Waip 10 30 15

October 30 , 2015WAIP

ADMINISTRATIVEINFORMATION

PACKET

W E E K L Y

Garland Independent School District

-School Leadership Communication-

Date: October 30, 2015

Audience Topic Action Required

Sender(s) (Department &

Contact Number)

Page(s)

All Principals and Assistant Principals

Dr. Adolph Brown Family & Community

Engagement Events

Yes - Action Required

Dr. Ramona Aguilar 487-4525

4-5


Dr. Brown Event: Community Call to Action

November 16, 2015


Dr. Ramona Aguilar 487-4525

6-9

All Principals Council PTA meeting No - Information

Caren Rodriguez 487-3108

10

All Principals Energy Conservation and Thanksgiving Shutdown

Checklist


Cenergistic Energy Specialists 487-3963

11-13

All Principals Contract Review and Approval Process

No - Information

Mark Booker 487-3086

14-16


Replacement of Instructional Labs at

Middle School and High School

No - Information

Laurie Vondersaar 487-4901

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All Principals Family Voices Family Choices

A Diabetes Awareness Day

No - Information

Liz Kiertscher 487-3164

Zela Daniel 494-8538

Brad Trudeau 487-4184

18-20


Leaders are Learners Degree Fair – 1st Notice

No - Information

Nelson Orta 487-4504

Melissa Hill 487-4503

21-22


#GISDchat – District Twitter Chat Schedule

2nd Notice

No - Information

Nelson Orta 487-4504

Angie Cheatham 487-4510

23-25

Weekly Administrative Information Packet

2


Academic Decathlon and Octathlon Essay Grading

2nd Request

No - Information

Mary Shelton 487-3204

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All Elementary and Middle

School Principals and Assistant

Principals

Submission of Campus Winner Names for 2015

Spelling Bee


Myra Crump 487-3391

Mary Shelton 487-3204

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All Elementary Principals

Math Model Drawing Refreshers-3rd Notice


Traci Vickery 487-3178

Sherri Skelton 487-4509

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All Elementary Principals

Garland Children’s Chorus Tour Day

Thursday, November 12, 2015

No - Information

Brenda Hass 487-3173

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AVID Elementary Campus

Administrators and Teachers

WICOR Workshops No - Information

Ivan Cantu 487-3215

Laura Valdez 487-4634

30-31

Title I Campus Principals and

Assistant Principals

Technology Integration Support at Title I

Campuses

No - Information

Dr. Jasna Aliefendic 487-3094

32

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Garland Independent School District DATE: October 30, 2015 TO: All Principals and Assistant Principals Campus Engagement Coordinators FROM: Dr. Ramona Morin Aguilar Director of Family and Community Engagement RE: Dr. Adolph Brown Family & Community Engagement Events _______________________________________________________________________ The attached flyer provides you with the revised 2015-2016 Dr. Brown Family & Community Event dates that have been scheduled. Please note that the Dr. Brown event in February has been moved to Monday, February 8, 2016. Administrators are encouraged to share this information with parents via your campus newsletter, your campus website, and on your campus twitter account.

Action Required

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Date & Location Event Information Audience Invited to attend

October 27, 2015 CCC Ballroom 6:00-8:00 p.m.

Dr. Adolph Brown Fall GISD Parent University *pizza, cookies and drinks served at 5:30

All GISD Parents, Students, and Family Members All GISD Staff are encouraged to attend

Monday, November 16, 2015 CCC Ballroom 6:00-8:00 p.m.

Community Call to Action: Our Children, Our Community, Our Future

All GISD Community Members

Monday, February 8, 2016 CCC Ballroom 6:00-8:00 p.m.

Dr. Adolph Brown Professional School Based Mentoring Program Family Event

Families and students in the PSBMP and all AEC students and families Mentors and Staff of Phase I campuses and AEC are encouraged to attend

Wednesday March 16, 2016 CCC Ballroom 6:00-8:00 p.m.

