Berea CollegeChild Development Laboratory

125 West Jefferson StreetCPO 2144Berea, KY. 40404

(859) 985-3620 Phone(859) 972-0728 Fax

2016-2017

Berea College CDLFamily Handbook

2019-2020

Table of Contents:

Part 1: Introduction 4Background 4Program Philosophy and Mission Statement 5Licensing, KY ALLSTARS & NAEYC 6NAEYC Code of Ethics 6Curriculum 6Curriculum Implementation Plan 8Screening 8Child Assessment Plan 9Communicating with Families 10Confidentiality 10

Part 2: Staff & Student Labor Program 11Staff 11Staff Requirements & P.D. 11Student Labor Program 12Research 12

Part 3: Enrollment and Billing 13Enrollment Procedures 13Hours and Days of Operation 14Tuition and Method of Payment 14Late Pick-Up 15Withdrawal 15Termination of Enrollment 16

Part 4: Infant and Toddler Care 16Infant Feeding 16Daily Records 17Recommended Sleeping Position for Infants 17Diapers, Diaper Cream & Wipes 18

Part 5: Transitions 18Gradual Entry into the CDL 18Transitioning to a New Classroom 18Drop Off & Pick-Up 19Handling Separation 19

Part 6: Daily Routines 20Classroom Composition & Ratios 20Toileting 21Rest Time 22Outdoor Play 22

Part 7: Nutrition 22Child and Adult Care Food Program 23USDA Non-Discrimination Statement 23

Family Style Dining 24Allergies and Food Restrictions 24Celebrations 25Suggested Treats 25

Part 8: Health Standards 25Teeth Brushing 26Hand Washing 26Sanitizing Agents 26Illness 27Lice 28Allergies and Asthma 28Minor Accidents and Injuries 29Emergency Medical Procedures 29Medication Policy 29Items from Home 30Clothing 30Bedding 31Protection from the Sun 31

Part 9: Safety 31Closing/Delays for Inclement Weather 31Safety Drills 32Evacuation of the Center 32Suspicions of Drugs and Alcohol 32Unauthorized Removal of a Child 32Lockdown 33Leaving Children Unattended 33Security 33Sign In/Out Sheets 34Visitors 34I.D. Badge 34CDL Access Cards 34Locked Doors/Gates 34

Part 10: Grievance Procedure 35Resolving Issues 35

Part 11: Child Abuse and Neglect 35Reporting Suspected Child Abuse and Neglect 35

Part 12: Child Guidance 36Biting 37

Part 13: Family Involvement 38Observing and Participating at the CDL 39Children in Transitions or Special 39Circumstances Family Involvement Activities 39Avenues for Communication 39Family Teacher Association (FTA) 40Family-Staff Conferences 40

Part 14: Closing Statement 41

Family Handbook Confirmation 42

Part 1

Introduction

Background

The Berea College Boyd and Gaynell Fowler Child Development Laboratory (CDL) initially began in 1925 as a playgroup. The CDL currently serves as a learning laboratory for college students majoring in Child and Family Studies (http://www.berea.edu/cfs/) as well as other programs of study on campus. It also serves as a high quality childcare center for children ages 6 weeks through kindergarten. The CDL is administratively located within the Child and Family Studies (CFS) Program and is committed to upholding the College’s Great Commitments (Berea College, 2017) in each component of its mission.

The CDL provides full-day and after-school services for children 6 weeks old through kindergarten. The CDL is open to young children of college students, staff, faculty, alumni and, on a space available basis, to the members of the local community.

Staff of the CDL and CFS faculty work together to design and implement quality programs for young children and families based on theories of child development, research, and practices recommended by the National Association for the Education of Young Children (NAEYC).

Program Philosophy and Mission Statement

***The Berea College Child Development Lab (CDL) abides by all policies, regulations and criteria of the Division of Regulated Childcare, KY AllSTARS and National Association for the Education of Young Children (NAEYC) programs***

The CDL has a trifold mission. The CDL seeks to:

Component 1: Model best practices and support learning of students planning careers with children for students within the Child and Family Studies Program, as well as other programs on campus such as Health and Human Performance, Psychology, Sociology, Nursing and Education Studies. Through the provision of high quality services, grounded in emerging and established best practices in early childhood, the CDL serves as a training site for professionals in early childhood.

Component 2. Engage in multiple forms of research, including the development of emerging practices to best support children’s development and learning. Both faculty and students use the CDL as a rich resource for scholarly and creative work related to child development, family life, and teaching/learning processes.

Component 3: Serve the Appalachian region by demonstrating exemplary early child care and education services and by being a resource to other child care centers and early education programs.

Berea College Child Development Lab is a program that serves as a model training site for professionals who work with young children. Berea College students play an important role in the CDL and their presence may be noted in several areas within the program. There are several student labor positions within the CDL. Students may serve as classroom support staff, dining room assistants, custodial staff and/or front office staff. These students may be involved in planning and implementation of experiences with children, as well as other caregiving tasks. In addition, they serve in other capacities, such as food preparation and serving, cleaning the facility, managing the door, answering phones, etc. Labor students play an important role in the functioning of the center. These students are often CFS or related majors who are implementing what they are learning in the college classroom. Berea College students may also visit the CDL to complete classroom observations and assignments. Related to their coursework, they may observe via the observation booths above the classrooms or they may be involved in completing supervised project work with the children. Through their experiences at the CDL, Berea College students are learning about how children grow and develop; they also learn how to provide high quality early care and education experiences for young children.

In order to teach students about best practice, we must place significant emphasis on high quality experiences for children and their families regardless of race, culture, language, ethnicity, socio-economic status, gender, religion or individual and/or family abilities and preferences. We see children as competent, capable beings who learn through play. It is our job as the adults who care for children to observe, recognize and support the development of children’s theories and ideas about themselves, others and the world. In order to support children’s independence, problem-solving and creative thinking, we provide both structured and unstructured, teacher-facilitated and child-directed activities within the context of play. We also believe that each child is special and unique, having his or her own pattern of growth and development. Therefore, we plan based on both individual and group needs. Our goal is for each child to become a confident thinker and an enthusiastic learner. Licensing, KY All STARS, NAEYC Accreditation & Ky Early Childhood Standards

The CDL is a licensed Type I Child Care Center by the Commonwealth of Kentucky. The child care regulations can be found on line at the website for the Office of the Inspector General, Kentucky Cabinet

for Health and Family Services, Division of Regulated Child Care (https://chfs.ky.gov/agencies/os/oig/drcc/Pages/default.aspx).

The CDL participates in the KY AllSTARS program. AllSTARS is Kentucky’s quality rating system for early childhood programs. This system uses a rating scale of one through five STARS to identify levels of quality, with five being the highest level. All STAR levels surpass the minimum licensing requirements defined by Kentucky regulations. The CDL is currently a 5 STAR rated center. More information can be obtained by viewing the Governor’s Office of Early Childhood web site (https://kidsnow.ky.gov/professionals/Pages/kentucky-allstars.aspx).

The CDL is accredited by the National Association for the Education of Young Children (NAEYC). According to NAEYC: Every child deserves access to high-quality early learning experiences. NAEYC-accredited early learning programs are exceptionally well equipped and meticulously measured for indicators of quality in the classroom and beyond. More information regarding NAEYC can be obtained by viewing the NAEYC website (https://www.naeyc.org/accreditation/early-learning-program-accreditation).

The CDL incorporates the Kentucky Early Childhood Standards into Curriculum and lesson plans to ensure our curriculum aligns with Kentucky benchmarks for children’s success. More information regarding Kentucky Early Childhood Standards can be obtained by viewing the following website(https://kidsnow.ky.gov/families/readiness/Pages/standards.aspx).

NAEYC Code of Ethical Conduct, Statement of Commitment & Program Standards

All staff must adhere to the NAEYC Code of Ethical Conduct and Statement of Commitment. A copy of the code and statement can be obtained by viewing the following website(https://www.naeyc.org/sites/default/files/globally-shared/downloads/PDFs/resources/position-statements/Ethics%20Position%20Statement2011_09202013update.pdf ) .

A copy of the NAEYC program standards can be obtained by viewing the following website(https://www.naeyc.org/our-work/families/10-naeyc-program-standards ) .

Curriculum

The Child Development Lab is currently in a transition to a new curriculum model. The new model is guided by the philosophy of Reggio Emilia. Reggio Emilia, Italy is a municipality in Italy, internationally recognized for the quality of early childhood programming. This approach, developed by Loris Malaguzzi, focuses on creating democratic classrooms that recognize the competence and capability of young children. Basic elements of the approach include the following:

Children speak 100 languages and more: Children express themselves in many different languages such as art, music, physical play, block building, etc. It is the job of teachers to recognize children’s languages and help them to express their thinking in the language that comes naturally to each individual child.

Documentation and the teacher as researcher: In order to understand the language of each child, adults must closely observe children in play. Through play, children reveal their theories and ideas about themselves, others, and the world. Adults record children’s play through note-taking, still pictures, audio/videotape, and collection of children’s work. Adults then engage in reflection with each other and with the children. Teachers write about and share their writing with the

children, families, and others. Through this documentation process, teachers make learning visible.

Emergent or negotiated curriculum: Curriculum is not predetermined by adults. Instead, through the process of documentation, teachers develop strategies to help children investigate their ideas, engage in deeper thinking about their play, and represent their thinking in tangible ways. Rather than teachers telling children what to do in classrooms, teachers develop provocations or invitations to play. In these classrooms, children are researchers and teachers engage with and facilitate children’s research.

Relationships are the curriculum: The basis for all learning begins with the family. Parents are children’s first teachers. Families are a part of the learning and a part of the classroom. Families are invited to share their ideas/thoughts/reflections on the documentation that teachers post. In addition, parents may have expertise to bring to project investigations and are welcome to engage in learning with the children in the classroom. As the children’s second teachers, teachers recognize that their relationships are also important. Teachers see children, not as students, but as co-constructors of the classroom and the learning that happens within. These early relationships come to shape the child’s concepts about self and about learning. In a community of adults, working together in the best interests of children, children develop positive images of both self and learning.

The environment is the third teacher: The Reggio approach recognizes that children’s environments also come to shape behavior and learning. There is also a recognition of children’s need for aesthetically beautiful, culturally sensitive settings. A Reggio-inspired classroom is not overwhelming, but utilizes neutral colors that serve as a back ground for visually enticing materials and provocations. In Reggio, they believe that the children and their learning should be the color in the classroom.

