Waip 10 16 15

October 16 , 2015WAIP

ADMINISTRATIVEINFORMATION

PACKET

W E E K L Y

Garland Independent School District

-School Leadership Communication-

Date: October 16, 2015

Audience Topic Action Required

Sender(s) (Department &

Contact Number)

Page(s)

All Principals Leaves and Absences No - Information

Jed Reed 487-3050

4-8

All Principals and Assistant Principals

TEA Certification Updates

No - Information

Teena Johnson 487-3056

9-10


Child Find Procedures Yes - Action Required

Nidia Parra 487-3303

11-16


Region 10 November Flyer

Yes - Action Required

Dr. Ramona Aguilar 487-4521

17-18


2015 Statewide Parental Involvement Conference



19-24


Dr. Adolf Brown Parent University October 27,

2015



25-27

All Principals Asbestos Management Program


Stoney Crump 487-4144

28-29

All Principals Region 10 School Nurse Shout Out Recognition

No - Information

Maggie Willis 487-3268

30-32


5th Annual Youth Summit for English Language

Learners

No - Information

Sheila Sudderth 4609

Jen Baird 487-4523

33-34


January 4, 2016 Administrator Survey –

1st Notice


Nelson Orta 487-4504

35


Schoolnet Reports and Test Creation Training –

1st Notice


Nelson Orta Richard Vickery

487-4504

36

Weekly Administrative Information Packet

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All Elementary Principals and

Assistant Principals

Professional Development to Address

Changes to 4th Grade STAAR Writing


Myra Crump 487-3391

37

All Elementary Principals

Math Model Drawing Refreshers-2nd Notice


Traci Vickery 487-3178

Sherri Skelton 487-4509

38

All Elementary Principals

2015 Greeting Card Contest


Judy Kriehn 487-3257

39

All Middle School Principals and

Assistant Principals

Professional Development to Address

Changes to 7th Grade STAAR Writing


Mary Shelton 487-3204

40

All High School Principals

Vending Machines Yes - Action Required

Brad Trudeau 487-4184

41-42

Select Principals Excellence in Urban Education Award

No - Information

Shermika Fluker 487-3261

43-44

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DATE: October 16, 2015 TO: Principals Supervisors Organizational Department Heads FROM: Jed N. Reed, Executive Director of Human Resources RE: Leaves and Absences

Attached is a memo reviewing current leave and absence procedures. Included is a discussion of leave types and usages that are allowed. Please review with your staff. If you have questions please contact Danni Smith ([email protected]) or Debbie Rogers ([email protected]).

Information

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mailto:[email protected]


Memorandum 2015-2016 School Year

Clarification needs to be provided concerning certain types of leave that might be taken and how that leave will impact employee leave usage and the operations of the Substitute Management System (AESOP). The Substitute Management System (AESOP) will only place substitutes for whole or half days. Employees may only submit whole or half days into the system. A professional employee who must take off less than a half day must:

1. Coordinate the leave with the supervisor so that coverage, if required, can take place; and,

2. Complete a handwritten “Employee Absence Report” (a PRS-60 form available from the Print Shop) and forward that form to Box 160.

If substitute coverage is provided by a teacher, during his/her conference period, payment will be done through supplemental pay as per currently practiced. If an employee is non salaried or is paid by the hour and wishes to expend leave for units less than a whole or half day he/she will either use compensatory time that he/she has; be docked for time missed with notification on a PRS-60 form and sent to Box 160; or, if he/she wishes to use appropriate leave time a PRS-60 form will be submitted to Box 160. Use of leave for less than a whole or half day must be used with coordination of his/her supervisor. Types of Leave Days Provided to the Employee Old State Sick Leave—accumulated prior to June 30, 1995 from prior service in GISD or another Texas district as recorded on the service record. This leave may only be used for the four reasons which were permitted in the law under which this leave was accumulated. These reasons are:

1. Personal illness 2. Family illness 3. Family emergency 4. Death in family

This leave ceased to accumulate when it was replaced by State Personal Leave in Senate Bill 1 in May 1995, but can be transferred between Texas districts. The employee receives full pay when using this leave.

Division of Human Resources

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State Personal Leave—as required by Senate Bill 1 passed in May 1995 replaces the old State Sick Leave, and is given to all full-time employees at the rate of five days per year with no limit on accumulation. It is transferable between Texas districts and may be used for any reason. This leave may not be taken for a discretionary reason on state mandated testing dates or dates set by the campus principal or supervisor. The employee receives full pay when using this leave. State personal may be used for any of the following reasons:

1. Personal illness 2. Family illness 3. Family emergency 4. Death in family 5. State personal 6. Religious holiday

Local Leave—currently given at the rate of two days per year and accumulated from past years of service in Garland ISD only. Local leave is not transferred from another district. . Refer to Board Policy DEC (Local). The employee receives full pay when using this leave. Local leave may be used for all the same reasons as state personal. Extended Leave (formerly known as Supplemental Sick Leave) – is provided by Garland Local policy as a "safety net" of 30 days of Extended Leave to all full time employees. This leave can be used after all other paid leave is exhausted. Less than full-time employees will be credited with extended leave based on the percent of time worked. Extended Leave will be applied automatically once all paid leave is exhausted. Professional employees are paid the normal daily rate minus the cost of a substitute ($100 per day). Auxiliary or paraprofessional employees are paid the normal daily rate minus $50.00 or one-half of the daily rate of pay (whichever calculation gives the employee the greatest amount). The 30 days are available one time only and when exhausted will not be renewed. The reasons allowed for the use of Extended Leave are: Personal/Family Illness, Death in Family, or Family Emergency. Specific Usage Areas for Employee Leave that Should be Reviewed: Jury Duty: Jury Duty as described in GISD Board Policy DEC (Legal) states: “The District may not discharge, discipline, reduce the salary of, or other wise penalize or discriminate against an employee because of the employee’s compliance with a summons to appear as a juror. For each regularly scheduled workday on which a non salaried employee serves in any phase of jury service, the District shall pay the employee the employee’s normal daily compensation. An employee’s accumulated personal leave may not be reduced because of the employee’s service in compliance with a summons to appear as a juror. Education Code 22.006”

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Jury Duty leave will be handled in the following manner:

1. Jury Duty is not an active choice for the employee to make within the AESOP system.

2. The employee will notify the employee’s supervisor of the jury summons at the earliest possible date.

3. The absence will be placed into the Substitute Management System under “State Personal Leave” if the employee is covered by and is part of the data bank for the Substitute Management System.

