Workforce Productivity Manufacturing and Industry

8/6/2019 Workforce Productivity Manufacturing and Industry

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Workforce Productivity

for Manufacturing and Industry


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Business

Intelligence

Reporting

Personnel

Scheduling

Time Accounting

Time Registration

Access Control

C h an g e M an ag e me n t

B u s i n e s s P r o c e s s D e s i g n

Lab o r T i me M an ag e me n t

V i s i t o r

M a n a g e m e n t

S e c u r i

t y

S o l u t i o n s

· C C T V

· B i o m

e t r i c s

M a n u f a c t u r i n

g

S y s t e m s

SA P

P a y r o l l

H R M a n a g e m

e n t

S t r at e g i c H R C o n s u l t i n g A s s o c i

a t e d

S o l u t i o n sPersonnel

Logistics

Classic

Workforce

Management

WorkforceProductivity

Workforce Productivity– Why It Is Your Concern

both productivity and prot. This begins

when employees stamp-in and includes,

among other things, planning of their daily

tasks and the aggregation of employee data

into key gures required by the management.

How to make best use of the optimization

potentials available? Interex Workforce

Productivity solutions identify the necessary

prerequisites and, compared with the clas-

sic Workforce Management, offer signicant

enhancement. Workforce Productivity stands

for the comprehensive treatment of products,

resources and consulting services, but focus-

ing on the human element and his individual

contribution to increase the revenue of a

company or organization. That is why Work-

force Productivity solutions not only encom-

pass the classic Workforce Management but

also strategic HR Consulting, such as Labor

Time Management and associated solutions

such as HR Management and security sy-

stems. Workforce Productivity highlightsareas that are ready for optimization and cov-

ers everything from a single department up to

complex organizational structures. Workforce

Productivity is the basis for strategic and op-

erational planning, and for decision processes

resulting thereof.

It is the foundation for transparent and

understandable processes and designed to

increase productivity and efciency within a

company or organization.

Nowadays, it is hard to nd an organization or

company that is not involved in prot maximization

and process optimization. The methods applied range

from increasing sales, and cost reduction programs

up to measures to increase productivity. While these

measures became state of the art in the automation

of machine-oriented processes, the ‘human resource’

is not only gaining importance, but is the focus of fu-

ture optimization efforts. Tranparent yet comprehen-

sive registration of manpower is the key to increasing

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Manufacturing Companies


– Personnel Scheduling in

Manufacturing and Industrial Firms

Manpower requirements in manufacturing

and industrial enterprises chiey depend on

incoming orders and may be subject to sea-

sonal uctuations. This results in peaks and

valleys in demand which must be met by an

efcient HR management. Interex provides

demand-oriented personnel scheduling solu-

tions to avoid cost-intensive over- and un-

der-stafng. Flexible, open schedule models

or stafng leveling required for each machine

or workgroups can be determined by the in-

tegrated advance personnel scheduling soft-

ware. Depending on the solution selected,

your order data can even be imported from

upstream ERP systems. With the personnel

scheduling system, orders can be staffed and

ctional accounts generated on the basis se-

quence optimization. Once the personnel are

assigned to a job or project, the target hoursrequired by cost and performance accounting,

can be automatically determined and trans-

mitted to associated systems, if there are any.

The integrated graphical user interface (GUI)

of the work location schedule allows the

scheduler to reschedule employees to other

cost centers – and in real time. In this way,

it is possible to avoid unnecessary slack pe-

riods and expensive overtime. The absence-

time calendar can be created for each employ-

ee or for any group of employees. Employee

absences, whether a planned vacation or an

illness, are recorded by the scheduler in the

personnel department, so the ramications

immediately cascade through the shift sched-

ule appearance. The automatic stafng level

balancing easily allows reorganizing of the

shift schedule. In order to respond to short-

term uctuations in stafng levels, the sched-

uler can call up a clearly presented schedule

and have the additional personnel demand

displayed on their monitor at any time. With

a few mouse clicks, it is possible to automati-

cally adjust shift schedules, even being alert-

ed to many of the legal and collective labor

regulations that affect this schedule arrange-

ment. With Interex’ Workforce Productiv-

ity in place, you are supported in your fund-

ed commercial decisions by comprehensive

“what if” scenarios.

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Daily Routine in Manufacturing– Many Questions to Answer!

Fluctuating Stafng Levels

- Is there a Tool that Can Help?