Dr. Adolph Brown Spring GISD Parent University *pizza, cookies and drinks served at 5:30

All GISD Parents, Students, and Family Members All GISD Staff are encouraged to attend

2015-2016 Dr. Adolph Brown

Family & Community Events

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Garland Independent School District DATE: October 30, 2015 TO: All Principals and Assistant Principals Campus Engagement Coordinators FROM: Dr. Ramona Morin Aguilar Director of Family and Community Engagement RE: Dr. Brown Event: Community Call to Action November 16, 2015 _______________________________________________________________________ The attached flyer provides you with information about the Dr. Brown Community Call to Action event that will be held on Monday, November 16, 2015 from 6:00- 8:00 at the CCC. Administrators are encouraged to share this information with your community partners via email, your campus website, and on your campus twitter account. All GISD community members are invited to attend this event.

Action Required

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DATE: October 30, 2015 TO: All Principals FROM: Caren Rodriguez, Communications RE: Council PTA meeting _______________________________________________________________________ Please join Council PTA at its third general meeting of the year at 9 a.m. Wednesday, Nov. 4 in the Garland/Rowlett room at Harris Hill. GISD Health/Physical Education Coordinator Louise Gartrell is scheduled to speak. Thank you for supporting the PTA and PTSA units in our schools. We hope to see you there.

Information

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Garland Independent School District DATE: October 30, 2015 TO: Principals, Department Heads FROM: Cenergistic Energy Specialists RE: Energy Conservation and Thanksgiving Shutdown Checklist _______________________________________________________________________ 1). See Attached Memo and checklist. *** (NOTE NEW CHECKLIST) *** 2) Distribute to every faculty staff member by Tuesday. 3) Have every teacher sign and date shutdown checklist and affix to their door at the end of the day on Friday November 20th, 2015. 4) Please note that your campus Energy Specialist will collect every signed checklist on compliance over the break. Every room in all sites will be audited and percent of every targeted shutdown item will be collected for each school and facility.

Action Required

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Energy ConservationInquiries and Troubleshooting:Keith ReimerPhone 972-487-3963Email: [email protected]

Do your part to support and fully participate in the Energy Conservation Program.

Before the break:• Turn off, unplug or set back energy-using items

(Projectors/Computers/etc).

• Clean out and unplug small refrigerators, microwaves, coffee makers &

other small appliances that have a light or (non-vital) clock.

• Turn heating temperatures back to 55F.

• Our custodial and facilities staff will return early after the holiday to

ensure that building temperatures are comfortable for your return.

Insert your logo here!

Energy Conservation Program Reminder:

Our faculty and staff members are pitching in to save energy, and for that, we’re excited!

As you prepare for the break, take a few minutes to ready your area for the long shutdown.

Remember, Every Dollar Saved on Energy is a Dollar Saved for Education.

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Energy Conservation Program

Thanksgiving Shutdown Checklist (Please Print) Campus: Room #:

Staff Member: __________________________ Date: ___________

UNPLUG ALL OF THE FOLLOWING FROM THE WALL:

Complete NA

Smart Board (if possible)………...……………………….. All other electronics/equipment that plugs in………… Turn OFF but Don’t unplug

All computers and monitors in the room Printers………………………………………………………

Verify all electronic sources of light are OFF. Close all blinds, if applicable. Verify classroom pets are taken home. Affix this form to your door, or the jamb. Please Do Not Use Duct Tape!

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Garland Independent School District DATE: October 30, 2015 TO: Principals Administrators FROM: Mark A. Booker, Director of Purchasing RE: Contract Review and Approval Process _______________________________________________________________________ A contract review and approval process has been created to reduce the turnaround time for contract review and establish guidelines to standardize the review and approval. Contracts valued under $5,000 may be approved by the administrator responsible for each division without purchasing or legal review by following the guidance outlined in the new procedure. Detailed information regarding the new process is available at http://home.garlandisd.net/Purchasing-Documents_and_Links listed under “Other Purchasing Documents”. It is imperative to read the full version before starting the review process. Contact the director of purchasing if you have any questions.

