Your Ref: Our Ref: summons/ER Enquiries to: Liz Russell E ......Democrat_CR\Council\MINUTES\11oct17.docx dh/km Non-Executive Committees:- Audit of 20 July and 15 September 2017 Planning

$Page 1: Your Ref: Our Ref: summons/ER Enquiries to: Liz Russell E ......Democrat_CR\Council\MINUTES\11oct17.docx dh/km Non-Executive Committees:- Audit of 20 July and 15 September 2017 Planning$
County Hall Beverley East Riding of Yorkshire HU17 9BA Telephone (01482) 393939

www.eastriding.gov.uk

Caroline Lacey Chief Executive

Your Ref: Our Ref: summons/ER Enquiries to: Liz Russell E-Mail: [email protected] Tel. Direct: (01482) 393330

Date: 14 November 2017

Dear Councillor I hereby give you notice that a meeting of EAST RIDING OF YORKSHIRE COUNCIL will be held at COUNTY HALL, CROSS STREET, BEVERLEY on WEDNESDAY, 22 NOVEMBER 2017 at 2.00 pm. The business to be transacted is as set out below.

A G E N D A 1. Declarations of Pecuniary and Non-Pecuniary Interests - Members to declare any interests

in items on the agenda and the nature of such interest. 2. To receive the minutes of the Council Meeting held on 11 October 2017 (pages 1 - 5). 3. Any petitions as may be submitted. 4. Questions by Electors (if any). 5. To receive such communications as the Chairman or Chief Executive may desire to lay

before the Council. 6. To receive and consider the minutes of The Cabinet and Committees: The Cabinet:- 17 October 2017 (pages 6 - 11) 31 October 2017 (pages 12 - 17)

Overview and Scrutiny Committee and Sub-Committees:- Children and Young People of 27 September and 18 October 2017 (pages 18 - 31). Safer and Stronger Communities of 19 October 2017 (pages 32 - 39). Health, Care and Wellbeing of 24 October 2017 (pages 40 - 46). Environment and Regeneration of 25 October 2017 (pages 47 - 56). Overview Management of 2 November 2017 (pages 57 - 64). Non-Executive Committees:- Standards Assessment of 28 September, 9 October and 7 November 2017 (pages 65 - 69). Pensions of 29 September and 3 November 2017 (pages 70 - 76). Appointments of 2 and 12 October 2017 (pages 77 - 78) Planning of 5 and 26 October 2017 (pages 79 - 100). Licensing of 23 October 2017 (pages 101 - 102). Standards of 7 November 2017 (pages 103 - 105). 7. Leader’s Update - An oral report will be submitted by the Leader. 8. Questions Under Procedure Rule 8.1(i). 9. Humberside Fire Authority Questions - No questions have been received. 10. Outside Body Questions - No questions have been received. 11. Portfolio Holder Report - An oral report will be submitted by the Portfolio Holder for

Operational Services. 12. To consider the following Motion(s), notice of which has been duly given and to pass such

resolutions as may be appropriate. (a) By Councillor Pearson “That this Council writes to the appropriate Minister and Local MPs, including the

Prime Minister, urging them to vote for the £2 maximum stake on fixed-odds betting terminals (FOBTs).”

(b) By Councillor Owen “That this Council asks for relevant Officers to investigate the cost and implications

of introducing a smoking ban at all Council owned children’s play areas and other places and venues, in and outwith Council ownership, where children meet and congregate and reports to Cabinet with the intention of resultant recommendations being brought to Full Council for debate.”

13. Committee Timetable 2018-2019 - Report of the Interim Director of Corporate Resources

(pages 106 - 118). Yours sincerely Caroline Lacey Chief Executive

NOTES: IN ACCORDANCE WITH COUNCIL PROCEDURE RULE 8.2(a), ANY MEMBER WHO WISHES TO ASK A QUESTION, MUST INFORM THE CHIEF EXECUTIVE IN WRITING BEFORE 4.00 PM ON FRIDAY, 17 NOVEMBER 2017. IN ACCORDANCE WITH COUNCIL PROCEDURE RULES 13 AND 16, ANY MEMBER WHO WISHES TO SPEAK ON OR MOVE A FIRST AMENDMENT TO ANY MINUTE, OR TO MOVE A FIRST AMENDMENT TO A NOTICE OF MOTION, MUST INFORM THE CHIEF EXECUTIVE IN WRITING BEFORE 4.00 PM ON MONDAY, 20 NOVEMBER 2017. Under the Openness of Local Government Bodies Regulations 2014 members of the public may film, record, take photographs or use social networking during Council meetings that are open to the public. Members of the public who do not wish to be filmed during meetings should make this known to the committee manager prior to the start of the meeting. Democratic Services kindly requests advance notice from anyone wishing to film, record or take photographs during open meetings so that suitable provision can be made.


Democrat_CR\Council\MINUTES\11oct17.docx dh/km

EAST RIDING OF YORKSHIRE COUNCIL

11 OCTOBER 2017

PRESENT: Councillors Fox (Chairman), Abraham, Aitken, Barrett, C Bayram, L Bayram, Billinger, Birmingham, Bryan, A Burton, R Burton, Chadwick, Cracknell, Davison, Dennis, Evison, Finlay, Fraser, Galbraith, Green, Hall, Hardy, Harold, Head, Healing, Hogan, Horton, Jefferson, Kingston, Lisseter, Mathieson, Matthews, McMaster, Medini, Meredith, M Milns, T Milns, Mole, Moore, O’Neil, Owen, Parnaby OBE, Peacock, Pearson, Pollard, Robson, Rudd, Skow, Smith, Stathers, Steel, Strangeway, Temple, Turner, Walker, West, Whittle and Wilkinson.

Also in attendance: Press - 1 Public - 1

The Council met at County Hall, Beverley.

Apologies for absence were submitted on behalf of Councillors Aird, Boatman, Elvidge, Harrap, Healy, Holtby, Jump, Sharpe and Tucker.

2392 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillor Evison declared a non-pecuniary interest in Minute 2399 as she was the chairman of Holderness Area Rural Transport and Councillors Aitken, Barrett, C Bayram, Bryan, Dennis, Fox, Galbraith, Head, Moore, Pollard, Skow, Stathers, Steel, Strangeway, West and Wilkinson declared non-pecuniary interests in minute 2402 as they were the Council’s representatives on Internal Drainage Boards.

2393 MINUTES - Moved by the Chairman, seconded by the Vice-Chairman, and

Resolved - That the minutes of the meeting held on 26 July 2017 be approved and signed as a correct record.

2394 MINUTES OF THE CABINET AND COMMITTEES - Moved by the Chairman, seconded by the Vice-Chairman, and

Resolved - That the minutes of the under-mentioned meetings be received and the recommendations contained therein be approved and adopted with the exception of Minute 555 of the Children and Young People Overview and Scrutiny Sub-Committee held on 6 September 2017:-

The Cabinet:-

5 September 2017 19 September 2017

Overview and Scrutiny Committee and Sub-Committees:-

Environment and Regeneration of 12 July and 13 September 2017 Overview Management of 20 July and 14 September 2017 Children and Young People of 6 September 2017 Safer and Stronger Communities of 7 September 2017 Health, Care and Wellbeing of 12 September 2017

Health and Wellbeing Board of 13 July and 21 September 2017

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The Council 11 October 2017


Non-Executive Committees:- Audit of 20 July and 15 September 2017 Planning of 20 July, 17 August and 14 September 2017 Pensions of 21 July 2017 Standards of 18 July 2017 Standards Assessment of 18 July and 30 August 2017 Appeals of 1 September 2017 Licensing Act 2003 of 1 September 2017 Licensing of 11 September 2017 2395 CHILDREN AND YOUNG PEOPLE OVERVIEW AND SCRUTINY SUB-COMMITTEE WORK PROGAMME 2017/18 - Moved by Councillor Medini, seconded by Councillor Harold, and Resolved - That the excepted minute be received. 2396 LEADER’S UPDATE - The Leader of the Council submitted an oral report updating the Council on current issues. At the conclusion of his report, Members had the opportunity to ask questions related to the content of his update. 2397 QUESTIONS ON PROCEDURAL RULE 8.1(i): - (a) Councillor Billinger asked whether the Leader would be able to tell him if a risk assessment had been carried out into the financial implications on the East Riding Housing Revenue Account in light of the imminent roll out of the Universal Credit Full Service, especially the impact on rental arrears. Councillor Fraser replied. Councillor Billinger asked a supplementary question Councillor Fraser replied. Councillor Hogan asked a further question. Councillor Fraser replied. (b) Councillor Moore asked whether, following the recent Wakefield City Academies Trust capitulation that affected 21 schools including Goole High School, the Leader would agree to lobby the Secretary of State to put in place legislation to allow all failing academies to be returned to Local Authority Control. Councillor Abraham replied. Councillor Moore asked a supplementary question. Councillor Abraham replied. (c) Councillor Aitken asked that, whilst noting the Council’s continuing support to the £3.7m Flood Alleviation Scheme protecting residents, businesses and some of the most productive arable land in the region, whether the Leader would join her in congratulating the Ouse and Humber Drainage Board on commencing work on the two large pumping stations on the banks of the River Ouse.

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Councillor Parnaby replied. (d) Councillor Walker asked whether the Leader welcomed efforts of this Authority to progress the adoption of roads and verges on the Welton/Brough development where residents had now been living for over a decade. Councillor Parnaby replied. (e) Councillor Wilkinson asked that whilst appreciating the great success the Council has had in delivering broadband capacity in conjunction with BDUK across the East Riding, could the Leader advise as to the ongoing position regarding broadband delivery in the light of the fact that there were still businesses in the Howdenshire wards struggling to obtain a service to optimise their business. Councillor Owen replied. 2398 PORTFOLIO HOLDER REPORT - Councillor Evison, the Portfolio Holder for Transforming Lifestyles, submitted an oral report on matters within the remit of her portfolio. At the conclusion of her report, Members had the opportunity to ask questions relating to the content of the report. 2399 COMMUNITY TRANSPORT GROUPS - Moved by Councillor Evison, seconded by Councillor A Burton, and Resolved - That this Council acknowledges the importance of the excellent work being undertaken in the East Riding by Community Transport Groups and the tremendous support East Riding of Yorkshire Council has provided to those groups and in so doing:

• recognises the threat to community transport following an announcement by the Department of Transport in July to interpret a 2009 European Regulation in an unforeseen and unintended way;

• writes to all local MPs and the Minister for Transport, the Right Honourable John Hayes, asking that the Department of Transport should undertake a full scale review of the regulation and sustainability of the community transport sector, accepting that after 40 years the regulations do need review, but this should be done so that changes are designed to achieve improvements, not damage a service which helps with the vulnerable in our society.

2400 TAKING A STAND AGAINST SCAMS - Moved by Councillor Temple, seconded by Councillor Horton, and Resolved - That this Council -

• continues to support the work being undertaken by the National Trading Standards and the Council’s own Trading Standards Team in “Taking a Stand Against Scams” and generally raising awareness of the types and impacts of scams on our East Riding residents;

• works in conjunction with the third sector and other Council departments to help identify residents likely to be vulnerable to these merciless criminals and makes every effort to engage with social and community groups in order to protect and warn those most likely to be scammed.

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2401 BRIDLINGTON TOWN CENTRE PARKING - Moved by Councillor Robson and seconded by Councillor M Milns - That in light of the total gridlock occurring on a daily basis during the summer months which is projected to get worse, this Council will temporarily put on hold the sale of the coach park/car park on Hilderthorpe Road, Bridlington whilst a comprehensive review of current and future car parking provision for car parks and on-street parking within Bridlington town centre is carried out. Moved by Councillor A Burton and seconded by Councillor R Burton as an amendment - That this Council reaffirms its commitment to the regeneration of Bridlington in all aspects including the town centre; acknowledges the inevitable temporary traffic disruption on Hilderthorpe Road as part of the latest investment of £15m in the Traffic Management Scheme and welcomes the ongoing review of future car parking provision. Amendment carried. Substantive motion carried. Resolved - That this Council reaffirms its commitment to the regeneration of Bridlington in all aspects including the town centre; acknowledges the inevitable temporary traffic disruption on Hilderthorpe Road as part of the latest investment of £15m in the Traffic Management Scheme and welcomes the ongoing review of future car parking provision. Voting on the amendment was by way of a recorded vote as follows:- For: Councillors Abraham, Aitken, Barrett, C Bayram, L Bayram, Billinger,

Birmingham, Bryan, A Burton, R Burton, Chadwick, Cracknell, Dennis, Evison, Finlay, Fox, Fraser, Galbraith, Green, Hall, Head, Healing, Hogan, Horton, Jefferson, Kingston, Lisseter, Matthews, McMaster, Medini, Meredith, Mole, Moore, O’Neil, Owen, Parnaby OBE, Peacock, Pearson, Pollard, Rudd, Skow, Smith, Stathers, Steel, Temple, Turner, Walker, West and Wilkinson.

Against: Councillors Davison, Hardy, Mathieson, M Milns, T Milns, Robson and

West. Abstentions: Councillor Strangeway For: 49 Against: 7 Abstentions: 1 2402 REVIEW OF INTERNAL DRAINAGE BOARDS - REVIEW PANEL REPORT - The Interim Director of Corporate Resources submitted a report on the outcome of the Internal Drainage Board Review Panel. Over an 11 month period the Panel had considered the operations, governance and clerking arrangements of Internal Drainage Boards (IDBs). The Panel had met with representatives of IDBs from across the East Riding, the Environment Agency and the Association of Drainage Authorities to gain a greater insight into the operations of IDBs and to understand the particular issues and challenges facing IDBs across the East Riding. The Review Panel had made 11 recommendations and following consideration by the

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Overview Management Committee and The Cabinet, three recommendations had been amended as follows:- Recommendation 2 had additional wording added and now read: That the Association of Drainage Authorities, in conjunction with the Lead Local Flood Authority, lobbies the Department for Environment, Food and Rural Affairs to work with the Environment Agency in order that Public Sector Co-operation Agreements can be extended for longer periods, subject to the appropriate funding. Recommendation 7 was amended to read: That Internal Drainage Board members newly appointed by the Council be provided with a briefing regarding their role and remit on drainage boards and operations of Internal Drainage Boards and that appointed members be proactive in seeking an induction from the Clerk of their Internal Drainage Board, and Recommendation 10 was amended to read: That Internal Drainage Boards, in conjunction with East Riding of Yorkshire Council, raise their profile within their communities and demonstrate their operational spend and value for money of the levy placed on the Council and paid for by tax payers. Moved by Councillor Matthews, seconded by Councillor Stathers, and Resolved - That the Review Panel recommendations, including the additional wording to recommendations 2, 7 and 10 as detailed above, be approved. 2403 THE CABINET - URGENT DECISIONS - The Interim Director of Corporate Resources submitted a report providing details of urgent key decisions taken by The Cabinet since November 2016. Moved by Councillor Parnaby, seconded by Councillor Owen, and Resolved - That the report be noted.

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Democrat_CR/ Cabinet\Minutes\17oct17.docx (dh/sm)


THE CABINET

17 OCTOBER 2017

PRESENT: Councillors Owen (in the Chair), Abraham, Barrett, A Burton, R Burton, Evison, Fraser, Harrap and Horton. Councillors Jefferson, O’Neil, Temple and Whittle attended the meeting as observers. Also in attendance: Press - 0 Public - 0 The Cabinet met at County Hall, Beverley. 5808 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - There were no declarations. 5809 MINUTES - Resolved - That the minutes of the meeting of The Cabinet held on 19 September 2017 be approved and signed as a correct record, subject to the addition of Councillor Abraham in the record of those in attendance. 5810 MINUTES OF OVERVIEW AND SCRUTINY COMMITTEE AND SUB-COMMITTEES - Resolved - That the minutes of the following Overview and Scrutiny Committee and Sub-Committees be received:-

Environment and Regeneration of 13 September 2017.

Overview Management of 14 September 2017.

Children and Young People of 27 September 2017. 5811 CREATION OF A NEW TAXI RANK IN ARMSTRONG WAY, BEVERLEY - The Interim Director of Environment and Neighbourhood Services submitted a report following a request from a member of the licensed taxi trade to create a new taxi rank located on Armstrong Way, Beverley. The rank proposed would provide a service to customers using the Flemingate retail complex on weekday evenings after 6pm and weekend afternoons and evenings and would assist with dispersing the night time economy. The report sought approval to start the legislative process. The present location was currently a designated loading bay which could hold up to three or four vehicles at any one time depending on their size. In line with legislative requirements, before creating any new taxi rank, a full public consultation exercise must be carried out. The decision to create a new taxi rank was for The Cabinet to determine. If creation of the rank was approved following consultation then a further statutory process would need to be undertaken to amend the Traffic Regulation Order, which currently designated the proposed location of the taxi rank as a loading bay. This would therefore require further consultation with relevant stakeholders and the public. At its meeting on 11 September 2017, the Licensing Committee supported the creation of the proposed rank although some concern was raised at the meeting around ensuring the existing daytime provision for loading/unloading was not adversely impacted on and that consultation should include businesses based at the Flemingate site.

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The Cabinet 17 October 2017


Resolved - (a) That the creation of a proposed new taxi rank in Armstrong Way be approved; (b) that the proposed rank be consulted on with the licensed trade and general public for a period of 28 days following initial notification to Humberside Police; (c) that the proposed new rank be advertised as required under Local Government (Miscellaneous Provisions) Act 1976; (d) that the Interim Director of Environment and Neighbourhood Services, in consultation with the Portfolio Holder for Community Involvement and Council Corporate Services, be authorised to finalise the order where there are no objections received, and (e) that any objections received following public advertisement be reported back to the Licensing Committee at its meeting on 4 December 2017 for consideration and then to The Cabinet in January 2018 for formal approval. 5812 REVIEW OF THE ENVIRONMENTAL POLICY 2017 AND EMS TRANSITION UPDATE - The Director of Planning and Economic Regeneration submitted a report following a full review of the Council’s Environmental Policy and objectives. The Sustainable Development Team had undertaken this review involving extensive consultation with officers from services across the Council. The revised Policy and action plan was now proposed for adoption. The Council currently operated an Environmental Management System (EMS) to the requirements of both the International Standard (ISO14001) and the European EMAS (Eco Management Audit Scheme) Regulations. By following these standards the EMS had effectively managed the Council’s environmental impact and ensured that the Council remained compliant with all applicable legal (environmental) requirements at all times. In this way the EMS was a key management tool for delivering the corporate priority ‘Valuing Our Environment’. ISO14001 standard had recently been revised and the Council was preparing to meet the new standard by early 2018. The revised standard provided upgrades to its predecessor in a number of areas. Improvements included greater provision for the overall management, monitoring, measurement, analysis and evaluation of environmental performance. The revised environmental policy had been written to meet the specific requirements of ISO14001: 2015. As a result of the improvements gained through the process it was felt that the revised ISO14001 standard accreditation would effectively supersede and outweigh the benefits of maintaining a separate EMAS registration. Therefore the report recommended that the Council did not renew its EMAS registration once the current registration expired in January 2018. Recommended to Council - (a) That the revised Environmental Policy and its appendices, as deposited in group offices and at public deposit points, be approved and made available on the Council website; (b) that the Director of Planning and Economic Regeneration, in consultation with the Portfolio Holder for Strategic Asset Management, Housing and Environment, be authorised to make changes to the Environmental Policy, and

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(c) that the transition of the Council’s Environmental Management System to ISO14001:2015 and the non-renewal of the EMAS registration once the current registration expires in January 2018 be supported. 5813 EQUALITY ACT 2010 ENACTMENTS AND TAXI LICENSING - The Interim Director of Environment and Neighbourhood Services submitted a report concerning the enactment by the Government of Sections 165 and 167 of the Equality Act 2010, which related to Hackney Carriage (Taxi) and Private Hire Services and permitted the Authority to –

maintain a list of wheelchair accessible taxi and private hire vehicles licensed by the Council that it considers to be caught under Section 167 of the Act and

publish a list of those vehicles which are known as “designated vehicles” under Section 167 of the Equality Act 2010.

The legislation also made provision for drivers to request an exemption, for medical reasons, if their local council determined that it would make a designated list of wheelchair accessible vehicles and included that driver’s vehicle on that list.

Should the Council determine to implement Section 167 in its area then it was required to set a date from when it would be unlawful for drivers of licensed designated accessible taxi and private hire vehicles to:-

refuse to carry passengers sitting in their wheelchairs.

refuse assistance to those passengers.

charge passengers in wheelchairs extra for their journey.

The new requirements would complement those already in place to prevent discrimination against users of assistance dogs and confirmed the Government’s wide ranging commitment to “supporting transport networks which work for everyone”.

The report updated The Cabinet on the impact of the legislation on taxi and private hire

licensing and set out the decisions that needed to be made to implement the provisions and promote equality for all transport service users.

The Licensing Committee had considered the report at its meeting on 3 July 2017 and

had resolved to support the suggestion made by the Department of Transport, that applications and decisions on medical or physical exemptions for drivers, would be fairer and more objective if medical assessments were carried out by an appropriately qualified medical professional who was independent of the driver. It also supported the criteria for listing and publishing the details of wheelchair accessible vehicles in the East Riding area as ‘those vehicles that are able to carry a passenger seated in a “reference wheelchair” or larger’.

Resolved - (a) That the implementation of Sections 165 and 167 of

the Equality Act 2010 within a period of six months from 17 October 2017 be approved; (b) that the resolution of the Licensing Committee held

on 3 July 2017 be endorsed, and Recommended to Council - (c) that the proposed changes to the Hackney Carriage

and Private Hire Licensing Policy, as deposited in group offices and at public deposit points, be approved.

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5814 YORKSHIRE COAST COMMUNITY LED LOCAL DEVELOPMENT PROGRAMME 2017-2022 (CLLD) - The Director of Planning and Economic Regeneration submitted a report setting out information on the Yorkshire Coast Community Led Local Development Programme 2017-2022 (CLLD). The programme would support social inclusion and business development activities through assistance from European Structural Investment Funds. A bid was submitted by this Council in collaboration with Scarborough Borough Council proposing that the Yorkshire Coast CLLD would be jointly administered. Confirmation was received at the end of July 2017 that the bid had been successful and funding agreements were expected to be issued imminently with a 30 day period for completion. This report was being submitted as an urgent key decision due to the time frame for completion. The Chairman of the Environment and Regeneration Overview and Scrutiny Sub-Committee had approved the submission of the report. The report set out the background to the Yorkshire Coast CLLD programme, its outputs and the financial implications for the Council. The overall aim of the programme was to deliver activity for a sustained period that had potential to influence population level change by improving the index of multiple deprivation rankings in the target areas. This would be enabled through the projects that were supported by grants through this programme and in doing so the project outcomes would contribute to improving wellbeing for residents and economic growth potential of the Yorkshire Coast CLLD area. It was proposed that the Council acted as Accountable Body for delivery. To enable this, the management and administration cost of the programme was estimated to be £1.353m with a total estimated programme value of £12.158m as detailed in the report. In relation to the management and administrative staff that would deliver the programme, the contribution from this Council was proposed to be made up of the value of existing staff input at a cost of £0.046m and a contribution from the Bridlington Regeneration reserve of £0.408m. The match funding from Scarborough Borough Council towards the management and administrative staff costs would be made up from varying proportions of time spent by existing staff on the programme plus one full time member of staff. In addition, Scarborough Borough Council had committed £200,000 of capital funding to the programme which would be available for match funding of projects that delivered benefits for the whole CLLD area. Resolved - (a) That it be confirmed that the Council act as Accountable Body to administer the delivery of the Yorkshire Coast CLLD Programme in collaboration with Scarborough Borough Council; (b) that the Council’s match funding required to enable grant to be drawn down for the associated management and administrative staff costs for the delivery of the CLLD be made available from the Economic Regeneration staffing budget and the Bridlington Regeneration reserve until 2021-22 as set out in Section 4 of the report as now submitted; (c) that the Council enters into a partnership or Accountable Body Agreement with Scarborough Borough Council relating to the administration of the CLLD if this is necessary; (d) that supplementary budgets totalling £7.301m be approved including capital budget of £1.857m to pay capital grants to businesses; the supplementary budget to be

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funded by £6.893m grant and £0.408m contribution from the Bridlington Regeneration reserve, and (e) that the Director of Planning and Economic Regeneration be authorised to complete funding agreements with any necessary partnership or Accountable Body Agreement within the specified timescales. 5815 CARAVAN SITES AND MOBILE HOMES ACT 2013 - REVIEW OF PARK HOMES LEGISLATION - The Interim Director of Environment and Neighbourhood Services submitted a report concerning the introduction of the Mobile Homes Act 2013 (The 2013 Act), which provided greater protection to occupiers of residential park homes by introducing important changes to the Caravan Sites and Control of Development Act 1960. The changes directly affected the way the Council licensed permanent residential sites known as ‘relevant protected sites’. Amongst a number of changes introduced on 1 April 2014, local authorities could now charge fees on a cost recovery basis in relation to applications for new licenses, transfers, amendments and enforcement. An annual fee could also be charged for holding a site licence. Fees only applied to those sites that fell within the relevant protected site definition. The Council was required to publish a fees policy and the level of fee was based upon the estimated time and cost involved in undertaking the inspection and administrative activities involved. The report updated The Cabinet on the current position in relation to caravan sites licensed by the Authority and the next steps to implement The 2013 Act. Resolved - That the introduction of a formal Licensing Fees Policy for administering those sites that fell under the Mobile Homes Act 2013 be approved, as deposited in group offices and at public deposit points, and the draft Policy be put out for public consultation. 5816 EAST RIDING LOCAL PLAN: LOCAL DEVELOPMENT SCHEME 2017-2020 - The Director of Planning and Economic Regeneration submitted a report informing The Cabinet that the Council was required to maintain a Local Development Scheme (LDS) which set out the Local Plan documents that would be prepared over the next three years. It identified the various stages that would have to be met before a document could be adopted. The current LDS came into effect on 20 September 2016. The report recommended revisions to the Scheme, taking into account progress on the various documents, which included the East Riding Local Plan Strategy and Allocations Document, Bridlington Town Centre Area Action Plan, Hull and East Riding Joint Minerals Local Plan and Hull and East Riding Joint Waste Local Plan. Resolved - (a) That the Local Development Scheme for 2017-2020 as deposited in group offices and at public deposit points be approved and brought into effect, and (b) that the Director of Planning and Economic Regeneration in consultation with the relevant Portfolio Holder be authorised to make any necessary minor alterations. 5817 EXCLUSION OF THE PRESS AND PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minutes 5818 to 5819 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

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In making its decision The Cabinet confirmed that having regard to all the circumstances it was satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 5818 COMMUNITY ASSET TRANSFER - The Director of Planning and Economic Regeneration submitted a report concerning Cottingham Civic Hall. Following the decision to declare the property surplus, preparations were made to invite expressions of interest in the property, however, prior to formal marketing, a community group came forward expressing an interest in taking over the facility for its continued use as a community centre and with the support of Cottingham Parish Council, proposed setting up a community trust. In the circumstances proposals to formally market the property were put on hold and the community trust was given time to formulate a business plan and develop proposals to take the property over as a going concern. The Cottingham Village Trust (CVT) had now submitted a viable business plan which demonstrated that it had the capacity, commitment and skills to take over this facility on the basis of a Community Asset Transfer. The report therefore sought approval to grant a long term lease to CVT to allow it to take over the property and continue to provide facilities for the benefit of the local community. Resolved - (a) That a 125 year lease of Cottingham Civic Hall and offices as shown on the attached drawing CAB0194 be granted to Cottingham Village Trust at a rent of £1 per annum to enable continued community use of the property, and (b) that the Director of Planning and Economic Regeneration be authorised to negotiate and agree the detailed terms of the lease. 5819 CONTRACT NUMBER M024 TERM SERVICE CONTRACT FOR MAINTENANCE OF FLOOD RISK ASSETS (LOTTED CONTRACT) - The Interim Director of Environment and Neighbourhood Services submitted a report requesting The Cabinet to consider the acceptance of the most economically advantageous tender to specification for the term service contract for maintenance of flood risk assets (allotted contract). Resolved - That the most economically advantageous tender to specification for the term service contract for maintenance of flood risk assets (lotted contract), be accepted as set out in the report as now submitted.

