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Introduction toSecurity Cooperation

Information Portal(SCIP)

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Agenda Topics What is SCIP and why is it important to you?

How do you obtain a SCIP account?

SCIP Operations Overview and Communities Introduction

Case Information Case Status, Ad Hoc Reports Inputs – requisitions and SDRs FMR Case Sheets

Case Execution (e.g. EFTS) Partner Info

SCIP Help

Practical ‘Hands-On’ Exercises utilizing SCIP Book

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What is SCIP and what does it do?

Provides information via formatted reports and ad hoc queries:

• FMS Case Status

• Case Lines

• Active Requisitions

• Payment Schedules

• Supply Discrepancy Reports (SDRs)

• FMR Sheets

Web portal (https://www.scportal.us/home/) to MILDEP and DoD system info for FMS (case development, execution, closure), Security Cooperation (i.e. Pseudo programs), etc. – Tri-Service View

SCIP introduced in 2003 and its capabilities continue to expand and improve!

Passes inputs to MILDEP case execution systems:

• Requisitions

•Requisition Cancellations

• Requisition Modifiers

• Requisition Follow-ups

• SDRs and Attachments

• Freight Tracking transactions

Provides access to:

• Enhanced Freight Tracking System (EFTS)

• EUM

• SCMS

• Other DoD and commercial web sites and information (i.e. DLA, etc.)

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DAILYData

Extracts

CISIL SAMIS CMCS MISIL DSAMS DIFS (Army) (Air Force) (Air Force) (Navy) (DSCA) (DFAS)

PortalDatabaseServer

PortalCommunications

ServerEnd Users

International

CONUS

Where does SCIP get its data from?

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Expectation Management Today’s brief:

Introduction and overview only – NOT all features/capabilities Will NOT make you an expert in SCIP

SCIP features / capabilities: SCIP CANNOT answer all your questions but it’s a GREAT starting point!

Patience is a virtue!

There is NO access to the actual LOA or billing statement (DD-645 and attachments)

Limited financial data

Un-programmed funds rolled up

No breakdown by commitments, obligations, expenditures

Data accuracy depends on MILDEP legacy systems (SAMIS, CISIL, MISIL, etc.)

Does NOT Automatically migrate EUM data to the EUM Community

Limited requisition data - Open

90 days only, and dependent upon MILDEP legacy systems for inputs

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It is a priority for DSCA SAMM Policy Memo 11-08 (FEB 10, 2011) – SCIP Capabilities

“This memorandum should be given widest dissemination“ “ USG personnel and SCOs are encouraged to become familiar with SCIP's full

capabilities. “

Foreign Purchaser, SCOs, COCOM, etc. has access Know what they are looking at – basis of their questions

Provides capabilities and info that would otherwise have to be case funded SAMM Policy Memo 06-25 (MAY 17, 2006) – FMS Case Related Functions &

Funding Source: Standard Level of Service = Admin

You can utilize when on TDY to get case info

Info and capabilities that augment MILDEP systems EFTS, EUM, SCMS, Corporate, ICUG, FPG, etc. FMR Case Sheets Ad Hoc Report Capabilities to find your case management answers

Portal to Navy case management & execution tools

Why is SCIP Important to you?

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Case Execution and Closure

“Retrieving data from SCIP is not part of the Standard Level of Service provided under the FMS Admin surcharge since the FMS purchaser can pull this data. If the FMS purchaser requests that USG personnel provide data readily available in SCIP, this should be considered a service and included on an FMS case.”

“The purchaser should be encouraged to utilize the SCIP for day-to-day information on one or more specific case(s). Face-to-face or formal meetings to review a specific case should be rare and considered only when significant issues impact cost, schedule, or performance of the case. Each FMS case must include a note that states the number and type of reviews provided as part of the Standard Level of Service for that case. This note must be updated during the life of the FMS case as required based on changes in the program.”

SAMM (DoD 5105.38-M) Table C5.T6. Case-Related Manpower Functions and Funding Source Rows #12, 15, and 18

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How do I get SCIP access? USG and International Accounts USG: User, Supervisor, & Security Manager

International: Contact your Host Nation Token Administrator (HNTA)

ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ Online fillable form – still need to print & sign

Sample forms (e.g. SCO, COCOM, LES, FP, etc.) posted on DISAM network (S:\@SCIP Sample Registration Forms)

All FAX requests go to 717-605-9082All EMAILS go to: saar@dsadc.dsca.mil

If the correct SAAR form is not sent to correct address, registration will be rejected and returned

for resubmission through the correct channels.