4. When dismissed from jury service the employee must obtain a “Certificate of Jury Duty Service” form from the Court Bailiff. That form should be returned to his/her supervisor and attached to the Employee Absence Verification Form. When the Absence Verification form is received in Human Resources, the absence will be changed to “Jury Duty” and no leave will be taken from the employee.

5. Failure to provide documentation of service will result in a deduction of paid leave for the absence. If no paid Leave is available, the employee will incur a dock. The actual summons is not documentation that is acceptable to prove service.

6. An “On Call” jury duty summons will require the employee to inform the supervisor and report to work on the date indicated on the “on call” jury summons. If the employee is required to report to Court, appropriate actions will be taken to provide substitute coverage, if necessary. The half day leave will be placed into the Substitute Management System pending verification of service by the submission of the “Certificate of Jury Service” form as described in #3.

The use of the Jury Duty is limited only to the operations of the employee as a juror and is not used to cover any other court related activities unless it is directly related to the function and/or responsibility of his/her job. Jury Duty is not to be used for private, personal issues that might require the employee to be absent from work to attend or be involved in a court and/or legal issue. Absences for court appearances related to any employee’s personal business must be taken as state personal leave (local leave or old state sick leave cannot be used) or leave without pay (if no state personal leave is available). An employee may be required to submit documentation of his/her need for leave for court appearances. According to Board Policy DEC (Legal) the District may not discharge, discipline or penalize in any manner an employee because the employee complies with a valid subpoena to appear in a civil, criminal, legislative, or administrative proceeding (Labor Code 52.051a). If an employee receives a valid subpoena they must communicate directly with his/her supervisor and provide the supervisor with a copy of the subpoena and the dates to be missed. The subpoena should be attached to the Employee Absence Verification form. The absence should be entered in the Substitute Management System and/or Kronos using “State Personal” as the absence reason. When the Absence Verification form and subpoena are received in Human Resources, the absence will be changed and no leave will be taken from the employee. All documentation to support jury duty or a subpoena should be sent to Human Resources, Box 160. Employees with last names beginning A-L go to Danni Smith. Employees with last names beginning M-Z go to Debbie Rogers.

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Religious Observances Leave for religious observances may be taken by the employee according to GISD Board Policy DEC (Legal). This policy states: “The District shall reasonably accommodate an employee’s request to be absent from duty in order to participate in religious observances and practices, so long as it does not cause undue hardship on the conduct of District business. Such absence shall be without pay unless applicable paid local leave is available. 42 U.S.C. 2000e(j), 2000e2(a); Ansonia Bd. Of Educ. v. Philbrook, 479 U.S. 60, 107 S. Ct. (1986); Pinsker v. Joint Dist. No. 28J of Adams and Arapahoe Counties, 735 F.2d 388 (10th Cir. 1984)” Religious Observance Leave will be handled in the following manner:

1. If Religious Observance Leave is selected as a “reason code”, in the AESOP system, it will hit local leave first then state personal leave. If there is insufficient paid leave to cover the absence then it will go to a daily dock.

2. Old State Sick Leave cannot be used for religious observance leave.

3. Extended Leave cannot be used for Religious Observance Leave.

4. A two week notice, with documentation, is required by the supervisor and submitted to Human Resources with the monthly Employee Absence Verification Form. If the employee’s absence is covered by the Substitute Management System the employee will place the absence into the system as “Religious Observance” and it will impact his/her local and/or state personal leave balance and/or it will be an unpaid day.

Leave days can be subject to approval by an employee’s supervisor depending upon the type, time and purpose of its usage. The use of accumulated leave days, of all types, is an important decision that the employee must make. Every employee should review the Employee Handbook 2015-2016 for all guidelines, procedures and policies governing the use of leave. The Employee Handbook is available online on the GISD intranet under Human Resources.

GARLAND INDEPENDENT SCHOOL DISTRICT HARRIS HILL ADMINISTRATION BUILDING 501 South Jupiter Rd. P. O. Box 469026 Garland, TX 75046-9026

FAX 972-485-4937

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GARLAND INDEPENDENT SCHOOL DISTRICT

DATE: October 16, 2015 TO: Campus Administrators FROM: Teena Johnson, Human Resources Certification Specialist RE: TEA Certification Updates ___________________________________________________________________

Please make this available to all at your location.

Information

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GARLAND ISD HUMAN RESOURCES

CERTIFICATION UPDATE

Assistance always available! Secondary ~ Teena Johnson – [email protected] 972-487-3056 Elementary ~ Gay Anderson – [email protected] 972-487-3096

TEXAS EDUCATION AGENCY (TEA) UPDATED WEBSITE

www.tea.texas.gov

512-936-8400

To access your educator information you must create a TEAL (Texas

Education Agency LogIn) account. Go to website, click on Applications

(upper right corner), select TEAL LOGIN and follow prompts. If assistance is

needed please contact Region X at 972-348-1706.

