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Welcome to the Project Systems Stream
Implementing Enterprise Project Connection
(EPC)
Integrating SAP Project Systems (ECC6) with Primavera (8.2)
Introduction
Third Party Integration Using SAP’s Enterprise Project Connection:
Introduction
Current Process
About EPC
The PM Game Changer
Model Development
The Implementation Strategy
System Walkthrough
Questions
About Rolls-Royce
The Submarines Business
2300 Employees
Split into:
Customer Facing Business Units
Operating Business Units
Current Project System Structure
3rd Party Integration – What is EPC
SAP EPC enables business process integration with disparate/non-SAP Project Management Applications (ie Primavera & Microsoft Office) within a project and portfolio ecosystem.
Why link SAP & Primavera? Strategy:
Primavera can add : high quality graphical display
support complex “what-if” scenarios
Business Context:
Integrated cross business/cross functional planning and execution.
shared resources, high value tasks
high volume of tasks, time constrained
capture and comparison of schedule progress from 3rd parties
Launch of the Game Changer
PM
Process
Landscape
Optimise PM
Systems,
Processes
Applications
Deployment
Across
The
Business
Enhance PM
Capability
&
Capacity
RESULTS 01 02 03 04
Time to Plan, Time to Engage, Time to Deliver, Time for Action
Summary Plan
2013 2014
J F M A M J J A S O N D J F M A M J J A S O N D RAG
M/S
2
- Syste
m
1 - P
rocess
3 - O
wn
4
- Pe
op
le
V7
R8
SAP Integration
• Stable Environment – tactical solution for CPC & NG • Data Prep – for R8 migration
• Stand alone R8 • Migration Activity
• Integrated P6 R8 environment • Migration activity
Planning Process
System Design
• Visioning • Working Groups
IPPS Training
• training • Various levels
Planning Training
• Baseline capability training
Reporting, EVM, Commit/Accept, Change Man.
Requirements
Confirmed Detailed
Design PoC
Full System
Delivery
Pre-lim Org Design
Deployment plans
Plan – Data Preparation
P6 – R8.2
Initial Concept
Oracle Primavera
WBS, Work
centres, Actuals &
Man-hour bookings.
Project Schedule,
Resource capacity,
Planned costs,
EVM, Deliverables
SAP (P/S)
CFBU CFBU CFBU
EPC
Team Team
OBU OBU
A
N
A
L
Y
T
I
C
S
Customer reporting
Spend Reports
EV Reports
Load Capacity
Deliverables
PFSR
QF’s
Bid Phase Execution Phase
Man h
our
bookin
gs
S
AP
Fin
an
ce
S
AP
Pro
cu
rem
en
t
S
AP
Sale
s &
Dis
trib
uti
on
S
AP
Peo
ple
&
Kn
ow
led
ge
Q
uality
Oth
er
SA
P M
od
ule
s
Nisar Ahmed. Dec 2011. Issue 2.
Team Team
P
R
I
M
A
V
E
R
A
WBS, Budgets,
Work centres,
Actuals & Man-hour
bookings.
Middle
ware
WBS 2
WBS 2.1 WBS 2.2
WBS 2.1.1 WBS 2.1.2
Master Schedule
Control Account Schedule
Project
SAP (PS)
WBS 2
WBS 2.1 WBS 2.2
WBS 2.1.1 WBS 2.1.2
Project Definition
Actual Hours & Cost
Actual Hours & Cost
Control Account
Schedules
SAP Network
Work
Package
Control
Account
Automated Link
Synch Structure
Synch Structure
Synch Structure
Primavera P6
Synch Progress
Synch Actuals
Primary
Cost
% / £ / AS / AF / RD
% / £ / AS / AF / RD
Actual Cost Only
Actual Cost,
Hours & Progress
Initiate
A Project Definition is created
in SAP and a standard WBS
structure applied
(Overhead projects have a
requirement to create
activities in SAP)
Initiate
The Structure is then
synchronised to P6 to create
the Master Schedule
Plan
The Master Schedule is
planned to Work Package
Resources are assigned by
Work Centre
The Control Account is the
lowest level of the WBS
Plan
Activities and WBS that are to
be synchronised to SAP are
identified
Plan
The identified structure is then
synchronised back to SAP
The identified activities create
the SAP network
Initiate
The Control Account Structure
is synchronised within P6 to
initiate and inform the Control
Account Schedules
Plan
The Control Account
Schedules are then planned
down to the detailed level
Resources are assigned by
Named Individual
Execute
Progress, Budget, Actual
Start, Actual Finish &
Remaining Duration is
updated in the Control
Account Schedules
This information is collated at
the WBS (Work Package)
Execute
Progress, Budget, Actual
Start, Actual Finish &
Remaining Duration is then
synchronised to the Master
Schedule
This information will ‘inform’
Master Schedule so that
variance reporting can take
place.
Execute
Control Accounts and Work
Packages are identified as
Released in P6
This initiates release in SAP
Execute
Time Booking and Costs are
collected in SAP
Execute
The Actual Hours and Cost are
then synchronised to P6
Execute
Information is collated at the
Control Account (lowest level
of WBS)
EV is managed at Work
Package or Control Account
but can be reported at any
level of the WBS
h / £
£
System Design
Implementation Considerations
• Understand business requirement
• Consider organisational challenges that you face today and what you want to address
• Use a phased approach
• Consider implications to in-flight projects
• Keep to standard “out the box” solution as much as possible
• Build a team of subject matter experts
System Walkthrough
SAP Transaction: CJ20N Create Project
System Walkthrough
SAP Transaction: XFER_PROJECT Transfer Project to Primavera
System Walkthrough
SAP Transaction: XFER_PROJECT Selection Screen
System Walkthrough
SAP Transaction: XFER_PROJECT Transfer
System Walkthrough
SAP Transaction: XFER_PROJECT Transfer
System Walkthrough
Primavera – Master Schedule Created
System Walkthrough
Primavera – The Master Schedule
System Walkthrough
Primavera – Create Lower Level WBS and Work Packages
System Walkthrough Primavera – Set Control Account Indicators
System Walkthrough
SAP Transaction: XFER_PROJECT Selection Screen
System Walkthrough
SAP Transaction: CJ20N View Data Transferred to SAP
System Walkthrough
Primavera – Set Work Package Indicators
Systems Walkthrough
SAP Transaction: CJ20N – Create Internal Activity from Labour Resource
System Walkthrough
SAP Transaction: CJ20N – Create Primary Cost Activity from Non-Labour Resource
System Walkthrough
Create Master Schedule to CAS
System Walkthrough
Primavera – View Control Account Schedules in EPS
System Walkthrough
Primavera – View Created Control Account Schedule Structure
System Walkthrough
SAP Transaction: CJ74 – View Project Costs
System Walkthrough
SAP Transfer Actuals to Primavera
System Walkthrough
Primavera – View Actuals
Questions
?