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Democrat_CR\Cabinet\Minutes\31oct17.docx SB/SFJ


THE CABINET

31 OCTOBER 2017

PRESENT: Councillors Parnaby OBE (in the Chair), Abraham, Barrett, A Burton, Evison, Fraser, Harrap, Horton and Owen. Councillors Jump and O’Neil attended the meeting as observers. Also in attendance: Press - 0 Public - 0 The Cabinet met at County Hall, Beverley. 5820 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - There were no declarations. 5821 MINUTES - Resolved - That the minutes of the meeting of The Cabinet held on 17 October 2017 be approved and signed as a correct record. 5822 SHARED OWNERSHIP POLICY - The Director of Planning and Economic Regeneration submitted a report concerning a proposed Shared Ownership Policy. The Cabinet had approved a report in July 2017 requesting that the Council provide shared ownership properties within the Housing Revenue Account (HRA). In addition, the Council had been awarded £0.350m grant from the Homes and Communities Agency (HCA) to deliver 10 shared ownership properties in South Cave. A draft Shared Ownership Policy had now been developed to support this work, which set out how the Council would manage shared ownership properties. Key areas covered by the policy included:

Marketing;

Assessing eligibility and prioritisation of applicants;

Rent setting and service charges;

Recovery of rent arrears, and

After-sales issues (such as stair-casing). Shared ownership was a low cost home ownership scheme which enabled buyers to purchase a share in a property and rent the remainder from a Registered Provider. The initial share purchased must be a minimum of 25 percent and a maximum of 75 percent. Prospective purchasers were subject to eligibility and affordability checks to ensure that they were not able to purchase without assistance. The proposed Shared Ownership Policy set out the Council’s approach to marketing and managing shared ownership properties. The Policy had been drafted in line with HCA guidance and other best practice identified in the sector. Recommended to Council - That the Shared Ownership Policy, as deposited in group offices and public deposit points, be approved. 5823 CHRISTMAS CAR PARKING - The Director of Planning and Economic Regeneration submitted a report on the provision of free car parking during the key Christmas

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period. In the current economic climate it was important that the Council continued to support local businesses and encourage people to shop locally and to attract additional trade to the town centres in the run up to Christmas. The free parking proposal supported the ‘Small Business Saturday’ initiative now in its fifth year of operation, which encouraged local authorities to support and publicise events that contributed to their local economies. Last year £717m was spent with small businesses across the UK as a result of this initiative, with over 80 percent of local authorities actively supporting the campaign. ‘Small Business Saturday’ this year would be on 2 December 2017. The Council had approved proposals for free parking over the pre-Christmas period every year since 2008. It was proposed to offer free access to the Council’s public parking areas on the following dates during the 2017 Christmas period:- 2-3 December 2017 9-10 December 2017 16-17 December 2017 23-24 December 2017 In order to suspend on and off street parking charges, notices would need to be prepared by the Council’s Legal and Democratic Services giving three weeks’ notice of the Council’s intention to suspend parking charges in all its pay and display car parks. The estimated loss of income from the car parking budget as a result of the proposed four free weekends was £0.056m and would be managed within the Highways approved budget. Resolved - That free car parking in Council public access car parking areas over the weekends of 2 and 3 December, 9 and 10 December, 16 and 17 December and 23 and 24 December from 8.00am on Saturday until 8.00am on the following Monday be approved. 5824 LOCAL PERFORMANCE FRAMEWORK - QUARTER 1 PERFORMANCE REVIEW 2017/18 - The Director of Corporate Strategy and Commissioning submitted a report which provided an update on Quarter 1 performance for 2017/18, covering the performance framework which included only the indicators that were shown in the 2016-21 Business Plan. In Quarter 1, reportable data was available for 12 of the 38 indicators included in the Business Plan. Results for the remaining 26 indicators would be reported as they became available in Quarters 2, 3 and 4. Performance, as measured at Quarter 1 2017/18, showed that nine out of the 12 indicators had exceeded or met their milestones, two had not and one had no milestone set. These findings showed that, despite ongoing budget reductions, the Council was still maintaining a high level of service quality; however, there were still areas which needed to be monitored closely or improved. Two of the performance indicators were not meeting their milestones (PI CCS 06 - ‘Child Protection Plans lasting 2 years or more’ and PI CCS 07 - ‘Percentage of children becoming the subject of a Child Protection Plan for a second or subsequent time’) and one performance indicator had showed deterioration in performance since the same period last year (PI PH 01 - Rate of hospital admissions per 100,000 for alcohol related harm). The report included an explanation for this and the actions being taken to monitor and manage performance. Resolved - That the report be approved.

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5825 EAST RIDING LOCAL PLAN HOUSING GUIDANCE NOTES - The Director of Planning and Economic Regeneration submitted a report which presented three Housing Guidance Notes which provided guidance for developers, applicants and planning officers in the approach the Council would take to determining planning applications. The Housing Notes related to:

Housing Mix - This note summarised the findings of the 2016 Strategic Housing Market Assessment (SHMA) with regards to housing mix, affordable housing and older people’s housing. It provided guidance on the application of Local Plan Strategy Document Policy H1 to ensure housing mix and the need to deliver smaller properties was considered in decision making. It also summarised the data available to assist planning officers in their discussions with applicants with regards to the housing mix considerations.

Self-build and Custom Housebuilding - This note set out the requirements of the Self-build and Custom Housebuilding (Register) (Regulations) (2016). It confirmed custom housebuilding units could contribute to the overall mix and type of housing required by Policy H1.

Community-led Housing - This note defined the Community-led housing and confirmed that this type of housing may deliver affordable housing in line with the National Planning Policy Framework (NPPF). As such, proposals for Community-led housing could be considered under Local Plan Strategy Document Policy H2.

The notes provided interim guidance pending preparation of a Draft Housing Supplementary Planning Document in 2018, which would cover these issues in more detail. Resolved - (a) That the Housing Guidance Notes, as deposited in group offices and public deposit points, be approved and published on the Council’s website as a tool for applicants and development management case officers, and (b) that delegated authority be given to the Director of Planning and Economic Regeneration to make any necessary minor alterations in consultation with the relevant Portfolio Holder. 5826 UPDATE TO THE FLOOD RISK NOTE FOR THE PLANNING APPLICATION PROCESS - The Director of Planning and Economic Regeneration submitted a report which outlined the latest update to the Flood Risk Note for Planning Application Process (2010, updated 2014). The Note was originally prepared for the purposes of assisting developers/planning agents and development management officers with the application of local and national planning policy. It was necessary to update the Note for a number of reasons, including:

i) to formally set out the consultation arrangements with the Lead Local Flood Authority;

ii) to update the position and approach to be taken in light of the adopted East Riding

Local Plan, and

iii) to clarify the approach to the Sequential Test, Exception Test and material considerations.

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Subject to agreement, the Note would be published on the Council’s website and used to help guide the determination of planning applications where flood risk was a factor. It would eventually form the basis for a more formal Flood Risk Supplementary Planning Document. This would be prepared and subject to public consultation following updates to the East Riding Strategic Flood Risk Assessment, which was likely to be in 2018/19. Resolved - (a) That the updated Flood Risk Note for the Planning Application Process, as deposited in group offices and public deposit points, be approved and published on the Council’s website as a tool for applicants and development management case officers, and (b) that delegated authority be given to the Director of Planning Economic Regeneration to make any necessary minor alterations in consultation with the relevant Portfolio Holder. 5827 REVENUE AND CAPITAL MONITORING 2017-18 - The Interim Director of Corporate Resources submitted a report informing Members that the General Fund budget was projected to outturn with a net underspend of £1.346m. The planned savings from the revenue budget to meet funding reductions and budget pressures in 2017/18 was £17.877m. It was projected that £17.489m of that would be achieved in 2017/18.

The schools’ budget funded by the Dedicated Schools Grant (DSG) was projected to outturn with an overspend of £2.699m. Any outturn variance on the schools’ budget would be transferred to or funded from schools earmarked reserves.

The Housing Revenue Account (HRA) was projected to outturn with a balanced budget. Any outturn variance on the HRA would be transferred to or funded from HRA earmarked reserves. In 2016/17, depreciation charges to the HRA increased by £2.120m per annum due to a regulatory change in the measure used to value council housing. This increase had significantly affected the balance on the HRA general reserve, which was projected to fall to £0.902m by 31 March 2018 in line with the current approved budget. The HRA was required to keep an appropriate and prudent level of HRA general reserve. The HRA Business Plan suggested an ideal figure of circa £450 per dwelling, which equated to a general reserve balance of £5.109m. It was therefore recommended that the planned set-aside to the HRA Investment Reserve of £3.010m was removed from this year’s budget to avoid the HRA general reserve falling to an unacceptably low level. The next reiteration of the HRA Business Plan would budget for the re-instatement of the HRA general reserve to an appropriate level. Adult Services was projected to outturn with an underspend of £0.336m. The introduction of the additional integrated Better Care Fund (iBCF) grant, which had been approved by The Cabinet on 9 September 2017, would enable pressures on the base budget to be funded without the previously planned use of the Adult Services reserve. It was projected that £0.336m of the grant would remain unspent at year-end and a request would be made at outturn for any unspent grant to be transferred to the reserve. The Adult Services reserve would be used to manage the resources over the three year profile of the iBCF plan and across spend previously funded within the approved financial plan. Public Health was projected to outturn with a balanced budget. Any variances would be offset by the use of ring-fenced Government grants. Any unspent grant would be carried forward to the next financial year. The spending plan for 2017/18 had been updated to reflect current service priorities, including budget increases and it was proposed to fund an increase in the 2017/18 budget from the Public Health reserve of £0.279m.

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There was a projected underspend of £0.046m in relation to Children, Families and Schools (excluding Schools). The 2017/18 approved budget was supported by one-off resources of £2.543m from the Children’s Services earmarked reserve. Finance representatives would continue to work with budget holders to identify opportunities for further savings to ensure that the directorate budget was balanced by the year-end. It was proposed that any underspend at outturn was returned to the earmarked reserve to address future years’ budget pressures in childcare services. In relation to the Capital Programme, the 2017/18 forecast outturn was £134.265m, a decrease of £0.055m, as a result of re-profiling of spend from 2017/18 into later years. Overall, the programme for 2017/18 and later years was forecast to be £400.505m, a net increase of £1.039m (0.3 percent). Resolved - (a) That any outturn underspend at outturn on the Adult Services budget be transferred to Adult Services earmarked reserve, as set out in paragraph 5.3 of the report as now submitted; (b) that a supplementary budget of £0.279m in 2017/18, funded from the Public Health earmarked reserve, be approved, as set out in paragraph 5.5 of the report as now submitted; (c) that any underspend at outturn on the Children, Families and Schools (excluding schools) budget be returned to the Children’s Services earmarked reserve, as set out in paragraph 6.1 of the report as now submitted; (d) that the planned set-aside of £3.010m to the HRA Investment Reserve in the 2017/18 budget be removed, as detailed in paragraph 11.2 of the report as now submitted; (e) that the scheme variances over £0.100m be approved, as detailed in Sections 15 and 16 of the report as now submitted, and (f) that the Head of Finance, as Section 151 Officer, be given delegated authority to amend the revenue budget to reflect the revenue consequences, including direct revenue funding. 5828 FORWARD PLAN OF KEY DECISIONS - NOVEMBER 2017 TO FEBRUARY 2018 - The Interim Director of Corporate Resources submitted a report providing an update on the Council’s Forward Plan. The Local Government Act 2000 required this to be a rolling four month plan which must be updated on a monthly basis. An appendix summarising the revisions made to the Forward Plan of Key Decisions since it was last approved was attached to the report for The Cabinet’s information. Resolved - That the Forward Plan of Key Decisions for the period November 2017 to February 2018, as deposited in group offices and public deposit points, be approved. 5829 EXCLUSION OF THE PRESS AND PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minutes 5830 and 5831 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972. In making its decision The Cabinet confirmed that having regard to all the circumstances it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

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5830 IRRECOVERABLE ACCOUNTS - The Interim Director of Corporate Resources submitted a report requesting The Cabinet to write off Irrecoverable Business Rates, Council Tax, Housing Benefits and Sundry Debtors’ accounts. Accounts for write off in excess of £5,000 had to be approved by The Cabinet. Before recommending any accounts for write off, each account was individually investigated by officers of the Council. If any of the debtors were traced in the future, the accounts were written back and recovery procedures re-instigated. The Council continued to have one of the best collection rates in the region. Latest data showed that, in 2016/17, the Council’s collection rate of 98.0 percent for council tax was higher than other neighbouring authorities, despite the collectable debit being significantly more. During the same period, 98.6 percent of business rates were collected, which was comparable with neighbouring authorities. Resolved - That the amounts as set out in Appendices A, B, C and D of the report as now submitted be written off as irrecoverable. 5831 CONTRACT NUMBER 2285-17 MERCHANT ACQUIRING SERVICES - The Interim Director of Corporate Resources submitted a report providing an assessment of tenders received and recommending the award of the contract for Merchant Acquiring Services for the period from 9 January 2018 to 8 January 2021 with an option to extend on an annual basis until 8 January 2023. A merchant acquirer was a bank that processed credit and debit card payments. It was necessary for the Council to appoint a merchant acquirer so that residents could make payments. The merchant acquirer then credited the Council’s bank account. Resolved - That the most economically advantageous tender to specification for Merchant Acquiring Services to the Council for the period 9 January 2018 to 8 January 2021 with an option to extend on an annual basis until 8 January 2023, as set out in the report as now submitted, be accepted.

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CHILDREN AND YOUNG PEOPLE OVERVIEW AND SCRUTINY SUB-COMMITTEE

27 SEPTEMBER 2017

PRESENT: Councillors Harold (in the Chair), Aird, Aitken, L Bayram, Hogan, Kingston, Medini, T Milns, Smith, Steel and Whittle. Co-opted Members: Mr Kileen, Mr Nind and Mr Grantham. Officers Present: Mike Furbank - Head of Children and Young People, Education and Schools, Chris Jennings - Principal Asset Officer School Buildings, Paul Kilvington - Group Manager Building Facilities, John Seaman - Principal Improvement Adviser, Karen Williamson - Strategic Investment and Development Manager and Alison Finn - Senior Committee Manager. Also in attendance: Press - 0 Public - 0 The Sub-Committee met at County Hall, Beverley. 557 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillors Harold, Hogan and Whittle declared non-pecuniary interests insofar as they are school governors. 558 MINUTES - Agreed - That the minutes of the meeting of the Children and Young People Overview and Scrutiny Sub-Committee held on 6 September 2017 be confirmed and signed as a correct record by the Chairman. 559 WILLERBY CARR LANE PRIMARY SCHOOL - The Director of Children, Families and Schools submitted a copy of the Ofsted report following the inspection of the school on 9 November 2016. The Headteacher, Chair of Governors, Head of Children and Young People, Education and Schools and Principal Improvement Adviser were in attendance to address the Sub-Committee. The Headteacher informed the meeting of progress made at the school since the inspection and how the recommendations in the Ofsted report were being addressed. He agreed with the findings of the Inspector who had undertaken a thorough inspection and recognised the achievements made by the school. The Headteacher was disappointed to have not been rated outstanding. Improvements in maths results had already been seen in July 2017 with an increase to 87 per cent from 64 per cent. All staff shared the visions and values of the school and worked together and there was no complacency around standards. The school was aiming for outstanding on its next inspection whilst still providing a well rounded education for their children. The Chair of Governors informed the Sub-Committee of the change in the role of governors at the school. Parent governors were now co-opted and had proved effective at challenging and supporting the leadership team. The Chair regularly visited the school and knew the teachers and pupils and could see the great improvements on site. He commended the work of the headteacher and credited the Ofsted report to his hard work.

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Children and Young People 27 September 2017

The Sub-Committee discussed how the focus on core skills was excellent and felt that the extra curriculum activities should be commended. Pupils, supported by teachers and volunteer parents, had won the prestigious award for Horticulture at Driffield Show and the Muddy Boots Group grew fruit and vegetables that were used in the school kitchens. Agreed - That the school be commended on the report. 560 COWICK CE VC PRIMARY SCHOOL - The Director of Children, Families and Schools submitted a copy of the Ofsted report following the inspection of the school in May 2016. The Headteacher, Head of Children and Young People, Education and Schools and Principal Improvement Adviser were in attendance to address the Sub-Committee. The Headteacher informed the meeting of progress made at the school since the inspection and how the recommendations in the Ofsted report were being addressed. The school was now working with other cluster schools in order to share and improve teaching skills. Some teachers had been enrolled on the outstanding teacher programme and teaching assistants had been up-skilled. Staff worked collaboratively, observing and critiquing each other and were now involved in data scrutiny. Governors work closely with all staff members and regularly observed classes and challenged processes and teaching. The Sub-Committee discussed how middle management had been strengthened at the school with teachers taking on more responsibility. Staff had become excellent at planning for all ages, as the small school had to teach vertical groups. A teacher had been employed across the school cluster to teach Physical Education and pupils were encouraged to take part in extracurricular clubs featuring interschool competition. High levels of attendance had also been achieved by working with parents to ensure holidays were taken outside term times. The Head of Children and Young People, Education and Schools advised the Sub-Committee that the school had never been rated good by Ofsted and the Headteacher should be commended for the improvements she had made to the school. The gradient of improvement had been immense and this was the result of all the staff and governors working together. Agreed - That the school be commended on the report. 561 COTTINGHAM CROXBY PRIMARY SCHOOL - The Director of Children, Families and Schools submitted a copy of the Ofsted report following the inspection of the school in December 2016. The Executive Headteacher, the Headteacher, the Head of Penshurst School, Head of Children and Young People, Education and Schools and Principal Improvement Adviser were in attendance to address the Sub-Committee. The Executive Headteacher informed the meeting of progress made at the school since the inspection and how the recommendations in the Ofsted report were being addressed. The Executive Headteacher had started at the school in February 2017 and immediately implemented a strategy to split teaching groups back in to year groups. In March 2017, maths results were predicted to be 22 per cent which was below the 61% national average. Due to the instant strategy, pupils achieved higher maths results than predicted. Progress had also occurred across reading and writing due to the new strategy. Teaching and Learning was prioritised for Key stage 2 and staff now used and analysed data to identify children in need of additional help. There had been a 60% turnover of staff since the Ofsted inspection and numbers of teaching assistants had been reduced. New teachers had been recruited via a rigorous recruitment process to ensure high calibre, positive staff were in place. The school was now working with Hessle Academy and therefore had access to a wide

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network of staff. Following a governance review, governors were challenging management and staff. All data around teaching, learning and attendance was provided to governors and they were using it to support staff and pupils. The Executive Headteacher was satisfied with the improvements made and stood down on 26 September 2017 to allow the new Headteacher to carry on the work. The Sub-Committee discussed how the school would continue to work closely with the children’s centre and use them to work with parents to improve attendance when children start at the school. Engagement with parents had historically been low and enforcing a school start time of 8.45 am had caused some dissatisfaction but the school had addressed these issues with regular engagement by newsletters and letters and staff members on the school gates every morning and evening to address issues by speaking to parents and carers. The Principal Improvement Adviser told the Sub-Committee that the Ofsted report no longer reflected the current school and he had been impressed with the improvements the school had made. Members were pleased to hear that the school had been willing to work with the school improvement service to bring about change. Agreed - That the report be noted. 562 SWINEMOOR SCHOOL - The Director of Children, Families and Schools submitted a copy of the Ofsted report following the inspection of the school in March 2017. The Headteacher, Chair of Governors, Deputy Headteacher, Head of Children and Young People, Education and Schools and Principal Improvement Adviser were in attendance to address the Sub-Committee. The Headteacher had been pleased with the Ofsted visit and resulting report that was undertaken by the Lead Ofsted Inspector. The Inspector had commented that out of 400 inspections he had undertaken, Swinemoor School was in the top ten. He had commented that excellence was the norm at the school and to strive to succeed was second nature. The school had a clear vision and it was due to the hard work by all staff and governors that the outstanding award had been achieved. The Sub-Committee commended the Headteacher, the staff and the Governing Body on the excellent comments they had received from Ofsted regarding their achievements. The impact the school improvement had had on the whole community was tangible and pride had been restored due to the complete ethos and ideology change. Children were now made aware that they could achieve and that opportunities were available to them. The Sub-Committee discussed how the performing arts curriculum had impacted the confidence of the pupils and how it had been used to improve language skills, which had been capitalised on to improve standards. The performing arts curriculum was a way of unlocking the whole curriculum and helped build the desire to succeed in pupils. The Chair of Governors expressed her thanks to the Headteacher and advised the Sub-Committee that he had helped enhance the knowledge and experience of governors which enabled them to have a greater input on the strategic management. That had added to the leadership of the school and created greater involvement with staff and pupils. The school was now led from the top and pupils were given the best opportunities to become rounded individuals.

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The Sub-Committee discussed that the only area judged to be good and not outstanding, was the early year’s provision at the school and that outdoor provision needed to be improved. The Headteacher did not see this as a significant issue and did not have the budget available for new play equipment. Outside investment had previously been secured for equipment and grant funding would be explored. He invited the Sub-Committee members to visit the school to see the improvements for themselves. Agreed - (a) That the school be congratulated on the report, and (b) that a visit to the school be arranged. 563 THE SNAITH SCHOOL - The Director of Children, Families and Schools submitted a copy of the Ofsted report following the inspection of the school in April 2017. The Headteacher, the Chair of Governors, Head of Children and Young People, Education and Schools and Principal Improvement Adviser were in attendance to address the Sub-Committee. The Headteacher felt that the Ofsted inspection had been robust and fair and had been pleased with the outcome. There had been a potential for the school to have been placed in special measures on safeguarding grounds due to the lack of fencing around the school and public walkway through the site but plans were developed prior to the inspection in conjunction with the Local Authority to show that this had already been addressed. However, the school had had to spend £200,000 of its reserves on fencing and access gates to make the school safe but had been refused funding by the Education and Skills Funding Agency (ESFA) who stated security was not a priority. The Sub-Committee determined to write to the ESFA to support the application by The Snaith School. The Headteacher informed the meeting of progress made at the school since the inspection and how the recommendations in the Ofsted report were being addressed. More responsibility had been delegated to middle management and governors had more involvement particularly around improving attendance. Additional areas had been developed within the school using pupil premium funding to create spaces for pupils with special educational needs and related illnesses to manage their conditions. The Chair of Governors expressed her thanks to the Headteacher and advised the Sub-Committee that her dedication to change and improving the school had been reflected in the good Ofsted result. Governors were working with the management teams and each had responsibility for specialist areas. The Sub-Committee discussed that positive feedback had been received from parents. By using electronic communication such as twitter, turn out at parent’s evenings regularly reached 80 per cent. There had been an increase in open days and drop in sessions and improved links with the community via the church and sports centre. The school had won the Careers Gold Award by ensuring all year 11 students completed work experience, careers education ran from year 7 to 11, businesses were brought in to speak to pupils and visits to colleges and universities occurred regularly. The Principal Improvement Adviser told the Sub-Committee that he had been asked to sit on the recruitment panel to appoint the new Headteacher regardless of the fact that the school was now an Academy. This showed the excellent relationship the school had with the Local Authority and he anticipated that it would be judged outstanding at its next inspection. Agreed - (a) That the school be commended on the report, and

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Recommended - (b) that the Sub-Committee write to the Education and Skills Funding Agency to support The Snaith Schools’ application for funding towards securing its boundaries and that local Ward Councillors be informed. 564 THE MARCH 2017 TO JUNE 2017 BATCH OF OFSTED SCHOOL INSPECTION REPORTS - The Sub-Committee received copies of Ofsted reports for schools inspected during the period March 2017 to June 2017. Members were asked to determine which schools they would wish to invite to their next meeting to discuss their report. Agreed - That the following schools be invited to the next Ofsted meeting of the Sub-Committee:-

Brandesburton Primary School

Bridlington School

Cottingham High School 565 OFSTED OUTCOMES FOR EAST RIDING SCHOOLS - The Head of Children and Young People, Education and Schools presented the latest Ofsted outcomes for East Riding schools. Members acknowledged that 87% of primary schools in the East Riding had achieved good or outstanding outcomes compared to 90% nationally. Progress from 54% in December 2014 to 87% in May 2017 had been outstanding and members felt that some of that could be credited to the Excellence For All Funding, which had been allocated an additional £1 million in 2017. Members were advised that 84% of primary phased pupils were in good or outstanding schools and 73% of secondary phase pupils were in good or outstanding schools. The Schools Improvement Service was working hard to target resources and support at schools in the lower levels of good to ensure they did not fall into lower categories. The Excellence for All Funding had proved invaluable at targeting school specific issues. Agreed - (a) That the update be received, and Recommended - (b) that the Principal Improvement Officer be invited to update the Sub-Committee on the impact the Excellence for All Funding had on the Ofsted inspections of East Riding Schools at a future meeting. 566 UPDATE ON ACADEMIES - The Head of Children and Young People, Education and Schools updated the Sub-Committee in relation to progress of academies. Members acknowledged the complexities around the academy conversion process and the timescales involved. Agreed - That the update be received. 567 SCHOOL BUILDINGS REVIEW PANEL RECOMMENDATIONS PROGRESS UPDATE - The Sub-Committee received a report from the Director of Planning and Economic Regeneration presented by Karen Williamson, Strategic Investment and Development Manager, Paul Kilvington, Group Manager - Building Facilities and Chris Jennings, Principal Asset Officer - School Buildings.

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The East Riding School Buildings Review had played an important role in bringing the condition of the East Riding schools' buildings to a wider audience. The work of the Review Panel had been built on with the publication of the Education Asset Management Strategy (EAMS), which had incorporated several of the key recommendations from the Review Panel's report and used them as part of the methodology for prioritising future schools capital investment.

With the investment made, the condition and suitability of the primary schools' buildings was generally good, with only a relatively small proportion of the larger primary schools requiring major work. Where additional places were required, basic need allocations were enough to provide the extra capacity.

Special schools had been improved and extended to provide enough places to cater for their local areas and provide the full range of special needs education for 2 year olds up to 19 year olds. The new combined Children’s Specialist Services Hub was complete and brought together a number of key services to improve provision.

Within the secondary school portfolio, four schools had benefitted from Priority Schools Building Programme (PSBP) phase one with a further three planned for PSBP phase two. However, approximately half were in poor condition, were not fit for purpose and required major capital investment. This was an increasing challenge due to academy conversion, as those schools who had undertaken conversion had to apply directly to the Government’s Condition Improvement Fund to get resources to deal with major refurbishment. It was within the secondary estate that the rate of conversion was most rapid. The rate of conversion within primary schools was slower although several had, or were in the process of converting that year.

The anticipated reductions in schools condition capital funding in the next few years was a real concern. PSBP phase one and PSBP phase two funding had provided a welcome boost. A third phase may be announced over the coming Parliament but no announcement has been made as yet. Future schools condition allocations were likely to be reduced considerably as more schools, particularly secondary schools, convert to academy status and the Government diverts more central funding towards the creation of free schools and potentially grammar schools. Even if the condition allocations were only reduced slightly it would still be likely to take about fifteen years to address the backlog of outstanding condition work, by which time more priority condition work would have been identified and come on stream.