Yes, there is. Remember, neither paper & pen-

cil nor spreadsheets alone will help in sched-

uling stafng level uctuations. Compared

with other solutions, the stafng level balanc-

ing function of the Interex scheduling solu-

tion provides decisive advantages. Fluctuat-

ing demands can be balanced automatically,

even considering shift allocation and em-

ployee qualications. Employees are read-

ily reassigned to work locations where they

are needed, considering balance limits as wellas functions, qualications, shift preferences,

days or time accounts – all identied in the

data record of each employee. From now on,

the scheduler will be able to trace the histori-

cal demand for temporary or extra workers

directly from the advance personnel sched-

ule. Allowances are made for yearly work

time accounts with positive or negative bal-

ance. Based on their labor time model, em-

ployees can be scheduled in such a way that

the scheduled weekly hours might exceed the

actual hours worked while simultaneously

considering their day off preferences. Besides

this, the work location schedule breaks each

day down into user-denable time intervals

– and thus, allows scheduling employees min-

ute by minute. Using the toolset provided, it

is possible – and comparatively easy – to ef-

ciently smooth out uctuations in the order

of events.

How Can the Number of Temporary

and Loaned Employees Required Be

Determined, While Considering the Time

Accounts of the Core Skeleton Staff?Stafng information, calculations and entries

previously handled manually or with the aid

of spreadsheets, are now implemented by the

Interex work location schedule with a few

clicks of your mouse. The qualication-based

stafng levels your ERP system data recorded

are exported into the Interex personnel

scheduling system. Then, taking each indi-

viduals’ expertise, the hourly accounts, days

off, and other parameters into consideration,

the system can estimate and then schedule

your skeleton staff in compliance with the

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work-load-to-time-off ratio, a signicantly

higher transparency can be achieved. To ad-

dress the question about fairness, you can

easily demonstrate how the work load is al-

located and how shift preferences have been

considered by reviewing the time accounts

with your employees.

How Can Personnel - the Bottleneck

Resource - Be Managed in an Optimum

Manner?

The Interex personnel scheduling system

provides an overview, specifying not only

which employee has been scheduled and

for how many hours, but also for how many

hours this employee will still be available.

Any employee in the system can be assigned

to specic tasks, and scheduled or re-sched-

uled on either a long-term basis, or minute byminute.

How Can Optimum Shift Stafng Le-

vels Be Dened? Can Stafng Levels Be

Checked as to Their Schedule Quality?

Order-oriented manpower assignment of our

personnel scheduling solution is based on the

order data supplied by your ERP system. To

create a basis for job order planning, you can

send reference data related to optimum staff-

ing levels to the connected ERP system.

expected availability. Temporary and loaned

employees can then be ‘planned for’ based

on qualication within the shortest possible

time, helping by suggesting a proposal based

on your company’s previous experience. To

implement the scheduling adjustments, you

can condently accept a proposed solution

as-is, or perform minor changes on your own.

Is It Possible to Schedule Direct Labor

Hours Required in the Future, Now?

Yes, it is. With the Interex scheduling solu-

tion you are able to keep track of all the time

accounts. You can easily get an idea of how

many direct labor hours are available to be

assigned to specic employee groups. Due to

the integrated time management system, such

long-term planning of production plants can

be based on your historical data, and becomesinherently simple. Any changes in the shift

schedule are immediately displayed in the

time accounts and vice versa.

How Can Scheduling Fairness and

Employee Satisfaction Be Improved?

Our software solution includes automatic

stafng level balancing - allowing you to

dene the criteria, on which your optimum

stafng levels are calculated. The system ad-

justs the scheduling based on real data that is

captured automatically. Besides an improved


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Online Time Management

and Access Control

Safety and security play an important role,

especially in sensitive areas. Doors, gates or

ofce rooms must be protected against un-

authorized access. If visitors are admitted to

these protected areas, they have to be thor-

oughly monitored while in these areas. This

is what the Interex access control system

is responsible for. The system also allows re-

cording attendance and absence times. Not

only incoming and outgoing time stamps are

recorded but also absence times, i. e. when

employees are out on business or on vaca-

tion. You get time account management at no

extra effort.

Ofine Solutions

Ofine access control systems are exible and

low-cost security components offering high-

est comfort. The stand-alone terminals can be

easily mounted to doors, do not require any

network connection, and provide a reliable

and fast security solution. What makes the

system advantageous is the fact that – due totheir compatibility – a variety of existing cre-

dential badges (including those from Proxif,

LEGIC and Mifare) can be used at these ac-

cess control systems.

