Youth & Family ServicesGreat Oaks Village Transition Plan Update

July 2, 2013

• ForeFront evaluation and recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

• GOV has a strong reputation; licensed, quality, program services and is accredited (Council On Accreditation)

ForeFront Study

• Current GOV operation is out of phase with residential group home trends

• General Revenue support has increased over the years

• Training, staff shift schedule, revenue generation and community partnerships need reviewing

ForeFront Study

• BCC decision was to re-engineer GOV financing, structure and services

Reduce County general revenue contribution Re-purpose resources to align with community

needs Strengthen and integrate a fuller continuum of

child welfare services Maintain or amend current contract with

Department of Children & Families (DCF) Subcontract for services and subleasing facility is

being considered Maximize revenue; balance budget; reduce

operational costs

ForeFront Study

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

• Transition Team formed to lead new operating activities

Dr. Tracy Salem, Youth and Family Services Randy Lewis, Medical Clinic Myra Richardson, Great Oaks Village Julian Robb, Oaks Community Intervention

Program

• Along with ForeFront’s support, the transition team reviewed all aspects of GOV operations

Intake referrals Training Expansion of behavior management system

(Trauma Informed Care)

Transition Team

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

• Contract for fiscal year ’12 -’13 was the beginning of our “new way forward”

Contract covered 40 beds on the GOV campus, plus 3 beds in the respite shelter

Compensation per bed increased to $140.00 per bed

Began to receive a more complex client Provided funding to the lead agency in order

to help address deep end client needs in our county

GOV Performance

• New leadership – Dr. Tracy Salem, Acting Manager

• New organization structure – eliminated and/or realigned positions

• Improved shift schedule – alternating 12 hr 3 and 4 day work weeks

• Flexibility with short term placements• Trauma Informed Care becomes our primary

behavior management system- • Improved dialogue with the lead agency and

Department of Children & Families (DCF)

Performance

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

Fiscal ‘13- ‘14 contract

• Contract proposal utilized all of the state allocation - $2.6M

46 beds at GOV and the Youth Shelter at $140.00 a day (FY 11/12 the contract was $115 a day at GOV and $130 a day at the YS)

90% occupancy rate is a realistic goal that will draw down $158,757 a month

6 beds at the new “Welcome Center” which will care for children ages 0 – 17 who are awaiting permanent placement

The Welcome Center will earn $306,600 for the year

Intake criteria better defined

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

New Funding Opportunities

• Independent Living Services contract will come out for bid this summer

• Re- Activate Medicaid number• Behavioral Health Overlay Services (BHOS)

allows GOV to bill for the services they currently provide

• Therapeutic Behavioral On-Site Services (TBOS) will offer therapeutic services to the youth, these services are currently provided by Devereux

• Other Family Services programs and DJJ have potential for new partnerships and funding

• ForeFront evaluation and

recommendations

• Transition Team and activities

• Performance

• Adjustments and new contract

• Pursuing new funding opportunities

• Summary

Presentation Outline

Summary

• GOV transition process is near completion• Improved performance and communication with

partners• Implementation of best practices in our

behavior management system • New organizational structure and leadership is

in place• New contract maximizes revenue potential

Youth & Family ServicesGreat Oaks Village Transition Plan Update

July 2, 2013