Given the likely reductions in funding over the next few years it was important to continue to press the case for alternative sources of funding, along with prioritising investment in line with the EAMS. A lot of work was currently being undertaken to maximise Section 106 contributions from developers in the future. However, these funding sources were predominantly for additional places rather than addressing condition needs. Consideration would need to be given to future capital bids making requests for discretionary resources to make inroads into the backlog of repairs and maintenance in the school portfolio.

The Sub-Committee discussed the safety of school buildings following the Grenfell disaster. The Council had received correspondence from the ESFA confirming that schools built as part of the PSBP in the East Riding were not constructed with the same type of system used on the tower block at Grenfell. There were no Local Authority schemes for maintained schools in the East Riding with the same type of system used on the tower block at Grenfell and further clarification should be received following the inquiry as to the exact type that had been fitted. An update report was scheduled to be presented to the Overview Management Committee (OMC) in January 2018 which may be of interest to the Sub-Committee.

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Agreed - (a) That the team be commended for implementing the recommendations of the review panel, and (b) that the update be received and the Sub-Committee continue to be kept informed of progress during its Ofsted meetings. 568 CHILDREN AND YOUNG PEOPLE OVERVIEW AND SCRUTINY SUB-

COMMITTEE WORK PROGRAMME 2017/18 - The Senior Committee Manager updated

the Sub-Committee on its work programme for the remainder of 2017/18.

The additional meeting arranged for 15 November 2017 would be an all day meeting and

members of the Health, Care and Wellbeing Overview and Scrutiny Sub-Committee had been

invited to attend, along with Councillors Abraham (Portfolio Holder for Children, Young People

and Education) and Owen (Deputy Leader and Chair of the Health and Wellbeing Board).

An additional item on the updated SEND strategy had been added to the work

programme for 8 November 2017 and members of East Riding Voices In Partnership had been

invited to attend.

Agreed - That the update be received.

569 FORWARD PLAN OF KEY DECISIONS - It was noted that there were no key decisions in the Council's most recently approved Forward Plan of Key Decisions that had not previously been reported and which fell within the Sub-Committee's terms of reference.

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G:\Democrat_CR\Child&YoungSub\Minutes\18oct17.docx (sb/sm)


CHILDREN AND YOUNG PEOPLE OVERVIEW AND SCRUTINY SUB-COMMITTEE

18 OCTOBER 2017

PRESENT: Councillors Harold (in the Chair), Aird, Aitken, L Bayram, Birmingham, Hogan, Kingston, Medini, T Milns, Smith, Steel and Whittle.

Co-opted Members: Mr Killeen.

Officers Present: Dr Tim Allison - Director of Public Health, Neil Griffiths - Assistant Director - Services for Vulnerable People (East Riding CCG), Elizabeth Holmes - Interim Principal Educational Psychologist, Jackie Lown - Head of Children and Young People Specialist Services, David Radford - Service Manager, Samm Campbell - Senior Governors’ Support Officer and Sarah Baxter - Principal Committee Services Manager.

Also in attendance: Press - 0 Public - 0

Councillor Abraham - Portfolio Holder for Children, Young People and Education.

Kay Durrant - Chair East Riding Safeguarding Children Board attended for consideration of Minute 574. The Sub-Committee met at County Hall, Beverley. 570 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillor Hogan declared a non-pecuniary interest in relation to Minute 572 in connection with his role as a school governor. 571 MINUTES - Agreed - That the minutes of the meeting of the Children and Young People Overview and Scrutiny Sub-Committee held on 27 September 2017 be confirmed and signed as a correct record by the Chairman. 572 SUPPORTING CHILDREN AND YOUNG PEOPLE WITH LONG TERM HEALTH CONDITIONS OR LEARNING DISABILITIES - REVIEW PANEL PROGRESS UPDATE - The Director of Public Health, Assistant Director - Services for Vulnerable People (East Riding CCG) and the Head of Children and Young People Specialist Services were in attendance for consideration of this item.

The Director of Public Health presented a report, which updated on progress made against recommendations from the ‘Supporting Children and Young People with Long Term Health Conditions or Learning Disabilities Review Panel’, which had been undertaken in 2016. The report also provided additional information on Paediatric Therapies, Wheelchairs and Equipment, Community Paediatrics and data on hospital admissions.

There were many conditions that were described as long-term health conditions, ranging

from relatively common conditions such as asthma, diabetes and epilepsy to much rarer and more complex progressing conditions such as Muscular Dystrophy, to variable course life limiting conditions such as cystic fibrosis or to conditions such as cerebral palsy that could give rise to physical disabilities. Cancer could also be regarded as a potentially curable long-term health condition.

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Children and Young People 18 October 2017

The East Riding of Yorkshire had a similar percentage of children and young people with a long-term illness, disability or medical condition diagnosed by a doctor to the national average. It did however have a slightly higher than national average rate of children with a learning disability as a percentage of school age children. The number of children with a SEND Education Health and Care Plan had increased over the last few years, in light of changes to legislation, which required children to be given a plan at an earlier age. The national average was 2.8% of children and the East Riding was moving towards this level (currently at 2.4%). The Assistant Director - Services for Vulnerable People (East Riding CCG) and the Head of Children and Young People Specialist Services referred to the integrated services provided to this group of children provided jointly by the Council’s Children’s Disability Team and the CCG’s Learning Disability Team and the critical role they played. A Clinical Psychologist in this field had also been appointed by CAMHS, who worked closely with the Learning Disability Team and Acute Paediatric Services. Significant progress had been made since the review, which had strengthened the integrated working. It was recognised that support must be provided across partners including health, children’s services and schools.

The Sub-Committee discussed the following issues:

Hospital admissions (children under 19) for diabetes - Members questioned the reasons why the levels of admissions for children and young people suffering with diabetes were higher than the national average. Officers confirmed that the majority of young people concerned were diagnosed with Type 1 diabetes, where current knowledge did not offer the opportunity for prevention, although monitoring levels of admission may prompt improvement in control of diabetes.

Definition of learning disability - Members learned that there were different definitions of learning disability used by health and children’s services. The Sub-Committee sought assurance that in applying the different definitions, the information was correlated between the services to ensure that children were not missed. Officers reassured Members that this was not the case and that there was correlation between the two services. Reference was made to the home support service provided to those children with severe and complex needs, which usually commenced by the time a child reached two years of age; whereby the child was being supported by both health and children’s services.

Support for parents/carers - Members questioned the information, guidance and support available to parents/carers of children with long-term health conditions or learning disabilities and referred to difficulties for parents/carers with autistic children being able to access support. Officers referred to the multi-agency Parenting Strategy, which had been produced recently and the range of ways support could be accessed including a parent support approach called ‘Portage’, which was rated highly by parents/carers and the ‘Local Offer’ website which was an important resource. The Portfolio Holder for Children, Young People and Education referred to a newsletter produced by the FISH, which provided a wealth of information for parents/carers and offered to forward to link to the newsletter for Members of the Sub-Committee, on a regular basis.

Agreed - (a) That the Sub-Committee continue to monitor progress against the Review Panel recommendations;

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(b) that the East Riding of Yorkshire CCG shares details of the enuresis (bedwetting) service with the Sub-Committee, once provision has been secured; (c) that further information be provided to the Sub-Committee in relation to the integrated health and children’s service system and the definitions of a learning disability used by health and children’s services; (d) that a copy of the multi-agency Parenting Strategy be shared with the Sub-Committee as soon as possible; (e) that the Sub-Committee be included on the circulation list for the monthly FISH newsletter, and Recommended - (f) that the level of hospital admissions for children and young people with diabetes be monitored on a regular basis. 573 CHILDREN’S EMOTIONAL WELLBEING AND SUPPORT INCLUDING A PROGRESS UPDATE ON THE CAMHS REVIEW PANEL RECOMMENDATIONS - The Assistant Director - Services for Vulnerable People (East Riding CCG) and the Head of Children and Young People Specialist Services were in attendance for consideration of this item. The Assistant Director of Services for Vulnerable People presented a report detailing the progress of implementation of the local transformation plan for the mental health and wellbeing of children and young people in East Riding of Yorkshire. The current local transformation plan was the same as the one presented to the Sub-Committee in January 2017, although a refresh was in progress and a new plan would be published at the end of October 2017. The priorities in the new plan would be consistent with the recommendations of the CAMHS Review Panel as well as the national policy set out in Future in mind.

The report also detailed progress made against the 26 recommendations made by the CAMHS Review Panel. Members were updated that in relation to Recommendation 17 - a regular item on emotional wellbeing had been included on the agendas for meetings of the Primary Schools’ Attendance and Behaviour Partnership and the Secondary Schools’ Attendance and Behaviour Partnership. The Sub-Committee discussed the current performance information in relation to waiting times for CAMHS and were pleased to learn that no young people had been waiting over 18 weeks for CAMHS LAC during the last 12 month (to 30 June 2017). No young people were currently waiting over 18 weeks for Children’s Learning Disability team; this service had significantly improved waiting times over the last 12-month period.

The Core Team average unseen (waiting list) for referral to 30 June 2017 was 15.7 weeks,

and the longest wait was 48 weeks. The overall average unseen wait including MIND activity was 8.7 weeks. The longest waits were on the ADHD assessment pathway and the Conduct pathway. The service had recruited to the pathway lead for ADHD and the additional 2017/18 investments for both pathways were now being progressed.

This position represented a significant overall achievement in the context of continued month on month growth in demand. Since April 2015 referrals received by the service had grown by an average of 2.85 per cent per month and the average number of referrals accepted by core CAMHS had increased by 5.3 per cent each month since April 2015.

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ADHD and Conduct pathways - Members discussed the pressures in relation to waiting times and the provision of support on these pathways; officers confirmed that on average 40 young people were waiting for assessments on the ADHD pathway. Reference was made to the importance of the parenting programmes, which were being offered to support to parents/carers.

SMASH programme - Officers provided an update in relation to positive outcomes from the SMASH programme, which was being delivered within eight East Riding schools. The East Riding CCG currently funded the programme and was keen to see it rolled-out to other schools, however consideration was being given to how the programme could be funded going forward, which included the potential for schools to contribute financially to the costs. The Sub-Committee was keen to see the evaluation reports from the SMASH pilot to understand the benefits it brings and was keen to see the programme rolled out across East Riding schools.

Integration of EHaSH and Contact Point - Members questioned the progress made in relation to the integration of EHaSH and Contact Point. Officers confirmed that all primary age referrals would be made through EHaSH, however if mental health had been identified as a need, secondary age referrals were made direct through Contact Point. The Sub-Committee was reassured that the services were working closely and seamlessly together and that there was no ‘wrong door’ for receiving referrals.

Recommendation 15 - Mental Health First Aid Training and/or ELSA training - The Sub-Committee asked about the number of school staff undertaking the training and whether numbers were consistent in light of increased redundancies in schools. Officers confirmed that data was recorded and that the number of staff attended ELSA training had increased, due to additional funding provided by the Behaviour Attendance Partnership. The data was being monitored to identify any gaps and enable those schools to be targeted.

Inpatient Provision - Members were pleased to learn that NHS England had awarded a contract for an 11-bed generic adolescent inpatient and Psychiatric Intensive Care Unit to Humber NHS Foundation Trust. A site near Hull Royal Infirmary had been chosen and it was anticipated that the service would commence during 2018. The Sub-Committee hoped it would help to reduce travel times for families being supported by the service.

Agreed - (a) That partners be congratulated on the development of support for children’s emotional wellbeing and the progress made against the Review Panel’s recommendations; (b) that the refreshed local transformation plan be shared with the Sub-Committee when published at the end of October 2017; (c) that the Sub-Committee continue to monitor the progress of the CAMHS Review Panel recommendations and that the progress update be scheduled for after the next refresh of the local transformation plan (November 2017);

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(d) that the Sub-Committee receives a briefing paper on the SMASH programme including case study examples and the recent evaluation report from the schools involved; Recommended - (e) that the roll-out of the SMASH programme be promoted including through the East Riding Safeguarding Children Board’s Education Reference Group; (f) that the programme to integrate CAMHS and EHaSH continue; and (g) that the importance of early intervention and preventing mental health issues, as well as treating them, be recognised when developing services going forward. 574 EAST RIDING SAFEGUARDING CHILDREN BOARD ANNUAL REPORT

2016/17 - The Sub-Committee welcomed Kay Durrant - Chair of the East Riding Safeguarding Children Board (ERSCB) and David Radford - Service Manager Safeguarding Board and Unit to the meeting, to present the Board’s Annual Report for 2016/17. The Chair of the Board had a statutory and regulatory duty to publish an annual report on the effectiveness of child safeguarding and promoting the welfare of children in the local area. The report set out the statutory responsibilities of the Board and its relationship with the Children’s Trust Board and Health and Wellbeing Board. It also provided an overview of the local context; a rigorous assessment of the effectiveness of services being provided by partner agencies, an assessment of progress and effectiveness of the key work areas overseen by the Board and summarised the outcome of the review of the Board by Ofsted. Ofsted had commended the various ways in which the Board had evaluated front line practice in order to understand the strengths and areas for further development of multi-agency safeguarding work. This had included evaluating performance information and feedback from children, young people and their families. What had been particularly important was the auditing work of current practice that had been done, not only by officers, but by Board members themselves, getting alongside practitioners and understanding the impact they were having on children’s lives. That approach would continue to be used and would include evaluating how effective the Board was at influencing practice towards further improvement. The Sub-Committee discussed the following issues:

Domestic Abuse - the issue continued to be a priority area for the Board and it was being taken forward as a future work stream, alongside work in relation to Neglect. This included the development of a domestic abuse strategy and action plan for children and young people. The Board was keen to fully understand how all children living with, or at risk of, domestic abuse in the East Riding were already being helped, to share and disseminate good evidence based practice and ensure that future work was coordinated in a way that maximised the use of necessary resources. In relation to the number of children on Child Protection Plans, neglect remained the highest category in 2017 at 60%, physical abuse was 12%, sexual abuse was 4% and emotional abuse was 22%. It was recognised that domestic abuse could be part of the neglect category and had been highlighted as a national issue.

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Reference was made to the positive impact of the Sub-Committee’s review of safeguarding children and a similar review of domestic abuse and children and young people would be welcomed. Members were keen to pursue this further and felt that an additional meeting of the Sub-Committee should be scheduled as part of this year’s work programme to examine the issues involved and consider whether a detailed scrutiny review should be undertaken.

Members questioned how information relating to domestic abuse within families was shared with schools. The Chair of the ERSCB referred to ‘Operation Encompass’, which required the Police to share information on domestic incidents with schools on a daily basis. A Member referred to a recent visit undertaken by some of the Sub-Committee Members to Hornsea Nursery school and praised the head teacher’s approach to supporting children who may be at risk of neglect. She hoped that this approach was adopted by the Council’s other nursery schools.

Chair of the ERSCB and Ofsted recommendations for the Board - Members asked the newly appointed Chair to outline what she hoped to bring to the Board and what action had been taken to address the recommendations made by Ofsted following the recent inspection. The Chair outlined her work history within the Police and multi-agency arena and her involvement in the East Riding, which had spanned over 10 years. She was focussed on evaluating the Board’s current position and was keen to develop partnership working in relation to supporting victims of domestic abuse. The Board would continue to review action being taken to address the Ofsted recommendations for the Board.

Agreed - (a) That the ERSCB be congratulated on its recent good judgement by Ofsted; (b) that the ERSCB and Sub-Committee continue to work together to support children and young people in the East Riding, and Recommended - (c) that the Overview Management Committee be asked to approve the addition of an item relating to ‘Children and Young People and Domestic Abuse’ on the Sub-Committee’s 2017/18 work programme to enable the Sub-Committee to examine the issues in more detail and consider whether a detailed scrutiny review should be undertaken. 575 CHILDREN AND YOUNG PEOPLE OVERVIEW AND SCRUTINY SUB-COMMITTEE WORK PROGRAMME 2017/18 - The Principal Committee Services Manager updated the Sub-Committee on its work programme for the remainder of 2017/18. It was noted that the item on the updated SEND Strategy had been amended as the Strategy had been slightly delayed. Leslie Gilson would still attend on 8 November 2017 but would be presenting on the Self Evaluation Framework (SEF) instead. A report on the impact of the Excellence for All funding would also be presented at that meeting. Members requested that the refreshed local transformation plan for the mental health and wellbeing of children and young people in the East Riding of Yorkshire be considered briefly at a future meeting of the Sub-Committee, once available. Members were also keen to receive a briefing paper updating on progress with the Co-commissioning of Children’s Health Services, in particular developments with the School Nursing Service.

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The Sub-Committee referred to the positive impact previous scrutiny reviews had made on service provision and the support provided to children and young people and their families. Members were keen for press releases to be issued following scrutiny meetings to highlight the impact and progress being made. The Principal Committee Services Manager undertook to pursue this further and raise it with the Overview Management Committee. Agreed - (a) That the update be received; (b) that, once available, the refreshed local transformation plan for the mental health and wellbeing of children and young people in the East Riding of Yorkshire be considered at a future meeting of the Sub-Committee, and (c) that the Sub-Committee receives a briefing paper updating on progress with the Co-commissioning of Children’s Health Services and in particular developments with the School Nursing Service. 576 FORWARD PLAN OF KEY DECISIONS - It was noted that there were no key decisions in the Council's most recently approved Forward Plan of Key Decisions that had not previously been reported and which fell within the Sub-Committee's terms of reference.

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Democrat_CR/Safer&StrongerSub\Minutes\19oct17.docx (sb/sm)


SAFER AND STRONGER COMMUNITIES OVERVIEW AND SCRUTINY SUB-COMMITTEE

19 OCTOBER 2017

PRESENT: Councillors Skow (in the Chair), Billinger, Chadwick, Hardy, Jump, Kingston, Lisseter, Mole, Sharpe, Walker and Wilkinson. Officers Present: Samm Campbell - Senior Governors Support Officer, John Craig - Forward Planning and Housing Strategy Manager, Julia Jennison -Principal Housing Strategy Officer, Jayne Wilcock - Curriculum and Data Manager, Karen Williamson - Strategic Investment and Development Manager and Alison Finn - Senior Committee Manager. Also in attendance: Press - 0 Public - 1 Chief Inspector Iain Dixon and Inspector Heather Cawson- Humberside Police attended for consideration of Minute 165 and Adil Khan - Community Safety Manager and Sergeant Nick Bunker - Humberside Police attended for consideration of Minute 166. The Sub-Committee met at County Hall, Beverley. 163 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillor Lisseter declared a pecuniary interest in Minutes167 and 168 insofar as he ran a house building company that had sold properties under section 106 to East Riding of Yorkshire Council’s Housing Revenue Account and left the meeting for consideration of these items. Councillor Walker declared a non-pecuniary interest in Minute 165 insofar as she sat on the Humberside Police and Crime Panel. 164 MINUTES - Agreed - That the minutes of the meeting held on 7 September 2017 be approved and signed as a correct record. 165 HUMBERSIDE POLICE UPDATE - Chief Inspector Iain Dixon and Inspector Heather Cawson, Humberside Police were in attendance to provide an update in relation to the latest crime statistics for the Humberside area and traffic policing in the East Riding. All crime figures had increased but this was mainly the result of figures being recorded differently and East Riding of Yorkshire compared favourably with the other Unitary Authorities in the area. Other crimes were now being recorded which historically were not, such as offences committed over the internet and sometimes common assault. Figures reported related to when the crimes were reported not when they occurred and the increase in Sexual Offences mainly related to historical events that had only recently been reported. The increase in domestic violence statistics was welcomed by the police as it indicated that more victims were reporting the crimes and confidence in the force had increased. The statistics on Vehicle Offences included thefts from vehicles as well as theft of vehicles which had increased in rural parts of the county.

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Safer and Stronger Communities 19 October 2017


The Roads Policing Unit was based at Melton and led by Inspector Heather Cawson. She had teams of traffic officers, dog units and armed officers who also respond to domestic incidents if they are the nearest police to an incident, not just road incidents. The traffic officers were all trained in pursuit tactics and how to box in speeding offenders. They worked in pairs and often stopped stolen cars used to transport drugs or can be used as part of an operation to stop vehicles suspected of carrying weapons. A specialist team also dealt with traffic collisions which resulted in serious injury or death. The Sub-Committee discussed the following issues -

Crime Statistics - Robbery was defined as “using force to steal something” so if a mugger used violence after they had actually stolen something that would be recorded as two crimes, theft and assault.

Crime statistics - further detail could be found on the gov.uk website where East Riding of Yorkshire crime figures were compared to other similar local authorities nationally.

Recording Crimes - Hate crime was not recorded as a crime per se but other crimes such as robbery were recorded as having a hate crime basis. There were no records of how many crimes involving violence with injury were the result of drugs or alcohol however the Chief Inspector suggested that it was likely to be a large percentage of these crimes.

Antisocial behaviour - The visibility of police in neighbourhoods was an issue that Sub-Committee members felt was a problem in their Council wards. Whilst accepting that policing could be more visible, the Chief Inspector explained that the police had limited resources and focus activity, including default patrolling, to specific areas identified through intelligence as in most need of officer presence. However this had to be balanced against the need to respond to calls for service and if a call was received reporting a crime in progress or that highlights people in potentially vulnerable or dangerous situations, that would need immediate response. Whilst children congregating in a car park may result in antisocial behaviour, often the perception of threat and danger was higher than the reality and ordinarily was a lower priority compared to dealing with domestic violence reports. However, there was an acknowledgement that the Westhill Estate in Bridlington had some specific antisocial behaviour issues that would be dealt with.

Traffic problems - The B1230 was designated as an alternative route to the M62 and despite several requests for speed cameras by the Parish Council, they had not been forth coming. Safer Roads Humber had undertaken a speed survey but that was on a corner where motorists had to slow down. The police had referred the Parish Council to East Riding Council and the Council had referred the Parish Council back to the police. Chief Inspector Dixon explained that resources were scarce and had to be targeted in areas with high collision rates and fatalities. If Safer Roads Humber did not consider there was a problem then mobile police speed checks would not be undertaken. A briefing note on responsibility for roads would be prepared.

Agreed - (a) That the update be received;

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(b) that the Sub-Committee receive a briefing note on the differing roles and responsibilities of Local Authorities and Humberside Police regarding traffic and speeding issues; and (c) that the Chief Inspector reports on resolution of crime statistics at the next Sub-Committee meeting. 166 COMMUNITY COHESION - The Sub-Committee welcomed Adil Khan - Community Safety Manager, Sergeant Nick Bunker - Humberside Police, John Craig - Forward Planning and Housing Strategy Manager, Julia Jennision - Principal Housing Strategy Officer and Jayne Wilcock - Curriculum and Data Manager, who were in attendance to provide an update in relation to community cohesion. The Community Safety Manager led on youth engagement and referred to the challenge for Local Authorities and Communities in providing places for young people to congregate. They therefore tended to meet in groups on the street which could lead to some problems within communities. Work was being undertaken with Communities around youth engagement. Communities had changed greatly with much more diversity, rural elderly populations and EU migration and new crimes such as modern day slavery had emerged. In areas such as Goole, populations changed by a third within a year making Community engagement difficult. Sergeant Bunker was responsible for three Community Cohesion officers who worked throughout the whole Humberside Police force area, covering four local authority areas. They covered large areas but worked together in areas when there was specific cause for concern. They were there to gage community issues, react to any tensions and liaise with beat officers. Around 30 hate crimes per month were being recorded which was low compared to the national average of 150/200 some of which were in response to terrorist incidents. Encouraging residents to report hate crime was a major role of community cohesion officers. Sergeant Bunker ensured that crime reports were correctly categorised in order to get a true reflection of community issues. He also ran hate crime seminars that may be useful for Sub-Committee members and parish and town councils. The officers attended community events and had recently been involved with the open door project in Hull. The Curriculum and Data manager advised the Sub-Committee that the majority of English speaking courses were run in Goole where the greatest need had been identified. During the last academic year, 37 learners had finished English for Speakers of Other Languages (ESOL) courses and moved into employment or further education. The pass rate was 84% compared to the 75% national average. 40 learners had also completed non accredited courses on conversational language skills. Shift patterns and seasonal work had created barriers for some learners which could be addressed by running flexible and evening courses. The cost of ESOL courses was also a factor as only co-funded by Government with learners having to fund the rest. Alternatives such as shorter, cheaper courses that did not lead to a nationally recognised qualification initially but offered progressions to English Functional Skills qualifications are were being explored and the use of volunteers from within communities would be expanded. The Sub-Committee was informed that the Syrian refugee settlement scheme was working well. Families were being relocated directly from the refugee camps and the programme had expanded to include some other nationalities also from the camps such as Iraqi nationals. 120 individuals comprising around 23 families would be settled in the East Riding by 2020 using grant funding from the Government. 15 families had already been settled with limited problems integrating into communities. They had been settled in small groups throughout the East Riding with the help of the national Refugee Council and other partners. The key challenges had been finding housing and cultural differences but these had been overcome with the Government

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funding and the input of community volunteers assisting with language difficulties. The police had been involved with the settlement scheme and had met the families and explained what they could expect from the police and also what the police expected from them. Forward Planning and Housing Strategy Manager advised the Sub-Committee that the response from local communities to the refugees had been overwhelmingly positive and lots of volunteers had offered their services. The Sub-Committee discussed the following issues -

Community links - The police were looking into setting up a community alert system using texts, newsletters and emails and linking in with voluntary groups and neighbourhood watch schemes.

Training - The police were encouraging community training sessions and offered their services to facilitate these.

Joint working groups - Community groups including the local authority, the police and the fire service were in development.

Refugees - The police were screening all refugee families being relocated to the UK and working closely with the immigration service.

Police Diversity - The police were actively recruiting from the eastern european population to reflect community diversity. Residency issues were causing some initial problems but were being addressed by developing volunteer and cadet programmes.

Language barriers - The Humber All Nations Alliance (HANA) provided volunteers to help with interpretation needs and some services were bought in by the police and East Riding of Yorkshire Council where specific languages were needed.

Agreed - (a) That the update be received; (b) That Community Cohesion training be investigated for Ward Councillors and Parish Councils. 167 HOUSING STRATEGY FOR VULNERABLE PEOPLE - The Director of Planning and Economic Regeneration submitted a report in relation to the Housing Strategy for Vulnerable People, which was presented by the Forward Planning and Housing Strategy Manager. The current Housing Strategy for Vulnerable People 2012-2017 was due for review and initial scoping work had been completed. Building on the new Housing Strategy 2017-2021, it would explore how the current housing offer to vulnerable residents could be improved, to complement other services provided by both the Council and partner agencies. An element of this review would be to consider the impact of new and emerging national policy on the vulnerable residents, in particular relating to the development of supported housing schemes and ongoing welfare reforms. Strategic housing authorities had a duty to assess the housing needs of their residents including those in need of housing related support, and then to seek ways to meet those needs. Supported and specialist housing had a critical role in supporting people who were vulnerable or

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disadvantaged as a result of their age, ill health, disability or other circumstance to live independently. Alongside the provision of suitable and affordable housing options, preventative lower level services could reduce the call on more expensive interventions such as residential care or hospital treatment, by supporting the vulnerable residents to remain living safely in the community. The current Vulnerable People’s Housing Strategy had two key objectives including promoting independent and healthy lifestyles and delivering supported housing to meet identified needs. It was anticipated that the emerging strategy would have similar over-arching aims. The Sub-Committee were advised that the Housing Strategy for Vulnerable People would be consulted on in early 2018 and this would run alongside a refreshed Homelessness Strategy and an Older People’s Housing Strategy. As a result of a specific recommendation by the Local Plan inspector, a traveller’s needs assessment would also be undertaken. The Sub-Committee discussed the following issues -

Welfare reforms - Members considered that the Government’s new approach to homelessness seemed to be undermined by the Welfare Reform policy, particularly the implementation of Universal Credit.