Visitor Management

The visitor management system allows you

to welcome new visitors and manage the re-

cords of regular guests and of their vehicles.

It makes no difference whether it is imple-

mented in a secretary’s ofce, at the gates,

in the foyer, at a counter, or via the internet:

Additional Solutions

for Manufacturing

Companies

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Assign employee hosts to your visitors, print

badges and dene access rights to areas your

guests are allowed to enter. The badges of all

visitors are automatically checked for block-

ing periods. Visitors can register at separate

visitor self-registration stations and entertheir data either via the keypad or the busi-

ness card scanner. To support your personnel

at the gate or the reception desk, the visitor

management system also offers the ability to

enroll in advance both visitors and their up-

coming visits.

Badge Production

Modern badges have to meet the highest de-

mands on protection against forgery and must

be compatible with other badge reading sys-

tems. Miscellaneous coding techniques can be

applied and merged with Interex solutions.

The photos of your employees and visitors

are captured digitally. State-of-the-art video

and image processing technology and thermal

sublimation printers enable the user to easily

create badges for employees and visitors.

Access Control and CCTV-Based

Surveillance Systems

All modern control and alarm monitoring sys-

tems should lessen the impact of a security

breach or a hazard. The digital video record-

ing and monitoring system (CCTV) allows the

system to identify persons, and reliably re-

trace security issues at the terminal locations,

detect motion or even the presence of smokeor re. If required, visual and audible alarms

can be triggered. Automatic response such as

notifying the local re department for such an

event, or activating a camera at a fault loca-

tion is not considered routine. The integrated

motion detection system operates particularly

efciently as video recordings are made only

if a motion has been detected. This saves hard

disk capacity.

With Interex solutions you are able to oper-

ate, control and monitor all security compo-

nents from a central place.

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We support our customers and provide our services from 35 business locations in 12 countries around

the world. For further details, please refer to our homepage.

Interfex Datensysteme GmbH & Co. KGZettachring 16 • 70567 Stuttgart (Germany)

Phone: +49 711 1322-0 • Fax: +49 711 1322-111

E-mail: [email protected] • www.interex.de D a t a P r i v a c y P r o t e c t i o n : A s a r e s p o n s i b l e m a n u f a c t u r e r o f s y s t e m s t h a t w o r k s w i t h p e r s o n - r e l a t e d d a t a , w e h a v e a t t r i b u t e d t o p p r i o r i t y t o d a t a p r o t e c t i o n .

F o r t h i s r e a s o n w o u l d w i s h t o p o i n t o u t e x p r e s s l y t h

a t t h e n a m e s u s e d i n t h e e x a m p l e s a r e p s e u d o n y m s t h a t d o n o

a l l o w a n y i n f e r e n c e t o a n y p e r s o n l i v i n g

o r d e a d .

A n y s i m i l a r i t y t o a n y a c t u a l p e r s o n ,

l i v i n g o r d e a d , s u c h a s a f i r s t n a m e o r a

s u r n a m e i s p u r e l y c o i n c i d e n t a l . W e h a v e t h e r i g h t s o f u s e f o r t h e p u b l i c a t i o n o f t h e p e r s o n p h o t o s . B r o c h u r e l i a b i l i t y : A l l d e f i n i t i o n s c o r r e s p o n d t o k n o w l e d g e a v a i l a b l e a t t h e t i m e o f p r i n t i n g a n d n o r e s p o n s i b i l i t y i s t a k e n f o r t h e

c o r r e c t n e s s o f s a m e .

W e r e s e r v e t h e r i g h t t o m a k e c h a n g e s . D r a w i n g s a n d i l l u s t r a t i o

n s a r e p r o t e c t e d b y c o p y r i g h t . R e p r i n t i n g , e v e n i n p a r t , i s o n l y a l l o w e d w i t h t h e p e r m i s s i o n o f I n t e r f l e x D a t e n s y s t e m e G m b H &

C o .

K G .

Ingersoll Rand’s Security Technologies Sector is a leading global provider of products and services that make environments safe,

secure and productive. The sector’s market-leading products include electronic and biometric access-control systems; time-and-

attendance and personnel scheduling systems; mechanical locks; portable security; door closers, exit devices, architectural hardware,

and steel doors and frames; and other technologies and services for global security markets.

©2009 Ingersoll-Rand Company Limited

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Workforce Productivity Manufacturing and Industry