees

“P&G was drawn to Box because of its rich features and excellent usability,” Paul says. “Also, the Box team was willing and interested in discussing the security features P&G needed.”

Not only is Box an easy-to-learn solution, Paul also sees it as a robust storage option. “We are beginning to use Box for small groups who have traditionally stored large data sets on outdated platforms.”

Further, he observes: “Box has empowered the company’s users to easily access and share content from multiple company-owned PCs and mobile devices, while meeting P&G’s stringent information security requirements.”

In addition, Box Sync automatically keeps multiple folders from a user’s Box account in sync with their computer desktop. This productivity-booster enables whole teams to keep in sync with one another with edits and deletions delivered to everyone’s desktop.

Paul also appreciates Box’s dependability and customer service. “Box has been comprehensive and reliable for us. I can always get someone on the phone, and they’re always helpful.” He adds: “While Box is a very innovative, responsive and nimble company, they also take security and controls very seriously.” (In fact, Box is a leader in content-management security, with role-based access controls, a 99.9% uptime guarantee, data encryption using 256-bit SSL and SSAE 16 Type II Compliance.)

Paul adds, “Box is very easy to learn; people get started in five minutes. It just works.”

New users are adopting Box at P&G because they appreciate easy access to their data from anywhere and simple file collaboration with external business partners. “These days, I’m seeing a lot of viral adoption of Box in marketing, product design and field sales,” says Paul.

“ P&G employees who have been using Box for awhile tell me they have

forgotten how painful file collaboration used to be.”

Paul SchauerPersonal Computing Solution Manager,

P&G


www.box.com



Box for Enterprise Mobility Management

Box for EMM: Simple, Secure Mobility IT Can Trust With 90 percent of businesses supporting some aspect of BYOD by 20171, IT and security teams must ensure that their organization’s data and content is shared securely across both corporate and employee-owned devices. Take control of your IT with Box for Enterprise Mobility Management (EMM).

Box for EMM keeps your employees connected and collaborative while letting you centrally manage security, policy and provisioning across any mobile device. With integrations with mobile security leaders like AirWatch by VMware, your data and IP will be kept safe and under control.

Deploying Box for EMM as a core part of your enterprise mobility strategy, allows you to:

Secure data and control access on every managed device. Ensure that sensitive data isn’t shared with unsanctioned applications, and remotely wipe corporate data when employees leave the company or lose the device.

Ensure compliance and policy management. Gain confidence that your employees can access Box only from approved, trusted devices, and manage policies consistently, even in an organization with multiple EMM solutions.

Enable manageability and security at scale. Centrally manage and control the deployment, adoption and configuration of secure mobile content, allowing organizations to rapidly scale deployments to tens of thousands of devices.

Box for EMM is one example of our commitment to building a smarter, simpler, and more secure way for organizations to protect critical content on all devices. In fact, through our Box Trust ecosystem, we are working

“Initially in our BYOD program, people were using consumer file-sharing and collaboration apps they found on their own. We wanted to bring that under control, so we searched for a tool that had a consumer look and feel, but enterprise chops. That was Box.”

Hervé Coureil Chief Information Officer, Schneider Electric



Box for Enterprise Mobility Management

with security innovators to expand this commitment across your entire security and compliance architecture.

Advance your enterprise security with Box Trust

Changes in how individuals and organizations work and the evolving threat landscape demand that vendors, security practitioners and cloud providers work together to define and embrace a modern security framework. The Box Trust ecosystem helps organizations make sense of the required controls and the companies that can deliver them.

The Box Trust ecosystem includes top security, governance, and compliance partners to provide the most trusted services for customers as they manage their content across its entire lifecycle. To be included in Box Trust, each partner is evaluated based on market leadership, the value and quality of its integration with Box, and a demonstrated commitment towards joint customer success.

The future of collaboration is about making security usable, offering better visibility into the use of your information, and protecting every device that has access to critical business content. Let Box help you simplify and secure your mobility plans today.

Visit www.box.com/business/secure-enterprise-mobility to learn more about Box for EMM and www.box.com/trust to discover best practices for protecting information and exploring the Box Trust framework.