Homelessness applications - Each homeless application was considered on its own merits and prevention of homelessness was high on the Council’s agenda.

Private rents - Private landlords could charge market rents and the Council had no influence in this area.

Housing appeals - Some housing appeals related to succession rules and the Council had to follow Government guidance when considering these but tenants were encouraged to move to smaller properties where larger houses were needed for families.

Housing Strategy for Vulnerable People - The list of vulnerable groups in need of housing in the Strategy did not include veterans, they would be added to the list.

Council tenancies - In line with the Tenancy Policy some tenancies were now issued on a fixed term basis with the first tranche due to be reviewed in 2018.

Agreed - (a) That the approach to the development of the Housing Strategy for Vulnerable People be supported; (b) that an opportunity is provided for the Sub-Committee to engage in formal consultation on the draft strategy regarding parity groups and proposed actions; and (c) that veterans be added to the list of groups that need consideration under the Housing Strategy for Vulnerable People. 168 HOUSING REVENUE ACCOUNT BUSINESS PLAN UPDATE - The Director of Planning and Economic Regeneration submitted an update report in relation to the Housing Revenue Account, which was presented by the Strategic Investment and Development Manager. The Housing Revenue Account Business Plan was a 30 year strategy for investing in the Council’s leasehold and rented housing stock. It was impacted by Government Policy on rents and welfare reforms and therefore needed careful management to ensure it could be delivered.

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The Sub-Committee received a report which updated on the latest housing policy impacting on the plan and achievements against its objectives. The Housing Revenue Account Business Plan had three key objectives:-

Provide an excellent housing management service.

Provide quality housing which meets need.

Increase the supply of Council housing to meet need.

Much of the detail within the Housing and Planning Act 2016 was still to be determined by secondary regulation or guidance so the Council would continue to plan for investment in current stock and new development to the best of its ability, building in any risks and contingencies.

The Sub-Committee were advised by the Strategic Investment and Development

Manager that Council house numbers have remained relatively constant at 11,300 and whilst the Council had added to the stock which had either been purchased through Section 106 or newly built, right to buy sales had offset the additions. Two housing green papers were expected; one on supported housing and the second a wide ranging review of social housing which would give guidance on how to implement sections of the Housing Planning Act from 2016.

The rent reduction of 1% per annum until 2019/20, along with the impact of the Local

Housing Allowance cap to all general needs social rented properties on tenancies signed after April 2016 and the introduction of the benefit cap all have impacts on the Housing Revenue Account (HRA). The roll out of Universal Credit in the East Riding would have an impact on the HRA particularly from 2018 when it would be rolled out to families. In areas where full service Universal Credit had already rolled out nationally, rent arrears had significantly increased. The recent announcement of a Government housing fund of £2 billion would allow the HRA to bid for additional funds to build more social rented housing.

The Sub-Committee discussed the following issues -

Housing Policy - The new housing minister was visiting York on 26 October 2017. Karen Williamson, Mavis Vines and Alan Botham would be attending to represent East Riding of Yorkshire.

Grenfell Inquiry - Mavis Vines was also a member of the Association of Retained Council Housing (Arch) and would be taking part in the Grenfell Tower inquiry. The safety team set up in East Riding had looked at the Council’s property portfolio and established that no buildings had the same type of cladding system used on the tower block at Grenfell. They would report back to the Overview Management Committee in January 2018.

Council tenants - 2,169 working age Council tenants were in receipt of full Housing Benefit and 834 were in receipt of partial Housing Benefit. Depending on the circumstances of this group they would eventually transfer over to Universal Credit which could impact on rent collection and increase rent arrears.

Council waiting lists - 2,500 residents were on the housing waiting list in bands 1 to 4 and 4,400 were in band 8.

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Council house building - Council house building had slowed down as the land owned by the Housing Revenue Account had been utilised, the HRA would consider purchasing more land but would have to work within the Local Plan. Properties had been bought on new developments directly from the developers under section 106 planning gain. 920 units had been acquired since 2010, an average of 131 per annum. Other Registered Providers had also bought section 106 properties directly from the developers.

Section 106 - Section 106 was the provision in the planning regulations that stipulated how much affordable housing developers must include when they were granted permission to develop a site. The percentage varied by area and did not apply to sites with less than 10 houses. Some developers had asked for the percentage to be varied due to viability issues and those requests were investigated robustly before being determined. Other developers wanted to build the full requirement of affordable properties as these were guaranteed sales to a Registered Provider.

Empty properties - The HRA had bought some empty properties and refurbished them to let out, on average 4 per year. In addition the Council had voluntarily acquired and compulsory purchased other empty properties through its Empty Homes programme to return them to use. This benefited local communities. The Sub-Committee also noted that the Council charged council tax at 50% more on empty properties. Figures would be obtained on the numbers involved.

The local plan - The local plan allocated land for development to meet identified needs including the level of affordable housing required in different areas. The Council recognised that current rates of delivery were someway below the required level of house building and would be pursuing this actively.

Sheltered Housing - A review of sheltered housing was currently being undertaken, looking at the type of support residents were currently receiving and proposals on future provision were currently out for consultation. Every person in sheltered housing schemes with wardens paid £17.24 per week, regardless of whether they needed this service. The consultation was looking into the provision of a more personalised service for the tenants living in sheltered accommodation.

Agreed - (a) That the Sub-Committee receives a further update on the Housing Revenue Account Business Plan in 12 months’ time;

(b) that the number of residents in receipt of benefits in sheltered accommodation be supplied;

(c) that details would be supplied to the Sub-Committee regarding the number of social housing built by developers and the percentage per site; and

(d) that the number of empty properties being charged an additional 50% council tax be supplied.

169 SAFER AND STRONGER COMMUNITIES OVERVIEW AND SCRUTINY SUB-COMMITTEE WORK PROGRAMME 2017/18 - The Senior Committee Manager updated the Sub-Committee on its work programme for 2017/18. No amendments to the work programme had been proposed. Agreed - That the update be received.

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170 FORWARD PLAN OF KEY DECISIONS - The Sub-Committee considered an extract from the most recently approved Forward Plan of Key Decisions detailing any issues that fell under the Sub-Committee’s terms of reference and were due to be taken within the next four months. The Committee’s attention was drawn to the Tenancy Policy - 2017 Update, the Tenancy Strategy - 2017 Update and the Review of Affordable Rent, which were due to be presented to future meetings of The Cabinet. Agreed - That the report be received.

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HEALTH, CARE AND WELLBEING OVERVIEW AND SCRUTINY SUB-COMMITTEE

24 OCTOBER 2017

PRESENT: Councillors Aitken (in the Chair), L Bayram, Davison, Galbraith, Green, Jefferson, Lisseter, Moore and Smith. Officers present: Tracey Craggs - Assistant Director Unplanned Care Transformation (East Riding of Yorkshire Clinical Commissioning Group), Yvonne Elliott - Deputy Chief Executive (City Health Care Partnership Community Interest Company), Andy Kingdom - Deputy Director of Public Health, Vicky Lawrence - Strategic Service Manager, Rosy Pope - Head of Adult Services, Karen Richardson - Assistant Director Community Services (East Riding of Yorkshire Clinical Commissioning Group), Alex Seale - Director of Commissioning and Transformation (East Riding of Yorkshire Clinical Commissioning Group) and Gareth Naidoo - Senior Committee Manager. Councillor Harrap (Portfolio Holder for Adult and Carer Services) was in attendance as observer. Also in attendance: Press - 1 Public - 0 The Sub-Committee met at County Hall, Beverley. 509 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - No declarations of interest were made. 510 MINUTES - Agreed - That the minutes of the joint meeting held on 12 September 2017 be confirmed as a correct record. 511 COMMUNITY SERVICES - The Sub-Committee received a joint report of the Deputy Chief Executive of City Health Care Partnership (CHCP) and the Director of Commissioning and Transformation from East Riding of Yorkshire Clinical Commissioning Group (ERY CCG), presented by Yvonne Elliott - Deputy Chief Executive (CHCP) and Alex Seale - Director of Commissioning and Transformation (ERY CCG).

This report related to progress to date with the mobilisation and transition to the new models

of care for Integrated Community Services and Urgent Care East Riding of Yorkshire and covered the following:

CHCP Vision and strategy for community services

Operational details of the contract by specific service areas

Update on bedded facilities (including Withernsea Hospital)

The services CHCP provided would undergo developments mapped at key points throughout the five year contract term. Workstreams were supported by robust programme management, ensuring that milestones were met and that CHCP and ERY CCG were assured at each stage of the transformation towards the new model of care. A summary of high level changes was as follows:

Proactive Care, Social Prescribing, Carers and Volunteers - CHCP was working with ERY CCG and the voluntary sector to connect people to their local communities.

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Health, Care and Wellbeing 24 October 2017

Integrated Community Services - A full review of current community services was underway aimed at improving access and addressing demand.

Beds in the community - CHCP was working with the ERY CCG to ensure appropriate access to beds.

Intermediate Tier and Therapies - Supporting a new model of care whereby patients with complex needs are supported in the most appropriate environment.

Care Home Development and Support - CHCP was working with local care homes to have a named nurse, training and access to a wider range of support services.

End of Life Care - Working with multi-agency partners across the East Riding, CHCP would deliver their model to ensure the patient had the choice of place to die.

Integrated Urgent Care Introducing Urgent Treatment Centres - To offer a consistent sustainable service 16 hours per day.

Rapid Response Service - Rapid Response teams would concentrate on conditions that benefited from early assessment and treatment to prevent inappropriate admission to hospital.

Care Co-Ordination and Single Point of Access (SPA) - Implementing a single point for patients and professionals to access services quickly and easily.

Social Care and Integration - Aligning CHCP’s new model of care with the Council to support the vision of a seamless pathway of care and support for frail elderly and vulnerable people.

There were four Neighbourhood Care teams across the East Riding of Yorkshire. These teams

were located as follows:

Locality Base

Holderness Main base Withernsea Community Hospital; also bases at Rosedale, Hedon and Hornsea Cottage Hospital

Bridlington Bridlington Hospital

Goole & Haltemprice Goole Hospital; Hessle Health Centre

Beverley East Riding Community Hospital, Beverley; Alfred Bean Hospital, Driffield

The Governing Body of the ERY CCG made its decisions on 21 March 2017 to implement

strategic service changes to create three Urgent Treatment Centres at East Riding Community Hospital in Beverley, at Bridlington Hospital and at Goole District Hospital and to create an integrated community and intensive rehabilitation centre in a single location, at Beverley supported by Active Recovery (Time to Think) beds. Since the Sub-Committee’s referral to the Secretary of State for Health on ERY CCG’s decision, to date, the CCG had operated a ‘voluntary’ suspension of mobilisation of the new model in response to the referral.

Since taking over the new community services contract on 1 April 2017, CHCP has been

working with ERY CCG to finalise the list of services to be provided at the recommended urgent treatment and 8-8 centres, arranging staff training to be undertaken and have started procurement of the new Active Recovery (Time to Think) beds.

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During August 2017, the CCG received notification of clinical safety issues impacting on one of the units involved in the consultation process from the service provider, the community ward at Withernsea Hospital. Due to the ongoing uncertainty over future changes relating to the referral to the Secretary of State for Health the ward at Withernsea Hospital had seen staff leave with CHCP finding it increasingly difficult to recruit a permanent stable workforce with an increased dependency on agency staff. A recent review of the service also identified a number of areas of concern relating to operational delivery and clinical quality which required improvement. Although no serious incidents had been reported, the combination of workforce issues and the required improvements to professional practice equated to an ongoing risk to patient safety.

The service provider had been managing the beds in line with temporary business continuity

plans, resulting in not all of the beds being available depending upon staff availability and patient acuity, to ensure patient safety and quality was paramount. The provider, CHCP, therefore requested that the ERY CCG support its decision to temporarily close the community beds at Withernsea Hospital to new admissions. In light of the clinical risk issues, this support was given resulting in temporary closure of the unit by the middle of September 2017. The temporary closure of beds would be supported in Holderness and other locations in the East Riding through use of other beds in the system, active recovery beds and spot purchase beds until the procurement, currently being undertaken by CHCP, was completed in October. The Director of Commissioning and Transformation informed the Sub-Committee that pending the outcome of the referral to the Secretary of State for Health referral it was still the case that CHCP was unable to recruit substantive staff due to uncertainty relating to the referral and therefore there would remain a temporary closure until the outcome of the review was understood.

Other than awaiting the outcome of the referral to the Secretary of State for Health there were

no significant issues to flag at this time with regards to implementing their new model of care. CHCP continued to make good progress in delivering the new model of Integrated Community & Urgent Care. In doing so relationships had been formed with primary care and other key stakeholders and CHCP would continue to build upon these and embed as they moved to implement further their vision for services across the East Riding.

Members then discussed the following points:

Boundary issues - Positive relationships had been forged between CHCP and both York Teaching Hospital NHS Foundation Trust and Northern Lincolnshire and Goole NHS Foundation Trust. It was CHCP’s belief that there were no problems over patient boundary issues on the front line. A Member challenged this belief as he felt that there had been issues with Goole patients being sent further afield. It was also the Member’s belief that Goole Hospital should not be part of Northern Lincolnshire and Goole NHS Foundation Trust. It was confirmed that this was part of a wider discussion taking place. The Director of Commissioning and Transformation informed Members that rehabilitation beds were provided by Northern Lincolnshire and Goole NHS Foundation Trust for patients stepping down. The issue regarding Goole Hospital would be addressed through the Humber review of acute services, not through the community services contract.

Care Home Market - CHCP had undertaken an expression of interest exercise with the Care Home Market to establish which care homes could be contracted to provide Active Recovery (Time to Think beds). The exercise had proved positive with a number of care homes being identified. CHCP had visited and inspected these care homes to ensure that they were ready to support Active Recovery when the time came to move to the new model. In particular in Bridlington two care homes had been identified where CHCP was keen to develop longer contracts to block buy the necessary beds. The rurality of the East Riding was reiterated by the Sub-Committee and the need for equality of care, something which CHCP confirmed it was aspiring to achieve, linking care to patient need and not the other way round. The Sub-Committee requested to be provided, at the appropriate time, with a list of the care homes approved following the expression of interest exercise.

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Creating a skilled workforce - A Member questioned if CHCP had a fully qualified and skilled workforce. Since taking over the service on 1 April CHCP had undertaken a baseline assessment of the Neighbourhood Care Teams including its skill sets. Where possible skill sets were being merged to ensure a fully skilled workforce with qualified staff working side by side with less skilled staff. This approach was working well across all areas as it helped unqualified staff to become more skilled whilst encouraging them to undertake further training to become qualified, staying with the organisation and gaining promotion where possible. The Sub-Committee endorsed this approach taken by CHCP to grow their own staff base.

Care Home Sector Training - CHCP had scheduled Care Home Sector training across the region with topics including falls, end of life care, pressure area care and respiratory care. In conjunction with this CHCP had developed a Care Workers Handbook detailing the set of skills and competencies, based on the national and local Care Certificate Standards competencies for staff to attain and record. The Sub-Committee requested to receive a copy of Care Workers Handbook for each Member.

Falls Service - The Sub-Committee welcomed the development of a comprehensive falls service and the partnership working being undertaken with Humberside Fire and Rescue Service. It was envisaged that pathways development would develop as part of year 2 of the contract. The Sub-Committee requested confirmation of the timescales for the roll-out of the comprehensive falls service.

Recruitment of Radiographers - CHCP and ERY CCG were working with the University of Hull in developing a bursary scheme to encourage the recruitment of radiographers. The Sub-Committee was very supportive of this initiative and requested an update in approximately six months’ time on progress made with the bursary scheme.

Urgent Treatment Centres (UTCs) - Keogh Review - Mandatory Service - The UTCs would operate for 16 hours per day, 365 days per year (7am to 11pm) and all three sites would offer a consistent and accessible service, as nationally mandated in the Keogh Review. A Member challenged that word “mandatory” was being used to suggest that there was a requirement to provide a single level and standard of urgent care centre delivery rather than the multi-level service that would be more appropriate for parts of the East Riding. The Member believed it to be reasonable and correct within the current guidance on Urgent Care that within the East Riding’s geography patient accessibility could have more than the proposed urgent care offering to meet the requirements of the guidance guideline. CHCP and ERY CCG believed that having one level service was positive as this helped provided a standardised service and simplified the system for the public, making it easier for them to understand which services to access.

Use of volunteers in Social Prescribing - CHCP was working in close collaboration with East Riding Voluntary Action Service (ERVAS) and Humber Mental Health Foundation Trust Health Trainer service, who had been commissioned to deliver additional Community Link Workers, in order to enhance their offer until the 31 March 2018. After March an East Riding wide social prescribing service would be commissioned locally via the Council to reflect the enhanced offer from Integrated Better Care Fund (iBCF) funding. Volunteers were seen by the Sub-Committee as a vital tool in delivering social prescribing and suggested that the role and use of volunteers in social prescribing be included in its next year’s work programme 2018/19.

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Locality Development - A core element of the work that CHCP proposed was that it would work with ERY CCG and local GP practices to put in place a locality specific plan that would clearly highlight the work programme for the year ahead. The Sub-Committee requested a briefing note to update members on the development of the locality plans.

IV Therapy - At its previous meeting the Sub-Committee had considered IV Therapy services across the East Riding. The Sub-Committee requested an update in the future on how IV services were being progressed.

Agreed - (a) That the Sub-Committee supports approach taken by CHCP to grow their own staff through staff development; (b) that the Sub-Committee support the development of bursaries to recruit radiographers; (c) that the Sub-Committee receive an update, via way of a briefing note, in approximately six months’ time on the development of the bursary scheme to aid recruitment; (d) that the Sub-Committee considers the role and use of volunteers in social prescribing as part of its next year’s work programme 2018/19; (e) that the Sub-Committee receive a briefing note updating on locality development plans; (f) that the Sub-Committee receive an update, by way of a briefing note, on the timescales for the roll-out of IV Therapy across the East Riding; (g) that Members of the Sub-Committee receive a copy of the Care Workers Handbook, and (h) that timescales for roll-out of the comprehensive falls service be confirmed. 512 STEP DOWN CARE - The Sub-Committee received a presentation from Tracey Craggs - Assistant Director Unplanned Care Transformation and Karen Richardson - Assistant Director Community Services from East Riding of Yorkshire Clinical Commissioning Group (ERY CCG). Also taking part in the discussion of this item was Vicky Lawrence - Strategic Service Manager, Rosy Pope - Head of Adult Services and Alex Seale - Director of Commissioning and Transformation (ERY CCG). The presentation focussed on the beds system pathway for step down care. A video clip of a patient’s experience was shared with the Sub-Committee which highlighted why people needed step down. A study by Richardson found a 43 percent increase in mortality at 10 days after admission through a crowded A&E. For patients who were seen and discharged from an A&E, the longer they had waited to be seen, the higher the chance that they would die during the following seven days. The following key reasons were given as to why step down care was needed:

A&E crisis deepened with 65 hospital trusts issuing emergency alerts;

Shocking photos revealed the true scale of Britain’s A&E crisis - with mothers and children; on floors and pensioners on trolleys being cared for by ‘corridor nurses’;

NHS Health Check: A&E waits for January were ‘worst ever’;

NHS Ambulances failed to reach most seriously ill and injured patients in time;

The number of patients stuck in hospital was possibly ‘far higher than NHS data shows’;

Delays in discharging patients from hospital had risen 23 percent since June 2016 NHS England has revealed.

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The following pathways for providing step down care across the East Riding from an acute hospital setting were explained:

The patient’s own home A non-acute bedded facility [current model - East Riding Community Hospital beds (30); Bridlington Hospital Community beds (12); Withernsea Community Hospital beds (12) * temporarily closed)]

Time to Think beds (Temporary resource)

Positive step beds

Active Recovery beds

Non-weight bearing beds

To improve the care of the elderly there was an Urgent Care national and local strategy in place. Locally ERY CCG’s Urgent Care Strategy and revised model of non-acute beds had been developed to respond to the current and future needs of the population of the East Riding. The CCG’s Urgent Care Strategy proposed to care for more people in their own homes and to introduce active recovery beds in place of traditional community beds. An audit showed that active recovery beds could better meet the needs of some people who required bed-based support. Active recovery beds were supported by sub-acute, palliative care and intensive rehabilitation beds in the East Riding Community Hospital, where appropriate to meet need.

It was questioned how ERY and Hull CCG’s could work together to improve care of the elderly. This was wider than just both CCGs working together to improve care of the elderly, but rather it was about all system partners working together to collectively improve care for the elderly. Members then discussed the following points:

Delayed Transfer of Care (DTOC) - It was the belief that discharge should begin at the point of admission. Delays in discharging patients were often a result of workforce based issues. This was largely due to not having the required workforce and for those workers to undertake the discharge assessment at the right time and place. Multi-Agency Disciplinary Team was now trying to ensure that only one assessment for discharge took place, thereby reducing duplication. In Hull and East Riding there was an integrated discharge hub. There were financial consequences to DTOC as a tariff would have to be paid for the extended period a patient remained in an acute hospital.

Care Profession - The Sub-Committee felt that the care profession was sometimes viewed negatively as a profession and its image was not helped by the fact that carers were paid minimum wage. A change in culture was required in order to make if “cool to care”. Work was being undertaken with schools and young people to try and encourage them to take up a future profession in care work. Carers were an underrated and vital component to delivering adult social care and the Sub-Committee believed that the carer workforce should be recognised for its hard work.

Falls Service - The implementation of the community services contract was crucial for Hull and ERY CCGs working together. ERY CCG was actively working up a business case for potential partnership working with Humberside Fire and Rescue Service.

Understanding the challenges in the care market - The Sub-Committee believed that a greater understanding of the challenges being faced in the care market from a social care perspective was required in order to meet those challenges. In some parts of the country new care home developments were able to offer a certain percentage of affordable beds and

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the Sub-Committee questioned if this was possible in the East Riding. At present this was not possible but something that should be aspired to.

Recommended - (a) That a concerted effort be made by partners to ensure patient discharge commences at the point of admission, and (b) that Overview Management Committee considers setting up a review panel to look at the challenges in the care market from a health and social care perspective. 513 HEALTH, CARE AND WELLBEING OVERVIEW AND SCRUTINY SUB-COMMITTEE WORK PROGRAMME - The Sub-Committee received an update on its work programme 2017/18 from Gareth Naidoo, Senior Committee Manager. Agreed - (a) That the item ‘Hospital Discharge’, scheduled for 24 October 2017 be deferred to the meeting of 14 November 2017, and (b) that the Sub-Committee receives a briefing note on the number of missed GP appointments across the East Riding, the cost this places on the system and what is being done nationally and locally to resolve this increasing problem. 514 FORWARD PLAN OF KEY DECISIONS - It was noted that there were no Key Decisions on the Council’s most recently approved Forward Plan of Key Decisions that had not been previously reported and which fell within the Sub-Committee’s Terms of Reference.

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ENVIRONMENT AND REGENERATION OVERVIEW AND SCRUTINY SUB-COMMITTEE

25 OCTOBER 2017

PRESENT: Councillors Elvidge (in the Chair), C Bayram, Bryan, Green, Healy, McMaster, Matthews, Meredith, Strangeway and Tucker.

Officers Present: Paul Bell - Head of Economic Development, Steve Charlton - Principal Engineer, John Craig - Forward Planning, Housing Strategy and Development Manager, Andy Elliot - Principal ICT Project Manager, David Farnsworth - Rural Partnership Officer, Claire Hoskins - Strategic Infrastructure Group Manager, Steve Howdle - Rural Development Officer, Richard Jackson - Coastal Officer, Teresa James - Principal Engineer, Helen Wright - Rural Policy & Partnerships Manager, Kevin Woodcock - ICT Manger and Alison Finn - Senior Committee Manager. Also in attendance: Press - 0 Public - 3 Councillor Evison - Portfolio Holder for Transforming Lifestyles Councillor Owen – Deputy Leader of the Council

Councillor Moore attended for minute 400 and Councillor Healing attended for minute 401.

Adam Bedford - National Farmers’ Union and David Morris - Village Halls Network attended for minute 403.

The Sub-Committee met at County Hall, Beverley. 398 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillor Tucker declared a non pecuniary interest in item 401 insofar as he is a Ward Councillor in South East Holderness.

399 MINUTES - Agreed - That the minutes of the meeting of the Environment and Regeneration Overview and Scrutiny Sub-Committee held on 13 September 2017 be confirmed as a correct record and signed by the Chairman. 400 NEW PETITION - PETITION 05/17 - HOOK ROAD SAFETY - The Sub-Committee received a petition presented by Mrs C Shaw. The petition requested the following:-

1) Advance warning of school to traffic ie yellow flashing lights at the top of Garth Lane with dead-end sign.

2) Speed restrictions entering Garth Lane (20 mph). 3) Parking restrictions intermittent, areas of concern-:

Junction of South View.

Garth Close leading onto Garth Lane.

Any location that would cause danger to pedestrians.

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Environment and Regeneration 25 October 2017

4) As the school progressed, parking areas for staff, delivery and refuse vehicles is a

priority. Also consider new access for said vehicles from Church Lane/Westfield Banks.

5) Because of the extra traffic on Garth Lane, during the winter months we feel it necessary for this road to be gritted.

Councillor Moore, Ward Councillor for Goole North, addressed the Sub-Committee and spoke in support of the petition. Agreed - (a) That officers investigate the matter further in consultation with Local Ward Councillors and the petitioner and report back to the Sub-Committee at its meeting on 7 March 2018.

401 NEW PETITION - PETITION 06/17 - HOLMPTON PARISH COUNCIL - The Sub-Committee received a petition from Holmpton Parish Council presented by Mrs Hodgson. The petition requested that the decision made by the Council be overturned and the parish council be allowed to buy and erect two solar powered flashing signs to promote better driving and ensure their residents were safer than they had been. They were trying to modify the speed of the traffic in order to protect their residents and their children. They were concerned that data from the speed survey had been destroyed by an East Riding Road Sweeper so was not accurate and the speed survey had been undertaken on the bend of the road where motorists automatically slowed down. Councillor Healing, Ward Councillor for South East Holderness, addressed the Sub-Committee and spoke in support of the petition. The Senior Engineer presented a verbal response to the petition on behalf of the Interim Director of Environment and Neighbourhood services detailing the investigations that officers had already undertaken in Holmpton. Speed surveys had been undertaken in the village and the average speed was recorded at 30 miles per hour. Data had been collected consistently over a 7 day period without interruption. There had only been one recorded injury on the road over the previous 10 years and whilst the bend in the village did restrict visibility, pedestrians did cross at more suitable places. Due to the reduced resources of both the local authority and the police, only roads that scored 16 points or more warranted additional speed restrictions and monitoring and Holmpton had only scored 2 points. Flashing speeding signs had been installed historically in some East Riding villages but due to the number of requests for these signs and a growing number appearing throughout the county over the years, the Council had to restrict their use. Sites with a significant accident history had to be prioritised so that the message to drivers in the worst locations was not diluted and they remained effective where needed most, too many of these signs had the opposite effect and drivers ignored them. Officers recommended that that additional road markings were installed at the entrance and exit points of Holmpton and that temporary flashing signs be hired by the Parish Council (£500 for two) for four weeks to remind motorists of the speed limit. The Sub-Committee discussed the following issues -

Traffic calming measures - Members raised concerns that traffic calming measures should not be dependent on the number of deaths or accidents on a road or in an area, however it was acknowledged that that was how the policy currently worked. Members requested a briefing note detailing how points were accumulated under the policy and how traffic issues were prioritised for traffic calming measures.

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Safety of residents - Members considered that the safety of residents of the East Riding was paramount and that Holmpton Parish Council should be commended for wanting to pay for, install and manage their own speed signs thus not placing additional burden on the Council.