Children with special rights: Within the Reggio approach, all children are seen as competent and capable. However, there is also recognition that some children need additional protections of their rights and in Reggio, these children are referred to as children with special rights. Through close observation, teachers become aware of the learning differences that naturally exist between children and strive to create environments that allow exploration and learning within each child’s learning approach. Reggio values the inclusion of ALL children and strives to reveal the competence inherent in all children. The Reggio approach emphasizes the importance of creating a culture of respect for differences that focuses on inclusion, acceptance and valuing of children with special rights.

Please keep in mind that the CDL is in transition to this new philosophy/approach.

Your patience is greatly appreciated.

Curriculum Implementation Plan

We are heavily influenced by the curriculum approaches of Reggio Emilia and the project approach. Using the Creative Curriculum as a framework planning organization, we focus on planning grounded in children’s ideas and theories. We also use the KY Early Childhood Standards to ensure that we appropriately address recommended developmental areas.

We will be implementing a tool called HiMama in the 2019-2020 program year. Teachers will use this tool to turn lesson plans in on Friday to be used the following week. It is understood that all plans are flexible and meeting each child’s needs within the moment is more important that anything that is planned. Lesson plans will be posted outside of each classroom.

Individualized goals for each child will be created. Goals will be reviewed weekly and updated each Friday as needed.

Goals will be documented in HiMama (Development Assessment and the Notes). Digital portfolios will be kept on HiMama. Each child will have observations added and shared with

families at least 3 times per week once HiMama is implemented.

Screening

CDL staff screen each child, birth thru Kindergarten utilizing the Brigance developmental screening tool and/or ASQ. The Brigance is a widely known and used screening tool that meets professional standards for standardization, reliability and validity. The Brigance includes normative scores for all children by age. The Brigance was adopted as the standardized developmental screening tool for use by the Kentucky Department of Education (KDE) when screening incoming Kindergarten age children for entry into the public-school system. The Brigance is a quick “snapshot” of each child’s language, cognitive, gross-motor, fine-motor and social-emotional development. All children are screened using the Brigance tool within 45 days of the beginning of the program year or upon enrollment and annually after that.

The Brigance consists of fun “games” for children to play and engage in. The results of the screening are shared with families upon completion, letting families know the screening results and/or if a re-screening is needed. The results of the screening are utilized to give teachers and families a starting point to develop and incorporate individualized goals into lesson planning and activities of the classroom. The results are also reviewed to detect any potential delays.

If a re-screen is needed; the child will be re-screened within 30-60 days. If the child does not score within the expected developmental range at that time, then a need for further evaluation will be recommended and discussed with the family.

Depending on the age of the child, the family may be given resources and information regarding First Steps (Birth to 3yrs) or the Local Education Agency (LEA for 3 yrs. and up). CDL staff will work closely with families and outside agencies to ensure referrals are made and followed up on to meet each child’s and family’s needs as appropriate.

Health status and sensory screening (vision/hearing) for each child will be determined by the child’s health care provider during well-child checkups. A copy of the well-child check will be provided to the CDL upon enrollment. The CDL will follow-up with families if the check indicates a need for a re-screen to ensure the needs of the child and family are met.

Child Assessment Plan

The CDL takes pride in offering individual goals based on Kentucky Early Childhood Standards and supported by NAEYC recommended best practices. To determine a child’s individual goals, we have developed our child assessment plan. The assessment of a child’s progress is used for multiple purposes. Assessments are conducted to identify children’s needs and interests and to describe their developmental progress and learning. Child Assessment will be used to inform curriculum improvement and to plan program improvement. Teachers learn from assessments how to adapt their teaching practices and their

learning environments all to provide children with individualized developmentally appropriate support. Assessments are a means to encourage reciprocal communication with families including but not limited to two parent teacher conferences and or written reports to each family about each child’s development and learning per year. Families are invited at any time to raise questions or concerns about how the assessment plan meets their child’s needs.

Each teacher will take time to develop a trusting relationship with every child. This is our top priority.

Every child has a formal Brigance and/or ASQ screening completed within 45 days of their start date, and annually after that. Each child will be screened individually by the lead teacher with the support of administration as needed. All lead teachers will be trained to conduct the Brigance and/or ASQ screenings.

Assessments are based on the Kentucky Early Childhood Standards. Each teacher uses a variety of systematic, ongoing assessment tools daily which may include

checklists, rating scales, observations, interviews, samples of children’s work, and individual tools for assessing children’s progress.

All children will be formally assessed quarterly using the HiMama tool and the Ky Early Childhood Standards.

Formal assessments, observations, pictures, and samples of child’s work supporting the child’s development in each domain are placed in the online portfolio. Each teacher will email journal information to families at least three times per week through HiMama.

The CDL will contract with appropriate professionals to conduct developmental screenings and referrals for diagnostic assessments when indicated by our initial screening and/or subsequent assessments. These include cognitive, speech and language, social emotional, gross and fine motor, hearing, vision, dental, and sensory dysfunction.

All collected information is used to inform and improve curriculum and adapt teaching practices and the environment. The online portfolio is a comprehensive collection used to document each child’s progress while at the CDL.

Family Conference forms are used during Parent/Teacher Conferences as a method of communicating with parents and to involve families and implementing strategies to help the child and improve the program. The online portfolio is treated as confidential and sensitive material. It is not shared with anyone other than the parents of the child and with staff of the CDL when appropriate.

Communicating with Families

Consistent with the Reggio philosophy, CDL staff encourage open communication with families at all times. Families are considered to be children’s first teachers. We value developing a strong partnership with families. Together, families and staff will ensure each child’s needs and interests are met while attending the CDL. Families will be provided information regarding their child’s development and learning formally, in writing at least two times per year through scheduled family-teacher conferences. Families will be provided information regarding their child’s development and learning informally through verbal face to face conversations, notes, phone calls and HiMama on a regular basis, in most cases daily and no less than

four times per year. Personal texts and social media such as Facebook will not be used to communicate between CDL staff and parents regarding their child’s day at the CDL.

Confidentiality

CDL administration collects important health and safety information regarding children and families upon enrollment when families complete the enrollment packet and is updated as needed. The information collected is used to ensure the CDL meets the needs of the child and family in regards to health, development, safety and nutrition, the information is shared with the child’s teacher.

CDL staff, per Kentucky state licensing requirements will ensure to maintain confidentiality of child records and information on a child or a child’s family at all times. Only children’s parents or legal guardians, a child’s teacher, CDL administration and those required by law (licensing surveyors, law enforcement and social workers) shall have access to such information. Child and family information is kept confidential and in a locked cabinet at all times. Only CDL administration shall have keys to the locked filing cabinets. Anyone seeking to access child files must obtain approval from CDL administration.

CDL administration, a child’s current teacher and a child’s family will be the only individuals to have access to a child’s screening and assessment results. The reason for the access will be to utilize screening and assessment information to inform classroom and program planning, to develop individual goals for children, to inform families of the results of each, to work with families to determine what next steps are needed to meet the child’s needs, to determine if referrals are needed and to ensure curriculum planning based on children’s interest and needs.

All employees and labor students are required to sign a statement of confidentiality at the time of hire. In addition, all staff members and student labor are required to read and utilize the NAEYC Code of Ethics. This document defines early childhood professional principles by which employees make daily decisions and interact with children, families, colleagues, and community members. Families are also required to sign a confidentiality agreement as part of the initial enrollment packet.

Part 2

Staff & Student Labor ProgramStaff

CDL administration consists of the Director, Assistant Director and Administrative Assistants. Staffing for each classroom consists of a lead teacher, assistant teacher and additional help from staff or labor students as available. Lead teachers possess a minimum of a Child Development Associate (CDA) credential (Infant-Toddler or Preschool) with a minimum of three years of supervised experience, or bachelor’s or master’s degree in child development, early childhood education, or a related field. Assistant teachers possess a minimum of a (CDA) credential or an associate’s degree in child development, early childhood education or related field.

As a licensed child care facility, the CDL is required to have a minimum of two substitute teachers. The CDL employs at least two substitute teachers so that we are able to cover classrooms when staff are sick, attending training, or on vacation.

Our full-time cook is responsible for planning menus, preparing meals and snacks, the ordering and inventory of food, keeping accurate records for the state food program, and maintaining a clean and sanitary kitchen.

The part-time evening custodian is responsible for maintaining cleanliness of the CDL. The custodian is assisted in their duties by several students from the labor program.

Staff Requirements & Professional Development

All staff members are required to have the following documents on file at the CDL:

Current tuberculosis screening or T.B. Skin Test (updated every two years) verifying that an individual is free of T.B.(presented prior to beginning their first day)

Comprehensive Background Checks: (completed every 5 years)All staff, labor students and volunteers must complete Kentucky’s comprehensive background check that includes fingerprinting to obtain a criminal records check, Child Abuse and Neglect check, Kentucky and National Sex Offender Registry Check and FBI check.

Social Media Check and Drug Screen: (completed upon hire, results returned prior to first day of work)

Current food handler’s permit (renewed every 3 years) Signed Code of Ethical Conduct (updated annually) Signed Confidentiality Agreement (updated annually) Completed Emergency Form: (updated annually) Receive and review a copy of the CDL Staff Policies and Procedures Manual Current pediatric CPR and first aid certification (renewed every 2 years) Certificate of completion for Orientation I & II for child care providers: (completed within 90

days of hire) Documented proof of highest level of education: (copy of degree, diploma, transcripts) Professional Development Plans: (completed within 90 days of hire and updated annually) Staff Evaluations: (first year within 90 days of hire, annually after that) Pediatric Abusive Head Trauma (PAHT) Training: (renewed every 5 years)

CDL staff members are required to participate in a minimum of 15 clock hours of training related to child development and early childhood education annually.

Student Labor Program

The CDL participates in the Berea College Labor Program by hiring and training students to work in a variety of positions essential to the operation of the center, including classroom support staff, custodians, office support and dining room assistants. Labor students may also be assigned to help staff members on special projects. Approximately, 35 to 40 labor students work at the CDL during the fall and spring semesters. Based on the need and availability, some students work during holiday breaks and during the summer.