http://home.garlandisd.net/Purchasing-Documents_and_LinksPURCHA$ING 411

Information

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Revised October 2015

Garland ISD Contract Review and Approval Process

Purpose: The purpose of this document is to establish a uniform process for review and acceptance of new or continuing contracts for any service or product submitted by a supplier/consultant/or contractor. Definition: The words ‘Agreement’ and Contract’ are used interchangeably and is defined as any document requiring a signature or online acceptance regarding legal terms and/or conditions. Applicability: All contracts must be properly reviewed before signature and acceptance. Service providers accepting the district standard Master Services Agreement (MSA) and Statement of Work (SOW), are excluded from this process. Contracts under $5,000 may be approved by the administrator responsible for each division without purchasing or legal review by following the guidance outlined in this administrative procedure. Contracts valued at $5,000 and greater must be reviewed by the Purchasing Department and approved by General Counsel or outside counsel as directed by General Counsel. Lead Time for Review: Contracts under $5,000 will be approved based on time lines established by the administrator responsible for each division. Contracts valued at $5,000 or greater will take a minimum of twenty (20) business days to review. The Purchasing Department will be allotted ten (10) business days to review a contract prior to submission to General Counsel for review and approval. The Office of the General Counsel will be afforded ten (10) business days for approval. The approval and review period does not include the time required to conduct contract negotiations between the parties which could take an additional ten (10) business days based on the complexity of the agreement. Contract Review and Approval Process for Purchases under $5,000 to Unapproved Supplier

1. Obtain written approval from the purchasing department before proceeding.

2. Originator reads and reviews the Contract for compliance with all Board of Trustee policies, understanding and accuracy of the subject/purpose, terms and conditions.

3. Obtain copies of all agreements in an editable form, preferably Microsoft Word. Ensure to receive and review a copy of exhibits and additional terms referenced in the document. The review process does not start until all documents are submitted for review.

4. At a minimum, contract negotiations are required if the contractor has the following provisions listed in the agreement:

4a. “Indemnification” or “Hold Harmless” are provisions which require one party of the contract to defend the other party if sued by a third party. Ideally, we want the supplier to defend or hold the district harmless in case of litigation; however, language in which the district is required to hold the supplier harmless or indemnify the supplier should be stricken from the contract. As a minimum, have the supplier insert the verbiage “As permitted by Texas law” in from of the provision.

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Revised October 2015

4b. “Choice of Law” “Governing Law” or “Jurisdiction” is a provision identifying which state’s law will govern the agreement. Anything other than Texas is unacceptable.

4c. “Venue” is the provision that determines where legal proceedings will be conducted if a suit is filed. Venue should be Dallas County.

4d. Cancellation provisions should allow the district to cancel the contract with 30-60 day notice if the contract term will extend beyond the current fiscal year.

If the vendor is not willing to make the adjustments for items 4a.- 4d., the responsible administrator responsible for each division shall make the operational decision if the product or service will provide sufficient operational benefit to incur the associated risk. If acceptable, the administrator responsible for each division shall sign the agreement. General Counsel is available for consultation if needed.

5. Obtain approval from Risk Management if insurance requirements or certificates of insurance are required.

6. Obtain approval from School Facilities if building or site modifications are required.

7. Obtain approval from the appropriate grant manager if using federal funds.

8. Insert criminal history language into the contract if the service is provided on campus and students are present.

9. A copy of the signed contract with the email documentation obtaining purchasing approval (see item #1) shall be submitted to the Purchasing Department for filing.

Contract Review and Approval Process for Purchases under $5,000 for Approved Supplier

1. Remind the supplier that terms and conditions were established when the contract was approved and suggest they honor the approved purchase order as the governing document. If acceptable issue the purchase order.

2. Submit a copy of the agreement and all exhibits to the purchasing department for review and approval.

Contract Review and Approval Process for Purchases over $5,000

1. Obtain copies of all agreements in an editable form, preferably Microsoft Word. Ensure to provide a copy of exhibits and additional terms referenced in the document.