Agreed - (a) That officers supply a briefing note detailing how traffic calming measures were scored and prioritised based on East Riding policy; and Recommended - (b) That officers review the request for a VAS sign(s) in light of concerns expressed by the Sub-Committee and report back to a future Sub-Committee meeting, providing further detail around the traffic calming measures they would support being provided in Holmpton.

402 PETITION 03/17 - BETTER SAFETY ON SIGSTON ROAD, BEVERLEY - The Sub-Committee received a report of the Interim Director of Environment and Neighbourhood Services presented by Helen Firth - Senior Engineer. The report updated on a petition presented to a previous meeting of the Sub-Committee regarding a resident’s concerns about the safety of road users and pedestrians on Sigston Road in Beverley. Sigston Road had existing traffic calming measures as part of the 20mph zone extending across the entire housing estate. Parked cars added to the traffic calming effect and reduced speeds. The road had a good safety record with only one collision every five years since the traffic calming was installed. Three injury collisions over 15 years meant Sigston Road did not have a safety problem or justification for a review of the existing measures or the need for further measures. The speed survey had shown that the majority of vehicle speeds were below or around the posted speed limit. There would always be some drivers who drove without due care and attention and had no regard for the safety of others and, unfortunately, the Council were unable to control the actions or decision making of a small minority of road users.

Regarding through traffic, the nature and function of the road system was designed to carry traffic from one place to another through a series of interconnecting roads. In all urban areas, roads interconnected to allow free access to all residents and other drivers to go about their business. The comparison of the through road survey with the Swinemoor Lane count showed that only 57 vehicles drove through Sigston Road compared with 1,400 on Swinemoor Lane in the same time period. Although residents of Sigston Road requested further speed reducing measures, the speed survey had demonstrated that the majority of vehicle speeds were below or close to the posted 20mph speed limit. There had been only one slight personal injury collision in the last three years and none involved pedestrians. Concerns about speeding were not reflected in casualties and Sigston Road should be considered safe compared with other roads in the East Riding, therefore further speed reducing measures could not be justified. The through road survey results and the likelihood that through traffic would just divert to Goodfell Road or Southfield Drive meant there was no justification making Storkhill Road one way out onto Swinemoor Lane.

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The Sub-Committee discussed the following issues -

Additional signs - it was discussed whether signs could be erected at the entrances to the estate advising motorists that access was for residents only. That may not be a possibility as it may require a traffic regulation order. Officers would consider the possibility and discuss it with the petitioner and Ward Councillors.

The petitioner raised the timing of the road survey - it was discussed that the road survey was undertaken between 4.30 pm and 5.30 pm which could potentially have missed some of the later traffic.

Traffic calming policy - it was acknowledged that officers had to work within the policy that had been agreed and adopted by the Council but that Sub-Committee Members needed more information regarding how the policy prioritised areas in need of road safety measures.

Ward Councillors - it was determined that Ward Councillors should be involved in discussions with officers and petitioners at the earliest stage of the process to help resolve traffic issues in their area.

Agreed - (a) That the a meeting be arranged with officers, the petitioner and the Ward

Councillors for Sigston Road to look at possible compromises that could be reached regarding the road safety issues; and

Recommended - (b) that the item be brought back to a future Sub-Committee

meeting. 403 RURAL COMMUNITIES AND BUSINESSES - The Sub-Committee received a report of the Director of Planning and Economic Regeneration presented by Helen Wright, Rural Policy and Partnerships Manager. The Sub-Committee also received a presentation, which highlighted the key issues detailed in the report. The report used the current Rural Strategy as a reference point and examined the major drivers of change that would be likely to affect rural communities and businesses over the next few years. The implication of Brexit on the food and farming sectors was also explored with contributions from Adam Bedford of the National Farmers’ Union. The report also identified the role of the Council’s Rural Policy & Partnerships Section in helping rural communities and businesses to maximise opportunities and mitigate challenges. With over 60% of East Riding of Yorkshire’s population defined as rural, the Council recognised that rural communities (including ‘Hub-Towns’ such as Driffield) and businesses required specific, locally relevant, policy and delivery responses. That was reflected in the sustained facilitation of the East Riding of Yorkshire Rural Partnership and affiliated Networks and support for the Rural Strategy 2016-2020, delivered through a sequence of one year Action Plans. Many of the drivers of change would continue to impact rural communities and businesses over the next few years. The pressure on government finances was likely to continue and economic growth remained sluggish. The Government was promoting devolution as a means of tackling many of the future challenges. Although agreed devolution deals were predominantly within urban conurbations, West of England and Cambridge and Peterborough were significantly rural. Their strategies focused on spreading the benefits of high levels of

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growth and innovation in Bristol/Bath and Cambridge to their hinterlands. The Council would contribute to establishing the priorities for rural economies and connecting rural and urban during further dialogue with Government about the pattern of devolution for Yorkshire. Despite that, the most distinctive policy area which would have major implications for the Rural East Riding would be how Brexit unfolded over the next two years. David Morris advised the members of the Sub-Committee of the issues faced by the village hall network. The increase in elderly residents and vulnerable people made the village hall network more important in isolation prevention. Finding funding was proving more difficult especially since the Charity Commission had become the regulator and Brexit could potentially create additional problems. East Riding of Yorkshire Council had worked with the village hall network to set up exercise classes and online courses which had then been kept running by volunteers. Village halls were also used as emergency planning centres and polling stations and were used by villages for family parties or social meetings placing them at the centre of village life. The village hall network worked closely with the rural partnership which gave them a voice and most village halls were working towards accreditation. Adam Bedford updated the Sub-Committee on the work of the National Farmers’ Union within the East Riding. The County was very agricultural and important in food production and there were opportunities to increase this production via agriculture and food processing. Brexit could intensify the challenges faced by farmers in the East Riding but could also increase opportunities. The National Farmers’ Union had recently produced documents that showed 75 per cent of agricultural exports went to the EU along with 40 per cent of lambs. Trade was therefore essential in the future for the farming community as was access to labour. Some rural businesses had experienced difficulty accessing labour and one large rural company in the East Riding had already lost one hundred staff due to the uncertainty around Brexit. Training new staff could be costly but as the company also paid the apprenticeship levy, that could potentially be the solution and the scheme could be used to attract young people into agriculture. Any changes to Regulations after Brexit would need to help rural businesses become more productive and protect against potential volatility in the markets. The East Riding’s Rural Strategy and Teams should be commended for their impact on rural areas and their importance should not be underestimated. Other local authorities working with the National Farmers’ Union did not have Rural Teams and were not as effective. The commitment to install broadband across rural communities should also be commended in order that rural businesses could remain competitive and young people encouraged to remain living in an area. From the Nation Farmers’ Union perspective, partnership working was essential and links with local authorities and local enterprise partnerships would be critical moving forward. The Sub-Committee discussed the following issues:

Energy production - the Sub-Committee were advised that whilst there had been some increase in the growth of crops to fuel energy plants, the majority of crops grown in the East Riding were for food. Farmer’s would grow for the most lucrative markets but also to meet need. Whilst some crops went to provide energy, the by products produced also went to fertilize land or feed livestock.

Members development - the Sub-Committee members were advised that there would be a members seminar around the changing face of farming in December 2017 that the National Farmers’ Union would attend to provide further updates.

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Agreed - (a) That the Sub-Committee support the delivery of the Rural Strategy 2016-2020;

(b) That the Sub-Committee contribute to the Mid-Term Review of the Rural Strategy (2018/19);

(c) That Sub-Committee members participate in a Members’ Development

Session on the changing face of farming; and

(d) That the Sub-Committee support the Rural Policy and Partnership Section in supporting the agri-food sector in the East Riding of Yorkshire through Brexit. 404 RURAL BROADBAND AND MOBILE PHONE COVERAGE - The Sub-Committee received a report of the Director of Corporate Strategy and Commissioning presented by Andy Elliott - Principal ICT Project Manager, Steve Howdle - Rural Development Officer and Kevin Woodcock - ICT Manager. The Sub-Committee also received a presentation, which highlighted the key issues detailed in the report.

The Broadband East Riding programme continued to work towards Government’s aim to provide superfast broadband access across 95% of premises in the Country by the end of 2017. Through regular communication between BDUK, BT and the Council, Phase 2 of the programme was well underway, having reached 3,500 premises and was expected to meet its original contractual target by December 2017. Through a combination of improvements in technology, demand stimulation, reduction in estimated build costs and detailed contract assurance, the programme had been able to further extend Phase 2 to over 2,000 superfast premises by September 2018.

Based on the current status of the project and commercial information received from

network providers, the project could achieve a superfast coverage target of approximately 95% by 2020. However, that figure could not be accurately determined until Kingston Communication announced their timescales for all remaining premises. As such, the Council would continue to liaise with all local network providers to understand their progress with commercial delivery.

In addition to the Broadband East Riding programme, the Council would continue to

lobby and bid for Government funding to expand superfast access and increase the speeds received by residents. However, it should be recognised that the rural nature of the remaining premises could significantly increase the cost of installation, reducing the scope of investment.

Mobile network connectivity remains important to residents and businesses across the

East Riding. The overall coverage in the East Riding was improving, especially the ongoing roll-out of 4G technology, but it was acknowledged that significant parts of the East Riding still suffered from limited mobile coverage and a restricted choice of network operator. As such, the Council remained committed to its support of increased broadband connectivity, through both mobile and fixed network technology, and recognised its importance to the local economy, its impact in combating rural isolation and how essential access to online services had become. The Sub-Committee discussed the following issues:

Network Coverage - only 1-2 per cent of the East Riding had no coverage from any network operators. In 2014 there was no 4G coverage in the county but that had improved to 70 per cent in 2017. However 4G improved data delivery and internet

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connection, it did not improve the signal for voice calls which was a challenging issue for the Council as these needed to be improved.

Network not spots - maps supplied by network operators showed where some not spots were, mainly in small pockets county wide in rural areas such as the Wolds and Holderness. Further data should be received by February 2018 when Ofcom had analysed the data supplied by network operators. The operators themselves provided the coverage maps, not East Riding Council but Sub-Committee members considered it would be helpful to have the network map superimposed onto a map showing ward boundaries so Council Members could have a better understanding of the impact on their residents.

Fibre Broadband - Nationally the Government was providing some funding for fibre broadband and the East Riding would bid for this funding. National policy has been to use the most cost effective superfast solutions, primarily using fibre to the cabinet with a limited amount of fibre to the home due to the distribution of the rural population.

Network competition - KCOM had a core area where only they could supply broadband but there were some areas on the outskirts that overlap with BT. Due to state aid rules East Riding of Yorkshire Council could not intervene in areas where a company was already operating but BT could invest its own funds. KCOM had their own commercial plan to roll out broadband areas.

Agreed - (a) That the Sub-Committee continue to support the East Riding Broadband programme;

(b) that the Sub-Committee recognise the progress made and the future

challenges of reaching the most rural premises with both fixed network and mobile technology;

(c) that the Sub-Committee support the Project Team’s intention to bid for both European Agricultural Fund for Rural Developments and Local Full Fibre Network funding whilst continuing to lobby for additional monies from Central Government; and

(d) that a map be supplied showing ward boundaries over the map showing mobile network operator’s coverage and not spots.

405 FLOOD AND COASTAL RISK MANAGEMENT STRATEGY UPDATE – The Sub-Committee received a report of Director of Planning and Economic Regeneration presented by Teresa James, Principal Engineer. The Sub-Committee also received a presentation, which highlighted the key issues detailed in the report.

The report provided the annual update on the Council’s function as the statutory Lead Local Flood Authority, progress made against the Local Flood Risk Management Strategy; an update on the ongoing Humber Flood Risk Management Strategy Comprehensive Review; a report on progress made updating the Strategic Flood Risk Assessment and an overview of the latest position on the development and delivery of flood and coastal risk management schemes in the East Riding.

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The Flood and Water Management Act 2010 (F&WMA) and the Flood Risk Regulations 2009 (FRRs) made the Council a Lead Local Flood Authority (LLFA). The Council’s role as a LLFA was comparable to other Council functions such as a Highways Authority or Local Planning Authority where primary legislation made provision for, and required the Council to undertake certain activities to manage flood and coastal risk.

The Local Government Act 2000 stated that the executive arrangements by a local authority must ensure that their Overview and Scrutiny Committee had the power to review and scrutinise decisions on flood risk management functions and coastal erosion risk management functions which affect the local authority’s area. To this end arrangements were put in place that ensured an annual review of flood risk management functions within the East Riding was undertaken by the Environment and Regeneration Overview and Scrutiny Sub-Committee.


Humber Strategy Comprehensive Review - the Secretary of State had requested that the EA, in partnership with local stakeholders, completed a review of the strategy. The Review included the Environment Agency, local authorities and local enterprise partnerships working together and timelines for projects were being developed. The boundaries of the strategy area had been extended to cover the river tributaries of the Ouse, Aire, Don and Trent and sees six additional local authority areas being included. North Yorkshire, Selby, Doncaster, Bassetlaw, West Lindsey and Nottinghamshire had joined the project working with the Environment Agency and the six original local authorities covering the Humber.

Strategic Flood Risk Assessment - the key objective was to prevent flooding by building new properties in low risk areas where possible. The Forward Planning and Housing Strategy Manager explained that there were some exemptions to this and in higher risk areas, the exceptions test had been developed to ensure that development did not increase flooding. Low, medium and high risk areas had been developed as part of the local plan and an independent risk assessment had identified Goole as a high risk area. An early review of the local plan would be undertaken and a level 2 risk assessment would be undertaken in Goole and Hedon in order to avoid the risk of flooding. 1800 houses were planned in Goole to support growth in the area but flood prevention would be essential and closely managed.

Local Flood Risk Management Strategy - would be reviewed every six years and of the 65 objectives previously identified, 23 were completed, 29 were ongoing and 9 would be progressed by 2021.

Preliminary Flood Risk Assessment - had been completed in 2011 and reviewed in June 2017. The Environment Agency would collate the information nationally to be reported in December 2017.

Flood and Coastal Erosion Programme - the programme for the Council is the largest programme outside the Thames Estuary accounting for 6 per cent of the national delivery of Outcome Measures, on60 schemes that would cost £110 million. £80 million funding had been invested from central government, local levys, public and private contributions to reduce flood risk to19,000 properties.

Capital Flood Alleviation Schemes - the Sub-Committee were advised of the major schemes that had recently been completed or would be completed in the near future

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including the replacement of the most degraded timber groynes at Withernsea and the installation of earth and concrete barriers at Hessle Foreshore.

Agreed - (a) That the Sub-Committee continues to support officers in the

development and delivery of the flood and coastal risk management programme for the East Riding;

(b) that the Sub-Committee engage in consultation on catchment level Flood

Risk Management Plans in due course to ensure the needs of local residents are fully considered; and

(c) that the Sub-Committee supports officers in ensuring that the interests of the Council are fully represented in the Comprehensive Review of the Humber Strategy.

406 COASTAL CHANGE MANAGEMENT UPDATE - The Sub-Committee received a report of Director of Planning and Economic Regeneration presented by Richard Jackson – Coastal Officer. The Sub-Committee also received a presentation, which highlighted the key issues detailed in the report. The coastal change management update was presented in conjunction with the previous item on the agenda, the Flood and Coastal Risk Management and Strategy update. The report allowed the Sub-Committee to scrutinise the Council’s management of flood and coastal erosion risk. The report included updates on the future of Shoreline Management Plans; the emergence of national coastal change guidance; the development of a local Coastal Change Management Framework as overseen by the cross-directorate Coastal Officers’ Working Group; and the provision of adaptation support to vulnerable coastal communities.

The East Riding of Yorkshire had one of the fastest eroding coastlines in North West Europe, with average erosion rates of up to 4m per year and isolated individual cliff losses of over 20m. A significant number of people, homes, businesses and infrastructure assets were at risk from coastal erosion and tidal flooding during the next 100 years. Sea level rise and storm events linked to climate change would put even greater pressure on the coast in the future.

As a Lead Local Flood Authority and Coastal Erosion Risk Management Authority, East

Riding of Yorkshire Council played a significant role in managing flood and coastal erosion risk. It was able to use permissive powers in primary legislation such as the Coast Protection Act 1949 and the Flood and Water Management Act 2010 to protect against coastal flooding and to carry out erosion defence works. There was, however, a lack of national policy guidance and funding mechanisms for adaptive management in locations where defences were not economically, environmentally or socially viable or sustainable. The Sub-Committee discussed the following issues:

Coastal erosion - The East Riding of Yorkshire had 85 kilometres of coastline, long stretches of which were vulnerable to coastal erosion rates of up to 4 metres per year. There were currently 25 properties and 427 caravans at risk by 2025. It was better to deal with those properties proactively due to the potential for loss of life and environmental damage associated with leaving them to collapse over the cliff edge.

Regional Coastal Monitoring Programme - was run by the civil engineering team and had monitored rates of coastal erosion since 1951. In the vast majority of locations, the Crown Estate owned the area below mean high water. The Council’s lease of the

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area between mean high and mean low water (the foreshore) was currently under review.

Shoreline Management Plan - was adopted in 2011 and was a partnership between the local authority, the Environment Agency and Defra. The plan was currently to hold the line in populated areas and locations containing major infrastructure, and to allow natural processes to continue uninterrupted with no active intervention in other coastal areas.

Coastal Change Management Framework - the Council needed to ensure that its local approach aligned with national advice, and had called on the Environment Agency and Defra for firm national guidance and funding. When Defra Minister Therese Coffey visited the East Riding in August 2017, MPs and officers requested that roles and responsibilities around coastal change were clarified and adequate and timely resources were provided to protect coastal communities.

Funding and Grants - the coastal erosion assistance grant awards £6,000 retrospectively for property demolition but in reality the costs were nearer to £20,000. The total national budget was only £60,000 and was not guaranteed after 2017/18. The East Riding Coastal Change Fund was insufficient to support the number of properties and houses at risk and bids would need to be developed for further funding.

Agreed - (a) That the Sub-Committee review the Coastal Change Management Framework when available; and

(b) That the Sub-Committee support the call for the Department for Communities and Local Government to ensure that the criteria of the Coastal Communities Fund enable applications for adaptive coastal change management.

407 ENVIRONMENT AND REGENERATION OVERVIEW AND SCRUTINY SUB-COMMITTEE WORK PROGRAMME - The Sub-Committee received an update on the Work Programme 2017/18. The Senior Committee Manager explained that there were no changes to the Work Programme to be reported on this occasion. 408 FORWARD PLAN OF KEY DECISIONS - It was noted that there were no key decisions within the Council’s most recently approved Forward Plan of Key Decisions that had not previously been reported and which fell within the Sub-Committee’s terms of reference.

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Democrat_CR/Over_Mang/Minutes/2nov17.docx (sb/lb)


OVERVIEW MANAGEMENT COMMITTEE

2 NOVEMBER 2017

PRESENT: Councillors O’Neil (in the Chair), Aitken, Hardy, Mathieson, Skow, Temple and Walker. Officers Present: Darren Stevens - Interim Director of Corporate Resources, John Skidmore - Director of Corporate Strategy and Commissioning, Julian Neilson - Head of Finance, Gillian Barley - Interim Head of Revenues and Benefits, John Kirkman - Revenue and Benefits Manager, Elaine Lang - Programme Manager and Sarah Baxter - Interim Democratic Services Manager. Also in attendance: Press - 0 Public - 0 Councillor West - Chairman of the Social Media and Young People Review Panel. The Committee met at County Hall, Beverley. 415 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTEREST - The following declarations of interest were made:

(i) Councillor Mathieson declared a non-pecuniary interest in Minute 417 insofar as she was a Member of the KGV Cottingham Community Trust, which received mandatory rate relief; and

(ii) Councillor Temple declared a non-pecuniary interest in Minute 417 insofar as she

was Secretary of the Driffield Lawn Tennis Club, which received mandatory rate relief.

416 MINUTES - Agreed - That the minutes of the meeting of the Committee held on 14 September 2017 be confirmed as a correct record and signed by the Chairman. 417 BUSINESS RATES - The Interim Director of Corporate Resources submitted a report, which updated on the current position of the Council as a result of the introduction of business rate changes and the proposal for a hundred per cent business rate retention. The Head of Finance presented the report and referred to the profile of Business Rates in the East Riding. As at 31 August 2017, the East Riding had a non-domestic property base of 11,175 and the current collective debit was £108.8m. In April 2013, business rates retention was introduced to local billing authorities following concerns by the Government that there was no incentive for billing authorities to collect business rates as they were paid into a central pool, and then distributed to local authorities in the form of a spending needs-based grant. The introduction of the retention scheme meant that locally income from business rates was shared of 49% by the Council and 1% by Humberside Fire and Rescue Authority, with the remaining 50% paid over to the Government. In 2015, the Government indicated its intention to move towards a hundred per cent retention by the end of that Parliament, which at that time was 2020. A consultation paper was issued on 5 July 2016, which covered a number of broader areas relating to allowing local authorities to retain a hundred per cent of the business rates they collected.

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Overview Management 2 November 2017


The Government had issued a further consultation paper in February 2017, which sought views on aspects of rate retention that would impact on local authorities such as business rate growth and pooling opportunities. Following the General Election in 2017, the Local Government Finance Bill, which would have introduced the retention, was not taken forward in the Parliamentary timetable, creating uncertainty over the move to a hundred per cent rate retention. The Government had indicated that they remained committed to proceeding with the hundred per cent rate retention and the intention was that this would be done via a Statutory Instrument, as the Local Government Finance Act 2012 permitted the amount of Government share of rates to be altered via this process. It was the intention to allow the local government sector to retain a hundred per cent of the business rate receipts, but it did not mean that individual local authorities would retain a hundred per cent of their business rates receipts or benefit from additional resources at the outset. The move to a hundred per cent rates retention must be a cost neutral exercise for the Exchequer and the Government also intended to devolve new responsibilities to local authorities. The Sub-Committee discussed the following issues:

Collection of Business Rates - Members sought clarification as to the amounts of business rates collected from both the larger and smaller businesses across the East Riding. Officers gave examples of larger businesses operating in the area and the amount of business rates they paid. It was confirmed that smaller businesses with a rateable value of less than £12,000 were not required to pay business rates. A Member highlighted that Ward Councillors often received concerns from local residents regarding households operating businesses from their residential properties and questioning whether business rates were being paid. Officers explained that the Valuations Office Agency were responsible for undertaking the assessment of the value the business and ascertain whether business rates should be applied. It was recognised that business rates only applied to those cases where the property was being predominantly used for business use. Members recommended that consideration could be given to the Council’s Fraud hotline being re-focused to enable residents to report concerns where they felt businesses were operating from residential properties, without paying business rates.

Business Growth - Members recognised the importance of business growth and the retention of local businesses in order to maintain and improve business rates income. Members questioned whether business rate discounts were offered to support the attraction of new businesses to the area and officers confirmed that discounts were not offered whilst growth of new businesses in the East Riding was healthy compared to neighbouring authorities.

Support for businesses - In answer to a question the Interim Head of Revenues and Benefits referred to the different schemes available to support local business including the Pub Relief Scheme, Support for Small Businesses and the Discretionary Rate Relief Scheme, whereby over the last year £261,000 of rate relief had been awarded to local businesses. Members also discussed the mandatory relief of 80 per cent of the business rates liability which must be awarded to charitable organisations, whereby the ratepayer of a property was a charity or the trustees of a charity; and where the property was wholly or mainly used for charitable purposes.

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Timetable between the provision of funding allocations and the Council’s budget setting process - Members acknowledged concerns raised by officers in relation to the Government’s plans to consult on proposals for the new spending needs formula during summer 2018, with the aim of publishing funding allocations under the new formula during summer 2019. The timetable only left a few months between the publication of provisional funding allocations and authorities setting their budgets for 2020-21, which severely restricted any meaningful financial planning over the medium term.

Pilot programmes - the Committee was pleased to learn that the Council had been approached by the County and District Councils in North Yorkshire to submit a joint bid to participate in the Government’s pilot programmes aimed to help shape and inform the move to 100 per cent rate. The pilots had commenced in April 2017 but were being extended for 2018/19 and any authorities wishing to join the pilot must form a local business rates pooling arrangement with neighbouring authorities if it wished to submit an application. The Committee supported the application and praised officers for the speed in which they had compiled the submission. The deadline for applications was 27 October 2017 and Members were keen to learn of the outcome of the bid as soon as possible. If successful, the pilot in monetary terms could generate additional one-off funding in 2018/19 of £4m for the Council and a Strategy Investment Fund across the area of between £7-8m.

Performance - Members commended the performance of the Council’s collection rates, which had remained consistently high and compared well with other local unitary authorities. The four staff within the Business Rates team collected 99.39 per cent of the business rates debit of £111m in 2016/17 and processed 7,500 changes pertinent to the 11,175 commercial properties within the East Riding. The Business Rates team worked closely with other departments across the Council to ensure that intelligence was shared and the rating list was maintained as accurately as possible.

Agreed - (i) That the Business Rates Team be congratulated on the excellent rate of business rate collection; (ii) that the Committee be kept informed of progress, including the outcome of the pilot programmes and whether the Council’s joint application with North Yorkshire has been successful, and (iii) that consideration be given as to whether the Council’s Fraud hotline could be re-focused to provide the opportunity for residents to reports concerns regarding business rate fraud. 418 WELFARE REFORM UPDATE - The Interim Director of Corporate Resources submitted a report, which provided an overview of the current position of the Council as a result of the introduction of a number of changes under the Government’s welfare reform agenda. The Committee considered the ongoing impact of welfare reform changes on residents of the East Riding and the Council itself. The Programme Manager reported that the Government had begun to implement its programme of welfare reform in 2013 and the key policy reforms included:

Abolition of Council Tax benefit which was replaced by localised Council Tax support schemes for working age households.

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Removal of the spare room subsidy which reduced Housing Benefit (and Universal Credit) for those occupying rented properties deemed too large for their needs.

Introduction of the benefit cap, which restricted the overall amount of benefit a household could receive to £26,000 for couples in the East Riding.

The announcement of the consolidation of welfare benefits into a single payment called Universal Credit.

Transfer of emergency social funds and responsibility for running the Social Fund Scheme to local authorities.

Since these changes were announced in 2013, further welfare reforms had been or were

in the process of being implemented, as follows:

A further reduction in the benefit cap from November 2016, which reduced the original cap of £26,000 down to £23,000 for couples in the East Riding.

A compulsory reduction in social sector rents of 1% per year for four years from 2016. From 2020, increases equivalent to the Consumer Price Index, plus 1%, would be permitted.

Local housing allowance (LHA) rates frozen from 2016 until 2020.

An accelerated roll-out timetable for implementation of Universal Credit full service from October 2017.

LHA rates for social sector rented accommodation (including Council housing) to be introduced from April 2019, applicable to anyone taking a new tenancy from April 2016.

The majority of these changes only affected working age households. Pensioners

remained largely protected from the most significant changes. The roll-out of these reforms would continue in 2017/18 and no additional policy changes had been announced for 2017/18, to date.

Local housing allowance scheme - Members were informed that since the report had

been prepared for this meeting, the Government had decided not to implement this scheme and replace it with an alternative scheme. Further information on the new scheme was awaited, however it was anticipated that the revised scheme would include a cap on rents for sheltered/supported accommodation and would be implemented from 2020. The consultation period for the proposed scheme would end in January 2018.


Roll-out of Universal Credit - Universal Credit was intended to simplify the benefit system and make work pay at all levels of income. It merged a number of different benefits into one single monthly amount to be paid direct to claimants and included Housing Benefits, which was currently paid direct to the landlord. Universal Credit was being rolled out via job centre areas rather than by local authority areas.