UPCOMING DEADLINE FOR ELIMINATED 8-12

CERTIFICATES

If you took one of the following exams and have not added the credential

to your teaching certification you must do so by October 30, 2015. The

exam will not be valid after October 30, 2015. If you currently hold one

of these certifications or add it by October 30 it will be a valid credential.

You can check your certification by accessing TEAL.

EDUCATOR TESTING POLICY REVISION

House Bill 2205, effective September 1, 2015 changed the educator

testing policy. Previously, an educator could attempt the TExES exams

an unlimited number of times. The new policy limits the attempts to a

total of 5 attempts.

Test registration is still at www.texes.ets.org . You must have your TEA

test ID to register. Test ID can be obtained by logging in to your TEAL

account.

NEW PROVISIONS FOR MILITARY

Senate Bill 807 provides

waivers for certain educator

certification fees for military,

veterans, and spouses.

Please find military family

resources at

http://tea.texas.gov/mil/

Chemistry 8-12 Mathematics 8-12

ELAR 8-12 Physical Science 8-12

History 8-12 Science 8-12

Life Science 8-12 Social Studies 8-12

FEE INCREASES

Standard Certificate/Cert.

by Exam $78

Teacher Cert. renewal $22

Educational Aide renewal $12

TExES tests $131

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http://www.tea.texas.gov/

http://www.texes.ets.org/

http://tea.texas.gov/mil/


DATE: October 16, 2015 TO: District Administrators Approved: Dr. Linda Chance Principals Deputy Superintendent Assistant Principals/Interns FROM: Nidia Parra Director of Special Education RE: Child Find Procedures _____________________________________________________________________ Garland ISD is responsible for identifying, locating, and evaluating children with known or suspected disabilities to determine whether a need for special education and related services exists. Attached are GISD’s District-Wide Child Find Plan and a quick reference guide for front office staff to assist in answering special education inquiries. Under TEA guidelines, district administrators are responsible for reviewing Child Find information with all staff members directly under their supervision without regard to their role and direct student contact. The Child Find video can be accessed by all employees through the following link http://geo2.garlandisd.net/. This can be viewed as a group or by individual workstation. A list of staff roles and responsibilities is included to guide each member of your staff in their Child Find responsibility. Please complete the checklist and return to Box 500 by November 30, 2015. The checklist will guide you as to how the materials should be used. It also provides documentation needed for TEA to ensure that each campus and department has complied with Child Find regulations. Posters and brochures will be delivered to your campus. For further information on Child Find procedures, please contact Sherry Patterson, Special Education Coordinator at [email protected] or at 972-487-3300.

Action Required

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http://geo2.garlandisd.net/



Department of Special Education

CHILD FIND ASSURANCES CHECKLIST

CHECK ONE

___ YES ___ NO I verify that my faculty and staff have viewed the required Child Find training video.

___ YES ___ NO I have displayed the Child Find Poster(s) in accessible locations.

___ YES ___ NO My secretary and office staff understand the procedures for enrolling

students new to the district and the appropriate responses to inquiries regarding services to students with disabilities from birth through 21 years of age.

___ YES ___ NO My staff understands our obligation to locate, identify, evaluate and

serve students with special needs in child care facilities, private schools, and care and treatment facilities. They also understand our obligation to respond appropriately to inquiries from personnel from these facilities.

___ YES ___YES

___ NO ___NO

My staff is knowledgeable about the District Wide Child Find Plan and staff responsibilities I have assigned a staff member at my campus (Note: Usually a counselor) as the Child Find contact. This person is responsible for maintaining and turning in the campus Child Find log each semester. The Child Find contact for our campus is ______________________________________________________.

Date(s) of Training ______________________________ Administrator’s Signature ___________________________ Department/School ________________________________ Date ____________________________________________

RETURN TO CHILD FIND, BOX 500 by November 30, 2015

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Garland Independent School District Special Education

District Wide Child Find Plan

Garland ISD Local Guidelines

Federal and state laws require that all school districts maintain a system for identifying, locating, and evaluating individuals with disabilities (birth through age 21) within its jurisdiction and who are suspected of having a developmental delay or disability. This mandate includes services to school age individuals in nursing homes, group homes, detention facilities, and private schools located within our district boundaries. Garland ISD plans to meet this challenge at the campus level by following the guidelines listed below.

Each campus is required to maintain a CHILD FIND log to document all inquiries, referrals, and actions taken and to submit to the central office of Special Education at the end of each semester.

Each campus or district location is required to display informational posters in their work area. Each campus principal or district administrator is required to train all staff on GISD’s Child Find

responsibility. Our community wide Child Find strategies are designed to locate eligible students residing in the community, receiving educational services within GISD boundaries, or in a residential facility in GISD jurisdiction. These efforts include, but are not limited to:

Public awareness activities Notices to physicians, day cares, and private schools Public service announcements GISD newsletter Posters on display in multiple settings Display at Community health fairs GISD Website

Each campus has an established Student Support Team (SST) which includes faculty who are informed and knowledgeable on the recognition of students with learning and behavior difficulties. Students attending public school, home school, or private school within GISD boundaries must work with the SST prior to a special education referral. The SST will recommend interventions to be tried before the initial referral begins. If you have any questions regarding the Child Find duties at the district level, contact Sherry Patterson at [email protected] or at 972-487-3300.

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Department of Special Education Garland ISD

Child Find Services Staff Roles and Responsibilities

Personnel assigned to the following positions have been assigned responsibilities related to the Child Find Identification process. Each person has received training regarding the policies and procedures for Child Find activities for which they have the designated responsibility.