2. Forward Obtain copies of all agreements in an editable form, preferably Microsoft Word. Ensure to provide a copy of exhibits and additional terms referenced in the document. The contract review process does not start until all documents have been presented in an editable form.

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DATE: October 30, 2015 TO: All Campus Administrators FROM: Laurie Vondersaar Chief Information Officer RE: Replacement of Instructional Labs at Middle School and High School _______________________________________________________________________ The Division of Technology and Information Services is starting on the next phase of the PC replacement outlined in the 2014 Bond. This replacement includes all instructional labs at middle school and high school. Please refer to the schedule below regarding the campus deployment dates. If you have any questions, please contact Cathy Barck, Secondary Technology Coordinator [email protected].

School Date

SHS Oct 26-30

Hudson 10/30/15

RHS Nov 2-5

Coyle 11/6/15

SGHS Nov 9-11

O’Banion 11/12/15

Brandenburg 11/13/15

NGHS Nov 16-19

GAEC 11/20/15

NFHS Nov 30-Dec2

Austin 12/3/15

Houston 12/3/15

Schrade 12/4/15

Webb 12/7/15

Lyles 12/8/15

Jackson 12/9/15

Bussey 12/10/15

PAC 12/10/15

Sellers 12/11/15

GHS Dec 14-17

Memorial 1/4/16

LCHS Jan 5-7

Information

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mailto:[email protected]


DATE: October 30, 2015 TO: Principals Department Heads FROM: Liz Kiertscher, Coordinator of Employee Wellness and Nutrition Zela Daniel, Health Outreach Coordinator Brad Trudeau, Director Student Nutrition Services RE: Family Voices Family Choices A Diabetes Awareness Day ___________________________________________________________________ November is Diabetes Awareness Month. Garland ISD is partnering with the American Diabetes Association, the City of Garland, and Blue Cross Blue Shield to bring education on diabetes to the community. We will be hosting a Diabetes Awareness Day on November 14, 2015 from 9:00 a.m. -12:00 p.m. at Naaman Forest High School. This event will include free health screenings, diabetes prevention management classes, cooking demonstrations, fitness classes, and much more! Please share the attached flyer with your school community and employees in your department as everyone is welcome to attend this event.

Information

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Saturday, Nov. 14, 2015World Diabetes Day

Scavenger Hunt for Health Scour the school for Scavenger Hunt health items and receive a prize!

Grand Prize: Fit Bit Fitness Tracker, Healthy Cookbooks and Diabetic eCase• Freehealthscreenings,includingglucose,visionandbloodpressure.

• Immunizationsandflushotsforchildren

• Kids’activities

• Diabetespreventionmanagementclasses

• Cookingdemonstrations

Plentyoffamilyfun!

Naaman Forest High School 4843 Naaman Forest Blvd, Garland, TX 75040

Registration: 8:30 a.m. Event: 9 a.m. to noon

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Sábado, 14 de noviembre de 2015Día Mundial de la Diabetes

Búsqueda del Tesoro para la SaludRastrea la escuela en busca de objetos Del Tesoro para la Salud y recibe premios!

Premios: Rastreador Fit Bit Fitness, Libros de Cocina Saludable y un Estuche Diabético eCase• Exámenesdesaludgratuitos,incluyendoglucosa,visiónypresiónarterial

• Inmunizacionesyvacunascontralagripeparalosniños

• Clasesdeprevencióndediabetes

• Actividadesparalosniños• Demostracióndecocina

Muchadiversiónparatodalafamilia!

Naaman Forest High School 4843 Naaman Forest Blvd, Garland, TX 75040

Inscripción: 8:30 a.m. Evento: 9 a.m. a mediodía

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@gisdlearning

#gisdlearning


DATE: October 30, 2015

TO: Campus and District Administrators

FROM: Nelson Orta, Director of Professional Development Melissa Hill – Organizational Learning Specialist

RE: Leaders are Learners Degree Fair – 1st Notice Strategic Plan Goal 5

_______________________________________________________________________

On Wednesday, November 18th, 2015 the first annual Leaders are Learners Degree Fair, for all district employees will take place at the Jill Shugart Professional Development Center (PDC). This come and go event will be held from 3:30 p.m. to 5:30 p.m.