Within the East Riding, currently only single people could claim Universal Credit,

with the exception of residents who lived within the Pocklington and Market Weighton area. These residents were included via the York job centre which went live with a ‘Full Service’ on 13 September 2017. Any new claims or relevant changes in circumstances would result in the claimant being moved onto Universal Credit unless they had more than two children in their household. This criteria would apply to the majority of East Riding residents from 1 April 2018 when the roll-out of the Goole, Bridlington and Hessle job centres commenced. The criteria would apply

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from 1 September 2018, for all East Riding residents registered with Hull based job centres. Under the current timetable it was not anticipated that full migration would be finalised until 2023.

The Committee discussed the potential impact of the roll-out of Universal Credit,

including the effect of customers receiving their payments directly into their bank accounts on a monthly basis, rather than the current method of payment whereby housing costs are primarily paid directly to the landlord for social sector tenants. Members were particularly concerned that claims for Universal Credit were based on a monthly assessment period and that the first payment was not made until at least six weeks after a claim had been submitted. The Committee was keen to ensure that the opportunity for claimants to take advantage of an advance payment, available via the job centres to help them during waiting periods, should be widely publicised by the local authority.

Members also raised concern regarding indicators that the change was causing

financial difficulties for households. Nationally it had been reported that for those local authorities who were now under the full service, rent arrears were on average in the region of 70 per cent for tenants claiming Universal Credit.

Local Welfare Assistance - Members discussed financial support available to residents which included the Local Welfare Assistance scheme that aimed to help people with needs that they found difficult to meet from their regular income. The scheme had two distinct parts which included emergency loans (either a crisis in relation to expenses or as a consequence of a disaster/crisis) and support grants primarily intended to help vulnerable applicants live as independently as possible in the community. The Department for Work and Pensions (DWP) had withdrawn funding for the scheme from April 2015, however the Council had provided funding to enable the scheme to continue. At this stage, many local authorities had abolished their own support scheme. To date the Council had maintained a scheme but funding reductions had been necessary.

The Committee discussed the support available to East Riding residents and a

Member referred to the invaluable support provided by the Hull and East Yorkshire Credit Union, along with other local charities.

Training for front-line staff and Ward Councillors - Members questioned whether training was being provided to front-line staff to ensure that were aware of the changes being implemented as a result of the welfare reform and the potential impact on East Riding residents. It was reported that the internal technical training team had already been raising awareness with staff. Training had also been delivered by the DWP for a range of officers across the Council.

The Committee recognised the significant role played by Ward Councillors in

supporting local residents and therefore felt it was important to ensure that all Members were kept informed of progress with the implementation of the reforms and in particular the roll-out of Universal Credit.

In conclusion, the Committee highlighted the importance of informing residents that the

Council’s focus on self-service was to ensure that resources were being concentrated on providing appropriate support, including face to face contact, for vulnerable residents in the East Riding to help with issues such as the welfare reforms.

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Agreed - (i) That the Committee continues to be kept informed of progress and developments with the implementation of the welfare reforms;

(ii) that a Members’ seminar be arranged on the proposed changes in

relation to the welfare reforms and the roll-out of Universal Credit, and (iii) that the local authority takes every opportunity to promote the

Universal Credit Advance Payment scheme to local residents. 419 SOCIAL MEDIA AND YOUNG PEOPLE REVIEW PANEL REPORT - Councillor West, Chairman of the Social Media and Young People Review Panel, was in attendance to present the Review Panel’s report. The review had been established to gain knowledge and understanding of the benefits and opportunities social media presented for young people, along with the potential risks and harm it could pose. The review examined how social media was being used by young people and the advantages it offers in developing their personal, social and educational skills. It also examined what information and guidance was available nationally and locally to young people and their families to mitigate the risks associated with its use. The Panel had spoken to a range of stakeholders, including young people, schools/ education providers, partner organisations, interested groups, the Lead Member for Children’s Services, the East Riding Safeguarding Children Board and officers of the Council. The Overview Management Committee was asked to consider Review Panel’s report, which set out its key findings and recommendations. The report would then be presented to The Cabinet on 28 November 2017 before being submitted by full Council on 10 January 2018. Councillor West referred to the importance of ensuring that young people were equipped with the skills they needed to embrace the opportunities open to them, whilst protecting themselves from potential risks. She referred to the challenges around raising awareness of the potential risks with parents and carers and of partner agencies ensuring they keep up-to-date with how young people were using social media. The report had highlighted the effectiveness of e-Safety within schools and the innovative ways schools were using to raise awareness including using a local theatre company to deliver productions to children about the potential risks, which was providing particularly effective. A Member also highlighted the key role played by the Council’s Prevention and Education Team in educating young people, parents/carers and professionals. The Committee supported the Review Panel’s recommendations and in relation to Recommendation 1, Members were also keen to see the ‘Growing Up Digital’ report distributed to local youth clubs and families who electively home educate their children. Agreed - (i) That the recommendations of the Social Media and Young People Review Panel be fully supported, and (ii) that the in relation to Recommendation 1 - the ‘Growing Up Digital’ report be distributed to local youth clubs and families who electively home educate their children. 420 OVERVIEW AND SCRUTINY WORK PROGRAMMES AND REVIEW PANELS - The Interim Director of Corporate Resources submitted a report which outlined what requests for scrutiny had been received since the agreement of the work programmes and

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asked the Committee to identify if and how these requests should be progressed. The report also provided an update on progress with regard to overview and scrutiny reviews and asked the Committee to consider and approve the draft scope for the Review of Communication with Town and Parish Councils. Reference was made to a request from the Children and Young People Overview and Scrutiny Sub-Committee to hold an additional meeting to consider domestic abuse in relation to children and young people. Following consideration of the East Riding Safeguarding Children Board Annual Report, it had been highlighted that domestic abuse was a significant issue for young people in the East Riding and the Committee was therefore keen to examine this issue in further detail, with a view to considering whether there would be merit in undertaking an in-depth scrutiny review in relation to this area. The Health, Care and Wellbeing Overview and Scrutiny Sub-Committee had considered an item on ‘Step Down Care’ at its meeting on 24 October 2017 and had recommended that the Overview Management Committee consider setting up a review panel to look at the challenges in the care market from a health and social care perspective. The Sub-Committee believed that a greater understanding of the challenges being faced in the care market was required in order for those challenges to be met. It was agreed that reference to the Chief Constable attending the Safer and Stronger Communities Overview and Scrutiny Sub-Committee meeting on 7 September 2017, would be included on the front sheet of the Sub-Committee’s work programme. It was also noted that the Sub-Committee would be undertaking a visit the new Lifeboat and Lifeboat Station in Bridlington. At the last meeting of the Overview Management Committee it had been agreed an update would presented to this meeting in relation to the Grenfell Tower Fire. Members noted that this item had been res-scheduled to the Committee’s meeting on 25 January 2018. The Interim Democratic Services Manager referred to next scrutiny review to be undertaken which was the Review of Communication with Town and Parish Councils. The Committee was asked to consider and approve a draft scope for the review. Members requested that the scope include reference to the Parish Charter being developed through the East Riding Local Councils Network and partnership working between town and parish councils. Members were encouraged to attend the scrutiny training, which had been arranged for Monday, 13 November 2017. It was also reported that the National Inquiry into the Overview and Scrutiny in Local Government had been re-opened and that the evidence previously submitted by the Council would be taken into consideration. The Children and Young People Overview and Scrutiny Sub-Committee had also raised the importance of ensuring that the outcomes from scrutiny, in particular review panels, were publicised to demonstrate how scrutiny is making a difference across the East Riding. It was confirmed that through scrutiny chairmen, press releases could be issued following meetings, whereby significant issues and outcomes had been highlighted. Agreed - (i) That approval be given for the Children and Young People Overview and Scrutiny Sub-Committee to hold an additional meeting to consider domestic abuse in relation to children and young people as part of its 2017/18 work programme; (ii) that a review panel looking at the challenges in the care market from a health and social care perspective be added to the list of potential future review panel topics;

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(iii) that the draft scope for the Review of Communication with Town and Parish Councils be approved subject to the addition of reference to the development of a Parish Charter by the East Riding Local Councils Network and partnership working between town and parish councils. 421 FORWARD PLAN OF KEY DECISIONS - It was noted that no additional items had been added to the most recently approved Forward Plan of Key Decisions that fell within the terms of reference of the Committee.

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STANDARDS COMMITTEE ASSESSMENT SUB-COMMITTEE

28 SEPTEMBER 2017

PRESENT: Councillors J Dennis (Chairman), J Head and M Milns (East Riding of Yorkshire Council), Mrs C Burton (Parish Council representative) and Mrs G Hardy (Independent Member). Also in attendance: Press - 0 Public - 0 The Sub-Committee met at County Hall, Beverley. 685 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - There were no declarations made. 686 MINUTES - Resolved - That the minutes of the meeting held on 30 August 2017 be confirmed and signed as a correct record. 687 EXCLUSION OF THE PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minutes 688 to 690 on the grounds that they are likely to involve the disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972. (In making its decision the Sub-Committee confirmed that, having regard to all of the circumstances, it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information). 688 COMPLAINT AGAINST COUNCILLOR C - LA/SASC/200 - The Sub-Committee considered a complaint against Councillor C. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 689 COMPLAINT AGAINST COUNCILLORS G AND M - LA/SASC/201 - The Sub-Committee considered a complaint against Councillors G and M. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 690 COMPLAINT AGAINST COUNCILLOR R - LA/SASC/205 - The Sub-Committee considered a complaint against Councillor R. The Sub-Committee determined that the complaint should be referred to the Monitoring Officer for other action of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct in terms of the role of Chairman. Resolved - That the complaint be referred to the Monitoring Officer for other action to consist of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct and the role of Chairman.

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Democrat_CR\Standards_AssessmentSub\Minutes\9oct17 jmw/jh



9 OCTOBER 2017

PRESENT: Councillors K West (Chairman), P O’Neil and V Walker (East Riding of Yorkshire Council), Mrs E Hunter (Parish Council representative) and Mrs M Stevenson (Independent Member). Also in attendance: Press - 0 Public - 0 The Sub-Committee met at County Hall, Beverley. 691 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTESESTS - There were no declarations made. 692 EXCLUSION OF THE PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minutes 693 to 696 on the grounds that they are likely to involve the disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972. (In making its decision the Sub-Committee confirmed that having regard to all of the circumstances, it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information). 693 COMPLAINT AGAINST COUNCILLOR H - LA/SASC/202 - The Sub-Committee considered a complaint against Councillor H. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 694 COMPLAINTS AGAINST COUNCILLOR H - LA/SASC/203/204 - The Sub-Committee considered complaints against Councillor H. The Sub-Committee determined that the complaints should be referred to the Monitoring Officer for other action to consist of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct in terms of the role of chairman. Resolved - That the complaint be referred to the Monitoring Officer for other action to consist of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct and the role of chairman. 695 COMPLAINTS AGAINST COUNCILLOR S - LA/SASC/206/207 - The Sub-Committee considered complaints against Councillor S. In addition the complainants had both requested anonymity on the basis of protecting their identity in relation to their employment. The Sub-Committee determined that the complaints should be referred to the Monitoring Officer for investigation. Resolved - (a) That it be agreed that the requests by the complainants for anonymity in relation to complaints 206 and 207 be granted, and

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Standards Assessment 9 October 2017

Democrat_CR\Standards_AssessmentSub\Minutes\9oct17 jmw/jh

(b) that the complaints be referred to the Monitoring Officer for local investigation. 696 COMPLAINT AGAINST COUNCILLOR H - LA/SASC/208 - The Sub-Committee considered a complaint against Councillor H. The Sub-Committee determined that the complaint should be referred to the Monitoring Officer for other action to consist of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct and the role of chairman. Resolved - That the complaint be referred to the Monitoring Officer for other action to consist of the Monitoring Officer speaking with the councillor on the requirements of the Code of Conduct and the role of chairman.

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7 NOVEMBER 2017

PRESENT: Councillors P Davison (Chairman), J Dennis, M Milns (East Riding of Yorkshire Council), Mrs E Hunter (Parish Council representative) and Ms C Shannon (Independent Member) Also in attendance: Press - 0 Public - 0 The Sub-Committee met at County Hall, Beverley. 697 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - The following member made a declaration:- Minute Reference

Member/Interest

Complaint against Councillor P - LA/SASC/209 (Minute 694 refers)

Councillor Dennis declared a non-pecuniary interest in Minute 694 insofar as he knew the councillor.

698 MINUTES - Resolved - That the minutes of the meetings of the Sub-Committee held on 28 September and 9 October 2017 be confirmed and signed as correct records. 699 EXCLUSION OF THE PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minutes 694 to 699 on the grounds that they are likely to involve the disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972. (In making its decision the Sub-Committee confirmed that having regard to all of the circumstances, it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information). 700 COMPLAINT AGAINST COUNCILLOR P - LA/SASC/209 - The Sub-Committee considered a complaint against Councillor P. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 701 COMPLAINT AGAINST COUNCILLOR S - LA/SASC/210 - The Sub-Committee considered a complaint against Councillor S. The Sub-Committee determined that the complaint should be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct had been disclosed. Resolved - That the complaint be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct has been disclosed.

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702 COMPLAINT AGAINST COUNCILLOR S - LA/SASC/211 - The Sub-Committee considered a complaint against Councillor S. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 703 COMPLAINT AGAINST COUNCILLOR S - LA/SASC/212 - The Sub-Committee considered a complaint against Councillor S. The Sub-Committee determined that the complaint should be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct had been disclosed. Resolved - That the complaint be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct has been disclosed. 704 COMPLAINT AGAINST COUNCILLORS A AND G - LA/SASC/213 - The Sub-Committee considered a complaint against Councillors A and G. The Sub-Committee determined that no further action should be taken. Resolved - That no further action be taken. 705 COMPLAINTS AGAINST COUNCILLOR J - LA/SASC/214/215/216/217 - In accordance with Section 100(B)(4) of the Local Government Act 1972 the Chairman allowed urgent consideration of these items in order to expedite the issue. The Sub-Committee considered complaints against Councillor J. The Sub-Committee determined that the complaints should be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct had been disclosed. Resolved - That the complaints be referred to the Monitoring Officer for local investigation as a potential breach of the Code of Conduct has been disclosed.

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G:\Democrat_CR\PENSIONS\MINUTES\29sep17.docx (ie/dj)


PENSIONS COMMITTEE

29 SEPTEMBER 2017

PRESENT: Councillors Holtby (Chairman), Healy, Meredith, Mole, Stathers and Strangeway. Councillor I Glover - North Lincolnshire Council Ms P Foster - Unison Councillor Horton attended the meeting as a portfolio holder. Also in attendance: Press - 0 Public - 0 The Committee met at County Hall, Beverley. 1231 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - No declarations were made. 1232 MINUTES - Resolved - That the minutes of the Pensions Committee held on 21 July 2017 be approved as a correct record. 1233 IMPACT OF MARKETS IN FINANCIAL INSTRUMENTS DIRECTIVE (MIFID II) - The Interim Director of Corporate Resources submitted a report that informed the Committee that the Markets in Financial Instruments Directive (MiFID II) reclassified local authorities from “per se professional” clients to “retail” clients with effect from 3 January 2018. This reclassification was expected to restrict the type of investments available to the Pension Fund.

Local authorities could opt-up to “elective professional” status upon satisfaction of the criteria for opting up. An industry standard template has been designed to enable a smoother process.

The report highlighted the impact of MiFID II, reviewed the opt-up template and supporting documentation in more detail, and recommended that the completion of the relevant documentation was delegated to the Head of Investments.

RESOLVED - (a) that the report be noted, and (b) that the completion of the relevant documentation to satisfy the MiFID II opt up criteria be delegated to the Head of Investments. 1234 CONSULTATION ON ACADEMIES OBJECTIVES - The Interim Director of Corporate Resources submitted a report that advised the Committee that the Local Government Pension Scheme Advisory Board (SAB) had issued a consultation paper seeking responses from Local Government Pension Scheme (LGPS) Pension Fund managers and Pension Committees on draft objectives for the development of options for academies to address issues arising from the policy objective to convert all schools to academies. The proposed draft objectives were:-

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Protect the benefits of Scheme members through continued access to the LGPS;

Ring fence local tax payers and other Scheme employers from the liabilities of the academy trust sector;

Improve the efficiency and effectiveness of administrative practices; and

Increase the accuracy and reliability of data. In achieving the above, any options for changes should not:-

Significantly alter cash flows at the fund level; and

Significantly alter assets at the pool level. The Committee was requested to confirm whether the proposed draft objectives should represent the SAB’s objectives for the academies project and whether any of the objectives should be removed and/or any new ones added. The closing date for responses to the consultation was 29 September 2017. RESOLVED - (a) that the Committee agree that the proposed draft objectives represent the SAB’s objectives for the academies project, and (b) that the Committee do not wish to add any new objectives. 1235 SCHEME EMPLOYER YEAR END RETURN EXERCISE 2016-17 - The Interim Director of Corporate Resources submitted a report that detailed the progress to date of the 2016-17 year end exercise. All Scheme employers were required to submit year end returns which included member pay details to enable the East Riding Pension Fund to issue annual benefit statements by 31 August 2017. The Year End Return Exercise for 2015-16 created a significant number of data queries which had arisen from the member data submitted on the year end return and highlighted a number of issues with the quality and format of data on the year end returns. Compared to the 240 Scheme employers submitting year end returns for 2015-16, a total of 267 year end returns for 2016-17 were expected to be submitted by 24 April 2017. At that date, 153 returns had been received by the Fund and a further 88 returns were received by 16 June 2017 with only 26 returns outstanding. Validations carried out within the 2016-17 year end exercise highlighted a dramatic increase in data accuracy. By 30 June 2017, only 16 Scheme employers had not submitted accurate year end returns. RESOLVED - That the report be noted. 1236 PENSION ADMINISTRATION STRATEGY - The Interim Director of Corporate Resources submitted a report that covered the work undertaken by the East Riding Pension Fund Local Pension Board to help manage the performance of Scheme employers in the East Riding Pension Fund. The Board endorsed the implementation of a draft Pension Administration Strategy as allowed under Regulation 59 of the Local Government Pension Scheme (LGPS) Regulations (2013). The draft Pension Administration Strategy outlined the key methods of communication between the Fund and its Scheme employers and sets the levels of performance required from both parties. Under Regulation 59, the Fund was required to consult with Scheme employers regarding the content of the Pension Administration Strategy. The intention of the Strategy will increase employer engagement and encourage ownership of their statutory responsibilities.

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To support the Strategy, the Committee was requested to consider a formal process for Scheme employers identified as underperforming, so that unsatisfactory performance could be well managed and the risk to the Fund minimised. RESOLVED - (a) that the implementation of the draft Pension Administration Strategy for all Scheme employers be approved; (b) that the formal process for under performance be agreed and implemented to deal with Scheme employers that consistently underperform the targets agreed in the Pension Administration Strategy; and (c) that where a Scheme employer continues to underperform following intervention from the Fund, the Committee agree to the introduction of a charge for the additional administration caused by the underperformance to be levied on the Scheme employer. 1237 EXCLUSION OF PRESS AND PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minute 1238 on the grounds that it is likely to involve disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act. In making its decision the Committee confirmed having regard to all the circumstances it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information. 1238 UPDATE ON BORDER TO COAST PENSION PARTNERSHIP - The Interim Director of Corporate Resources submitted a report that reminded the Committee that the new LGPS Investment Regulations required LGPS funds to pool their assets in order to achieve cost savings whilst maintaining investment performance. The Pension Fund had taken a leading role in the creation of the Border to Coast Pension Partnership (BCPP).

The design phase of the operating model had been completed. Tender documents had been issued, or would be issued shortly, for the major service providers, and the FCA application was expected to be made in November 2017.

The Chair and Chief Executive of BCPP Limited had been appointed and the remaining senior executive and non-executive positions were expected to be appointed by November 2017.

The property was expected to be selected in shortly and the lease entered into by December 2017 with an expected three month fit-out period enabling occupation by April 2018.

The project was running slightly behind time but was still expected to be completed by

June 2018. The project was broadly in line with the original budget.

RESOLVED - (a) that the report be noted, and (b) that further reports on progress be brought to future Pension Committee meetings.

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PENSIONS COMMITTEE

3 NOVEMBER 2017

PRESENT: Councillors Holtby (Chairman), Aird, Billinger, Meredith, Stathers and Strangeway. Councillor I Glover - North Lincolnshire Council. Ms P Foster - Unison. Mr D Harding - Unison. Mr R Weightman - Unite. Mr J Troiano and Mr G Day - Schroder Investment Management Limited. Mr R Worrall - Independent Advisor. Mrs C Bell, Councillor A Burton, Mrs J Davey, Mr M Eaden and Mrs N Halsall - Local

Pension Board. Councillor Horton attended the meeting as portfolio holder. Also in attendance: Press - 0 Public - 0 The Committee met at County Hall, Beverley. 1239 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - Councillor Billinger declared an interest in Minutes 1241 to 1247 as a member of the Local Government Pension Scheme. 1240 MINUTES - Resolved - That the minutes of the Pensions Committee held on 29 September 2017 be approved as a correct record. 1241 PENSION FUND ANNUAL REPORT AND ACCOUNTS 2016-17 - The annual report and accounts for 2016-17 were presented to the Committee. KPMG issued an unqualified opinion on the accounts on 14 September 2017 and concluded that the Council had good processes in place for producing the annual financial accounts supported by good quality working papers. Resolved - That the annual report and accounts 2016-17 be approved. 1242 PENSION FUND TREASURY ACTIVITY - The Interim Director of Corporate Resources submitted a report which summarised the Treasury activity for the period 1 April 2017 to 30 September 2017. Treasury management was the management of the Pension Fund’s cash flows, its banking, money market transactions, the effective control of the risks associated with these activities and the pursuit of optimum performance consistent with those risks. Resolved - That the report be noted. 1243 EXCLUSION OF THE PRESS AND PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of the following items (Minutes 1244 to 1247) on the grounds that they are likely to involve disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act. In making its decision

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the Committee confirmed having regard to all the circumstances it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information. 1244 ANNUAL PERFORMANCE REPORT AND REVIEW 2016-17 - The Interim Director of Corporate Resources submitted a report that provided a detailed analysis of the Internal and External Managers’ performance for the financial year ended 31 March 2017 including an analysis of the long term track record. Resolved - That the report be noted. 1245 UPDATE ON BORDER TO COAST PENSION PARTNERSHIP - The Interim Director of Corporate Resources submitted a report which reminded the Committee that the new LGPS Investment Regulations required LGPS funds to pool their assets in order to achieve cost savings whilst maintaining an investment performance. The Pension Fund had taken a leading role in the creation of the Border to Coast Pension Partnership. The project was running slightly behind time but was still expected to be completed by June 2018. The project was broadly in line with the original budget. Resolved - (a) That the report be noted, and (b) that further reports on progress be brought to future Pensions Committee meetings. 1246 CORPORATE GOVERNANCE AND VOTING ACTIVITIES - The Interim Director submitted a report which informed the Committee of the voting record of the Internal Investment Manager for the quarter ended 30 September 2017. Of the 560 proposals voted, the Internal Manager voting in accordance with the UK Corporate Governance Code on 97.7% of occasions. Schroeders had provided a voting record for their discretionary equity portfolios for the quarter ended 30 September 2017. Of the 48 proposals voted, the Manager voted in accordance with the stated policy on 79% of occasions. Resolved - That the report be noted. 1247 REVIEW OF THE PORTFOLIO FOR QUARTER ENDED 30 SEPTEMBER 2017 INTERNALLY MANAGED FUNDS - The Interim Director of Corporate Resources submitted a report which summarised the position of the whole fund for the quarter ended 30 September 2017 and considered the internally managed portfolio and associated transactions in more depth. The value of the fund as at 30 September 2017 was £4,802.7m, an increase of £85m. EXTERNALLY MANAGED FUNDS - Mr J Troiano and Mr G Day presented a report to the Committee on the portfolio of investments managed by Schroeder Investment Management Limited. INDEPENDENT ADVISOR - Mr R Worrall commented on the suitability of the Investment Manager’s asset allocation recommendation.

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Consideration was given to the recommended tactical asset allocation from the Internal and External Managers. Resolved - (a) That future Investment Policy be reviewed in light of advice from the External Manager, Independent Advisor and Interim Director of Corporate Resources, and (b) that the strategic asset allocation be noted and that the allocation for this quarter be agreed at 57% equities, 17% bonds and cash and 26% alternatives.

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PENSIONS COMMITTEE (ANNUAL GENERAL MEETING)

3 NOVEMBER 2017

PRESENT: Councillors Holtby (in the Chair), Meredith, Stathers and Strangeway. Mr D Hardman - Unison Mr R Weightman - Unite Mr J Troiano and Mr G Day - Schroder Investment Management Limited Mr R Worrall - Independent Advisor

Mrs C Bell, Mr A Burton, Mrs J Davey, Mr M Eaden and Mrs N Halsall - Local Pension Board

Ben Merry - The Constellation Trust Ray Dixie - Hull City Council Alison Fairfoot - East Riding of Yorkshire Council Becky Read - East Riding of Yorkshire Council Lisa Carr - City Health Care Partnership CIC John Bates - Office of the Police and Crime Commissioner Don Everett - The Grimsby Institute Councillor Horton attended the meeting as portfolio holder Also in attendance: Press - 0 Public - 0 The Committee met at County Hall, Beverley. 1248 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTEREST - There were no declarations of interest. 1249 ANNUAL REPORT AND ACCOUNTS 2016-17 - The Interim Director of Corporate Resources presented the Annual Report and Accounts 2016-17. The Head of Investments gave an overview of the Fund’s performance. The Pension Manager reported on the administration of the Pension Fund. The Head of Finance reported on the accounts. Representatives of the Schedule Authorities and Admitted Bodies were given the opportunity to ask questions.

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APPOINTMENTS COMMITTEE

2 OCTOBER 2017

PRESENT: Councillors Parnaby OBE (in the Chair), Abraham, O’Neil and Owen.

The Committee met at County Hall, Beverley

208 DECLARATIONS OF PECUNIARY AND NON PECUNIARY INTEREST - There were no declarations of interest. 209 MINUTES - Resolved - That the minutes of the meeting of the Committee held on 3 May 2017 be confirmed and signed as a correct record. 210 EXCLUSION OF THE PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of the following item (Minute 211) on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972.

(In making its decision, the Committee confirmed that, having regard to all circumstances it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.)

211 HEAD OF CHILDREN AND YOUNG PEOPLE, EDUCATION AND SCHOOLS - Resolved - That no appointment be made to the post of Head of Children and Young People, Education and Schools.

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APPOINTMENTS COMMITTEE

12 OCTOBER 2017

PRESENT: Councillors Parnaby OBE (in the Chair), Abraham, O’Neil and Owen.

The Committee met at County Hall, Beverley

212 DECLARATIONS OF PECUNIARY AND NON PECUNIARY INTEREST - There were no declarations of interest. 213 MINUTES – Resolved – That the minutes of the meeting of the Committee held on 2 October 2017 be confirmed and signed as a correct record. 214 EXCLUSION OF THE PUBLIC – Resolved - That the press and public be excluded from the meeting for consideration of the following item (Minute 215) on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972.

(In making its decision, the Committee confirmed that, having regard to all circumstances it was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.)

215 HEAD OF CHILDREN AND YOUNG PEOPLE, SUPPORT AND

SAFEGUARDING SERVICES – Resolved – That Mr Eoin Rush be appointed to the post of Head of Children and Young People, Support and Safeguarding Services.