ROLE: District Child Find Contact/ Coordinator

Positions Responsible: Special Education Coordinator

RESPONSIBILITIES:

Completes required training regarding the Child Find process and procedures Provides district/program coordination of Child Find efforts Maintains documentation of Child Find activities Conducts and maintains documentation of Child Find public awareness efforts Maintains a documentation system for Child Find referrals Maintains a dissemination network for information regarding community agencies, facilities,

individuals, and communication with these groups and individuals Promotes collaboration and cooperation among state and regional agencies who serve children Maintains documentation of district training required under Child Find Distributes Child Find information and training materials within the district/program Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: District Child Find Assessment Personnel

Positions Responsible: Educational Diagnosticians and Psychologists, Other Staff as Appropriate

RESPONSIBILITIES: Completes required training regarding the Child Find process and procedures Assists with district/program coordination of Child Find efforts Processes referrals and conducts assessments in a timely and appropriate manner Maintains documentation as required for compliance with timelines and other guidelines Complies with state Child Find system requirements regarding assessment and evaluations Participates in IEP development and placement decision-making as designated Distributes Child Find information and training materials as requested Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: Campus Child Find Contact/Coordinator

Positions Responsible: Lead Counselor or Others as Assigned

RESPONSIBILITIES:

Completes required training regarding the Child Find process and procedures Assists with district/program implementation of Child Find efforts on local campus Maintains documentation of Child Find activities Maintains documentation system for Child Find referrals Documents dissemination of Child Find information and materials as requested Performs other duties as assigned to maintain and support Child Find efforts and requirements

ROLE: Elected District Officials

Positions Responsible: Board Members

RESPONSIBILITIES:

Completes required training regarding the Child Find process and procedures Supports procedures that provide compliance with state or federal Child Find guidelines Performs other duties as necessary to maintain and support Child Find efforts and requirements

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ROLE: District and Campus Administrators

Positions Responsible: Central Office Administrators, Principals, Assistant Principals, and Others

RESPONSIBILITIES:

Completes required training regarding the Child Find process and procedures Assists with district/program implementation of Child Find efforts Maintains responsibility for the gathering of documentation of Child Find activities Distributes and/or displays Child Find information and training materials as requested Provides assurance that required Child Find training has been provided to assigned staff Maintains documentation as required for compliance with timelines and other guidelines Participates in IEP development and placement decision-making as designated Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: Instructional Personnel

Positions Responsible: General and Special Education Teachers and Paraprofessionals

RESPONSIBILITIES:

Assists with district/program implementation of Child Find efforts Provides necessary documentation of Child Find activities and referrals Maintains documentation as required for compliance with federal and state guidelines Participates in IEP development and placement decision-making as designated Distributes Child Find information and training materials as requested Completes required training regarding the Child Find process and procedures Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: District and Campus Professional Support Personnel

Positions Responsible: Counselors, Instructional Coordinators, Other Staff as Appropriate

RESPONSIBILITIES:

Assists with district/program coordination of Child Find efforts as designated Maintains documentation of Child Find activities as designated Maintains documentation system for Child Find referrals as designated Participates in the referral process as required in a timely and appropriate manner Maintains documentation as required for compliance with state or federal guidelines Participates in IEP development and placement decision-making as designated Distributes Child Find information and training materials as requested Completes required training regarding the Child Find process and procedures Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: District and Campus Office Staff

Positions Responsible: Central Office and Campus Secretaries, Clerks, and Support Paraprofessionals

RESPONSIBILITIES:

Assists with district/program implementation of Child Find efforts Participates in gathering of documentation of Child Find activities as assigned Completes required training regarding the Child Find process and procedures Distributes Child Find information and training materials as requested Performs other duties as necessary to maintain and support Child Find efforts and requirements

ROLE: Other District and Campus Personnel

Positions Responsible: Maintenance Workers, Janitors, Cafeteria Staff, Bus Drivers, and Others

RESPONSIBILITIES:

Completes required training regarding the Child Find process and procedures Performs other duties as necessary to maintain and support Child Find efforts and requirements

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QUICK REFERENCE CAMPUS FRONT OFFICE STAFF

BIRTH – 36 MONTHS

Refer to Warren Center 972-490-9055 3 – 5 YEAR OLDS

Parents suspect disability, never been in Special Education

Refer to School Counselor for SST consideration Previously in Special Education

Refer to Entaunette O’Garro 972-487-3300 5 – 21 YEAR OLDS

Private/Home School Student

Refer to School Counselor for SST consideration

Enrolling and previously in Special Education

Refer to Diagnostician or Facilitator

Enrolling but never been in Special Education

Refer to School Counselor for SST consideration

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Garland Independent School District DATE: October 16, 2015 TO: All Principals and Assistant Principals Campus Engagement Coordinators FROM: Dr. Ramona Morin Aguilar Director of Family and Community Engagement RE: Region 10 November Flyer _______________________________________________________________________ Please distribute the attached flyer to your families the week of October 26. Understanding and Supporting the Teenage Brain will help parents understand • How Teen Brains Develop • What Drives Teen Behavior • How Brain Development Affects Learning The workshop will be held at the PDC on November 3rd, from 6:00-7:30 p.m.

Action Required

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Sponsored by the Region 10 ESC Community and Parent Involvement Department of the State and Federal Initiatives Team.

Co-Sponsored by the Garland Independent School District Family and Community Engagement Department.

How Teen Brains Develop

What Drives Teen Behavior

How Brain Development Affects Learning

Tuesday, November 3, 2015

6:00 - 7:30 p.m. Jill Shugart Professional Development Center

870 W. Buckingham Rd. Garland, TX 75040

¿Cómo se desarrolla el cerebro de los adolescentes?