CDL labor students must complete an application and be interviewed prior to hire. Labor students are required to complete the comprehensive background checks, TB screening, sign the Confidentiality Agreement, read and sign NAEYC’s Code of Ethical Conduct, obtain a current food handlers permit, complete Orientation I and II and complete Pediatric Abusive Head Trauma training. Most students work an average of 10 hours weekly, but in some instances, students might acquire a contract with less or more hours. Labor students are supervised and trained by CDL staff, administration and student leaders throughout the day with on the job training and formally during regular labor meetings. Staff also acts as immediate supervisors of students assigned to their work area. The CDL is a learning laboratory and staff is required to mentor and train students to be young professionals. It is our goal that students will receive the necessary skills and knowledge to succeed in their own profession.

Research

As noted in the section on Curriculum, within the Reggio approach, the teacher is also viewed as a researcher. The teacher engages in ongoing research both with and about children. Teachers closely observe children’s play and use children’s interests as a foundation for investigation with the children. Teachers engage in observation and share these observations with families through documentation. These documentation will be shared with both children and families in order to reveal children’s ideas and theories, as well as to highlight children’s competence. This documentation may be shared with families through photos, videos, written reflections on children’s play, etc. Documentation may be posted within or outside the classroom in the hallways of the CDL or it may be shared by faculty in the classroom setting with students who are learning about the children and classroom through observation. Since this documentation not only highlights children’s competence, but also the development of new practices, this research may be shared in other forums, such as in conferences or research articles. However, this will NOT be done without prior parental approval and children’s names will be changed to protect confidentiality.

The CDL is also open to research and creative project proposals from college students, staff, and faculty. Individuals are required to discuss the project with the Director and submit a proposal to the Curriculum Coordinator for review. The CDL Director and the Curriculum Coordinator, will thoroughly review the proposal and consider the impact on young children and staff. All components of the project must comply with CDL, CFS and Berea College policies before the project can be approved for implementation. In addition, research may require submission to the Institutional Review Board. A letter describing the intent of the project (goals or purposes), procedures, schedule of time and method for reporting the results along with a permission form for parents to indicate choice for participation or nonparticipation will be distributed to the appropriate classes.

College students often observe and complete research projects for various areas of study including but not limited to child and family studies, education, aquatics, sociology, psychology, health and human performance, etc. It is required that a confidentiality agreement be signed prior to the observation and/or interaction with the children. The student should also provide a copy of their syllabus. The student should sign in at the front desk and wear a visitors tag. Additional paperwork could be required for more intensive observations/research.

No child will participate in any research project without the written consent of parents or guardians.

Parents or guardians will have access to documentation of children’s interaction as well as research findings as available. Every effort will be made to maintain the confidential nature of the family-school partnership. No information will be shared with unauthorized persons without written permission from parents or legal guardians. Children’s files will be kept securely locked to maintain privacy of information and limit access to authorized persons only.

Part 3

Enrollment and BillingEnrollment Procedures

The CDL is open to children of Berea College students, staff, faculty, alumni and, on a space available basis, to children of the Berea community. Families may enroll for the full year or the academic year. Enrollment agreements are signed prior to the start date and updated every year in the fall.

Applications are accepted year round. Children may enter the program at any time a space becomes available. Children are admitted on a first-come basis with respect to space available and college affiliation.

Following acceptance and prior to the first day of attendance, families must complete all of the forms in the enrollment packet. Included in the packet are a variety of forms related to method of payment, permissions, contact information, participation in the USDA sponsored Child and Adult Care Food Program, etc. The CDL is required to have on file current immunization information for each child. This information must be submitted on a Commonwealth of Kentucky Immunization Certificate. Families who have chosen not to have a child immunized are required to have on file in our office a Certificate of Religious Exemption signed and notarized. Interested individuals should contact the Administrative Assistant with questions about applications and enrollment documents.

Hours and Days of Operation

The Child Development Lab is open Monday through Friday from 7:30 a.m. to 5:30 p.m. for full day and after kindergarten care. The CDL is open throughout the year according to the current CDL Calendar. A current CDL calendar will be distributed as fall term begins; this will include center closings, holidays, family-teacher conferences and special family events.

Tuition & Method of Payment

Tuition will be assessed according to the schedule below, in advance of service and prior to the first of each month.

Age of Child Monthly Tuition Rate12 Pay Periods

Bi-Weekly Tuition Rate24 Pay Periods

6 weeks to 3 years old $602.00 $301.003- 5 years old $544.00 $272.00

Kindergarten After School Care $348.00 $174.00

(August through May) $6 extra a day for full dayKindergarten Full-Day Care

(June & July)$480.00 $240.00

The new school year (academic year) begins in August and goes through May, matching the college’s calendar and the public school system. June and July are considered summer months. Families must secure a spot in the program prior to August (tuition will be due at the end of July for August services) in order to ensure enrollment for the new academic year. Tuition will not be pro-rated and families will be charged the full month for which children are enrolled, even if a child enters or leaves the program partway through the month.

The CDL reserves the right to discontinue child care services if a family does not maintain payment of fees within the billing cycle assigned for the category of participation. The CDL is willing to work with families regarding payment of fees. When special arrangements for payment are needed, families must confer with Connie Williams, administrative assistant for billing. Connie may be reached via email williamsc@berea.edu or telephone at (859)985-3742. Connie will work with you to maintain your enrollment status at the CDL. Keep payments current by discussing any challenges you may experience immediately as they occur.

The CDL works with state-sponsored Child Care Assistance Programs or any other assistance program for which the family may be eligible. Families are responsible for maintaining their subsidy contracts. Families are responsible for any fees incurred that are not covered by the assistance program. For information about child care assistance programs, please ask at the front desk or contact Connie Williams. Berea College students may request information on using student loans to cover child care expenses at the Office of Student Financial Aid Services in Lincoln Hall.

Berea College Students: Students are charged a daily rate which is lower than that of tuition. Fees are calculated monthly (at the end of the month). Fees are then charged to the student’s college account. Many students receive a government subsidy either from the State of Kentucky as Child Care Assistance (CCA) or from another subsidy source. The CDL daily rates match the State’s daily rate for child care centers. Copayments and fees which CCA does not cover are charged to the student’s account and are the student’s responsibility. 

Berea College Faculty & Staff: Berea College employees pay tuition in advance of service. Tuition will be charged to their college account and payments deducted from their payroll. Deductions will occur bi-weekly or monthly depending on the employees pay schedule. Employees may opt to enroll in the colleges flex plan. Those using flex must pay their monthly tuition by the 15th of each month either at the cashier windows in Lincoln Hall, or they may leave a check at the CDL front office. Families using either payroll deduction or flex may contact Human Resources and speak with the Payroll Manager at (859)985-3095 for further information.

Community Members: Community families may choose to either pay monthly tuition on the first of each month or bi-monthly tuition on the 1st and 15th of each month according to their pay schedule. Tuition is due in advance of service. Payments are received in the CDL office and are payable by check only. No cash is accepted at the CDL office. To pay direct by debit or credit card, please telephone the Head Cashier at the Berea College Service Center, (859)985-3087.

Late Pick-up

The CDL is open Monday through Friday from 7:30 am to 5:30 pm. Late pick up creates a problematic situation for both children and staff. When children are picked up after every other child has gone home your child may feel anxious, upset, and/or angry. Staff that work until 5:30 may be delayed in leaving the CDL which could interfere with their personal and family obligations. We ask that you arrive at the CDL by 5:20 p.m. if possible, thus allowing a 10-minute window for talking with the teacher and gathering belongings. We realize that situations do occur such as traffic slow-downs and late-running meetings or classes which may alter your typical pick-up time; should such an occurrence arise, please call the CDL to let us know your estimated time of arrival so that we can inform the child and the teacher.

If a child is not picked up by 5:30pm and CDL staff has not received communication from the family, the closing administrator will make every effort to contact the members listed on the enrollment packet pick-up list. If staff are unable to make contact with the family or someone on the pick-up list, after 30 minutes CDL staff will notify Public Safety, the Berea Police Department and, if needed the Department of Community Based Services (DCBS) as this may be considered neglect.

For pickups after 5:30pm, you will be charged a minimum of $5.00 for the first five minutes and $1.00 per minute for every minute thereafter. Repeated lateness (defined as more than 2 times in an academic year) will result in the minimum late fee being increased to $10.00 and a fee of $2.00 per minute for every minute thereafter. In addition, habitual lateness may result in discontinuation of services at the CDL.

Withdrawal

Families may discontinue child care service at the Child Development Lab at any time during the year. A two week notice is required. Notice must be given in writing by completing the Intent to Withdraw form. This form is located at the CDL front office.

Termination of Enrollment

The CDL has the right to terminate services for any of the following reasons: nonpayment for services, noncompliance with policies and procedures as stated in the CDL Family Handbook, inability of staff and family to work together to the benefit of the child (when a child’s behavior affects the health, safety, and comfort of center participants), or behaviors on the part of family members that negatively impact the quality of the program for others. Examples might include disruption of the program; showing disrespect to staff, labor students or other families; or the creation of a hostile work environment.

Part 4

Infant and Toddler Care

Infant Feeding

The CDL offers care for infants starting at 6 weeks old. Thus, bottle and breast feeding is an important part of the daily routine for infant classrooms. In accordance with the Division of Regulated Child Care, bottles cannot be propped, left in the mouth of a sleeping child or heated in a microwave (Child-care center health and safety standards, 2011). Infants who are younger than 12 months are held for bottle feeding. Infants able to sit can be bottle-fed while sitting or while being held. Infants and toddlers cannot carry bottles, sippy cups or cups while crawling or walking. The CDL uses crock pots to warm bottles at an even temperature. As specified by NAEYC, “the milk is warmed in water at no more than 120 degrees Fahrenheit for no more than five minutes” (NAEYC).

Prepared formula and breast milk are accepted in ready-to-feed sanitary bottles. Parents/guardians must label all bottles for the date in which the bottle will be fed to the child. Bottles must be clean and labeled with the first and last name of the child. Lids must also be labeled with the child’s name. Bottles labeled with the incorrect date will not be given to the child. As explained by NAEYC, staff will gently mix (not shake) breast milk before feeding to “preserve special infection-fighting and nutritional components in human milk” (NAEYC). Staff will coordinate feeding times with the parents/guardians.

If a child does not finish consuming the formula/breast milk, it is considered expired one hour after the child first begins the bottle. It is also considered expired if it has not been refrigerated within one hour. If a staff member has a concern about the smell, color or texture of the formula/breast milk, they should inform CDL Administration. Each infant room has a refrigerator for formula and breast milk storage. To separate children’s bottles, each child has a labeled bin inside the refrigerator where bottles are stored. All bottles (used and unused) must be taken home at the end of each day.