1 "Gartner Says Tablets Are the Sweet Spot of BYOD Programs” November 13, 2014. Gartner. http://www.gartner.com/newsroom/id/2909217

© Box, Inc. - 4440 El Camino Real. Los Altos, CA 94022 USA - box.com - [email protected] - 877-729-4269 1

Rosetta Stone / Case Study


Box is a critical component in Rosetta Stone’s new cloud strategy.

The Challenge

• A learning technology company with offices on four continents, Rosetta Stone had operated with Windows file servers distributed in local offices for most of its 20-year history. But when the earthquake hit Japan in 2011, and the company’s Tokyo team needed access to their on-premise files, CIO Pradeep Mannakkara and his team became keenly aware of the risks of housing infrastructure locally. They decided to initiate a move of all of Rosetta Stone’s productivity apps to the cloud—and all of their documents to Box.

• With offices around the world and employees who regularly travel internationally, Rosetta Stone had to ensure not only that its employees have access to their files from wherever, whenever, but also that they can engage with those files in a productive manner, on their desktops, laptops, and mobile devices.

• Because two of Rosetta Stone’s offices are in San Francisco and Tokyo, the company had to have air-tight (i.e., earthquake-proof) disaster recovery plans.

• Email attachment size limits were small, and were a burden on Rosetta Stone’s servers. To get around that limitation, employees were turning to unsanctioned and ungoverned consumer services like Dropbox to share content with third parties, which was a security risk.

• Issues around collaboration and versioning were also slowing productivity. With no central repository for files and no standard means of tracking versions, employees were wasting valuable time searching for the correct file.

• Rosetta Stone is a global organization without a global IT team. Mannakkara’s help-desk crew of 15 people in Virginia and India had to oversee 1,500 employees and contractors around the world.

The Solution

• When they first decided to implement a document management solution that would enable global remote access, Mannakkara and his team looked at LAN acceleration software, but it would have required that they build additional (and complex) internal infrastructure. Then they turned to cloud-based solutions, reviewed the landscape, and landed on Box.

“Box is our enterprise solution—and that works for us as an organization and for our teams. It gives our people an easy tool to work with, and it gives us the oversight and security to protect our IP.”

Pradeep Mannakkara CIO, Rosetta Stone

© Box, Inc. - 4440 El Camino Real. Los Altos, CA 94022 USA - box.com - [email protected] - 877-729-42691 2

Rosetta Stone / Case Study


• With Okta as its single sign-on provider (integrated with Active Directory), Rosetta Stone assembled a stack of cloud-based apps that enable productivity from anywhere, on any device. Okta keeps work flowing by allowing employees to sign on just once to all of those apps, including Gmail, Concur, Workday, Salesforce, DocuSign, Xactly, and Box.

• Thanks to Box, Rosetta Stone’s files are no longer stored on-premise in Tokyo, San Francisco, or any of the company’s offices. Instead, the files are in the cloud, with multiple layers of redundancy, protected from disaster.

• Rather than share large files via email, Rosetta Stone employees now simply include a link to the file on Box, unburdening the company’s servers while also keeping intellectual property centrally located and secure. Additionally, Box is now the company’s official solution for sharing files with third parties.

• Box now serves as Rosetta Stone’s central storage facility, allowing employees not only to quickly locate the latest version of a file but also to share and collaborate with other offices. For instance, product groups distributed in Austin, San Francisco, Seattle, Boulder and Virginia use Box to share and distribute their documents. Other groups, including IT, have established project folders in Box and are using them to collaborate.

• Cloud-based apps tend to require far less administration than on-premise solutions, and Box is no exception. At Rosetta Stone, two IT team members split Box administration for 1,500 employees and contractors. There are no hardware set-up or maintenance costs, either.

The Results

• 60-70% of Rosetta Stone’s IT is in the cloud—and that number will continue to rise.

• Rosetta Stone is transitioning off their internal servers and moving file storage to Box.

• As the company’s data center footprint shrinks, so do the time and costs required to maintain it.

• The cloud-based productivity stack is enabling Rosetta Stone employees to leave behind laptops in favor of tablets—lighter, faster, and more amenable to around-the-clock use.

“We’re a global organization without a global IT team. Box allows us to offer file-sharing and storage technology to our employees all around the world without staffing up IT.”

Pradeep Mannakkara CIO, Rosetta Stone

Documents

Top Five Ways Any Business Can Benefit from Box · Get everyone aligned, from anywhere As companies grow and expand, inefficiencies begin to impact productivity and communication