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SCIP Registration

Click to complete online SAAR form

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Online fillable SAAR Form

•When you access the Registration Form you will now use a “fillable” form.

•Screen is only part of the total 8 page form – need to specify country and/or program info that you are required and authorized to view and get access to on SCIP.

• You will still have to print it out, sign and get supervisor signature, and security data/signature

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USG - DoD DSCA SC Headquarters Orgs (US) SC Field Activities (US) COCOMs (US) MILDEP Users (US) USG Contractors (US)

In-Country Personnel USG DoD SCO (US) SCO Employee (FN) International Purchaser

USG - Non-DoD Justice/Treasury (US) State Department (US)

International Purchaser Agents Freight Forwarders (US/FN)

International PurchaserRepresentatives Embassy Personnel (FN) SAFR/SALO/FLO (FN)

International Organizations NATO, etc. (FN/US)

Who are the SCIP Users?

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SCIP Token Accounts and AccessHow Active??

AfghanistanAlbaniaAntigua & Barbuda

ArgentinaArmeniaAustraliaAustriaBahamasBahrainBangladeshBelgiumBosnia & Herzegovina

BotswanaBrazilBruneiBulgariaCanada

ChileColombiaCroatiaCzech RepublicDenmarkEcuadorEgyptEl SalvadorEstoniaFinlandFranceGeorgiaGermanyGreece GuyanaHungaryIndiaIndonesiaIraq

IsraelItalyJamaicaJapanJordan KazakhstanKenyaKoreaKuwaitLatviaLebanonLithuaniaLuxembourgMalaysiaMauritiusMaltaMexicoMoldovaMorocco

NAMANAMSA NATO NATO E3ANetherlandsNew ZealandNicaraguaNorway Oman OAS * PakistanPhilippinesPoland PortugalRomaniaSaudi ArabiaSingaporeSloveniaSlovak Republic

South AfricaSpainSt Kitts NevisSwedenSwitzerlandTaiwanThailandTunisiaTurkeyUnited Arab Emirates United KingdomUruguay Yemen

Source: SCIP PMOHost Nation Token Administrator (HNTA Jan 2011)

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USG personnel use CAC.International Partners use a TOKEN.

Internet Web Address

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SCIP Token Access

• Security via Token Access

• Secure Socket Layer (SSL)

• 128 bit Encryption

• Physical Token Access Method

• LOGIN requires both (1) USERID and (2) Passcode

• (1) USERID = FirstInitialLast Name (e.g. FSmith)

• (2) Passcode = PIN + Token code = 14 letters and numbers

•User-assigned PIN (Alpha/Numeric) 8 Positions

•Token Code (changes ever 60 seconds) 6 Positions

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SCIP Communities

The SCIP User’s ”Communities” will be listed as tabs on top of the screen following the user’s login.

”Communities” that are listed (and available info) will depend on the User’s account and their signed/approved SAAR

Selecting (‘Clicking’) the Case Information Community tab will change the screen to…..

Announcements Posted as Needed

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Each community will have a unique Menu bar

The red highlighted area is the Case Information Community Menu bar

Note Refresh Status to determine data currencyGreen is good, only other status color is Yellow

AF and DSAMS provide data every day, if they don’t, AF or DSAMS service will go yellow.

Army and Navy do not provide data on Sundays or Mondays, so they are yellow on Sunday and Monday.

Army doesn’t provide data following a

Monday holiday so it is yellow on Tuesday. 

Next, Click “Case Status” on the Case Information Menu bar

Announcements posted for each community

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CASE STATUS SELECT If you have access to more than one country/pseudo code, use drop down arrow to select appropriate code, and then click the “View Data” button to see that country/program data below

FILTERING

Filtering is done instantaneously. Default Sort is ALL documents alphabetically by Implementing Agency (IA) and Case Designator

Allows the user to find a specific document by choosing theCASE ID (IA, CD )

CUSTOMER SERVICEDOCUMENT TYPE

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Document STATUS SELECT What stage of the FMS Process are you

interested in looking at?