Before labor students can serve bottles to children they must have a bottle orientation/training given by the lead teacher of the classroom. It is required that staff and students wash hands before and after bottle feeding. Guardians are always welcome to visit and feed their child. The CDL also recognizes the rights of guardians to breast-feed. Breast-feeding is welcomed in the classrooms as well as the upstairs observation decks. A private area/room can also be reserved if desired.

Bottles cannot contain solid food and will not be served to a child unless a doctor’s note with the reason for the modification and instructions are provided. It is against policy to warm/heat infant foods and milk in the microwave. Children younger than six months old will not be offered table foods. If parents/guardians want their child to be offered table foods at an earlier age than six months, they should request a doctor’s note saying the modification is acceptable and recommended.

The CDL wants to work with parents/guardians and medical providers to ensure that the nutritional needs of the children are being met. The CDL provides baby cereals, baby fruits and baby vegetables and table foods from the CDL menu when the child and parents are ready. Parents/guardians are welcome to provide supplemental foods with written permission from a health care provider. Only unopened (factory-sealed) containers of infant food will be served. Food will be served/prepared according to the manufacturer’s instructions. New foods will not be introduced to an infant without the consent (written or verbal) of the parents/guardians. Modification (as documented by a doctor) will be made for food allergies or family preferences. Fruit juices are not offered to children enrolled in the program. Labels are read and foods (including milk) are consumed prior to the expiration date. Foods are discarded after the expiration date.

The parents/guardians and teachers will work together to determine when a child is developmentally ready to transition from the bottle to a sippy cup. The teachers will then provide liquids in the sippy cup once parents/guardians and the child are ready.

Daily Records

Children two years old and younger receive “Daily Notes”. The Daily Notes supply families with information about meals (type of food and amount), bottles (if applicable), diapering, toileting, when and how long they napped, play, reminder of supplies needed, etc. The form is printed on NCR paper (original to stay on site and a copy for the family). Families of older children may receive Daily or Weekly Notes upon request. Once HiMama is implemented, families will receive this information through the HiMama App.

Recommended Sleeping Position for Infants

Caregivers at the CDL follow the current recommendation of the American Academy of Pediatrics and the National Institute of Child Health and Human Development regarding sleeping position for infants. Caregivers place infants (12 months and younger) on their backs to sleep to reduce the risk of Sudden Infant Death Syndrome (SIDS).

In addition, care givers at the CDL abide by the following recommendations regarding the sleeping environment for young children under one year old.

Items that could cause strangulation such as bibs, hoods, necklaces, etc. should be removed. Soft items such pillows, blankets, stuffed toys, bumper pads, etc. are not allowed in the crib. Infants must be placed on a firm mattress with a firmly fitted sheet. The infant’s head remains uncovered during naptime.

As stated by NAEYC, “After being placed down for sleep on their backs, infants may then be allowed to assume any comfortable sleep position when they can easily turn themselves from the back position.”

Teaching staff and labor students are educated on the importance of following the recommendations of the “Safe to Sleep” campaign. Parents/guardians must provide a written statement from the infant’s physician in order to alter the sleep position (including propping the baby at an angle). Once a child turns one year old, they transition from a crib to a cot for rest.

Diapers, Wipes, & Diaper Creams

Families are responsible for providing diapers and wipes for their children and diaper ointments and creams that may be needed by the child.

The CDL does not provide diapers or pull-ups for the children. Please keep a week’s supply of diapers available at the CDL for your child. If you are unable to keep a week’s supply, the CDL requires that a minimum of six diapers be sent in each day. The CDL will provide diapers on an emergency basis only and the family account will be charged fifty cents per diaper. The teaching staff will make every effort to notify families in advance when diapers are needed. As diapers are worn they must be covered with a diaper cover, shorts or pants to avoid leakage.

Part 5

TransitionsGradual Entry into the CDL

We strongly encourage families to visit the center and meet staff prior to making a decision to enroll their children. Individuals interested in the CDL should contact the Administrative Assistant to arrange a tour. Before the first official day of attendance, we encourage families to introduce their children to the center and to the classroom on a gradual basis. Many families choose to visit the center with their children several times before the first day of attendance if possible.

Transitioning to a New Classroom

Typically, transition to a new classroom occur in August and in some cases December. However, based on the individual needs of children and families, transitions may take place at any time during the year and may be initiated by families or the CDL staff. The family will receive a transition letter prior to the transition taking place.

Features of the physical design of the building provide opportunities for children and staff to become acquainted with each other during activities in the “big hallway”, playground, and in the adjoined classrooms.

Our purpose in gradually introducing all children to others in the center is to foster a sense of community and belonging. A gradual approach beginning in the fall and extending through the year adds to a child’s feeling of comfort and security, provides the opportunity to establish relationships, and supports the children’s ownership of their environment.

Drop Off & Pick Up

The parking lot adjacent to the CDL building is shared with the city. Four spaces near Jefferson St. have been set aside for families who are dropping off and picking up children. Families also are welcome to use spaces on the CDL side of the lot for this purpose. Children must be accompanied in the parking lot at all times. Berea College Public Safety has asked the CDL to remind families that vehicles should never be left running in the parking lot. With the cost of gasoline, the potential danger of fumes in the air, and the risk of having a vehicle stolen, this is not a good practice.

Children are required to wash their hands upon arrival every day. We ask that the adult accompany the child to assist with this task. The adult is required to wash hands as well. Hand washing is the most effective way to prevent the spread of germs.

Arrival and departure times are important times for conversation with the child’s teachers. Please plan for at least a few minutes of conversation every day. These conversations are very important in helping children make the transition from home to child care and child care to home.

Some families prefer to stay and eat breakfast with their child and/or engage in activities in the classroom. Please feel welcome to get your child settled in before departing.

The parent/guardian or person designated by the parent/guardian to drop off a child must write their own initials and record the time the child was dropped off. The same procedure applies for pick up as well.

Please remember that supervision of non-enrolled children is not the responsibility of CDL staff.

We ask that you keep close supervision of your child (children) at drop-off and pick-up times and help them continue to abide by CDL rules of behavior, policies and procedures. Children should be within arm’s reach of an adult at all times. Children are required to use walking feet while in the CDL. Children are not permitted to open classroom or entry/exit doors without the presence of an adult. We appreciate your help in maintaining these policies at pick-up and drop-off in order to help keep all children and adults safe through consistent implementation of CDL rules.

Handling Separation

Anxiety about separation is a developmental issue that can be difficult for both children and families. When infants are between eight and ten months of age, they often become distressed when separated from their caregivers. Older children also may experience anxiety about separation if they have never been in a group setting, if they are changing from one care setting to another, or if they have been away from school for an extended period of time.

Anxiety about separation may surface at other times for any number of reasons. It can appear at unexpected times throughout the early childhood years as children grow and change. Every child is unique and responds to situations in different ways. Typical behaviors associated with anxiety about separation include crying, clinging, and trying to follow the departing care giver.

Children take cues from their care givers about how to handle this anxiety. Children are attuned to how their care givers handle leaving them at the center. If the parent/guardian handles the situation positively, the child will sense this. Teachers will support you in saying goodbye to your child, however they will not distract children, so you can “sneak out”. This is harder for the child than saying goodbye and seeing you leave, knowing you will return.

The following list of helpful hints may help the separation process go more smoothly.

Prepare the child in advance by talking with him/her about what is going to happen, such as “today is a CDL day!”

Maintain open communication with the classroom staff. This helps a caregiver feel more comfortable with leaving and a child will sense this.

Develop a “goodbye” routine, such as reading a book before leaving, special song, hugs or kisses. Stick to the routine

Be sure to say good-bye to the child when leaving. Otherwise, children become frightened that they may be lost.

Make good-byes definite. Do not return to the classroom even if the child is crying. It may make the process of separation more difficult in the long run. Children typically regain their composure and begin to participate in the daily routines of the classroom soon after the care giver leaves.

Some families have found that leaving a picture book of family photos or some item of importance to them in the classroom is reassuring to the child.

Feel free to call the center just to be assured that the child has settled in. Keep in mind that successfully working through separation helps a child develop healthy coping

mechanisms that will sustain them throughout life.

Some families experience difficulty when arriving at the end of a day to take a child home. The ideas listed below may be helpful to remember when a child is having difficulty leaving.

Allow the child to come to a point of completion with whatever task or game he/she is involved in. Think about how you feel if your work is disrupted.

The family member should patiently reassure the child that classmates and materials will be available again the next day.

Develop an “end of day” routine. Children do best when they have established routines to help them predict what is going to happen.

Family members are encouraged to talk with the child about what is coming next; for example, “remember Grandma is making dinner for us tonight!”

Individuals should be sure to say good-bye to the remaining children and the classroom staff. After a sufficient amount of time to bring closure to the day, make good-byes definite.

Part 6

Daily RoutinesClassroom Composition and Adult-Child Ratios

The decision of whether to use same-age or mixed-age grouping is made by CDL Administration based on the following:

1. Ability to provide continuity in location, classmates, and teachers for the children 2. The individual needs of a child3. The expertise of staff, as leading a mixed-age group requires different skills and dispositions from

teachers4. The proportion of preschool aged children in the program (a small number may result in a mixed

age group while a larger number may lend itself better to same age groupings)

Three factors determine the number of children and adults who are assigned to each classroom. Those three factors are: the child’s age, adult-child ratio (as determined by NAEYC) and size of the room as determined by a measurement of usable square footage in the classroom. CDL classrooms are staffed according to NAEYC ratios. CDL administration strives to ensure children are with the same group of children and the same teachers for as long as practical. Teachers assigned to a group of children have primary responsibility for working with that group of children. Teachers provide ongoing personal contact, meaningful learning activities, supervision, and immediate care as needed to protect each child’s well-being.

Toileting

The CDL staff will work with parents to help children learn appropriate toileting behaviors. Classrooms for toddlers and preschoolers have child-sized toilets and sinks and ample space for storing extra clothes.

Not all children are ready to learn to use the toilet at the same age, so it is important to watch for signs of both emotional and physical readiness in the child. Staff and parents have felt most successful when they are using the same approach, vocabulary, and type of encouragement and reward. Learning to use the toilet should be a positive experience for everyone. Listed below are some helpful hints to keep in mind.

