Year and Month End Activity

7/30/2019 Year and Month End Activity

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Finance – Month & Year End Doc –Document

Table of Contents

1. HAND BOOK OBJECTIVE ................................................................................................. 2

2. MONTH END ACTIVITY ................................................................................................... 2

3. YEAR END ACTIVITY .................................................................................................... 18

By - Raheem Baksh Softcopy: - NovelERP Solution .DOC

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Atco Controls Pvt Ltd.

Month & Year End Doc – Document




1.Hand Book Objective

The following document is to show the Process sequences that was development for the FI EWT)submodule.This document contains the standard Process of the SAP ECC 6.0.

2.Month End Activity

2.1 Customer Due date analysis (Ageing Report)

Following are the reports providing the data for receivables with configurable columns.Module: FI – Financial Accounting

Area: ARDescription: Ageing ReportNavigate:Direct access: S_ALR_87012175Configured by: Raheem Baksh

Date: 20/11/2012

OR


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Module: FI – Financial Accounting Area: ARDescription: Ageing ReportNavigate:Direct access:

S_ALR_87012178

Configured by: Raheem Baksh

Date: 20/11/2012


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Output Screen

2.2 Vendor Due date analysis (Ageing Report)

Accounts Payable aging report helps the management to evaluate that which of there payments are goingto due at which date in this way this helps the management to assign or manage the amount requires topay when they are due to pay.

Module: FI – Financial Accounting Area: APDescription: Ageing ReportNavigate:Direct access: S_ALR_87012085

Configured by: Raheem BakshDate: 20/11/2012


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Out Put Screen

2.3 Open And close posting period

You can open and close these posting periods for posting. As many periods as you require can be openfor posting simultaneously in FI and only 2 Period can be open for MM.

2.3.1Open next MM Period

You can open 2 posting periods for posting

2.3.1.1 Display MM period –MMRV


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2.3.1.2 MMPV – Open period

Put company code Next Period to open and Year

Execute , See Snap shot as beow


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2.3.2Fi Period Open and close –OB52


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2.3.3Automatic clearing for AP/AR/GL

This program might clear open items from customer, vendor and G/L accounts (in particular, GR/IRclearing accounts) automatically, depending on the general selection used in the screen.

Purpose

This page provides insight into Automatic Clearing of Open Items in the General Ledger. It also providesclarity on the difference.

Module: FI – Financial Accounting Area: AP/AR/GLDescription: Ageing ReportNavigate:Direct access: F.13



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Note : you can use single out put control for clear result

Select Test run and out Put control as Snap shot and execute.

Out Put

Above Open ítem can ne cleared

Go back, remove test tun and execute

Note: Use same process for vendor /GL ,only selection crecteria to be changed .


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2.3.4Maintain foreign currency rate OB08

In SAP forrign Exchange rate calculation is closing Activity. We can maintain local currency and additionalcurrency in SAP.Usualy Exchange rate Configuration required, when the company is having businesstransaction in various currency.Exchange rate is a way to calcúlate the defferences between local and transaction currency .

Click on position and give the input

Check curen trate and maintain rate if require as below-


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2.3.5Foreign Currency Valuation

To create your financial statements, you have to perform a foreign currency valuation. This valuation coversthe following accounts and items:

A . Foreign currency balance sheet accounts, that is, the G/L accounts that you run in foreign currency.

B . The balances of the G/L accounts that are not managed on an open item basis are valuated in foreigncurrency.C . Open items that were posted in foreign currency.D. Open items that are open on the key date are valuated in foreign currency.

Note : Do not tick mark on create Posting , it is used for Posting, first run without selection for test run

Out Put


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Click on posting –

Note : For posting go back to and tick mark on Posting and reverse valuation.

Execute system post the valuated deffrence ,Reverese valuation date can be same on next date.


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2.3.6Assets Depreciation Posting

Every asset transaction in the Asset Accounting (FI-AA) component immediately causes achange of the forecasted depreciation. However, an asset transaction does not immediatelycause an update of the depreciation and value adjustment accounts for the financialstatements. The planned depreciation is posted directly to Financial Accounting (FI) when yourun the periodic depreciation posting run. This posting run posts the planned depreciation for each posting level for each asset as a lump sum amount.

Module: FI – Financial Accounting Area: AADescription: Depreciation RunNavigate:Direct access: AFAB


2.3.6.1 Purpose of the Posting Run

On the selection screen of the report, specify the specific activity you want to perform in theposting run:

Planned posting run: You post to the next period that is specified according to the postingcycle. During a regular posting run of this kind, the system does not allow for limiting the run toparticular assets. As long as the last normal period was already posted, it is possible to post tospecial periods in Financial Accounting. This is generally required, when certain measures for the year-end closing (regarding accounting policy) should be kept from distorting the results for

the last normal period.

Repeat posting run: You can request a repeat posting run for the last period posted. Arepeat run might be necessary, for example, if the depreciation terms were changed for individual assets in connection with the year-end closing. During a repeat posting run, thesystem only posts the differences that resulted between the first posting run and the repeatposting run (no double posting).

Restart: If the posting run terminates for technical reasons or because user errors are found,you have to start the report over again in restart mode. Using the restart mode ensures that allsystem activities are repeated that were not completed in the run containing the errors. In arestart run, only those assets are processed and displayed in the log that were not processedsuccessfully in the prior run.

Unplanned posting run: If you want to skip over one or more posting periods, specify anunplanned posting run. The system then posts for all periods that were skipped, as well as for the period entered. The posting period that you specify, however, has to fit into the postingcycle. If you specify period 7, for example, for a quarterly posting cycle, no posting will occur.


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2.3.6.2 Test Run

You can start the posting run first as a test run. We recommend this, particularly if you are starting theposting run for the first time, or if significant changes have been made to your data or to your systemconfiguration. The functions of the test run are explained below:

During a test run, the system performs all of the same checks as for an update run. The system checks inparticular the validity of all existing account assignments (for example, to cost centers or internal orders).

The system simulates all accounting documents that would be created. You can go to the simulateddocument by double clicking on the document number. If you start the test run in the background, a spoollist is created for each simulated document.

You can limit the test run to particular assets.

You can execute a test run at any time, even after a terminated posting run. This is especially useful for analyzing errors that occurred in an update run.

Select Parameter a Screen Company code

Fiscal year : use fiscal year as current Posting

Period : Period as 1, 2,3,4 Current period

Note : tick mark as Test run every time and execute for check, and ensure there are no anyerror exist.


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Test has no error forund Go back, remove test run and execute as background processing as below snap

shot

System give you warning Press enter


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3. Year End activity

To be able to perform year-end closing you must have performed all the month-end closings.

3.1 Parked documents to be posted ‘FVB0’

Accounting Entry get posted for the parked document

Select Document list new window to be as below-

ExecutePost Or delete Parked document


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3.2 Document Number range

3.2.1Copy Codument Numvber range from fiscal year ‘OBH2’OBH2- Enter system will show you screen as below-

Enter Fill data as below screen and Execute

Execute


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Press Enter

All Document number range copied

Close he Window .


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3.3 Carry Forward Receivables & Payables “F.07”

AR / AP Closing balance will get carry forward to the next financial year

Execute with Test run Selection, display Document and ensure that there are no Error.


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3.4 Asset Fiscal Year Change ‘AJRW’

Execute as test run and check Error log See below Screen -

If Status is shoowing in Red, Please refere to Error Log

Solve first , Remove tres trun and execute.


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3.5 Balanace carryforward “FAGLGVTR”

Select ledger , company code , Fiscal year and execute as test run

Remove Test trun and execute see as below Screen-

Documents

Year and Month End Activity