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Lesson 4: File Explorer
Colors in Nature Navigating in File Explorer
Open File Explorer
1. Click the Start button in the taskbar.
2. Type File Explorer.
3. Choose File Explorer from the top of the menu.
4. Click the Close button to exit File Explorer.
5. Click the File Explorer button in the taskbar to open File Explorer automatically.
Open Folders
6. Choose Documents from the Navigation Pane on the left of the window.
7. Click the Lesson 4 folder one time to select it.
8. Click the Open button on the File Explorer toolbar to open the folder.
9. Double-click the Classification button to open it automatically.
Change Views
10. Click the View tab in the Ribbon to display its tools.
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11. Click the Extra large icons tool in the Layout group to display large previews of each picture in the
folder.
12. Click the List tool in the Layout group to display only the names of each picture in the folder.
13. Click the Tiles tool in the Layout group to display a small preview each picture of each picture in the
folder and a short list of details of each picture in the folder.
14. Click the Details tool in the Layout group to display a small preview each picture and a short list of
details of each picture in the folder.
Sort Files
15. Click the Date modified heading to organize the files by date.
16. Click the Date modified heading to reverse the order.
17. Click the Type heading to organize the files by date.
18. Click the Type heading to reverse the order.
19. Click the Size heading to organize the files by date.
20. Click the Size heading to reverse the order.
Search Files
21. Click in the Search textbox in the top of the window.
22. Type the letter s to filter the list of files by those that contain that letter.
23. Type the letter n to filter the list of files by those that contain that letter s followed by the letter n.
24. Type the letters ake to filter the list down to the include only snake.
25. Tap the [BACKSPACE] 5 times slowly and notice how File Explorer starts to return the original files
back to the View pane one at a time.
26. Click the Close button to exit File Explorer.
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Microsoft Office
Move Files with Click and Drag
Scenario:
You’ve just started learning how to organize your files in File Explorer and identifying file types by their
icon. To practice this, you’ve decided to move organize files by their Microsoft Office file type.
Instructions:
Go to the Lesson 4 folder of your Documents library and create 3 new folders. Assign each folder the
name of a different Microsoft Office program (Excel, PowerPoint, and Word) and move the files
associated with those programs into the corresponding folders. For example, move the Microsoft
Word document files into the Word.
1. Click the File Explorer button in the taskbar to open File Explorer automatically.
2. Choose Documents from the Navigation Pane on the left of the window.
3. Double-click the Lesson 4 folder to open it.
4. Open the Microsoft Office folder by either double-clicking it or clicking it once and pressing the
[ENTER] key.
5. Choose HomeNewNew Folder from the Ribbon.
6. Type Excel as the new folder name.
7. Press the [ENTER] key one time to confirm the folder’s name.
8. Click and drag the Customers file into the Excel folder.
The following screen hint should appear before you release the mouse. This indicates that you
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are about to move the file into the appropriate folder.
9. Click and drag the Employee Roster file into the Excel folder.
10. Click and drag the Timesheet Hours file into the Excel folder.
11. Choose HomeNewNew Folder from the Ribbon.
12. Type PowerPoint as the new folder name.
13. Press the [ENTER] key one time to confirm the folder’s name.
14. Click and drag the Classic Cars file into the PowerPoint folder.
The following screen hint should appear before you release the mouse. This indicates that you
are about to move all 3 files at the same time.
15. Click and drag the iJams file into the PowerPoint folder.
16. Click and drag the Tropical Getaways file into the PowerPoint folder.
17. Choose HomeNewNew Folder from the Ribbon.
18. Type Word as the new folder name.
19. Press the [ENTER] key one time to confirm the folder’s name.
Click and drag the Electric Cars file into the Word folder.
The following screen hint should appear before you release the mouse. This indicates that you
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are about to move all 3 files at the same time.
20. Click and drag the Professional Contacts file into the Word folder.
21. Click and drag the Wilson Letter file into the Word folder.
Check Your Work:
Click the Refresh button to the right of the address bar. This should update the contents of each
folder to reveal the files inside them. Each folder should look similar to the following illustration.
22. Click the Close button to exit File Explorer.
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Hawaiian Vacation
Move Files with CTRL and SHIFT
Scenario:
You’ve just come back from a relaxing Hawaiian vacation. During your trip you took lots of pictures
with your digital camera. You decide to organize them on your computer by the name of the island
where the picture was taken.