Age Ratio Maximum Group Size

Infant 1:4 8Toddler/Two 1:6 12

Preschool 1:10 2030-48 months

(2 ½ to 4 years)1:9 18

Kindergarten 1:12 24

Dress children in loose fitting clothing that is easy to pull up and down. Elastic waist pants are a good choice as they provide the child with more independence.

Likewise, clothing with belts and tiny zippers, straps (overalls) would not be a good choice since these fasteners would require adult help and may cause enough delay to result in an accident.

Accidents will happen. When children are first learning to “go potty,” there can be a very small window in recognizing the urge to go and getting to the bathroom. Accept accidents in a matter of fact manner. Staff members will assist children who demonstrate readiness for toilet learning.

Help children learn appropriate words for toileting. Talk with staff and be consistent between home and school regarding words for toileting.

Send plenty of extra clothes, including an extra pair of shoes. Assist the child to change clothes, giving as much independence as possible. It is never wise to scold or shame or otherwise draw a lot of attention to accidents.

Maintain a positive and confident manner, even when the process feels discouraging!

Rest Time

Infants (6 weeks- 12 months) will nap according to their individual schedules in cribs in their classrooms. Crib sheets are provided by the CDL and are laundered at least once a week, more often if needed.

Toddlers rest on mats or cots covered by sheets in their classroom. Preschoolers and kindergarteners rest on cots covered by sheets in their respective classrooms. Toddler and preschool rest time is scheduled to occur at the same time every day after lunch.

Children may bring blankets and comfort items such as small stuffed animals, a favorite book, or quiet toys to use during rest time. Child Care licensing regulations stipulate that children be provided a rest period not to exceed 2 hours (Child-care center health and safety standards, 2011). Children are expected to play quietly on their cots if they do not sleep.

Outdoor Play

Outdoor play is essential for good physical and mental health. Children will play outside every day except in extreme weather conditions and if there is a current weather warning or advisory for our area. The CDL does have pergolas and trees on both sides of the building that provide some shade and protection from mild rain, sun, and wind. Please send your child to the CDL dressed in weather appropriate clothing.

When weather conditions do not allow for outdoor play, the big hallway will be used for active gross motor play.

Part 7

NutritionItems such as food, candy and gum should be left at home. No child should enter the center carrying food. Parents who bring children with food in hand will be asked to sit with the child until the meal is finished.

The CDL serves breakfast, lunch, and afternoon snack on a daily basis and the meal times are posted on each classroom’s daily schedule. Children eat meals in their classrooms. Classrooms are assigned a time for lunch according to their schedule. This approach allows the younger children to eat first and be finished prior to the older children. Meals are at least two hours apart, but no more than three hours apart.

Snacks and lunch times are carefully scheduled to meet child care licensing regulations and food CACFP guidelines. All meals and snacks must conform to the pattern of components provided in these regulations and guidelines. Weekly menus are posted on bulletin boards outside each classroom, available to families at the front desk, on the bulletin board in the dining room and via e-mail. The menus are maintained on file in the CDL front office and are part of a rotating four-week cycle. The CDL is inspected every six months by the Madison County Health Department’s Public Health Environmentalist. Minor issues will be attended to immediately by CDL staff and extensive repairs will be addressed with a Work Order to Berea College Facilities Management.

Child and Adult Care Food Program

The CDL has participated in the Child and Adult Care Food Program (CACFP) since 2003. This USDA sponsored program provides participating programs with guidelines for appropriate menu planning, purchasing, and reporting procedures. In return, participating programs are able to claim reimbursement for food, personnel, and selected preparation and serving related expenses.

Since the CDL is named as the sponsor, the program is required to have an application and an enrollment form on file for each child. This form is included with the enrollment packet. Forms must be filled out each year on the federal fiscal calendar which means that new forms are required for each child by the end of October every year.

Families who enter the program for the first time in August are placed in the somewhat confusing situation of filling out two sets of forms, one set for ending the current fiscal year and then, a few weeks later, another set for the upcoming fiscal year. Participation in CACFP allows the College to off-set the cost of purchasing food as well as employment of kitchen staff. It is important to follow these guidelines.

The CDL participates in the United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) and honor the following statement:

USDA Nondiscrimination StatementIn accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English. 

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992.

Submit your completed form or letter to USDA by:

(1) Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;(2)  Fax: (202) 690-7442; or(3)  Email: program.intake@usda.gov. This institution is an equal opportunity provider.Family Style Dining

Our goal is to create an atmosphere for meal and snack times that encourages appropriate social behaviors, conversation, nutrition, and independence. We desire for children to eat well, develop independent self-care skills, accept responsibility for meal service and clean-up, and try new foods.

To accomplish these goals, we are committed to using an approach called family style dining. Children are seated with familiar adults (teachers, assistants, and/or labor students) at the same child-sized table. Food is served at the table in larger dishes such as bowls and platters and then transferred to plates. Children learn to prepare their own plates and drinks at the table as they are able. Staff also prepare their plates and eat alongside the children.

Allergies and Food Restrictions

When your child is allergic to foods or needs meal modifications, a Modified Meal form must be completed and signed by the parent and child’s physician (as needed) in order for the cook to provide appropriate and individualized substitutions. The CDL is a peanut, peanut butter, tree nut and latex free facility.

Children under 12 months will not be offered cow’s milk. Instead they will continue to receive formula or breast milk unless the family provides a doctor’s statement saying that cow’s milk should be offered. Children 12 months to 24 months will only be offered whole milk (unless a doctor’s statement suggests an alternative). Families may choose to provide an alternative to cow’s milk such as rice milk, soy milk, etc. If families choose to provide rice, soy or almond milk in lieu of cow’s milk the container must arrive unopened to the center and be marked with the date it was opened by CDL staff. Milk must be used by the expiration date or within the timeframe given on the product, such as “discard within 5 days of opening”. Once the expiration date is passed any unused milk will be sent back home with the family.

Children under 4 years old are at a higher risk of choking so (in accordance with NAEYC) several foods: “hot dogs, whole grapes, nuts, popcorn, raw peas and hard pretzels, raw carrots or meat larger than can be swallowed whole” will not be offered to that age group.

The CDL never offers nuts or peanut products and such items are never allowed in the center. As required by NAEYC, “Staff cut foods into pieces no larger than ¼ inch square for infants and ½ inch square for toddler/twos, according to each child’s chewing and swallowing capability.” The above guidelines apply to both food provided by the CDL and foods brought from home by the families.

Celebrations

Only healthy snacks should be brought for celebrations, such as birthdays to share with friends. No candy, cookies, or cupcakes please. The classroom will have a list of ideas of what can be brought in for the celebration.

Suggested TreatsFood items:Veggie strawsSweet potato chips, baked potato chipsCheese sticks (string cheese)Graham crackers or Teddy GrahamsRaisinsDried fruitFresh fruit100% fruit chews or fruit “gummies”Fruit popsiclesFruit squeeze packsYogurt or gogurtDrink boxes-100% fruitFinger-fruit: (mandarin oranges or mini tangerines)

Non-Food items:Mini bubblesMini crayonsMini play doughCrazy strawsStickersTattoosWater ColorsColoring BooksSlime or Floam

Other Ideas:Donate a book to class Read a story to classLead an art projectJoin the class for lunch

We welcome you to celebrate special events in your child’s life with their classroom. The above list is just a sampling of many ways you can celebrate. We ask that you give your child’s teacher at least 2 days’ notice when you are planning to send a treat in so that other families can be informed of the treat. Please remember that we are a peanut, peanut butter and tree nut and free center.

Part 8

Health StandardsChildren benefit most from early care and education experiences when they are healthy enough to fully participate. Families must keep their contact information up to date and clearly designate others in the local community who can act on behalf of the child when the parent cannot be reached. Families should notify the Administrative Assistant of changes related to phone numbers, change in address, designated persons for pick up, etc. Should a child become ill or injured while at the CDL staff will promptly notify the parent/guardian of the concern and help the child receive needed medical attention.

At the CDL we take every child’s health seriously and ask that families promptly respond to notification of illness or injury for their own child’s benefit and the health and safety of all children and adults in our program. We take many precautions on a regular basis in order to help encourage good health and safety for all. Our policies and procedures for health and safety are:

Teeth Brushing

All children age one and older who consume two or more meals are required to brush their teeth daily. The classroom’s daily schedule reflects the time designated for teeth brushing. The use of tooth paste is not required for younger children learning to brush. Infants will have their gums wiped gently with a soft cloth or infant tooth brush after each bottle.

Hand Washing

Children are required to wash their hands frequently at the CDL (upon arrival, moving from one classroom to another, before and after eating, playing in water, returning from outdoor play, using the toilet, wiping nose or mouth, sneezing or coughing, handling pets or other animals, etc.).

Sinks are located in the hallways, dining room, and in each classroom. The sinks are child-sized and accessible for children with special needs. The liquid soap, single-use paper towel dispensers, and covered waste cans are located low on the wall nearby to foster independence in this important task. A poster outlining the recommended hand washing procedures is also located near sinks. Parents are encouraged to help their child/children through this procedure at arrival each day. Practice singing the “ABC” song or “Row, Row Your Boat” to help your child develop a sense of the time required to cleanse hands. Children, staff, labor students and CDL visitors must wash hands a minimum of 20 seconds with liquid soap and running water in order to properly clean and rinse away germs and debris. As required by NAEYC, hands should be vigorously washed including the “back of hands, wrists, between fingers, under and around any jewelry, and under fingernails” (NAEYC). A single-use paper towel is used to dry hands and then the paper towel should be used to turn off the faucet.

Staff will teach children proper hand washing techniques and monitor the children to ensure the guidelines are being met. When needed staff will assist children with proper hand washing. For those children unable to independently support their heads, a baby wipe will be used to clean their hands instead of their hands being washed at the faucet. For babies able to hold their heads up and that can be safety held in one arm, their hands will be washed at the sink by adults. When sinks change uses (ex. cleaning paint trays to washing hands for snack) the sink must be cleaned and sanitized before the sink is used for food preparation (NAEYC). Staff are not to use hand-washing sinks to bathe children or to remove smeared fecal material (NAEYC).

CDL Administration will periodically observe classrooms to ensure children and adults are following the hand washing guidelines. Infractions in protocol must be corrected immediately and could result in further training. When running water and soap are unavailable (during walks for instance), children under 24 months may use wet wipes and children over 24 months can use alcohol-based sanitizers (NAEYC).