¿Qué impulsa la conducta del adolescente?

¿Cómo el desarrollo del cerebro afecta el aprendizaje?

To register or for more information call (972) 487-4521.

Space is limited! (Childcare not provided.)

Para registrarse o para mas información favor de llamar al

(972) 487-4521. ¡Cupo limitado! (No habrá cuidado de niños.)

Follow the Region 10 ESC on Twitter @R10_Comm_Parent

Family and Community Engagement

Buckingham Rd.

Gle

nb

roo

k D

r.

870 W. Buckingham Rd, Garland, TX 75040

Understanding and Supporting

the Teenage Brain

El entendimiento y el apoyo del

cerebro adolescente

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DATE: October 16, 2015 TO: All Principals and Assistant Principals Campus Engagement Coordinators FROM: Dr. Ramona Morin Aguilar Director of Family and Community Engagement RE: 2015 Statewide Parental Involvement Conference _______________________________________________________________________ The Statewide Parental Involvement Conference Committee is requesting your assistance. Please support them by sharing information about the conference with your families:

The 2015 Statewide Parental Involvement Conference Arlington, Texas - December 10-12

The goal of the Statewide Parental Involvement Conference Committee is to create aspects of the conference that would align with Campus Improvement Plans so that campus funds could be used if campuses would like to participate or send a campus representative. The information sheet attached provides details about what funds can be used to pay for conference registration. Online registration instructions and additional valuable information is included in the body of this message. For conference rates and deadlines: Preconference Early Registration (until 10/23/15) and Group Registration (until 11/17/15), $75.00 Conference Early Registration (until 10/23/15) and Group Registration (until 11/17/15), $125.00 For more information, please visit the conference website: http://www.implanners.com/parents/content.php?op=page&cmsid=1

Action Required

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http://www.implanners.com/parents/content.php?op=page&cmsid=1

Location Information: Arlington Convention Center for conference events and the Sheraton Arlington Hotel as the host hotel. (See Conference Brochure attachment) The event will highlight: • Three inspiring keynote sessions

Dan Clark, a master motivator and team builder Hanoch McCarty, Chicken Soup for the Soul author Andres Lara, “The Cuban Guy”

• Two Preconference Sessions, both very focused on strategies Willie J Kimmons, “Save Our Children, Save Our Schools” Kriesti Bunch and Laura Hernandez, “Enhancing Parent and Community Involvement: a Systems Approach to Student Success”

• Approximately 45 relevant and practical breakout sessions Legislative Updates and Compliance Requirements Best Practices for effective parental involvement Enriching Parenting Skills Hot Topics, such as bullying, cyber safety, and college readiness

• More than 30 exhibitors with products and services to strengthen existing family engagement programs Please take time to review the • CONFERENCE BROCHURE http://www.implanners.com/parents/pdfs/2015-Conference-Brochure.pdf • PRE-CONFERENCE REGISTRATION FORM http://www.implanners.com/parents/pdfs/2015-Pre-Conference-Registration-Page.pdf • CONFERENCE REGISTRATION FORM http://www.implanners.com/parents/pdfs/2015-Conference-Registration-Page.pdf • ONLINE REGISTRATION http://implanners.com/parents/register.php We look forward to seeing you in Arlington. Attachments: Introduction letter that describes what funds can be used to pay for the conference registration and travel Conference Brochure

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http://www.implanners.com/parents/pdfs/2015-Conference-Brochure.pdf

http://www.implanners.com/parents/pdfs/2015-Pre-Conference-Registration-Page.pdf

http://www.implanners.com/parents/pdfs/2015-Conference-Registration-Page.pdf

http://implanners.com/parents/register.php

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DATE: October 16, 2015 TO: All Principals and Assistant Principals Campus Engagement Coordinators FROM: Dr. Ramona Morin Aguilar Director of Family and Community Engagement RE: Dr. Adolf Brown Parent University October 27, 2015 _______________________________________________________________________ The attached flyer provides you with information about the Dr. Adolf Brown Parent University that will be held on October 27, 2015 from 6:00- 8:00. Pizza, cookies and drinks will be served at 5:30. Administrators are encouraged to share this information with parents via your campus newsletter, your campus website, and on your campus twitter account. If your campus plans on providing busses for parents to attend this event, please email [email protected] with this information, so that we can estimate how many parents will be attending.

Action Required

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DATE: October 16, 2015

TO: All PrincipalsAll Departments

FROM: Stoney D. Crump, Construction & Environmental Services Administrator

RE: Asbestos Management Program _______________________________________________________________________

Attached is the Asbestos Management Program.

Departments, please share with all of your employees. Please post in a public location at your campus.

Principals, please share with your staff, students and the students’ parents and guardians. Please post in a public location at your campus.

If you have any questions or concerns, please contact me.

Thank you.

Stoney D. Crump, Construction & Environmental Services Administrator School Facilities Department (972)487-4144

Action Required

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October 2015

Asbestos Management Program

Dear Parents, Guardians, Students, Staff and Faculty,

Per Texas Department of State Health Services (TDSHS), School Facilities is requesting the

posting of this notice.

Plans are updated annually and copies maintained in the office of each building

administrator for review. Additional copies are also located in the Maintenance

Department.

Routine inspections are conducted as well as tri-annual re-inspections of all facilities.

Operations and maintenance procedures are implemented to ensure no building has

asbestos-containing material that poses a health threat to students, staff, or patrons.

It is a part of the district’s on-going effort to renovate and remodel existing facilities.

Numerous renovations and additions have been completed which involved abatement

of asbestos-containing material prior to the general construction. In many of these

buildings, the only asbestos material remaining is inaccessible until such time as the

building is to be renovated, and then it will be safely removed prior to the renovation.