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PLANNING COMMITTEE

EASTERN AREA PLANNING SUB-COMMITTEE

25 SEPTEMBER 2017

PRESENT: Councillors Pearson (Chairman), Chadwick, Finlay, Healing, Jefferson, Pollard, Robson, Steel, Tucker and Turner. Also in attendance: Press - 1 Public - 15

Councillors Evison, Healy and Owen also attended the meeting. The Sub-Committee met at County Hall, Beverley. 9306 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER SECTION 4 OF THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - The following officer made a declaration:- Item

Officer

16/03843/PLF - Café Velo, 21 North Bar Within, Beverley (Minute 9309 refers)

Edwin Maund, Development Services Manager East declared a non-pecuniary interest in Minute 9309 in that he was a regular visitor to the premise therefore he left the meeting during consideration and voting thereon.

9307 MINUTES - Resolved - That the minutes of the meeting of the Sub-Committee held on 4 September 2017 be confirmed and signed as a correct record. 9308 WITHDRAWALS - The Director of Planning and Economic Regeneration advised the Sub-Committee that no applications had been withdrawn from the Schedule of Planning Applications. 9309 CAFÉ VELO, 21 NORTH BAR WITHIN, BEVERLEY - The Director of Planning and Economic Regeneration submitted a report on an application by Mrs J Routledge for continued use as a café at Café Velo, 21 North Bar Within, Beverley (Application 16/03843/PLF). At the meeting the Director advised the Sub-Committee that the following representations and consultation responses had been received on the application following publication of the report:-

10 Wood Lane, Beverley - Letter requesting imposition of conditions so that the back door and window were kept closed during the day and night, that ventilation equipment was noise assessed as well as odour impact and that the A3 permit should lapse if the applicant ceased trading. Problems with noise had continued, the door

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had been left open for the entire August bank holiday weekend, and even when the door was shut noise could still be heard via the window.

Planning Officer - The conditions proposed by the objector would not meet the tests within the policy framework and were not reasonably enforceable. Officers were satisfied that the proposed conditions contained within the officer’s report were adequate.

An objector, the applicant and Councillor Healy spoke on the application in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions set out in the Director’s report. 9310 LAND SOUTH WEST OF MANOR COURT HOTEL, MAIN STREET, CARNABY - The Director of Planning and Economic Regeneration submitted a report on an application by Manor Court Hotel for erection of two dwellings for owner’s accommodation in connection with Manor Court Hotel, at land south west of Manor Court Hotel, Main Street, Carnaby (Application 17/00433/PLF). At the meeting the Director advised the Sub-Committee that the following representations and consultation responses had been received on the application following publication of the report:-

Agent - Submission of extra information to support the application stating that there was no staff accommodation above the kitchen. The room was used as a hotel bedroom and that the only provision was the converted barn which was not suited for extension. The manager’s unit proposed was for a member of the family whilst the second unit was for staff accommodation for when the business grew. The aim was to provide a 24 hour presence. It was an existing rural business which should be supported and was in accordance with Policy S4. There was strong policy support for tourism related development in rural areas which provided a justification for the proposal. It was possible to link the new provision to the hotel with an occupancy condition. Other similar applications had been approved in the area.

Planning Officer - The reference to accommodation above the kitchen in the officer’s report arose from comments submitted to the case officer whilst on site. Although additional accommodation may be desirable it did not reflect essential need.

The applicant and Councillors Evison and Owen spoke on the application in accordance with the agreed protocols. Resolved - (a) That the application be deferred to the Director of Planning and Economic Development, and (b) that the Director be authorised to refuse the application for the reasons set out in the Director’s report. 9311 UNIT 4, FORKERLEYS, HEDON ROAD, BURSTWICK - The Director of Planning and Economic Regeneration submitted a report on an application by Mr Gareth Foster for change of use of land from agricultural to storage and distribution (B8), variation to hours of operation and erection of single storey extension to rear of existing factory at Unit 4, Forkerleys, Hedon Road, Burstwick (Application 17/00556/PLF).

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At the meeting the Director advised the Sub-Committee that the following representation had been received on the application following publication of the report:-

Mr and Mrs Hinch - Letter of objection referring to a letter that they had received from Paragon indicating the hours of operation on the site as a result of having been successful in tendering for work. The proposed hours were in excess of those which the applicant was applying for. Additional working hours would impact on the health and well being of residents in close proximity to the site.

The applicant and Councillor Holtby spoke on the application in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions set out in the Director’s report. 9312 LAND WEST OF THE SPURS, MATTOCKS LANE, HEDON - The Director of Planning and Economic Regeneration submitted a report on an application by Mr Stephenson for erection of stables, construction of a manege, widening of existing access points (to include works within watercourse) and siting of three storage containers ancillary to the keeping of horses at land west of The Spurs, Mattocks Lane, Hedon (Application 17/00891/PLF). At the meeting the Director advised the Sub-Committee that no representations or consultation responses had been received on the application following publication of the report. Resolved - That the application be approved subject to the conditions set out in the Director’s report and an additional condition for the planting, retention and maintenance of hedgerows. 9313 LAND EAST OF 19A HOWE LANE, NAFFERTON - The Director of Planning and Economic Regeneration submitted a report on an outline application by Ms S Watchorn for erection of two dwellings and demolition of existing garage and erection of a replacement garage to serve 19A (all matters reserved) at land east of 19A, Howe Lane, Nafferton (Application 17/01258/OUT). At the meeting the Director advised the Sub-Committee that the following representation and consultation response had been received on the application following publication of the report:-

6 Fairfield Close, Nafferton - Objection, concerns regarding traffic.

Planning Officer - Inclusion of an additional condition requiring the building of a wall and the closing up of a door and window on the southern elevation. The traffic concerns raised by the objector had been addressed in the report.

An objector spoke on the application in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions set out in the Director’s report and an additional condition for the provision of a wall and infilling of a door and window on the southern elevation.

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9314 7 MARINE PARADE, WITHERNSEA - The Director of Planning and Economic Regeneration submitted a report on an application by Ms Lynn Noble for construction of dormers to front at 7 Marine Parade, Withernsea (Application 17/01827/PLF). At the meeting the Director advised the Sub-Committee that no representations or consultation responses had been received on the application following publication of the report. The applicant’s agent spoke on the application in accordance with the agreed protocols. Moved by Councillor Pearson and seconded by Councillor Jefferson - That the application be refused for the reasons set out in the Director’s report. Motion lost. Resolved - That the application be approved as the proposed dormer does not harm the street scene or impact on residential amenity subject to a materials condition. (This application was the subject of a site visit). 9315 LAND EAST OF PARK ROSE LIMITED, CARNABY COVERT LANE, CARNABY - The Director of Planning and Economic Regeneration submitted a report on an application by Park Rose Village Ltd for change of use of land for the siting of static caravans for tourism use with associated car parking spaces at land east of Park Rose Limited, Carnaby Covert Lane, Carnaby (Application 17/02124/PLF). At the meeting the Director advised the Sub-Committee that no representations or consultation responses had been received on the application following publication of the report. Resolved - That the application be approved subject to the conditions set out in the Director’s report. 9316 15 SAGE CLOSE, BEVERLEY - The Director of Planning and Economic Regeneration submitted a report on an application by Mr Paul Bellotti for construction of bay window to side at 15 Sage Close, Beverley (Application 17/02598/PLF). At the meeting the Director advised the Sub-Committee that no representations or consultation responses had been received on the application following publication of the report. Resolved - That the application be approved subject to the conditions set out in the Director’s report.

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PLANNING COMMITTEE

WESTERN AREA PLANNING SUB-COMMITTEE

26 SEPTEMBER 2017

PRESENT: Councillors Rudd (Chairman), C Bayram, Fox, Galbraith, Head, Jump, McMaster, Meredith, Moore and Stathers. Also in attendance: Press - 0 Public - 19 Councillor Strangeway also attended the meeting. The Sub-Committee met at County Hall, Beverley. 9316 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER SECTION 4 OF THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - Members made declarations relating to the following applications - Item

Member/Interest

(i) 15/02831/STPLF Land South of Storefreight Services Limited, Cottingham Street, Goole (minute 9319 refers)

Councillors Bayram, Galbraith, Head, Jump, McMaster, Meredith, Moore, Rudd and Stathers each made a declaration under Section 4 of the Planning Code of Practice as they had received correspondence from the agent in relation to this application.

(ii) 17/00140/PLF Land and Outbuildings West of Cherry Trees, North Moor Lane South, Cottingham (minute 9321 refers)

Councillors Bayram, Jump, Meredith, Moore, Rudd and Stathers each made a declaration under Section 4 of the Planning Code of Practice as they had received correspondence from the objectors in relation to this application.

(iii) 17/01276/PLF Land West of 1 Government Street, Goole (minute 9322 refers)

Councillor Galbraith declared a non-pecuniary interest as he was a member of the Royal Society of Protection of Birds. Councillor Head made a declaration under Section 4 of the Code of Practice as she had predetermined her position regarding her views on this application and after speaking on the matter she withdrew from the meeting during the discussion and voting thereon.

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9317 MINUTES - Resolved - That the minutes of the meeting of the Sub-Committee held on 5 September 2017 be confirmed and signed as a correct record. 9318 WITHDRAWALS - The Director of Planning and Economic Regeneration advised the Sub-Committee that no applications had been withdrawn from the Schedule of Planning Applications. 9319 LAND SOUTH OF STOREFREIGHT SERVICES LIMITED, COTTINGHAM STREET, GOOLE - The Director of Planning and Economic Regeneration submitted a report on an application by Yorkshire Feedstuffs Ltd for the erection of a wind turbine (35.0m to hub and 61.0m to tip) and associated infrastructure at land south of Storefreight Services Limited, Cottingham Street, Goole (application 15/02831/STPLF). The applicant’s agent and an objector addressed the meeting in accordance with agreed protocols. Resolved - That the application be refused on the grounds as detailed in the Director’s report. 9320 BOOTS, 14 PAVEMENT, POCKLINGTON - The Director of Planning and Economic Regeneration submitted a report on an application by Maz (Leeds) Ltd for the change of use from Shop (Class A1) to Restaurant (Class A3) with occasional Hot Food Takeaway facility (Class A5) and installation of extraction flue to rear (application 16/00323/PLF). At the meeting the Director informed the Sub-Committee that following publication of the report the following representations had been received:

Applicant’s agent - stated that the property had been marketed for rental since December 2015 with numerous viewings and enquiries from potential clients wishing to use the property as a food premise such as a restaurant or café. This showed that there was a loss of revenue to Pocklington Town Centre from having an empty shop and the agent believed they would be successful in securing a suitable tenant if the premises were granted planning permission for a food premise.

Applicant’s solicitor - confirmed that they had a right of access from Chapmangate through the yard from the rear to the rear doors of the property.

Whilst they have right of access, they do not own the land and therefore do not have rights to use the land for structures or storage. A bin store was originally proposed in this area but had now been amended to an internal bin store to be accessed from Chapmangate. Resolved - That the application be approved subject to the conditions as detailed in the Director’s report. 9321 LAND AND OUTBUILDINGS WEST OF CHERRY TREES, NORTH MOOR LANE SOUTH, COTTINGHAM - The Director of Planning and Economic Regeneration submitted a report on an application by Mr S Leng for the erection of an extension to existing building (application 17/00140/PLF).

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At the meeting the Director informed the Sub-Committee that following publication of the report the following representations had been received:

Further objections from Northfield House, Colmar, Whitehouse and High Port Cottage, North Moor Lane raising the following issues:-

Clarification, which had been requested, had not been provided on the height of

the proposed building The site did not need another shed as it was already heavily over-developed and

created a lot of noise and disturbance to residents The report did not consider the planning history in detail and did not make

reference to several key decisions previously made including the decision for the existing building that was limited to a height of 4m and conditioned to prohibit any further extension

Previous appeals had been dismissed on the grounds of the height of industrial style buildings being incongruous with the rural character of the area

Enforcement action reducing the existing building to 4m Overall height would tower over the existing bungalow and have an adverse

impact on the streetscene and views from surrounding properties Concerned that the building would be used for commercial vehicle repairs rather

than the sailmakers, the height would allow for large plant machinery to be repaired

Site was no longer residential in character but an industrial site with a dwelling Concerned that the impact of smoke from chimneys currently affecting residents

would be increased Concerned that operational hours had not been provided

The Planning Officer read out an email that had been received from Mr and Mrs

Needham, High Port Cottage.

Applicant’s agent stated that there were other structures along North Moor Lane of a similar height to the proposal, ie

8m high barn immediately adjacent to Sundown Redroofs have greenhouse structures that were 8m high Mr Shore’s house had a ridge line/height of roof of 8m Mr Needham’s shed was close to or more than 6m high Ridge line/roof on Mr Needham’s house was 6m or more Ridge line/roof of Bluebell Cottage was 6m plus, as the ground floor had been

lifted in accordance with flood guidance. The Director responded to the updates -

Paragraph 1.1 in the report stated that the height would be 6m. However this was the proposed eaves height and the ridge would measure 6.8m.

Four previous appeal decisions on the site had been reviewed and there had been a number of buildings refused in the past on various parts of the site.

A plan showing proposals in relation to the development was displayed at the meeting

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Within the appeal decisions, reference was made by the Planning Inspectors to the semi-rural character of the area and the effect that industrial style buildings would have on this characteristic. One of these proposals, as described by the objectors, was proposed at 6.75m high but was located in the far north-west corner of the site. The appeal proposals that are within this part of the site measured 4.5-4.8m. In these decisions, reference was made to the rural character of the area, flat landscape and lack of screening from the wider public views. There were similarities between the appeal decisions and the proposed building. The existing building was a revised scheme of three of the appeal schemes and there the proposal was in a similar located to the refused scheme. The proposed materials were also similarly industrial in character which was deemed to be in conflict with the rural surroundings. However, the proposal was the expansion of an established structure within a part of the site that had permission to operate for use class B1 (light industrial) purposes. Consequently, this part of the site was now semi-industrial in appearance and the impact of the proposed extension had to be considered in the present context.

A selection of Google Earth images were displayed during the discussion which showed the evolving character since 2003.

It was considered that the proposal site was in a different setting to the previous schemes. The land had not been subject to the light industrial changes that characterised this part of the site now. In approving the existing building, the case officer at the time made reference to the changing character in the report, making reference to the site and also the changes experienced in the locality as a result of the expansion to the Swift Caravan site. There had also been two open storage permissions granted to the west of the area of the extension. From the public highway the proposed extension would be visible above the existing bungalow and having reconsidered the proposal in light of the previous appeal decisions and taking into account the changes to the site that had occurred over the years, the recommendation to approve was still considered correct.

Condition 11 of the original planning permission for the erection of the existing building (13/02809/PLF) stated that -

“Notwithstanding the provisions of Part 8 Class A of the Town and Country Planning General Permitted Development Order 1995 (or any other Order amending or replacing that Order) the building hereby approved shall not be altered or extended. This condition is imposed in order to protect the area character and residential amenity.” The condition was imposed to prevent any extensions that could be constructed under the General Permitted Development Order (ie extensions that could be undertaken without the benefit of planning permission) without further consideration by the Local Authority. It did not prevent applications from being submitted, just that they would be considered on their own merits. As such, the application must be considered independent of this condition.

It had been suggested that the existing building was originally constructed at a height that exceeded the approval but was reduced as a result of planning enforcement action. Whilst the Council did investigate allegations of the height at the early stages of construction works it was remedied through the development process and no formal planning enforcement action was ever taken. As such, this was not a consideration of this application as there was no assessment of whether or not enforcement action was considered to be expedient.

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In response to the smoke issue, no chimneys are proposed as part of the

development. Whilst smoke may be emitting from the existing premises the Council would have to investigate this matter separately. New chimneys to the proposed structure would be controlled via the General Permitted Development Order.

Comments by High Port Cottage related to the visibility of the proposed extension from their property which sits to the north of the site boundary and how this was not referenced specifically in the report. Whilst this site was not referred to by name, the general impact was discussed in paragraphs 7.5, 7.6 and 7.7. There would be 23m between the location of the proposed extension and the site boundary. The separation would be adequate to ensure the impact to this neighbour would not be adverse in terms of dominance and enclosure, although it was accepted that the building would be seen from this neighbour’s side. However, the impact relates to this neighbour’s private view of the site rather than views from shared public space. The visual impact from public space was discussed at paragraphs 7.2, 7.3 and 7.4 and was not considered harmful and on this basis only limited weight was given to this neighbour’s private view of the area of development.

Reference was made regarding the effect of containers located on the proposal site towards the northern boundary. The Council was currently investigating a number of different works on this site and therefore this did not have any bearing on this proposal.

For the purposes of clarity, comments regarding a prospective vehicle repair use and operational hours had been discussed in the report.

An agent for the objectors and the applicant’s agent addressed the meeting in accordance with agreed protocols.

Resolved - That the application be approved subject to the conditions as detailed in the Director’s report. 9322 LAND WEST OF 1 GOVERNMENT STREET, GOOLE - The Director of Planning and Economic Regeneration submitted a report on an application by Mr M Hussein for the change of use from existing car park to hand car wash and retention of steel canopy (application 17/01276/PLF). At the meeting the Director informed the Sub-Committee that following publication of the report the reference to the site fronting Eastgate to the north in paragraph 2.1 should be amended to refer to Edinburgh Street and not Eastgate and in paragraphs 7.2 and 7.3 reference to Eastgate should also be amended to Edinburgh Street. An objector and the applicant’s agent addressed the meeting in accordance with agreed protocols. Resolved - That the application be refused on the grounds of the gross over-development of the site, the inappropriate location, the impact on the small businesses in the area and the lack of parking facilities and the increase in the volume of traffic that would affect the free movement and amenity of residents of the town.

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9323 LAND SOUTH OF 2 MOUNT VIEW, NORTH FERRIBY - The Director of Planning and Economic Regeneration submitted a report on an application by Mr and Mrs Sketch for the erection of a dwelling and detached garage (application 17/02008/PLF). An objector and a supporter addressed the meeting in accordance with agreed protocols. Resolved - That the application be approved subject to the conditions as detailed in the Director’s report. 9324 SITE OF BROWSHOLME, HARLAND WAY, COTTINGHAM - The Director of Planning and Economic Regeneration submitted a report on an application by Southlands Homes Ltd for the erection for a dwelling (re-submission 16/04078/PLF) (application 17/02075/PLF). The applicant’s agent and Councillor Mathieson addressed the meeting in accordance with agreed protocols. Resolved - That the application be refused on the grounds as detailed in the Director’s report.

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PLANNING COMMITTEE

5 OCTOBER 2017

PRESENT: Councillors Pollard (Chairman), C Bayram, Chadwick, Davison, Galbraith, Moore (substitute for Councillor Boatman), Pearson, Rudd, Stathers, Temple (substitute for Councillor Hall), West and Whittle. Also in attendance: Press - 0 Public - 15 The Committee met at County Hall, Beverley. 9325 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - Members made declarations relating to the following applications:- Item Member/Interest

(i) 17/00106/STPLF

Pocklington Flood Alleviation Scheme (Minute 9328 refers)

All Members present made a declaration under Section 4 of the Planning Code of Practice insofar as they had received correspondence from the objectors.

(ii) 17/00723/STPLF

Land north and east of 34 The Mile, Pocklington (Minute 9329 refers)

All Members present made a declaration under Section 4 of the Planning Code of Practice as they had received correspondence on this application from the objectors.

(iii) 17/00904/STREM

Land at Ings Lane and east of Skillings Lane, Ings Lane, Elloughton (Minute 9330 refers)

Councillor Galbraith declared a non pecuniary interest as he was Chairman of the Brough South Liaison Committee but confirmed that he had not expressed his views on the application.

9326 MINUTES - Resolved - That the minutes of the meeting of the Committee held on 14 September 2017 be confirmed and signed as a correct record. 9327 PLANNING SUB-COMMITTEES - Resolved - That the minutes of the undermentioned Sub-Committees be received:- (i) Eastern Area Planning of 4 September 2017. (ii) Western Area Planning of 5 September 2017. 9328 POCKLINGTON FLOOD ALLEVIATION SCHEME - LAND EAST OF FAIRVIEW, THE MILE, POCKLINGTON - The Director of Planning and Economic Regeneration submitted a report on an application by East Riding of Yorkshire Council for the Pocklington Flood Alleviation Scheme (PFAS) comprising of - 1) construction of a flood attenuation bund (five metres high, 600 metres in length and 45 metres wide with a 5.0 metre wide access/maintenance strip) across Pocklington Beck upstream of Pocklington, and 2) a

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culvert to run through the attenuation bund with a flow control device which would maintain the flow of Pocklington Beck and associated access tracks and fencing (Application 17/00106/STPLF) At the meeting the Director informed the Committee that an additional condition was recommended to secure a Construction Environmental Management Plan prior to the development commencing to protect the residential amenity of the neighbouring properties. An objector and the applicant addressed the meeting in accordance with the agreed protocols. Councillor Strangeway addressed the meeting in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions as set out in the Director’s report to include the additional condition requiring a Construction Environmental Management Plan. 9329 LAND NORTH AND EAST OF 34 THE MILE, POCKLINGTON - The Director of Planning and Economic Regeneration submitted a report on an application by Persimmon Homes (Yorkshire) Limited for the erection of 197 dwellings with associated access, parking, infrastructure, landscaping and open space at land north and east of 34 The Mile, Pocklington. (Application 17/00723/STPLF). At the meeting the Director informed the Committee that the applicant’s drainage consultant had requested that the surface water run-off rate be increased from 4 litres per second to 9.27 litres per second; the Environment Agency and the Local Lead Flood Authority had no objection to this. Conditions 10 and 30 would need to be amended accordingly. It was also reported that the decision needed to be deferred pending a satisfactory response from the Trees and Landscape Officer. An objector and the applicant addressed the meeting in accordance with the agreed protocols. Councillor Strangeway addressed the meeting in accordance with the agreed protocols. Moved by Councillor Moore and seconded by Councillor Bayram - That the application be refused on the grounds of over development of the site. Moved by Councillor Pollard and seconded by Councillor Stathers as an amendment - That consideration of the application be deferred pending further consideration of the density and housing mix, including affordable housing and the landscape/footpath area on the southern boundary. Amendment carried. Substantive motion carried. Resolved - That consideration of the application be deferred pending further consideration of the density and housing mix, including affordable housing and the landscape/ footpath area on the southern boundary.

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9330 LAND AT INGS LANE AND EAST OF SKILLINGS LANE, INGS LANE, ELLOUGHTON - The Director of Planning and Economic Regeneration submitted a report on an application by Barratt Homes Yorkshire East for the erection of 200 dwellings following outline permission 15/00916/STVAR (all matters to be considered), at land at Ings Lane and East of Skillings Lane, Ings Lane, Elloughton (Application 17/00904/STREM). At the meeting the Director updated the Committee on amended plans that identified the parking courts associated with the smaller properties. The applicant’s agent addressed the meeting in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions as set out in the Director’s report. 9331 PLAYING FIELD, HESSLE HIGH SCHOOL AND SIXTH FORM COLLEGE, BOOTHFERRY ROAD, HESSLE - The Director of Planning and Economic Regeneration submitted a report on an application by East Riding of Yorkshire Council for the erection of a sports pavilion with associated parking and access road to the existing playing fields following demolition of existing sports hall, at playing field, Hessle High School and Sixth Form College, Boothferry Road, Hessle (Application 17/02300/REG3). At the meeting the Director reported that an amended plan had been submitted with a revised car parking layout illustrating that a coach could move out in forward gear and two cars could pass on the access road. Further drainage details had also been submitted. Resolved - That the application be approved subject to the conditions as set out in the Director’s report to include reference to the amended car parking information. 9332 HESSLE HIGH SCHOOL AND SIXTH FOR COLLEGE, BOOTHFERRY ROAD, HESSLE - The Director of Planning and Economic Regeneration submitted a report on an application by East Riding of Yorkshire Council for outline approval for residential development following demolition of existing school (all matters reserved), at Hessle High School and Sixth Form College, Boothferry Road, Hessle (Application 17/02301/REG4). At the meeting the Director informed the Committee that the Tree Officer had confirmed that he had no objection - detailed design would be picked up at Reserved Matters stage and that following agreement with Sport England, Condition 24 was to be reworded to read as follows ‘no dwelling shall be occupied until the road to serve existing playing fields has been completed and the playing fields are brought into use following demolition of existing sports hall (Ref 17/02300/REG3)’. Resolved - That the application be approved subject to the conditions as set out in the Director’s report to include the amendment to Condition 24 as detailed above. 9333 HILDERTHORPE PRIMARY SCHOOL, SHAFTESBURY ROAD, BRIDLINGTON - The Director of Planning and Economic Regeneration submitted a report on an application by Elliott Group Limited for the Secretary of State for Education for the erection of a replacement primary school and nursery following demolition of existing and associated works, at Hilderthorpe Primary School, Shaftesbury Road, Bridlington (Application 17/02412/STPLF).

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At the meeting the Director informed the Committee that the following representations and consultation responses had been received following the publication of the report:-

Confirmation had been received from the Council’s Nature Conservation Officer that the revised ecology survey was acceptable. The application could therefore be approved subject to the appropriate conditions.

Public Protection had confirmed that it had no objection.

Further correspondence had been received from 43 Rosebery Avenue in relation to the issue of parking, requesting that adequate parking be provided for teachers and parents with an allocated area for dropping off children and requesting that congestion issues be addressed.

In relation to Condition 5 details had been received of the proposed means of disposal of surface water drainage, therefore the wording needed to be changed to read that development should take place in accordance with these details and in relation to Condition 8 as the Construction Emissions Management Plan had been received the condition needed to be reworded to indicate that development should take place in accordance with this plan.

The applicant’s agent addressed the meeting in accordance with the agreed protocols. Councillor Robson addressed the meeting in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions as set out in the Director’s report with updated conditions 5 and 8 and to include the appropriate condition in relation to the Ecology Survey. 9334 FUTURE PLANNING APPLICATIONS - The Director of Planning and Economic Regeneration submitted a report giving advance notice of planning applications that were currently under consideration and were likely to be submitted to the next or subsequent meetings of the Committee. Resolved - That the report be noted.

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PLANNING COMMITTEE

EASTERN AREA PLANNING SUB-COMMITTEE

16 OCTOBER 2017

PRESENT: Councillors Pearson (Chairman), Byran, Chadwick, Finlay, Healing, Jefferson, Pollard, Robson, Skow, Steel and Tucker. Also in attendance: Press - 0 Public - 7 The Sub-Committee met at County Hall, Beverley. 9335 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER SECTION 4 OF THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - No Member made a declaration on any of the applications. 9336 MINUTES - Resolved - That the minutes of the meeting of the Sub-Committee held on 25 September 2017 be confirmed and signed as a correct record. 9337 WITHDRAWALS - The Director of Planning and Economic Regeneration advised the Sub-Committee that no applications had been withdrawn from the Schedule of Planning Applications. 9338 EDGE LEA, LIGHTHOUSE ROAD, FLAMBOROUGH - The Director of Planning and Economic Regeneration submitted a report on an application by Mr and Mrs John Wallis for retention of a mobile residential unit and siting of an additional mobile residential unit to replace existing dwelling at Edge Lea, Lighthouse Road, Flamborough (Application 17/02068/PLF). At the meeting the Director advised the Sub-Committee that the recommendation be amended for deferral to enable various legal matters to be clarified before consideration of this application could take place. Resolved - That the application be deferred for various legal matters to be clarified before being brought back to this Committee for a decision. 9339 SCALLYWAGS DAY NURSERY, 92A VICTORIA ROAD, BEVERLEY - The Director of Planning and Economic Regeneration submitted a report on an outline application by Mr Roy Brown for erection of residential development (all matters reserved) at Scallywags Day Nursery, 92A Victoria Road, Beverley (Application 17/02204/OUT). An objector, the applicant and Councillor Elvidge spoke on the application in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions set out in the Director’s report.