Sanitizing Agents

A solution of water and chlorine bleach (one tablespoon of bleach to one quart of water) is used for any sanitizing processes throughout the center as determined by Kentucky Division of Regulated Child Care

and the Madison County Health Department. Surfaces are washed with soap and water prior to being sanitized. All room surfaces are cleaned and sanitized on an as needed basis and no less than once daily. All toys and materials that come into contact with infant and toddler children are cleaned with a scrub brush and soapy water then rinsed in clean water. Non-porous items should be submerged in bleach water for a minimum of 2 minutes and then left to air dry (Child-care center health and safety standards, 2011). Porous items will be cleaned and sprayed with bleach water. Materials used by children three and older and those materials used in the big hall are cleaned daily. CDL custodial staff also sanitize all door handles and light switches in the building daily. The cleaning and sanitization routine/schedule of the center will be based on NAEYC’s Cleaning, Sanitizing, and Disinfecting Frequency Table.

Illness

It is our belief that if a child is well enough to come to the CDL, he or she is well enough to participate in all indoor and outdoor activities. Per our DRCC licensing requirements children must go outdoors every day, if your child is unable to go outdoors please keep them home as we are unable to provide a staff person to watch one child during that time. Children unable to remain with their classroom due to illness will wait comfortably with CDL administration to be picked up. Every effort will be made to ensure your child is comfortable and able to rest until picked up.

The following health policy is in accordance with the standards and regulations established by the Division of Regulated Child Care and staff from the Madison County Public Health Department and the National Health and Safety Performance Standards for out-of-home child care.

Children are not permitted to attend the CDL with any of the following symptoms:

Lethargy Inexplicable irritability or persistent crying Undiagnosed rash Fever of 100.0 degrees or higher Untreated earache, sore throat/hoarseness/difficulty swallowing Diarrhea occurring more than three times in a 24 hour period that is not contained by a diaper or

does not allow a child to successfully reach the bathroom Chronic cough (defined as turning the face red or blue or involving a high pitched croup-like

whooping sound and or wheezing) vomiting ringworm persistent abdominal pain head lice or nits discharge from the eyes (clear thick liquid and/or discolored mucous)

Children developing any of the above symptoms or conditions during the day must be picked up by a parent/guardian or designee within 30 minutes of being notified in order to preserve the health and well-being of others. In order to return to the CDL, a child must be fever free for 24 hours without fever reducing medication, free of illness for 24 hours, have received a full 24-hour course of medical treatment per doctors’ orders, or have a doctor’s note stating the child is not contagious and is well enough to attend child care.

We all want our children to stay as healthy as possible. We rely on you to inform us of the diagnosis of contagious diseases and conditions so that we can alert other families. Strict confidentiality will be

maintained during public notification of existing medical conditions. Thank you for your cooperation in this matter.

Lice

If a child is suspected of having head lice, a teacher or member of CDL Administration will privately search the child’s head. If evidence of lice or nits is found the child will not return to the classroom and the parent (or contact designated by the parent) will be called to pick up the child immediately.

CDL administration will notify other families in the classroom (and center) that a case of lice was found. Confidentiality will be maintained throughout the notification process. Staff in the child’s classroom will sanitize all materials (bedding, dress-up clothes, etc.) immediately and thoroughly following procedures authorized by the Public Health Department.

In order to return to the CDL, a child must be free of lice and nits.

Allergies and Asthma

The CDL is required to have information regarding a child’s allergies, food and non-food, on file. When a child is enrolled who has allergies or sensitivities to food, environmental agents, or medications, staff will meet with the family in order to discuss signs and symptoms leading to an attack as well as the course of action to be taken should an attack occur.

Likewise, if a child has been diagnosed with asthma, CDL administration and the child’s teacher will meet with the family in order to learn how to recognize signs of distress and appropriate measures to follow if an attack should occur. Emergency medications requiring medical training to administer will be administered by the Director, Assistant Director, Administrative Assistant or Lead Teacher when a current physician’s prescription, medication, and parent’s/guardian’s permission are provided. The administration of an EpiPen® and breathing treatments are the most commonly requested treatments. Specific medical permission forms are used by the center and must be completed by the parent/guardian and physician.

The CDL is a peanut, peanut butter, tree nut and Latex free facility.

When your child is allergic to foods or needs meal modifications, a Modified Meal form must be completed and signed by the child’s physician in order for the cook to provide appropriate and individualized substitutions.

Minor Accidents and Injuries

We all know that young children acquire bumps, scrapes, and bruises as they actively explore their environments; especially our little ones just learning or new to walking. When minor accidents or injuries occur the CDL staff members are limited to the use of soap and water, cold packs, and band aids in providing care to your child. However, staff members are not limited in the amount of tender loving care they provide.

All minor accidents and injuries are reported to families on an Accident/Incident Report form. Information included on the form should provide families with enough detail to know when and how the accident occurred and how it was handled by the staff. If an accident involves more than one child, confidentiality will be maintained in all verbal and written communication about the accident or injury. If staff has any concerns about an accident being more than a minor event the child’s family will be notified to come observe the injury and make a decision on need for medical treatment.

Emergency Medical Procedures

Each family is required to sign the Permission to Seek Emergency Medical Treatment form prior to the first day of attendance at the CDL. In the event of an accident or onset of severe illness, the CDL staff will notify parents immediately by phone. If your child needs immediate medical attention CDL staff will immediately notify the child’s family and emergency care personnel (911 services). Emergency care will be provided by ambulance and/or hospital emergency room personnel. The cost of transportation (if necessary) and treatment is the responsibility of the family.

Medication Policy

CDL staff may administer medication to a child only if the following procedures are followed:

Prescription medication must be in its original container with the prescription label issued by the pharmacy including the child’s first and last name, date prescription issued, expiration date and directions for administration.

Over the Counter (OTC) medication must be in the original container with directions for administration and may not be expired.

Medication may be administered to a child only with a completed CDL medication form signed and dated by the parent/guardian.

The medication will be given exactly according to the directions on the label and CDL medication form using the “five rights”. The right child, right medicine, right dosage, right method of administration and right time.

OTC medication may not be given to a child if the directions on the label exceed the child’s current age.

If OTC medication exceeds the child’s age then a statement by a physician must define the directions for dosage and times of administration.

Unless prescribed by a physician, fever reducing medications (pain, allergy, and cough) will not be administered as they can mask contagious illnesses.

Your medical provider may securely fax information to the CDL on your behalf to our direct fax number: 859-972-0728

Completed CDL Medication Forms are kept on file for reference and State Licensure requirements. The CDL does provide a locked refrigerator for medication that must be chilled.The Medication form must be completed each day the medication is required.

CDL administration expect that parents/guardians assume the responsibility of administering any necessary medications their child/children may require and informing the teaching staff what they have been given prior to drop-off. Furthermore, we expect that the first dose of any new medication to be given at home so that the child can be observed for potential side effects (i.e. drowsiness, diarrhea, rash, etc.) and communicated to staff prior to care of child.

All center personnel who administer medication to children will receive special training, as necessary, to ensure that safety is maintained (use of EpiPen® or other specialized treatments).

Items from Home

Your child may bring special items—toy, stuffed animal, photograph, or book. These items may provide comfort as they represent connections from home, especially during transition times or nap. When a child desires to bring toys or other items to school, check with the classroom teacher in order to determine the appropriateness of the item for sharing with other members of the class.

Each child needs to bring a blanket for naptime. Bedding and other items will be kept in the child’s cubby in the classroom. Please label all items with the child’s first and last name using a laundry marking pen. Children’s personal nap items will be kept out of contact with all other materials in order to encourage optimum health conditions.

We ask that families be mindful that many children and adults suffer with severe allergies and asthma which can lead to potentially life-threatening situations. Please be sure that all items brought from home are allergy free-no heavy perfumes, colognes or scents, no exposure to smoke or other common allergens such as pet fur, grass, exhaust fumes, peanut products, etc. A person with a severe allergy may not be able to tell you they smell peanuts or that your cologne is too strong due to sinus issues associated with their allergies but can and will still have a reaction to the exposure.

Clothing

Children will be working with paints, water, sand, and other “messy” materials on a daily basis. Also, children will play outside and go on walking field trips. Clothing that is durable, comfortable, and washable is a must. We recommend dressing a child in clothing that will not be damaged by children’s involvement in messy and dirty activities.

The center does provide paint smocks and bibs (for younger children); but frequently young children do have accidents with their clothing. Please send a full change of clothing (including shoes, socks, under- and outer- wear) that can remain at school. Label articles of clothing with the child’s name and place them in the child’s cubby. When it is necessary to change clothes for whatever reason, children feel best about having their own clothing to wear. Extra clothing should be checked periodically for fit and seasonal appropriateness. To encourage some independence and sense of control and competence, children’s clothes need to be easily handled by them. Some examples are zippers that operate easily, buttons that are large enough for small fingers to handle, and buttonholes that allow the child to slip the button through easily. For younger children, pants with elastic waistbands make toileting a more independent activity.

Dress children appropriately for the weather. Children will spend time outside daily with weather permitting. Children will not be permitted to go outside if there is an active weather watch, advisory or warning per the National Weather Service. Of course, common sense will be applied in order to protect young children from extremes in weather conditions. Parents/guardians are expected to supply appropriate clothing items for current weather conditions such as mittens or gloves, hats, boots, rain gear, etc. Children should be dressed in dry, layered clothing for protection against cold weather.

Bedding

Licensing regulations require that each child is provided a time to rest during the day. The CDL provides cots and mats for this purpose as well as sheets. In order to help your child feel comfortable, please send additional covers such as a blanket. Small pillows and favorite stuffed animals (“sleep buddies”) are also welcome. Storage for bedding from home is limited so please choose items carefully. All items used for rest time must fit into the child’s rest time box. Be sure to label all items brought from home with the child’s name. Bedding items brought from home should be taken home for laundering each week while materials provided by the CDL will be washed at least weekly or upon being soiled.

Protection from the Sun

The state of Kentucky requires that children enrolled in early care and education programs play outside daily when weather permits. The CDL recommends the protective use of lip balm and hand lotion. The CDL requires sunblock/sunscreen (must be at least SPF 15 or higher) for children. Additional recommendations for protection against sunburn include wearing a hat or cap with a three-inch brim, long-sleeved shirt, and/or sunglasses with 99% UV protection. The CDL playground offers ample shade (trees and pergolas) to protect against nature’s elements (such as cold, wind, heat and sun).