Following is a list of GISD facilities that are known to have some building materials containing

asbestos:

Back Elementary Shorehaven Elementary Memorial Preparatory School Beaver Technology Center Shugart Elementary O'Banion Middle School Bradfield Elementary Southgate Elementary Webb Middle School Bullock Elementary Spring Creek Elementary Caldwell Elementary Toler Elementary Garland High School Cooper Elementary Vial Elementary Naaman Forest High School Davis Elementary Walnut Glen Academy for Excellence North Garland High School Freeman Elementary Watson Technology Center South Garland High School Golden Meadows Elementary Weaver Elementary Handley Elementary Williams Elementary

Hickman Elementary Hillside Academy Luna Elementary Austin Academy Cooperative Behavior Center Montclair Elementary Brandenburg Middle School H. B. Johnson Stadium Northlake Elementary Coyle Middle School Padgett Building Roach Elementary Jackson Technology Center Valle Student Services Center Rowlett Elementary Lyles Middle School Williams Stadium

For questions or concerns regarding the Asbestos Program, please contact

Stoney D. Crump, Construction and Environmental Services Administrator

School Facilities

701 N. First Street

Garland, TX 75040

(972) 487-4144 29 WAIP 10-16-15

http://www.garlandisd.net/index.asp


DATE: October 16, 2015 TO: All Principals FROM: Maggie Willis, Director of Health Services RE: Region 10 School Nurse Shout Out Recognition _______________________________________________________________________ Region 10 Texas School Nurse Organization has created a Shout Out and Recognize a School Nurse campaign. If you would like to nominate your school nurse for this award, please complete and submit the attached nomination form. This is a great opportunity to give a much deserved pat on the back to your campus nurse.

Information

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Shout Out and Recognize a School Nurse!

Region 10 School Nurse Coordinators / Lead Nurses / TSNO Members / School Administrators: Let us know about a school nurse who has made a difference in the life of a student, staff member or community member. We want to recognize school nurses whose actions and expertise in a specific situation have contributed to a positive outcome for a member of their school community. Please remember to consider confidentiality of all persons in your description. Follow the attached guidelines. Please send the completed nomination page as well as your brief narrative to Renee Kotsopoulos, Nominations Committee Chair at [email protected] or 125 Wagon Wheel Ln., Wylie Texas 75098. Please consider nominating school nurses who embody excellence in school nursing practice for the School Nurse of the Year award which is separate from this recognition. Nurse’s Name:

Position / Assignment: Contact Information:

Address: Phone Number: E-mail address: Person nominating this nurse:

Position / Assignment: Contact Information:

Address:

Phone Number: E-mail address: School District / Private School: Garland Independent School District Name of Superintendent / Lead Administrator: Dr. Bob Morrison (Superintendent)

Maggie Willis (Director of Health Services)

Address: Harris Hill Administration Building 501 S. Jupiter Garland, TX 75042

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Guidelines for TSNOX Shout Out School Nurse Recognition Program

Purpose:

To recognize school nurses whose clinical expertise and actions have made a significant impact in the life of a student,

staff member or community member.

Guiding Philosophy:

School nurses take action every day to maintain the wellness of the students and staff in their care. Sometimes a nurse

employs extraordinary measures that have a significant impact on the outcome of a particular medical situation. This

may include but is not limited to life-saving measures, early identification of significant health problems and provision

of services above and beyond routine school health care.

Procedure:

1. A school nurse may be nominated for recognition by a peer or an administrator. 2. The nurse will be recognized on the TSNOX Facebook page and at the annual Business Meeting /

Summer Conference. 3. Nominations should be submitted to: Renee Kotsopoulos, Nominations Committee Chair

at [email protected] or 125 Wagon Wheel Ln., Wylie Texas 75098. 4. Members and non-members of NASN/TSNO/TSNOX may be nominated. Part time and substitute

nurses may also be nominated. 5. Nominations can be electronic or paper. 6. Please submit a picture (pdf) of the nurse with the nomination. 7. The nomination should include a brief description of the event and highlight characteristics of the

nurse and his / her actions that made this a positive outcome for the student / staff / community member.

8. Nominated nurses who are members of NASN/TSNO/TSNOX will receive a $10 gift certificate to be used toward any TSNOX conference during the year following the nomination.

9. All nominees will be recognized at the annual meeting in July. 10. TSNOX will send a letter of recognition to the superintendent or administrator of the nominated

nurse’s district.

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DATE: October 16, 2015 TO: Directors Principals Coordinators Assistant Principals FROM: Sheila Sudderth, Social Worker – BE/ESL Jen Baird, Instructional Specialist – BE/ESL RE: 5th Annual Youth Summit for English Language Learners GISD Strategic Plan: Goal 7: We will create a variety of partnerships, including families, colleges, businesses, and community organizations, that establish avenues to vault student success. The BE/ESL Department is excited to announce the 5th Annual Youth Summit for English Language Learners: Service Leadership.

The 5th Annual Youth Summit will take place Friday, October 30 at the Curtis Culwell Center with a special Parent Event on Thursday, October 29 at South Garland High School. The focus of the Youth Summit is to promote positive community interactions and to inspire students to develop a philosophy of service leadership and volunteerism. These fundamental characteristics are founded on the Search Institutes’ 40 Developmental Assets for Student Success and reinforced throughout the school year in the ELL Student Leadership classes and afterschool, co-curricular activities. Students are provided with a variety of language and academic enrichment opportunities. Both events will feature guest speakers, Consuelo Castillo Kickbusch and Quynh Chau Stone. This forum provides students with an opportunity to engage in relevant service projects, connect with other community members, build critical assets for future success, and walk away empowered by the keynote speakers’ call to action. We gladly welcome all administration and staff to support our efforts with the Youth Summit!