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Document Types(i.e. Case Versions)

B = Basic = Basic i.e. initial LOA version

A = Amendment = Amendment(s) version(s) of previous LOA version

M = Modification = Modification(s) version(s) of previous LOA version

I = Implemented = Virtual compilation of all implemented case document versions (i.e. total of what we are currently executing for that case)

* Current Implemented Version: This case version combines the latest information on the case/lines so that you do not have to go through several amendments and modifications to find the latest change to a line. Any case versions that are still in pending (D, P, O, A) or canceled (X) are not included.

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T

ExampleCASE STATUS SELECT

To filter on Case Designators beginning with “T” and Document Type “B” :1. Select CC, if needed2. Leave IA box blank (-)3. Type “T” in the first position of the case designator box4. Select Document Type “B” using the Drop Down Arrow

30th Edition Implementing Agencies: Green Book page 5-26Case Designators: See Green Book, page 6-17

Case IDCC - IA - Designator

B

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In this example the output will include all Case Designators beginning with “T” for all IAs, all Customer Services, all BASIC Document Types and all Document Statuses.

Bonus Question: What type of cases are “T” Cases? HINT – look at Green Book Page 6-17

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Another ExampleCASE STATUS SELECT

1. Filter on DOCUMENT STATUS2. Select All Pending from the Drop Down Menu

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Depending on the filters used, the number of cases and the total values may be overstated,

since the data selected may include Amendments, Modifications, implemented,

pending, and interim closed cases.

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To get a complete report of all the data displayedhighlight Printable View of This Report and click.

In this example the output will include all Pending Document Statuses. We have several Basic or Amendments in “D” or “O” status.

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Printable View

* The dollar values are not displayed for cases in Development (D) or Proposed (P) Statuses

1. Reports may be several pages long. 2. Can be converted to MS Excel files by clicking on the EXCEL icon

*

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Excel Format

* The ‘null” in the Customer Service field on BN-D-SAD indicates that a Procuring Agency code has not been entered

into DSAMS as of this date.

*

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Recap on how to get DETAILED DATA:FOUR Step Process

Example1. From Case Status Select chose the appropriate filters. In

this example, IA = D, Document Type = B, Document Status = All Implemented.

2. Highlight a specific Implemented case3. Select a specific report from the drop down menu, i.e.

Document Detail Report4. Select View Report

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Once you find the case of interest, you can either : 1. ‘Double-click’ that case to open it, or 2. Highlight the case of interest and then click the “Report”

Drop Down arrow below to pick the desired report and then click the “View Report” button

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Case DetailsTwo (2) Virtual screens – choose viewing option(s) via Report Navigation Bars

BN-D-RAR

SPARE PARTS

PAULA LOCKHART

BN-D-RAR

SPARE PARTS

PAULA LOCKHART

Report Navigation Bar Report Navigation Bar

Case Document Type Navigation Bar

If no document-no tab! In this example there are no

amendments

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Reports – Menu ChoicesWhat info will you find in each type of report?

Case Detail Provides a brief description of a case Case Information, Funding, Requisition Information, and Case Closure

Document Detail Provides information on document types for a particular case regardless of

whether they are implemented or in progress. Each tab is divided into five different sections: Document Information,

Funding, Financial Data, Payment Schedule, and Quarterly Payments.

Case Line Detail Select an individual line to display the report with the following headings:

Case Information Requisition Information Case Values and Case Milestones.

Active Requisition Detail Displays an Active Requisitions List of all open requisitions and those

requisitions completed within 90 days. TCN -> EFTS

SDR Detail Open or completed within the last year (at a minimum)

Document Timeline Important dates related to the lifespan of case documents

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SCIP Help Feature

What does Net Case Value mean? What does the Customer Request Status Code mean?