Parents/guardians are required to sign the “Permission to Apply over the Counter Products” form (located in the enrollment packet) in order for teaching staff to apply products for lip and skin protection. It is recommended that parents/guardians apply sunblock/sunscreen at home as the child is getting dressed in order to effectively protect against sun burn through clothing. Staff members agree to apply another coat of product before going outside to play, morning and afternoon. The permission form will cover the use of lip balm and hand lotion for your child’s comfort and protection. Remember an environmentally friendly choice for sunscreen are those without aerosols.

Part 9

SafetyInclement Weather closings and delays

The CDL will close or delay due to weather conditions if Berea College closes or has a delay. Tune into local news stations WLEX or WKYT or check your phone for an E2 Campus Alert from the CDL. If the CDL is on a 2 hour delay then we will open at 9:30 a.m. and close at 5:30 p.m. Breakfast will not be served on days with a delay, please ensure your child eats breakfast before arriving at the CDL. Lunch and afternoon snack will be served. If area schools are closed and the CDL is open or delayed, children enrolled in the after-kindergarten program are welcome to spend the day at the CDL.

If the CDL must close early due to an emergency situation such as a power outage or inclement weather families will be contacted via phone, email and E2 Campus Alert.

Safety Drills

Child care licensing regulations require that the CDL practice fire drills monthly and earthquake and sever weather drills quarterly. Drill procedures were adopted by the CDL after extensive conversations with Public Safety and the Madison County Emergency Management Agency, ensuring to meet licensing requirements. The procedures are regularly reviewed and revised as needed. Results of each drill are recorded in writing and kept on file in the Assistant Directors office. Evacuation routes are posted in every classroom and shared space in the building. Shelter in place and lockdown drills are practiced a couple times throughout the year.

Should a family member or visitor be present during a drill we ask that they help be a positive role model for the children by responding appropriately in an emergency situation. All people present during a drill must participate in the drill.

Evacuation of the Center

If children must be evacuated from the CDL due to an emergency event, the Commons building in the Ecovillage has been designated as the meeting location.

Suspicions of Drugs and Alcohol

Staff must inform the Director or Assistant Director immediately if it is suspected an individual might be intoxicated or under the influence of drugs or has any drug related paraphernalia. The Director or Assistant Director will contact the local and/or campus authorities.

Unauthorized Removal of a Child

If a child is removed by an unauthorized person, CDL staff will immediately contact local authorities and the child’s family. For lockdown procedures see below section. An unauthorized person is anyone not on the child’s pick up list or without custodial rights. The CDL will not allow minors (individuals under the age of 18) to sign out children even if the parent/guardian has provided consent. Unless noted by current court documents, the CDL may not prevent a parent/guardian access to their child whether or not they have been listed on a child’s pick up list. If a person arrives and identifies themselves to be the parent and were not involved in the enrollment process that person must provide a copy of the child’s birth certificate showing that they are a parent/guardian and provide current picture identification. In order to prevent a parent/guardian’s access to a child, the CDL must have on file legal documentation stating that they may not pick up the child in question.

Lockdown

In the event of lockdown, the CDL will abide by Berea College policy and no one will be permitted to enter until the situation is safe again. Exiting the building during lockdown will only be possible if there is a determined threat inside the building. For more information on the CDL’s lockdown policy please review CDL Emergency Plan.

Leaving Children Unattended

Staff members are required to supervise children in their care at all times. Supervision of children becomes the responsibility of the parent, especially prior to signing children in and after signing children out. Children are not permitted to play in the big hallway or classrooms after hours or unsupervised.

From time to time, staff members encounter two situations during arrival and departure times that are cause for concern. First, it has been observed that some children will initiate a seemingly playful game of running ahead of the family member towards the classroom at arrival and towards the front door at departure. Second, it has been observed that adults are leaving children in cars in the parking lot, sometimes with the motor running, while they pick up children from inside the building.

In the event that a child is left in a vehicle alone, CDL Administration will go to the vehicle to confirm that a child is alone. Due to the potential for harmful situations to arise when leaving a child unattended in a car, the practice will not be tolerated. CDL Administration will first try to locate the parent and if unable to do so will contact the Berea Police Department to report the unattended child. The CDL employee will wait by the vehicle until the adult and or the police arrive. If a staff member sees that children are not properly buckled with appropriate car seats or seat belts, CDL Administration will be notified.

In the event that an adult is transporting another child who cannot enter the center (e.g., is ill with a contagious disease or is very upset), the adult should call ahead to the center and ask for assistance from the CDL staff.

Security

A child will be released from the CDL only to the child’s parents/legal guardian or persons designated in writing by the parent/guardian. On rare occasions a parent/guardian might call and say that a person not on the pick-up is picking up the child. Front office staff will verify the identity of the parent and the designated person will be able to pick up the child for that day only. To be permanently added or removed from the pick-up list, a parent/guardian must update the original form at the CDL front office. The front office staff will make teachers aware of any changes. CDL staff will refuse to release a child to anyone, related or unrelated, who is not authorized by the parent/guardian to pick up the child. Persons not known to the staff will be required to show a photo identification card. It is recommended that parents/guardians accompany those designated to pick up or drop off a child in the absence of the parent/guardian at least one time prior to sending the designated adult alone. This will allow the parents/guardians to introduce the designated individual to the teacher and to model the expected arrival and departure procedures

Sign In/Out Sheets

The parent/guardian or person designated by the parent/guardian to drop off a child must write their own initials and record the time the child was dropped off. The same procedure applies for pick up as

well. At the closure of each week/month, the parents/guardians must sign verifying that all initials and times are correct. Full signatures are required by the Division of Regulated Child Care. New sign in sheets and attendance sheets are created by the Administrative Assistant, for each new month.

Visitors

All visitors to the program are required to sign in and to sign out at the front desk. Visitors are required by the CDL to wear a name tag in a prominent place. Visitor’s logs are kept on file in the front office. Parents/Guardians are welcome to visit at any time during normal operating hours. We encourage parents/guardians to visit to see how their child’s day is going. It is also nice when parents/guardians are able to join their child for lunch (we just simply ask for a courtesy call so extra food can be prepared).

I.D. Badge

By the summer of 2019 CDL staff, including substitute teachers, labor students, volunteers, and college students will be required to wear nametags or their Berea College I.D. to identify themselves.

CDL Access Cards

Parents/guardians employed by or students of the college will be issued an I.D. card upon hire from public safety. This card will act as your access card to the CDL. Parents/guardians not employed by or students of the college will need to obtain an access card from CDL administration. Each parent/guardian may have one access card. The access card may never be given to another person to use, even if they are on your pick up list. Anyone without an access card must ring the doorbell so they can be cleared by CDL staff. This will ensure the safety of everyone at the CDL. When you are issued an access card by CDL administration you will be charged a $20.00 access card fee. This fee will be added to your next tuition bill for child care. If you lose your access card you must inform CDL administration immediately so that access can be revoked for the lost card. This will ensure no unauthorized access to the CDL. If you are a college employee or student you may contact public safety for a replacement card. If you are not a college employee or student you may obtain a replacement card from CDL administration for a $30.00 replacement fee which includes deactivation of the old card and activation of the new card.

Locked Doors/Gates

All perimeter/exterior doors to the CDL building are locked at all times (front, kitchen, east doors and playground). Similarly all playground gates are kept locked at all times. The east gate (leading to the Ecovillage) is open only during drills requiring evacuation and during brief playground maintenance. Under no circumstances, should adults or children climb the fence or gates. Children should never be lifted over the fence.

Part 10

Grievance ProcedureResolving Issues

When a family member has a concern or complaint about the services provided by the CDL or a staff member, he or she will address the concerns or issues with the appropriate individual involved. When

the problem relates to the child’s classroom, the family member will consult the teacher by requesting an appointment for a conference or discussing the issue in a confidential manner respectful to child/children and adults involved. If the family member prefers, he or she may request a conference with the CDL Director or Assistant Director - following the initial conference or discussion with the teacher.

When a family member has a concern or issue with a center policy or practice, the individual will discuss the matter with the CDL Director. According to the Cabinet for Health and Family Services, Child Care Regulations, the center director is ultimately responsible for the health, safety, and comfort of each child (Child-care center provider requirements, 2011). In the absence of the Director, the Assistant Director will be responsible for discussing concerns or issues with a family member or members. If the problem remains unresolved, it will be addressed by the Child and Family Studies Program Chair. When a family’s primary language is not English, the family may request a translator to be present to help with the communication during the meeting.

Part 11

Child Abuse and NeglectReporting Suspected Child Abuse and Neglect

According to DRCC Regulations: a child shall not be subjected to: a)corporal physical discipline, as defined by KRS 199.896 (18), b) loud, profane, threatening, frightening, humiliating, or abusive language, or c) discipline that is associated with: rest, toileting, or food. If a staff member suspects a child has been subjected to child abuse or neglect they must notify the Director or Assistant Director immediately. The staff person may report the incident to the proper authorities themselves or if they choose CDL administration can make the report for them. In the instance that a parent/guardian, staff person, labor student or any other person alleges that this regulation has been violated by a staff person or labor student at the CDL, the Director, Assistant Director, designated person in charge, or any staff person who is the recipient of such information is obligated to immediately remove the adult from the CDL and report the alleged incident to the Cabinet for Health and Family Services (Department of Community Based Services, 859-245-5258), DRCC and the local authorities if needed. When representatives from the identified agencies are not available beyond regular business, then an oral or written report is to be made to local law enforcement or to the Kentucky State Police. Berea College Public Safety office will be notified and may become involved in the documentation or investigation of the incident. All necessary steps will be taken to ensure to maintain both the confidentiality of the staff member or labor student and the confidentiality of the child and family.

At the time that such report is made, the staff person shall be either:

a) Reassigned to administrative duties with pay at another location on campus and have no further contact with children and families enrolled in the program until the investigation is completed.

b) Suspended from work with pay pending the outcome of the investigation.c) Suspended from work without pay until such time that the alleged incident has been investigated

and substantiation/non-substantiation is determined by the entity designated by Cabinet for Health and Family Services to investigate such claims.

Staff and labor students who report suspicions of child abuse or neglect at the CDL are immune from discharge, retaliation, or other disciplinary action for that reason alone unless it is proven that the report is malicious.