Information

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DATE: October 16, 2015 TO: Campus Principals and Assistant Principals

FROM: Nelson Orta, Director of Organizational Learning

Action Required

RE: January 4, 2016 Administrator Survey – 1st Notice Strategic Plan Goal 5

In order to provide Professional Learning opportunities best designed to meet campus administrator needs while using your valuable time effectively, the Department of Organizational Learning needs your input on the January 4, 2016 workday. In anticipation of many teachers using this day as a flex day in exchange for 7.5 hours of professional learning earned earlier in the year, we would like all campus administrators to complete a brief survey to share how we can best serve you on this day. Please use the link below to access the survey: http://goo.gl/forms/T5fdpEO7dR

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http://goo.gl/forms/T5fdpEO7dR


DATE: October 16, 2015 TO: Campus Administrators FROM: Nelson Orta, Director of Organizational Learning Richard Vickery, Instructional Design Facilitator–S.S.-Schoolnet Project Lead

RE: Schoolnet Reports and Test Creation Training – 1st Notice Strategic Plan Goal # 5 The Department of Organizational Learning, in conjunction with the Department of Research, Assessment, & Accountability, will be offering Schoolnet assessment reports and test creation training to each campus in the GISD. The sessions will cover knowledge on how to find data from the Landing Page and from Pre-Formatted Reports as well as how teachers can create their own classroom or campus assessments in the Schoolnet system leveraging the new in Schoolnet NWEA item bank. Please use the links below to select the best date for your campus by level. Please use your campus name when completing your choice of dates from the link below. High Schools link: http://doodle.com/poll/kickgpwxpvd7m2xx Middle Schools link: http://doodle.com/poll/8v24h7gkn6xrgdva Elementary Schools link: http://doodle.com/poll/9gd8bkd7hi4xs3uw

Action Required

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http://doodle.com/poll/kickgpwxpvd7m2xx

http://doodle.com/poll/8v24h7gkn6xrgdva

http://doodle.com/poll/9gd8bkd7hi4xs3uw


DATE: October 16, 2015 TO: All Elementary School Principals All Elmentary Assistant Principals 4th English Language Arts Teachers FROM: Myra Crump, Coordinator of English Language Arts RE: Professional Development to Address Changes to 4th Grade STAAR Writing _______________________________________________________________________ In order to address the recent changes to the 4th Grade STAAR Writing assessment, all 4th grade English Language Arts teachers are invited to attend a professional development session on how to reinforce the expository writing structure through a balanced literacy approach. We will discuss the implications of the assessment adjustments and provide teachers with strategies to build students’ expository writing skills. Training will take place at Harris Hill in the Sabine room on November 3rd from 12:00-3:30 p.m. The campus is responsible for the cost of the substitutes, so attendance is based upon administrative discretion. The link for registration is listed below: Sched link: http://sched.co/4Uew Please consider sending at least one campus representative to the professional development session. If you have any questions or concerns, please let me know. Action: Share the information with your 4th grade writing teachers.

Action Required

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http://sched.co/4Uew


DATE: October 16, 2015 TO: Elementary Principals FROM: Traci Vickery, Elementary Math Coordinator Sherri Skelton, Organizational Learning Specialist RE Math Model Drawing Refreshers-2nd Notice

Strategic Plan Goal 5 – We will promote and support innovative and exemplary curriculum, professional development, and instructional practices in order to continuously enhance teaching and extend learning.

______________________________________________________________________ For teachers who have already been trained in model drawing, we are offering a Model Drawing Refresher after school at the PDC on October 22nd (K-2) and October 29th (3-5). Please let teachers know about these training opportunities. Registration is through Sched using the following links: Math Model Drawing Refresher K-2 Thursday, October 22 4:00-6:00 PDC Room B10 http://sched.co/4B7r Math Model Drawing Refresher 3-5 Thursday, October 29 4:00-6:00 PDC Room B10 http://sched.co/4BCp

Action Required

@gisdlearning

#gisdlearning 38 WAIP 10-16-15

http://sched.co/4B7r

http://sched.co/4BCp


DATE: October 16, 2015 TO: Elementary Principals FROM: Judy Kriehn, Communications Coordinator RE: 2015 Greeting Card Contest _______________________________________________________________________ It’s time for the annual competition among district fifth grade students to design the greeting cards sent by Dr. Morrison and the Trustees during the 2015 holiday season. Attached is the information packet for your campus coordinator(s). Please share this information with your assistant principal, fifth grade teacher and/or your campus PTA Arts in Education Chairman – as appropriate. The Communications Department (Box 150 and on the 3rd Floor of Harris Hill) needs to have the winning design from your campus in our hands no later than 4 p.m. on Friday, November 13. Please note that there can be ONLY ONE winning entry submitted per campus. Judges will choose the top three designs districtwide, which will be reproduced for mailing. Each artist will be honored at a December meeting of the Board of Trustees, and also receive 50 blank cards featuring their design. We’ve been featuring student artwork on our cards for more than 30 years now. Thank you for your continued support!

Action Required

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DATE: October 16, 2015 TO: All Middle School Principals Middle School Assistant Principals 7th Grade English Language Arts Teachers FROM: Mary Shelton, Coordinator of English Language Arts RE: Professional Development to Address Changes to 7th Grade STAAR Writing _______________________________________________________________________ In order to address the recent changes to the 7th STAAR Writing assessment, we would like to extend an invitation to all 7th grade English Language Arts teachers to attend a professional development session on how to reinforce the expository writing structure through a balanced literacy approach. We will discuss the implications of the assessment adjustments and provide teachers with strategies to build students’ expository writing skills. Training will take place at Harris Hill in the Sachse room on November 3rd from 8:00 a.m. until 11:30 a.m. The campus is responsible for the cost of the substitutes, so attendance is based upon administrative discretion. Registration is limited to 35 teachers; the link for registration is listed below: Click to register in Sched: http://sched.co/4UA2 Please consider sending at least one campus representative to this important professional development session. If you have any questions or concerns, please let me know. Action: Share the information with your English Language Arts teachers.