Hover mouse over any field in Blue and Click for Definitions and / or meaning of codes

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Case Info can be converted to MS Excel files by clicking on the EXCEL icon

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Ad Hoc ReportsAnother user option is to create (and potentially save) a user defined Ad Hoc Report to obtain specific case

information that isn’t already available in the standard pre-defined SCIP Reports

Ad-hoc Report 1. Use to Create a NEW Report2. Use Previously Saved Report3. HELP will assist with Ad Hoc

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ADHOC EXAMPLEDisplay all the BN requisitions (by Case, NSN, Requisition #,

Quantity, etc) where:1. Status Date is equal or greater than 07/16/2010

2. Priority is 06 or less.

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User Inputs - Requisitions

Your country’s authorized users can utilize SCIP to electronically enter and submit requisitions for materials and services that are within the scope of your applicable (e.g. Blanket Order and CLSSA) FMS

Cases

Just a small portion of the total available

requisition form fields

that are available

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User Inputs - SDRs

Your country’s authorized users can utilize SCIP to electronically enter and submit Supply Discrepancy Reports (SDRs) and Attachments for your applicable FMS Cases

Just a small portion of the total available SDR form fields that

are available

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FMR Case SheetsTo request a SINGLE report, type in the Case Identifier Fields. The report File # will be displayed.

Clicking on the file, SCIP will provide an EXCEL report with the single case.

To request MULTIPLE reports, do not type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the all the filtered cases

included.

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Current options in Case Execution include access to Enhanced Freight Tracking System (EFTS) and DLA Asset Visibility (AV)

and DLA Emall (with limitations)

Now for the Case Execution Community

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Select EFTS from the Menu Path

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What is the Enhanced Freight Tracking System (EFTS)?

Secure web-based capability providing end-to-end in-transit visibility of Security Cooperation material – Access via SCIP Case Execution

Collects, processes, and integrates transportation related information generated by:

Military Departments, Defense Logistics Agency, USTRANSCOM, carriers, freight forwarders, commercial sources, and Purchasers

Goal is complete picture of the distribution pipeline - Outbound/Inbound DSCA is actively encouraging countries / FF to participate DoD actively obtaining / populating data for data base

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Quick Search

Search by TCN, Requisition #, Track #, Part #, or NSN

Access to EFTS is automatic for accounts which have been granted permissions to view requisitions. Account holders attributes will limit what can viewed.

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TCN Details

Use + Drill Down Menu to see detailed data

Movement Indicator

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Partner Info

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Partner Info

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SCIP Help and Training Designed to be “intuitive” for SC users Embedded (i.e. in Community Tab Help) “Guides” in SCIP

for nearly every community of interest New “Help” Community with ‘Help Desk’ / Trouble Report

electronic submission & search capabilities

DISAM: SCIP incorporated into DISAM curriculum SCIP on DISAM Web Page:

DISAM SCIP Presentation

• http://www.disam.dsca.mil/research/presentations.asp DISAM Enhanced SCIP Help & Exercise Package

• http://www.disam.dsca.mil/scip/scipexhelp.pdf

SCIPTraining and Help

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SCIP Guides• Logon Guide

Location: Welcome Page, Center; Select Logon Guide • Token Administration Guides Location: SCIP Home / Menu Path; Select Token Admin; There are 3 guides available • Case Information Community User Guides Location: Case Information / Menu Path / HelpSelect: Case Information User Guide

Ad hoc p.13-20; Inputs p.21-69 (single/batch); Information Extracts p.70-73; Requisition Summary p.74; FMR Case Sheets p. 76

 • Case Execution Community User GuideOnly available for Enhanced Freight Tracking SystemLocation: Case Execution / EFTS / Help; Select: User Tutorial • Partner Information Community User Guide Location: Partner Info / Menu Path / Help; Select Partner Info User Guide. • Security Cooperation Management Suite Community User Guide Location: SCMS (COP) / Menu Path; Select User Guide • End Use Monitoring (EUM) Handbook Location: EUM / Menu Path / Support; Select Resources / Other Documents / SCIP Handbook  • Corporate Info User GuideLocation: Corporate Info / Menu Path / Help; Select Corporate Info User Guide

• Help Desk User Guide• Location: Help / Menu Path / Help; Select Help Desk User Guide

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SCIP FAQ and Other Links to the SCIP including the SCIP

Exercise and Enhanced Help Guide

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Use ‘purple’ “SCIP Case Info Community Practical

Exercises and Additional Help Files” Book

SCIP Hands-On Exercises