The following universities will be represented: Lamar University Concordia University

University of Texas Arlington Texas A & M Commerce

Information will be available for degree and certification programs.

Please distribute and/or post the attached flyer so that your teachers and paraprofessional have this information.

Information

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Leaders Are Learners

Fall2015

DegreE FairInterested in becoming a...

Teacher? Counselor? Specialist? Principal?Life-Long

Learner?

Join us for information sessions on:Earning or

Completing aBachelor's Degree

Earning aMaster'sDegree

CertificationPrograms

Wednesday, November 18, 20153:30PM-5:30PM -Come and Go

Jill Shugart Professional Development Center

870 W. Buckingham Rd. Garland, TX 75040

Tuition Discounts,Assistance, &Financial Aid

Representatives from the following universities will be available:

Register for the Degree Fair using this link:http://sched.co/4bvm

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http://sched.co/4bvm


DATE: October 30, 2015 TO: Campus Administrators and Teachers FROM: Nelson Orta, Director of Organizational Learning Angie Cheatham, Digital Learning Coordinator Department of Organizational Learning RE: #GISDchat – District Twitter Chat Schedule – 2nd Notice Strategic Plan Goal: 5 ______________________________________________________________________ The Organizational Learning Department will begin moderating a district Twitter chat, #GISDchat, each month on various topics of interest that were submitted by GISD educators. #GISDchat will occur on the first Monday of each month from 7:00pm – 8:00pm. Educator participation in each Twitter chat will qualify for one hour of CPE credit. Instructions on how to redeem the CPE credit will be provided during the Twitter chat during each session. The following information provides the schedule of topics and dates, as well as the Twitter Chat guidelines to follow while participating in the chat.

Please share this new opportunity for learning and connecting with all teachers, as well as the following flyers about #GISDchat.

For questions, please contact Angie Cheatham.

Information

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DATE: October 30, 2015 TO: All Principals and Assistant Principals FROM: Mary Shelton, Coordinator of English Language Arts and Reading,

Secondary Focus RE: Academic Decathlon and Octathlon Essay Grading-2nd Request _______________________________________________________________________ Academic Decathlon and Octathlon essay scoring will take place on November 9, 2015, in the Sachse Room at Harris Hill from 8:30 a.m. until 3:30 p.m. To make this venture successful, we need eighteen volunteers to help grade the essays. Breakfast and lunch will be provided by Carol Doyle, our district Academic Decathlon liaison. Please consider sending an administrative representative from your campus to help grade essays. If you are interested in volunteering, please send an e-mail to Mary Shelton, Coordinator of English Language Arts and Reading at [email protected]. Your help is necessary for the contest to be successful; please consider offering your time and expertise. At this time, we only have four volunteers. We need at least 15 to make the essay grading a success. All our schedules are busy, but please help if you are able to do so.

Information

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DATE: October 30, 2015 TO: Elementary and Middle School Principals Elementary and Middle School Assistant Principals FROM: Myra Crump, Intermediate English Language Arts and Reading Coordinator Mary Shelton, Secondary English Language Arts and Reading Coordinator RE: Submission of Campus Winner Names for 2015 Spelling Bee _______________________________________________________________________ The district spelling bee for students in grades 4 to 8 is planned for January 20, 2016. The top winners from our district bee will go on to participate in the regional spelling bee to be held in February 2016. Please submit the name of your campus winner to either Myra Crump [email protected] or Mary Shelton [email protected] by December 11, 2015. Please let us know if you have any questions or need any assistance.

