UNHCR/e-Centre/InterWorks - Emergency Management Training 10.6.1.

Session 10.6.Session 10.6.

Project Management:Project Management:PERT / CPMPERT / CPM

PERTInterWorks/UNHCR 10.6.2.

Creating Order from ChaosCreating Order from Chaos

What needs to be done?

When?

What to do first?

Have you done everything?

What comes next?

PERTInterWorks/UNHCR 10.6.3.

Management ToolsManagement Tools listslists diagramsdiagrams schedulesschedules budgetsbudgets chartscharts

6

Jan Feb Mar Apr May Jun Jul Aug

assessmentidentify sitecontract surveycontract water systemcontract food deliverypurchase tentsdesign camp layoutset up logisticsbegin construction

Gantt Chart

OrganigrammeOrganigramme

PERTInterWorks/UNHCR 10.6.4.

PERT/CPM DIAGRAMSPERT/CPM DIAGRAMS

Boxes Lines

PERTInterWorks/UNHCR 10.6.5.

Boxes are TASKSBoxes are TASKS

Job

PERTInterWorks/UNHCR 10.6.6.

Lines are RELATIONSHIPSLines are RELATIONSHIPS

First Job Second Job

PERTInterWorks/UNHCR 10.6.7.

Task relationship 1Task relationship 1

findpot

make soup

PERTInterWorks/UNHCR 10.6.8.

Task relationship 2Task relationship 2

findpot make

soup

findpotatoes

PERTInterWorks/UNHCR 10.6.9.

Task relationship 3Task relationship 3

findknife

peel potatoes

chop onions

cut carrots

PERTInterWorks/UNHCR 10.6.10.

Task relationship 4Task relationship 4

findknife

peel potatoes

chop onions

find vegetables

PERTInterWorks/UNHCR 10.6.11.

Task relationship 5Task relationship 5

start identifysite

ordertents

end

PERTInterWorks/UNHCR 10.6.12.

Logic Error 1-LoopingLogic Error 1-Looping

identifysite

deploytents

transportpeople

calculate tent deficit

PERTInterWorks/UNHCR 10.6.13.

Correction for loopingCorrection for looping

identifysite

deploytents

transportpeople

calculate tent deficit

deploytents

PERTInterWorks/UNHCR 10.6.14.

Logic error 2 - DanglingLogic error 2 - Dangling

start identifysite

preparebudget

contractlabor

finish

surveysite

PERTInterWorks/UNHCR 10.6.15.

Correction for DanglingCorrection for Dangling

start identifysite

preparebudget

contractlabor

finish

surveysite

PERTInterWorks/UNHCR 10.6.16.

A control loop is something else.A control loop is something else.Don’t try to include one in this type of Don’t try to include one in this type of

analysis.analysis.

implementrevisions

monitorprogress

compareto plan

decide oncorrective

action

revise plan

PERTInterWorks/UNHCR 10.6.17.

REMEMBER!REMEMBER! This technique is useful for things that have clear starting and ending points. Always include a start and a finish box in the diagram.

start finish

A

B

C

PERTInterWorks/UNHCR 10.6.18.

PERT/CPM problem 1PERT/CPM problem 1

ExampleG Follows U and must be completed before H can start.

U G H

PERTInterWorks/UNHCR 10.6.19.

Answer to PERT/CPM problem 1Answer to PERT/CPM problem 1

U G H

E M T P

I S

KROW

PERTInterWorks/UNHCR 10.6.20.

Task DurationTask Duration

5Identify

Site

how much time will it take?

PERTInterWorks/UNHCR 10.6.21.

Task duration and scheduleTask duration and schedule

5IdentifySite

11 16

11 + 5 = 16

earliest start date earliest finish date

PERTInterWorks/UNHCR 10.6.22.

Looking ForwardLooking Forward

5Identify

Site

11 16

11 + 5 = 16

earliest start date earliest finish date

PERTInterWorks/UNHCR 10.6.23.

Looking backLooking back

5Identify

Site

11 16

19 - 5 = 1414 19

latest start date latest finish date

PERTInterWorks/UNHCR 10.6.24.

Task ChainTask Chain

0 5 8

0 5 5 13

15772

start ordertents

identifysite

PERTInterWorks/UNHCR 10.6.25.

PERT/CPM Exercise 2PERT/CPM Exercise 2

start

end

A B

C D E

F H J

K L M

3

0

2

10 5 7

12 6

5

11

5

2

7

G 0

PERTInterWorks/UNHCR 10.6.26.

PERT/CPM Problem 2 AnswerPERT/CPM Problem 2 Answer

start

end

A B

C D E

F G H J

K L M

3

0

2

10 5 7

12 6

5

11

5

2 0

7

0 3 3 5

29 36

36

36363429181812120

0 12 12 18 18 29 29 31

0 10 10 5

17 22 22 29 29 34

24 27 27 29

8 18 24 29 29 36

0 5 5 12 12 17

PERTInterWorks/UNHCR 10.6.27.

The “Critical Path”The “Critical Path”

start

end

A B

C D E

F G H J

K L M

3

0

2

10 5 7

12 6

5

11

5

2 0

7

0 3 3 5

29 36

36

36363429181812120

0 12 12 18 18 29 29 31

0 10 10 5

17 22 22 29 29 34

24 27 27 29

8 18 24 29 29 36

0 5 5 12 12 17

PERTInterWorks/UNHCR 10.6.28.

CONCLUSIONSCONCLUSIONSAs an emergency manager, you need all of the help you can get.

You need good management tools

The right tools must be used for the right jobs

PERT/CPM is one good tool for managing and scheduling complex jobs which can be completed (not repetitious service or support jobs)