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9340 SAMMAN ROAD CASH OFFICE, 16 SAMMAN ROAD, BEVERLEY - The Director of Planning and Economic Regeneration submitted a report on an application by Hewitt for change of use from offices to dog grooming salon at Samman Road Cash Office, 16 Samman Road, Beverley (Application 17/02502/PLF). Resolved - That the application be approved subject to the conditions set out in the Director’s report.

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PLANNING COMMITTEE

WESTERN AREA PLANNING SUB-COMMITTEE

17 OCTOBER 2017

PRESENT: Councillors Rudd (Chairman), C Bayram, Fox, Galbraith, Green, Head, Jump, McMaster, Meredith, Moore and Stathers. Also in attendance: Press - 0 Public - 17 The Sub-Committee met at County Hall, Beverley. Councillor Temple also attended the meeting. 9341 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER SECTION 4 OF THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - Members made declarations relating to the following applications - Item

Member/Interest

(i) 17/00935/OUT Land South of 59 Fossway, Stamford Bridge (minute 9344 refers)

Councillors Bayram, Fox, Galbraith, Green, Jump, Meredith, Moore, Rudd and Stathers each made a declaration under Section 4 of the Planning Code of Practice as they had all received correspondence from Councillor Strangeway. Councillor Rudd also declared under Section 4 that he had visited the site and spoken to the applicant but had made no comments.

(ii) 17/02582/OUT & 17/02586/OUT The Hollies, 151 Hook Road and Templehurst, 153 Hook Road, Goole (minutes 9348 and 9349 refer)

Councillor Head made a declaration under Section 4 of the Planning Code of Practice as she had had a conversation with the applicants and visited the site.

(iii) 17/02605/OUT 74 Riplingham Road, Kirk Ella (minute 9350 refers)

Councillor Jump declared a non-pecuniary interest as she knew the applicant as he was a member of Woodmansey and Dunswell Parish Council.

9342 MINUTES - Resolved - That the minutes of the meeting of the Sub-Committee held on 26 September 2017 be confirmed and signed as a correct record.

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Western Area Planning 17 October 2017

9343 WITHDRAWALS - The Director of Planning and Economic Regeneration advised the Sub-Committee that application 17/02486/PLF - Erection of a dwelling following demolition of agricultural building North of Church Farm, Church Side Goodmanham had been withdrawn from the list of applications. 9344 LAND SOUTH OF 59 FOSSWAY, STAMFORD BRIDGE - The Director of Planning and Economic Regeneration submitted a report on an application by Mr E Johnston for the erection of a dwelling (all matters reserved) at land south of 59 Fossway, Stamford Bridge (Application 17/00935/OUT). The applicant and Councillor Strangeway addressed the meeting in accordance with agreed protocols. Moved by Councillor Bayram and seconded by Councillor Galbraith that - The application be refused on the grounds as detailed in the Director’s report. Moved as an Amendment by Councillor Jump and seconded by Councillor Moore that - The application be deferred to enable Members to visit the site. Amendment lost. Resolved - That the application be refused on the grounds as detailed in the Director’s report. 9345 LONGS, 2 THE SQUARE, STAMFORD BRIDGE - The Director of Planning and Economic Regeneration submitted a report on an application by Entire Retail Solutions Ltd for the erection of a two storey building for use as a café/restaurant/drinking establishment (A3/A4) and apartment at first floor following demolition of existing building (Application 17/01967/PLF). At the meeting the Director informed the Sub-Committee that following publication of the report, a copy of a letter from Coppergate Properties (owners and managers of the four adjacent retail units) to Councillor Strangeway was received which stated -

Although not a formal right of way the site was used as a safe walkway to access the retail units

The development would adversely affect the walkway and the parking area The building would be close to land owned by Coppergate and no right of use of the

land would be given to any developer to facilitate the works The structure would create more problems when it came to flood management If planning was not granted, Coppergate would be interested in purchasing the land

to provide a seating area.

An objector, the applicant’s agent and Councillor Strangeway addressed the meeting in accordance with agreed protocols. Moved by Councillor Bayram and seconded by Councillor Green that - The application be approved subject to the conditions as set out in the Director’s report.

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Moved as an amendment by Councillor Stathers and seconded by Councillor Moore that - The application be deferred to enable Members to visit the site. Amendment lost. Resolved - That the application be approved subject to the conditions as detailed in the Director’s report. 9346 WILLOW TREE FARM, GOWTHORPE LANE, GOWTHORPE - The Director of Planning and Economic Regeneration submitted a report on an application by Mr C Brown for the continued siting of a caravan at Willow Tree Farm, Gowthorpe Lane, Gowthorpe (Application 17/02259/PLF). The applicant addressed the meeting in accordance with agreed protocols. Resolved - That the application be approved as the Sub-Committee felt that the family’s specific personal circumstances outweighed the harm to the character of the countryside and that appropriate conditions including increased boundary screening and occupancy restricted to the applicant’s named parents be added. 9347 LAND EAST OF OAK TREE HOUSE, COMMON LANE, THORNTON - The Director of Planning and Economic Regeneration submitted a report on an application by Mr D Swales for the erection of a general purpose agricultural building for storage and shelter for lambing sheep at land east of Oak Tree House, Common Lane, Thornton (Application 17/02532/PLF). The applicant’s agent addressed the meeting in accordance with agreed protocols. Resolved - That the application be approved as this was in an agricultural environment and storage was necessary for agricultural machinery, hay and lambing and that appropriate conditions be added including a restriction on its use for agricultural storage for the owner of the house only. 9348 THE HOLLIES, 151 HOOK ROAD, GOOLE - The Director of Planning and Economic Regeneration submitted a report on an application by Mrs B Burton for the outline erection of a dwelling (layout and scale to be considered) (re-submission of 17/00680/OUT) at The Hollies, 151 Hook Road, Goole (Application 17/02582/OUT). A supporter addressed the meeting in accordance with agreed protocols.

Resolved - That the application be deferred to enable further consultation to take place with the Environment Agency in relation to the Flood Risk Assessment. 9349 LAND NORTH WEST OF TEMPLEHURST, HOOK ROAD, GOOLE - The Director of Planning and Economic Regeneration submitted a report on an application by Mrs B Guest for the outline erection of a dwelling (all matters reserved) at land north west of Templehurst, Hook Road, Goole (Application 17/02586/OUT). The applicant addressed the meeting in accordance with agreed protocols.

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Resolved - That the application be deferred to enable further consultation to take place with the Environment Agency in relation to the Flood Risk Assessment. 9350 74 RIPLINGHAM ROAD, KIRK ELLA - The Director of Planning and Economic Regeneration submitted a report on an application by Mr S Oliver for the outline erection of up to four dwellings (all matters reserved) at 74 Riplingham Road, Kirk Ella (Application 17/02605/OUT). The applicant’s agent and Councillor Horton addressed the meeting in accordance with agreed protocols. Moved by Councillor McMaster and seconded by Councillor Meredith that - The application be refused on the grounds of gross over-development. (Voting was tied at 5:5 therefore the Chairman used his casting vote). Motion lost. Resolved - That the application be approved subject to the conditions as detailed in the Director’s report. 9351 WHIN HILL FARM, MAIN ROAD, BALKHOLME - The Director of Planning and Economic Regeneration submitted a report on an application by Mrs A Rayner for the erection of a two storey extension to the side at Whin Hill Farm, Main Road, Balkholme (Application 17/02780/PLF). Resolved - That the application be approved subject to the conditions as detailed in the Director’s report.

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PLANNING COMMITTEE

26 OCTOBER 2017

PRESENT: Councillors Pollard (Chairman), C Bayram, Billinger (as substitute for Councillor Boatman), Chadwick, Davison, Galbraith, Pearson, Rudd, Stathers, Temple (as substitute for Councillor Hall), West and Whittle. Also in attendance: Press - 0 Public - 1 The Committee met at County Hall, Beverley. 9352 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS AND DECLARATIONS UNDER THE CODE OF PRACTICE FOR DEALING WITH PLANNING APPLICATIONS - There were no declarations made. 9353 MINUTES - Resolved - That the minutes of the meeting of the Committee held on 5 October 2017 be confirmed and signed as a correct record. 9354 PLANNING SUB-COMMITTEES - Resolved - That the minutes of the undermentioned Sub-Committees be received:- (i) Eastern Area Planning of 25 September 2017. (ii) Western Area Planning of 26 September 2017. 9355 TECKNO DEVELOPMENT SITE, KILLINGWOLDGRAVES LANE, BISHOP BURTON - The Director of Planning and Economic Regeneration submitted a report on an application by Conceptus UK Limited for the erection of a building for business (B1), general industry (B2) and storage/distribution (B8) uses and erection of boundary fence (resubmission of planning application 17/00561/STPLF) at Teckno Development Site, Killingwoldgraves Lane, Bishop Burton (Application 17/02645/STPLF). At the meeting the Director advised the Committee that the following representation had been received following publication of the report:-

• Objection - Due to ill health would you please read out my concerns. The developer’s intention to create a multi-occupied estate has given me sleepless nights, and result in a huge building next to my boundary, with noise, fumes and destruction of my amenity; the amended application simply shifts the problem to my neighbour. I strongly object to the application and trust it would be refused on loss of amenity grounds; surely the site would be far better for residential development.

The applicant’s agent spoke on the application in accordance with the agreed protocols. Resolved - That the application be approved subject to the conditions set out in the Director’s report.

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9356 CLIFFORD WATTS SAND AND GRAVEL, GRANSMOOR LANE, KELK - The Director of Planning and Economic Regeneration submitted a report on an application by W Clifford Watts Limited for variation of condition 22 (hours of operation) of planning application 1/M2963A/90 (extraction of sand and gravel) to amend operating hours commencement from 07.30 hours to 07.00 hours at Clifford Watts Sand and Gravel, Gransmoor Lane, Kelk (Application 17/02860/CM). At the meeting the Director advised the Committee that the following representation had been received on the application following the publication of the report:-

• Lindisfarne, Main Street, Lissett - Objection identifying issues that had already been referred to and which had been addressed in the officer’s report.

Resolved - That the application be approved subject to the conditions set out in the Director’s report. 9357 FUTURE PLANNING APPLICATIONS - The Director of Planning and Economic Regeneration submitted a report giving advance notice of planning applications that were currently under consideration and were likely to be submitted to the next or subsequent meetings of the Committee. Resolved - That the report be noted.

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LICENSING COMMITTEE

23 OCTOBER 2017

PRESENT: Councillors Fox (Chairman), Aird, Elvidge, Green, McMaster, Mathieson, Robson and Rudd. Also in attendance: Press - 0 Public - 0 The Committee met at County Hall, Beverley. 869 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - No declarations were made. 870 MINUTES - Resolved - That the minutes of the meeting held on 11 September 2017 be confirmed and signed as a correct record. 871 EXCLUSION OF THE PUBLIC - Resolved - That the press and public be excluded from the meeting for consideration of Minute 872 on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972. 872 TO CONSIDER THE REVOCATION OF A HACKNEY CARRIAGE/PRIVATE HIRE DRIVER’S LICENCE - LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1976/TOWN POLICE CLAUSES ACT 1847 (REFERENCE 01: 23/10/2017) - The Interim Director of Environment and Neighbourhood Services submitted a report to consider the revocation of a hackney carriage/private hire driver’s licence as the driver was not considered to be a fit and proper person to hold a licence. The over-riding aim of the licensing policy was to safeguard and protect the safety of the travelling public and to ensure that any individual licensed driver remained a fit and proper person to hold a driver’s licence. The policy also set standards for licensed drivers and sought compliance with the conditions attached to those licences. The Authority had regard to the licensing policy and to the Department of Transport guidance and may go outside policy or guidance if there were compelling reasons to do so to ensure that the protection of the public remained its priority. The appellant had held a private hire and hackney carriage driver’s licence since 2002. He currently worked for a private hire operator and his existing licence was due to expire on 31 August 2019. On 7 September 2017, an online report form had been received relating to the appellant’s conduct. The complainant did not want their identity releasing and later withdrew the complaint so the appellant was not spoken to but the detail was recorded. On 11 October 2017, information was received by the Taxi Hub relating to the appellant that had been raised at a Multi-Agency Risk Assessment Conference (MARAC) in relation to his conduct. Further checks with an internal council service and his registered GP had also identified issues around the appellant’s conduct, his medical health and meeting the DVLA Group 2 medical standards.

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The appellant had failed to notify the Licensing Authority of his arrest in September 2017 and of the change in his medical circumstances from June 2017 which was ongoing. On 12 October 2017, the licensing officer contacted the appellant to arrange a meeting and met later that day.

Following the Interim Licensing Manager’s submission, the appellant, Members of the Committee and the Authority’s legal representative were given the opportunity to question the Interim Licensing Manager. The appellant and his partner attended the meeting and submitted representations on his own behalf. Following the submission, Members of the Committee, the Interim Licensing Manager and the Authority’s legal representative were given the opportunity to ask questions of the appellant. Both parties were then given the opportunity to sum up. The appellant, his partner and the Interim Licensing Manager then withdrew from the meeting whilst the Committee considered its decision. The Committee took into account the written and oral submissions made by the appellant and the Interim Licensing Manager. The appellant and the Interim Licensing Manager were then invited back into the meeting and advised of the Committee’s decision.

RESOLVED - (a) That the Committee consider that the appellant is considered to be a fit and proper person to hold a licence because:

(i) He had a clean driving record for the past 20 years and no specific matters had previously been brought to the attention of the Licensing Authority;

(ii) The incident was a result of a complication with medication the appellant was taking;

(iii) The Committee did not deem the appellant to be a danger to the public;

(b) that a final written warning be issued to the appellant on his conduct as:-

(i) The appellant breached his licence conditions by not informing the licensing authority of his arrest or change in medical circumstances, and

(ii) The appellant has not fully co-operated with the Licensing

Authority by refusing to disclose full information on the circumstances surrounding his arrest and change in medical circumstances.

102

Democrat_CR/Standards/Minutes/7nov17.docx


STANDARDS COMMITTEE

7 NOVEMBER 2017

PRESENT: Councillors P O’Neil (Chairman), P Davison, J Dennis, S Fraser, J Head, M Milns, V Walker and K West (East Riding of Yorkshire Council), Mrs G Hardy, Ms C Shannon and Mrs M Stevenson (Independent Members), Mrs C Burton and Mrs E Hunter (Parish Council representatives). Ms A Thomlinson (Independent Person) also attended the meeting. Also in attendance: Press - 3 Public - 0 Councillor Horton also attended the meeting. The Committee met at County Hall, Beverley. 625 DECLARATIONS OF PECUNIARY AND NON-PECUNIARY INTERESTS - The following members made declarations:- Minute

Member/Interest

(i) LA/SASC/182/Parnaby OBE/East Riding of Yorkshire (Minute 629 refers)

Councillor Fraser declared a non-pecuniary interest in Minute 629 insofar as he was a close working colleague of Councillor Parnaby OBE arising from his membership of The Cabinet.

(ii) LA/SASC/182/Parnaby

OBE/East Riding of Yorkshire (Minute 629 refers)

Councillors Dennis, Walker and West declared non-pecuniary interests in Minute 629 insofar as Councillor Parnaby OBE was the leader of their political group.

626 MINUTES - Resolved - That the minutes of the meeting of the committee held on 18 July 2017 be confirmed and signed as a correct record. 627 STANDARDS COMMITTEE ASSESSMENT SUB-COMMITTEE MINUTES - Resolved - That the minutes of the meetings of the Sub-Committee held on 18 July, 30 August, 20 September and 9 October 2017 be received. 628 EAST RIDING OF YORKSHIRE COUNCIL - MEMBER CODE OF CONDUCT - The members’ Code of Conduct was adopted by East Riding of Yorkshire Council on 25 July 2012 following the passing of the Localism Act 2011. In light of a number of developments and anomalies that had arisen it was considered appropriate to review the present Code.

103

Standards 7 November 2017


The Localism Act 2011 provided that a member with a pecuniary interest could not participate in any discussion of that matter. This included addressing committees of which a councillor was not a member. During the recent sessions of Code of Conduct training provided by the Monitoring Officer, this point had also been raised by a number of town and parish councils and whether a councillor with a pecuniary interest was able to address the parish council during its public participation session. Case law had established the principle that a councillor could not divest themselves of their official capacity even when they were attending a meeting of a committee for which they were not a member. Councillors had been advised that the requirements of the Code dictated that members should declare and act on a pecuniary interest even when they were attending a meeting of which they were not a member. To date no complaint had been made that a councillor had breached these provisions. Nevertheless the issue had been raised from a number of quarters. In light of these queries it was proposed that the section of the Code of Conduct dealing with the impact of pecuniary interests on participation should be amended to make it explicitly clear that the existence of a pecuniary interest would prevent a councillor addressing a committee of which they were not a member. A similar version would also be drafted for use by town and parish councils in relation to public participation sessions that were included as part of a parish council agenda. The rationale behind the registration and declaration of non-pecuniary interests was to identify and record those non-financial interests that could potentially affect a councillor’s responsibilities. Currently the register of interest required councillors to name any person who was employed by the Authority of which they were a member. This requirement, however, replicated the requirement to make a declaration of a non-pecuniary interest where an item of business related to a matter that was likely to affect the wellbeing or financial position of a member of a councillor’s family. Given that the Code required the declaration of a non-pecuniary interest in relation to a member’s family it was proposed that the requirement to include the category relating to family members employment by an authority in the register of members’ interests be removed. In the register of interests there was also reference to bodies of a public nature which included examples such as regional and local development agencies. No such agencies now existed as they had been superseded by local enterprise partnerships. In addition it was considered that the reference to parish councils unnecessarily limited this definition as there were other types of authorities that members could be members of such as fire authorities. The category of non-pecuniary interests relating to outside bodies also needed amendment to reflect that the requirement did not apply to organisations in which the Authority had an interest as the requirement was to register membership of bodies outside of the Authority. Resolved - (a) That paragraph (6) of the Code of Conduct - Effect of Pecuniary Interests on Participation be amended to include as paragraph (c) “Do not participate in discussion of, or vote on, the matter at the meeting (participate includes addressing a meeting of which you are not a member)”; (b) that Part B of the Register of Interests - Non-Pecuniary Interests be amended as follows:- (i) remove paragraph (g) - Any person employed by the authority

who is a member of your family;

104

Standards 7 November 2017


(ii) deletion from paragraph (b) of references to regional and local development agencies and replacement by local enterprise partnerships and deletion of the word “(parish)”;

(iii) amendment of paragraph (a) to read “other than bodies in which

the authority has an interest”; (c) that the Monitoring Officer produces for town and parish councils appropriate wording for use by them in relation to the participation of councillors with pecuniary interests in public participation sessions that are part of the parish council agenda, and (d) that a further report be submitted to the Committee in relation to whether the Authority wishes to review its provision in relation to the retiring of a councillor with a pecuniary interest to the gallery or whether this should be amended to require a councillor to leave the meeting room and that the views of the Authority’s political groups be sought as part of this review. 629 LOCAL INVESTIGATION OF COMPLAINT - LA/SASC/182/PARNABY OBE/EAST RIDING OF YORKSHIRE - A complaint had been lodged by Councillor David Robson of East Riding of Yorkshire Council based upon a letter that had been circulated by Mr Peter Robinson to all East Riding councillors in relation to Councillor Parnaby OBE. For the purposes of the investigation Mr Robinson had been treated as the complainant. The Assessment Sub-Committee had referred four elements of that complaint for investigation details of which were reported. Additionally as part of the investigation process further points had been raised by the complainant and although these had not been the subject of the investigation had been referenced within the report for the sake of completeness. The complainant had written to the Chief Executive on 7 February 2017 complaining about the activities of the leader of the Council, Councillor Stephen Parnaby and also the unjust use of the planning system by senior Council officers. As part of the investigation a number of people had been interviewed or asked for comment, details of which were contained within the report. On completion of the investigation the Independent Person’s comments had been sought which were set out within the report for the Committee’s consideration. The Independent Person had concurred with the Monitoring Officer’s conclusion that breaches of East Riding of Yorkshire Council’s had not been evidenced. The Independent Person was present at the meeting and gave a precis of her comments. Resolved - that the Committee accepts the Monitoring Officer’s findings that breaches of paragraphs 2(1), 2(3) and 2(6) of East Riding of Yorkshire Council’s Code of Conduct have not been established and that no further action be taken.

105


Agenda Item No

EAST RIDING OF YORKSHIRE COUNCIL Report to: Council 22 November 2017

WARDS: All

Committee Timetable 2018-2019

Report of the Interim Director of Corporate Resources A. Executive Summary This report sets out the committee timetable for the 2018-19 Municipal Year. B. Corporate Priorities 2016-2021

Reducing Costs, Raising Performance

C. Portfolio Holder Community Involvement and Council Corporate Services D. Recommendation and Reason for Recommendation That the timetable as attached be approved. 1. Background 1.1 This report sets out the timetable for The Cabinet, Committees and Sub-Committees for

the municipal year. 1.2 The Council has the responsibility for setting the dates for Committees and Sub-

Committees, and the attached timetable is based on the committee cycle adopted in previous years.

2. Consideration and Options 2.1 The Council is asked to approve the attached timetable. Other options could be

considered, but this would result in a delay in setting dates.

Darren Stevens Interim Director of Corporate Resources

Contact Officer Sarah Baxter Interim Democratic Services Manager Tel: 01482 393202 Background Papers - None

13

106

2018

MAY AM PM

30th Mon Eastern Area Planning Sub-Committee

1st Tues Western Area Planning Sub-Committee

2nd Wed

3rd Thur

4th Fri Pensions Committee (17/18 year)

7th Mon BANK HOLIDAY

8th Tues

9th Wed

10th Thur COUNCIL AGM

11th Fri

14th Mon

15th Tues Health, Care and Wellbeing Overview and Scrutiny

16th Wed Children and Young People Overview and Scrutiny

17th Thurs Safer and Stronger Communities Overview and Scrutiny Planning Committee

18th Fri

21st Mon Eastern Area Planning Sub-Committee

22nd Tues The Cabinet Western Area Planning Sub-Committee

23rd Wed Environment and Regeneration Overview and Scrutiny

24th Thurs Overview Management Committee Health and Wellbeing Board

25th Fri


29th Tues

30th Wed

31st Thurs

HALF TERM


MEETINGS TIMETABLE 2018/2019

admin/cttee/tt0405.xls dp/kh

107

2018

JUNE AM PM

1st Fri

4th Mon Licensing Committee

5th Tues The Cabinet

6th Wed

7th Thurs Planning Committee

8th Fri Appeals (Education)

Pensions Committee (Administration)


12th Tues Health, Care and Wellbeing Overview and Scrutiny Western Area Planning Sub-Committee

13th Wed Children and Young People Overview and Scrutiny (Ofsted)

14th Thurs

15th Fri

18th Mon

19th Tues Licensing Act 2003 Committee

20th Wed COUNCIL

21st Thurs

22nd Fri

25th Mon

26th Tues Standards Committee

27th Wed


29th Fri


108

2018

JULY AM PM

2nd Mon Eastern Area Planning Sub-Committee

3rd Tues The Cabinet Western Area Planning Sub-Committee

4th Wed Environment and Regeneration Overview and Scrutiny

5th Thurs Safer and Stronger Communities Overview and Scrutiny Health and Wellbeing Board

6th Fri

9th Mon



12th Thurs Overview Management Committee

13th Fri



18th Wed


20th Fri Appeals Committee (Education)

Audit Committee

23rd Mon Eastern Area Planning Sub-Committee

24th Tues Western Area Planning Sub-Committee

25th Wed COUNCIL

26th Thurs

27th Fri Pensions Committee

30th Mon

31st Tues

SCHOOLS BREAK UP

DRIFFIELD SHOW


109

2018

AUGUST AM PM

1st Wed

2nd Thu

3rd Fri

6th Mon

7th Tues

8th Wed


10th Fri



15th Wed

16th Thurs

17th Fri

20th Mon

21st Tues

22nd Wed

23rd Thurs

24th Fri


28th Tues

29th Wed

30th Thurs

31st Fri


110

2018

SEPTEMBER AM PM

3rd Mon Eastern Area Planning Sub-Committee

4th Tues The Cabinet Western Area Planning Sub-Committee


6th Thurs Safer and Stronger Communities Overview and Scrutiny

7th Fri




13th Thurs Overview Management Committee Planning Committee


Audit Committee

17th Mon


19th Wed

20th Thurs Health and Wellbeing Board

21st Fri



26th Wed

27th Thurs

28th Fri Pensions Committee (Administration)


111

2018

OCTOBER AM PM

1st Mon

2nd Tues Licensing Act 2003 Committee

3rd Wed Children and Young People Overview and Scrutiny (Ofsted)


5th Fri

8th Mon


10th Wed COUNCIL

11th Thurs

12th Fri



17th Wed

18th Thurs Safer and Stronger Communities

19th Fri

22nd Mon Licensing Committee

23rd Tues Standards Committee


25th Thurs Overview Management Committee

26th Fri Appeals Committee (Education) Planning Committee

HALF TERM

29th Mon


31st Wed


112

2018

NOVEMBER AM PM

1st Thurs Health, Care and Wellbeing Board

2nd Fri Pensions Committee (AGM)




8th Thurs

9th Fri

12th Mon


14th Wed


16th Fri

19th Mon

20th Tues

21st Wed COUNCIL

22nd Thurs

23rd Fri



28th Wed

29th Thurs

30th Fri


113

2018

DECEMBER AM PM

3rd Mon Licensing Committee



6th Thurs Safer and Stronger Communities Overview and Scrutiny Planning Committee


10th Mon



13th Thurs Overview Management Committee Health and Wellbeing Board




19th Wed

20th Thurs

21st Fri

24th Mon

25th Tues BANK HOLIDAY

26th Wed BANK HOLIDAY

27th Thurs COUNTY

28th Fri HALL

31st Mon CLOSED


114

2019

JANUARY AM PM

1st Tues BANK HOLIDAY

2nd Wed

3rd Thu

4th Fri

7th Mon


9th Wed COUNCIL

10th Thurs

11th Fri




17th Thurs Safer and Stronger Communities Overview and Scrutiny

18th Fri

21st Mon Licensing Committee

22nd Tues Standards Committee

23rd Wed Environment and Regeneration Overview and Scrutiny

24th Thu Overview Management Committee Planning Committee


Audit Committee

28th Mon


30th Wed Overview and Scrutiny Workshop

31st Thurs Health and Wellbeing Board


115

2019

FEBRUARY AM PM

1st Fri Pensions Committee



6th Wed

7th Thurs COUNCIL (Budgets)

8th Fri

11th Mon

12th Tues



15th Fri

18th Mon

19th Tues

20th Wed COUNCIL

21st Thurs

22nd Fri



27th Wed

28th Thurs Health and Wellbeing Board Workshop

HALF TERM


116

2019

MARCH AM PM

1st Fri






11th Mon


13th Wed Enviornment and Regeneration Overview and Scrutiny

14th Thurs Safer and Stronger Communities Overview and Scrutiny Health and Wellbeing Board




20th Wed

21st Thurs Overview Management Committee

22nd Fri Audit Committee

25th Mon




29th Fri


117

2019

APRIL AM PM

1st Mon

2nd Tues Health, Care and Wellbeing Overview and Scrutiny

3rd Wed COUNCIL

4th Thurs

5th Fri



10th Wed

11th Thurs

12th Fri


16th Tues Standards Committee

17th Wed


19th Fri BANK HOLIDAY

22nd Mon BANK HOLIDAY

23rd Tues The Cabinet

24th Wed

25th Thurs

26th Fri

29th Mon

30th Tues

EASTER HOLIDAYS


118

Documents

Your Ref: Our Ref: summons/ER Enquiries to: Liz Russell E ......Democrat_CR\Council\MINUTES\11oct17.docx dh/km Non-Executive Committees:- Audit of 20 July and 15 September 2017 Planning