Action Required

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DATE: October 30, 2015 TO: Elementary Principals FROM: Traci Vickery, Elementary Math Coordinator Sherri Skelton, Organizational Learning Specialist RE Math Model Drawing Refreshers-3rd Notice

Strategic Plan Goal 5 – We will promote and support innovative and exemplary curriculum, professional development, and instructional practices in order to continuously enhance teaching and extend learning.

______________________________________________________________________ For teachers who have already been trained in model drawing, we are offering a Model Drawing Refresher after school at the PDC on November 3rd (K-2) and November 4th (3-5). These sessions were rescheduled from October due to restoration work at the PDC. Please let teachers know about these training opportunities. Registration is through Sched using the following links: Math Model Drawing Refresher K-2 Tuesday, November 3rd 4:00-6:00 PDC Room B10 http://sched.co/4B7r Math Model Drawing Refresher 3-5 Wednesday, November 4th 4:00-6:00 PDC Room B07 http://sched.co/4BCp

Action Required

@gisdlearning

#gisdlearning

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http://sched.co/4B7r

http://sched.co/4BCp


DATE: October 30, 2015 TO: Elementary Principals FROM: Brenda Hass Fine Arts Coordinator RE: Garland Children’s Chorus Tour Day – Thursday, November 12, 2015 _______________________________________________________________________ Each year we take the Garland Children’s Chorus on tour to a college or university near by. This year we will be taking our students to the University of Texas at Arlington to visit the music department. We will perform while we are there and also get to tour the campus. We will send a list of fourth and fifth grade students that are on tour so each campus will know not to count them absent that day. Thank you in advance for supporting this trip to a university.

Information

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DATE: October 30, 2015

TO: AVID Elementary Campus Administrators and Teachers

FROM: Ivan Cantu, AVID Elementary Program Manager Laura Valdez, AVID Elementary Coordinator

RE: WICOR Workshops _______________________________________________________________________

AVID Elementary will be hosting our second WICOR Pop Workshop: Integrating Critical Reading in the AVID Elementary Classroom. On November 10th and 11th, teachers will engage in WICOR strategies, specifically in the area of reading so that they can be prepared to take reading comprehension to a deeper level with their students.

Date Tuesday, November 10 Wednesday, November 11

Location Hickman ES Davis ES

Time 3:45-4:45 3:45-4:45

WICOR Pop Workshops will be offered monthly through February 2016. Each topic will be presented twice, at different locations in order to provide teachers more opportunities to attend. If you have any questions about these workshops, please do not hesitate to contact Ivan Cantu at 972-487-3215 or Laura Valdez at 972-487-4634.

#AVIDGISD

Information

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DATE: October 30, 2015 TO: All Title I Campus Principals and Assistant Principals FROM: Dr. Jasna Aliefendic, Technology Applications Coordinator RE: Technology Integration Support at Title I Campuses _______________________________________________________________________ The Department of Curriculum and Instruction offers support for curriculum technology integration to all Title I campuses. Bonnie Martinez, the Title I Technology Specialist, can train, model and support classroom instruction using available technology resources at your campus. Some of the training that has been provided includes the following:

Creating learning stations that focus on small group activities designed to reinforce a specific TEK or skill. Students experience collaboration and hands-on learning.

Creating student choice boards that provide students opportunities to select TEKS-based educational activities. These activities empower students through choice and provide opportunities for skill review.

Game-based learning allows students to experience meaningful and engaging learning through subject content and game play.

Flipped classroom training helps teachers move direct instruction from whole group to an individual learning space, providing more time for students to gain understanding and application of concepts at their own pace.

If there are additional tech training needs at your campus, please contact me at [email protected]. Administrators can request technology integration help/training by completing the Title I Technology Specialist Form or by contacting Bonnie Martinez via email at [email protected].

Information

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https://docs.google.com/a/garlandisd.net/forms/d/1bwqaNx-aSQyl6tqqybK69LZhwlrJp5q5WoN72FDnnMg/viewform

https://docs.google.com/a/garlandisd.net/forms/d/1bwqaNx-aSQyl6tqqybK69LZhwlrJp5q5WoN72FDnnMg/viewform