Part 12

Child GuidanceAt the CDL, we believe that children engage in mistaken behavior rather than misbehavior. Thus we focus on helping children learn acceptable behaviors and developing good decision-making skills. We try to balance the needs of the child with the necessity of setting limits. Children can only develop a personal sense of autonomy and initiative when the adults around him/her are loving and firm. We have confidence in the child and in ourselves; and, we believe that in time and with the support of responsive adults, a child will learn to be assertive at appropriate times and in constructive ways.

CDL staff members follow the basic guidelines for setting limits for young children:

Accept the child’s need to assert himself/herself Acknowledge the child’s feelings Restate the expected behavior or communicate the limit Target acceptable alternatives Implement choice-giving and define consequences Use consequences that “fit the action” Discuss ways a child can be responsible for his or her actions Teach problem solving skills and strategies to resolve conflict

CDL staff will:

Plan the environment and the daily schedule with predictability, flexibility, and the child in mind Model the behaviors we are teaching children Stop behavior that is hurtful to a child or harmful to materials and/or disruptive to the group Explain the appropriate behavior and the potential consequences of the child’s actions

Select consequences related to the action or “mistaken behavior” exhibited by the child. We recognize that sometimes children need time to themselves to regroup, thus traditional “Time Out” is not implemented as a punishment for inappropriate behavior. We encourage children to learn to recognize their own needs and find time for self as needed.

Provide structured choices and/or redirection appropriate to the situation and the age as well as the developmental level of the child.

Staff members focus on talking with children about what they can do, rather than frequently using statements that begin with “Don’t” or “No.” Over time, children learn to solve their own problems with less and less intervention from adults. The goal is for children to become intrinsically controlled, considerate of others, and a responsible member of a classroom community.

At no time will children be subjected to physical or psychological punishment. No restricted methods of behavior management will be administered.

No spanking or other corporal punishment No cruel, unusual, or severe punishment, humiliation, verbal or physical abuse, neglect, or

abusive treatment No denial of meals or snacks, drink, rest, bathroom facilities or outside time as punishment No force-feeding No punishment for soiling, wetting, or not using the toilet No punishment related to eating or not eating food.

In the event that there is a persistent challenging behavior or behaviors, we will take these measures:

1. Meet with staff and parents/guardians to outline the concerns and develop a plan for managing the behavior (s).

2. Share the cooperative plan and obtain signatures of parents/guardians. 3. Implement the plan.4. Monitor the plan daily and schedule follow-up conferences weekly or biweekly to discuss progress

of the plan.5. Contact professional resources with parent/guardian permission as needed.

If progress is not made to modify the behavior or the center director and assistant director determine that the CDL environment is not the most appropriate environment for the child, the child’s enrollment will be terminated. When a child’s continual challenging behavior threatens the health, safety and comfort of other children or adults, the child’s enrollment will be terminated without advance notice.

Biting

For very young children, biting is a normal, natural behavior. However, many children have not reached a level of social awareness to control this behavior when it is directed toward others. Toddlers are only beginning to develop an awareness of others thoughts and feelings, as well as learning how to interact with peers. Couple this with teething, and like the baby who gums objects, the toddler may be trying to relieve pain and discomfort in one way or another.

Staff and families need to be aware that infants and toddlers who bite are probably going through a stage of behavior that will soon pass. Neither staff nor families can allow biting, but they can be sensitive to the reason biting occurs and utilize preventive measures. The goal is to understand the message the child is trying to convey and to help the child find an acceptable way to express himself or herself.

Typical preventive measures may include:

1. Ensuring that the classroom environment is effective in engaging children in interesting and challenging activities and materials.

2. Being responsive to children’s attempts to communicate.3. Teaching acceptable ways children may gain attention or access to the toys or materials they

desire.

When biting does occur, staff may:

1. Firmly let the child know that biting is not acceptable2. Redirect the child to another activity

3. Analyze the frequency and timing of biting with the daily schedule in order to determine patterns and the potential message being conveyed by the biting child

4. Shadow the child who bites to pre-empt opportunities for biting and teach acceptable, alternative behaviors on the spot

5. If biting appears to be associated with a need for oral stimulation, provide appropriate teething or biting materials

The first priority in handling biting is to ensure that the child who was bitten is okay. If teeth break the skin, an infection may result. Being bitten also temporarily disrupts a child’s sense of security. CDL staff will take the time to calm and reassure the bitten child, thus restoring the child’s sense of safety in the environment.

All incidents of biting must be reported to the family of the child who was bitten and the family of the child who did the biting. As in all written and oral communication with families, confidentiality will be maintained.

Part 13

Family Involvement Staff at the CDL value a close family-staff relationship and view it as essential for the program to best support a child’s development and learning. We recognize that early development occurs within the context of the family and those relationships created and sought out by the family. Such a relationship also assists the child in obtaining the most benefit from the early childhood experience. Therefore, we actively encourage the participation of family members in daily activities at the center as well as special events. Family members are welcome to spend time in the CDL facility as their interests and schedules allow.

Observing and Participating at the CDL

Observing allows parents and family members to understand more about a child’s daily routines. Families are welcome to use the observation deck and listening stations anytime. When families use the second floor, they must sign in at the front desk and wear a name tag. Families may also schedule a time to observe using the cameras in the classroom.

Families are welcome to share breakfast, lunch, and snacks with their children at the center, to play, and/or to share their special interests and talents. Many families arrange their schedules to help a child settle in for the day by reading stories together or playing together with favorite materials. A similar practice is observed at departure times when families take sufficient time to encourage children to complete activities, show their parents what they have done that day, and/or say good-bye to playmates.

Family members are expected to respect the right to privacy of other individuals in the classroom (including staff, labor students, volunteers, other children, and their families) by adhering to basic confidentiality guidelines.

Children in Transitions or Special Circumstances

When parents/guardians know about special situations such as weather related concerns, illness, accident, hospitalization, divorce, death of a family member, a parent’s absence due to travel, deployment, etc., please share the situation with your child’s teacher. Young children may not have the words to express their feelings or reactions to the change or disruption experienced; however, they are affected by these changes and may require specific attention in light of the situation.

Family Involvement Activities

Multiple family involvement activities are offered throughout the year such as the fall festival, art show, thanksgiving lunch and orientation at the beginning of each year. Family involvement activities are a great way to get to know the staff and labor students of the CDL as well as the families of your child’s fellow classmates.

Avenues for Communication

The CDL utilizes a variety of avenues for written, oral, and electronic communication in order to keep families informed of children’s daily experiences, planned curriculum of learning experiences, important events, policies, and center information regarding closure for cleaning, holiday, or professional development. The HiMama App will also be used for communication.

Daily Conversation at Arrival and Departure. There is at least one classroom staff member in each room at the beginning and ending of the school day. Arrival and departure are critical periods of time to exchange information about the status of your child, family situations, change in pick-up arrangements, child’s interaction throughout the day, etc. Planning time for positive morning transitions and afternoon departures facilitates opportunities to share important information with staff members and to converse about observations of your child’s daily participation at the center.We ask that you give your child your full attention during arrival and departure as this is a very important time for both of you. Please do not be distracted during this time by using a cell phone or other distractions if possible. Documentation. As teachers observe, they will begin to write documentation regarding children’s ideas and theories about themselves, others, and the world. This documentation will be shared with children and families. Documentation may be posted either inside the classroom or hallways adjacent to the classrooms. Please keep in mind that the CDL is in transition to this new model/philosophy/approach.

Monthly Newsletters. Newsletters, prepared by classroom staff, are posted outside your child’s classroom and will be posted on the HiMama App. to inform families about children’s classroom learning experiences, projects, walking excursions or field trips, updates about classroom practices, and general information.

Availability of the Administrative Staff. The Administrative Assistant is stationed at the front desk in the reception area and is available to answer questions and provide information through most hours of the day. The Assistant Director and the Director are available throughout the day to answer questions in person, by phone, and by email. An appointment is not necessary but may be preferred depending on the nature of the conversation.

Family Teacher Association (FTA)

The purpose of the FTA is to engage families in the support and enhancement of the educational program at the CDL. (This group does not serve as a forum for complaints or as an avenue to address personal grievances.)

The following comprise the activities of the FTA:

Assist in goal-setting for the CDL Facilitate communication between parents/guardians and CDL staff Provide support for enrichment activities through recruitment of volunteers, networking within

the College and surrounding communities, development of resources, etc. Recommend changes in policies, procedures, programs and services Organize and /or support recognition activities for professional and student teachers Develop and /or support parent programs (e.g., workshops, family outings, coffee hours) Review/edit printed materials (e.g., handbook, newsletter) Represent other parents/guardians of children in the classroom.

The FTA will meet once per month, with supplemental communication through email or by other means. It is recommended that a least one member of CDL administrative staff and one member of the teaching staff be present at each meeting to encourage open communication. All CDL family members and staff are welcome to attend.

Family-Staff Conferences

Formal family-staff conferences will be conducted at the end of fall and spring terms (please refer to the CDL calendar for dates). A schedule will be posted in each classroom so parents/guardians may select a time and date to participate. Conferences will be implemented throughout a designated week for each classroom and with advance confirmation for individual times.

The purpose of setting aside time to talk is not to replace the ongoing daily conversations between classroom and staff and family members. Rather the purpose of the conferences is to provide private, uninterrupted time for staff and family members to sit down together face-to-face to share information, to gain insight, and to individualize plans for children.

Parents/Guardians or teachers may schedule a conference at any time to discuss developmental concerns, individual plans, or family circumstances which affect a child’s participation in the program.

Please be respectful of your child by scheduling a conference rather than talking in front of him or her while in the classroom or other public areas. Also, support your teacher’s fulfillment of responsibilities to the group of children and other families by requesting a time to discuss issues or concerns rather than distracting a teacher from maintaining the health, safety, and comfort of the children within the classroom.

Part 14

Closing StatementWe believe our purpose in caring for and educating young children is to instill values in children that will lead to independent, capable adults. We believe that each child is special and unique, having his or her

own pattern of growth. As a team of professionals we will work together to support each other, support our families and create a stimulating environment in which children can thrive.

Berea College Child Development LabFamily Handbook Confirmation

This form confirms that the below parent/guardian has reviewed the Berea College CDL Family Handbook. The signature below confirms the parent/guardian agrees to abide by all Berea College Child Development Lab policies and procedures.

Child/Children’s Name: _____________________________________________

Parent Printed Name: _______________________________________________

Signature of Parent: _________________________________________________

Date: _________________________________________________________________