Action Required

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http://sched.co/4UA2


DATE: October 16, 2015 TO: High School Principals FROM: Brad Trudeau Director, Student Nutrition Services RE: Vending Machines _______________________________________________________________________ Guidelines resulting from the Healthy Hunger Free Kids Act of 2010 continue to evolve and have made some items sold on campuses allowable and some unallowable. Student Nutrition Services is monitoring those changes and will help guide you through the new requirements. If you have any questions about the guidelines please contact me at [email protected]. Please remember we are always here to serve the students and help the administrators of GISD. Students are now allowed to purchase products from vending machines only at high school campuses, and the products sold in those machines must meet the requirements listed on the attached flyer. According to the Texas Department of Agriculture Administrator’s Reference Manual, Section 20.30, schools, not the student nutrition program, are responsible for the retention of all documentation or records relating to the sale of food and/or beverages during the school day on the school campus that are not sold by Student Nutrition Services. The school must have a system in place to retain documentation or records demonstrating that the food and beverage items sold meet the Competitive Food and Beverage Nutrition Standards. All high schools were recently delivered a binder that should be kept on file in the school office as documentation for their snack vending machines. They will soon receive documentation from the vendor of the beverage machines. The ice cream machines are operated by Student Nutrition Services, and we have documentation on file. Again, please contact me with any questions or suggestions.

Action Required

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**************************Updated USDA Rule************************

Nutrition Standards for Vending Machines

Since 2014-15 all foods sold in schools, other than food sold under the lunch and breakfast

programs, must meet specific nutrient standards. This applies to all foods sold outside federal

reimbursable meals, on the school campus, at any time during the school day, the period from

midnight before, to 30 minutes after the end of the official school day.

Foods sold in vending machines must also comply with the following nutrient standards and the

school is responsible for keeping a file with nutritional labels for all products sold:

Smart Snack Nutrition Standards (Foods)

Food/Nutrient Standard

General Standard for Competitive Food

To be allowable, Foods must:

1. Meet all proposed competitive food nutrient standards, and

2. Be a grain product containing 50% or more Whole Grain, or

3. First ingredient must be a non-grain food group (Fruits, Vegetables, Dairy, Protein), or

4. Be a combination food that contains at least 1/4 c fruit and/or vegetable, or

5. Contain 10% daily value of a nutrient of public health concern (Calcium, Potassium, vitamin D, Dietary Fiber).

Calories Entrees: ≤ 350 calories with any accompaniments

Snacks: ≤ 200 calories with any accompaniments

Sodium Entrees: ≤ 480 mg with any accompaniments

Snacks: ≤ 230 mg with any accompaniments

Total Fats ≤ 35% of calories (as served)

Saturated Fats ≤ 10% of calories (as served)

Sugar ≤ 35% of weight (as served)

Please contact Jennifer Craig at [email protected] or call 972-494-8322.

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DATE: October 16, 2015 TO: Principals (Campuses listed below) FROM: Shermika Fluker, Grants Specialist RE: Excellence in Urban Education Award _______________________________________________________________________ The National Center for Urban School Transformation (NCUST) has opened the 2016 Excellence in Urban Education Award application. This revered award recognizes outstanding educators who create excellent learning opportunities for students. Additionally, this award acknowledges and rewards outstanding urban schools who have raised the bar for urban schools everywhere. The award categories are elementary, middle, high, and alternative schools. The application has three important parts--the Intent-to-Apply Form, the written application and the video and photo submission. The two preliminary questions that determine if a campus may begin the application process are:

Did the school maintain a rate of average daily attendance equal or greater than 92 percent? AND

Do a large percentage of students qualify for free-or-reduced-price lunch or meet other low-income criteria used by your state education agency? (Elementary schools percentage must be equal to or greater than 60%; middle schools percentage must be equal to or greater than 50%; high schools and alternative schools percentage must be equal to or greater than 40%)

Based on data provided by RAAD and Student Services, the following campuses are eligible to apply: Back Bradfield Bullock Caldwell Carver Centerville Club Hill Cooper Couch Daugherty Davis Ethridge Freeman Golden Meadows Handley Heather Glen

Information

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Herfurth Hickman Montclair Northlake Parkcrest Roach Shorehaven Shugart Southgate Spring Creek Stephens Toler Williams Brandenburg Bussey Jackson Lyles O’Banion Sam Houston Sellers Webb Garland High Lakeview Naaman Forest North Garland South Garland PAC Memorial Pathway If interested, you are asked to send an email acknowledging your intent to apply for this award to [email protected]. Upon receipt of your email, I will schedule a convenient time to work with you/campus staff to complete the Intent-to-Apply Form, application and submit all components in a timely manner. The deadline to submit the Intent-to-Apply Form to NCUST is Friday, October 23, 2015. NCUST cannot guarantee an application will be reviewed if the Intent-to-Apply Form is not submitted by this deadline. The deadline for submitting a complete application packet is 5:00 p.m. Pacific Standard Time on Thursday, November 12, 2015, in order to ensure consideration. The application packet and detailed specifics regarding this award can be found at www.ncust.org. Should you have any questions or concerns in the interim, please feel free to communicate with me at 972.487.3261 or [email protected].

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http://www.ncust.org/