Instructions:
Go to the Lesson 4 folder of your Documents library and create 3 new folders. Assign each folder the
name of a different island where the picture was taken. Click and drag the appropriate pictures into
the folder
1. Click the File Explorer button in the taskbar to open File Explorer automatically.
2. Choose Documents from the Navigation Pane on the left of the window.
3. Double-click the Lesson 4 folder to open it.
4. Open the Hawaiian Vacation folder by either double-clicking it or clicking it once and pressing the
[ENTER] key.
5. Choose HomeNewNew Folder from the Ribbon.
6. Type Lanai as the new folder name.
7. Press the [ENTER] key one time to confirm the folder’s name.
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8. Click the Garden of the Gods file one time.
9. Hold down the [CTRL] key on the keyboard and keep it held down until after the following step.
10. Carefully click the Koele Lodge, Malamalama Church, and Manele Golf Course files.
Make sure you that you DO NOT click and drag during this step or you will create additional copies
of the files.
11. Release the [CTRL] key on the keyboard.
12. Click and drag the Garden of the Gods file until into the Lanai folder.
The following screen hint should appear before you release the mouse. This indicates that you are
about to move all 3 files at the same time.
13. Choose HomeNewNew Folder from the Ribbon.
14. Type Maui as the new folder name.
15. Press the [ENTER] key one time to confirm the folder’s name.
16. Click the Honolulu Bay file one time.
17. Hold down the [CTRL] key on the keyboard and keep it held down until after the following step.
18. Carefully click the Onleloa Beach, West Maui Mountains, and Windsurfing files.
Make sure you that you DO NOT click and drag during this step or you will create additional copies
of the files.
19. Release the [CTRL] key on the keyboard.
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20. Click and drag the Honolulu Bay file until into the Maui folder.
The following screen hint should appear before you release the mouse. This indicates that you are
about to move all 3 files at the same time.
21. Choose HomeNewNew Folder from the Ribbon.
22. Type Oahu as the new folder name.
23. Press the [ENTER] key one time to confirm the folder’s name.
24. Click the Breaking Wave file one time.
25. Hold down the [SHIFT] key on the keyboard and keep it held down until after the following step.
26. Carefully click the Waikiki Skyline file.
Make sure you that you DO NOT click and drag during this step or you will create additional copies
of the files.
27. Release the [SHIFT] key on the keyboard.
28. Click and drag the Breaking Wave file until into the Oahu folder.
The following screen hint should appear before you release the mouse. This indicates that you are
about to move all 3 files at the same time.
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Check Your Work:
Double-click each of the 3 folders one at a time to make sure the correct files were placed in the
correct folder. Match your work to the illustrations below as a reference. Use the Back button to
return to the Hawaiian Vacation folder when necessary.
29. Close File Explorer.
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National Parks
Create a Folder Tree and Organize Files from Sight
Scenario:
You’ve recently started working for the U.S. National Park Service and have been assigned the task of
organizing a large amount of files including Flyers, Photographs, and Time Sheets in File Explorer. After
examining the files carefully, you plan out a folder tree that would best suit these particular files. After
creating the folder tree, you’ll need to place the files into the correct folders.
Instructions:
Start File Explorer. Go to the following location: DocumentsLesson 4-National Parks.
Create a folder tree based on the diagram below by creating New Folders, naming those new folders
accordingly, and either Cutting, Copying, Pasting or Clicking and Dragging the correct folders into the
correct location.
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Move the files into the correct folders according to the diagram on the following page by either
Cutting, Copying, Pasting or Clicking and Dragging them.
National Parks
Flyers
Advertisements
Art Emphasis
Bring-In
Equal Emphasis
Mail-In
Text Emphasis
The Works
Fundraisers
Ascent
Car Wash
Company Picnic
Fun Run
Potluck
Sign-Up
Templates
Banded
Capsules
Design Box
Mobile
Summer
Watermark
Photographs
Yellowstone
Alligator Lizard Black Bear Bobcat Chickaree
Grey Fox Ground Squirrel Hermit Thrush Marten
Mountain King Snake Mule Deer Northern Goshawk Rubber Boa
Stellars Jay Western Fence
Lizard Woodpecker
Yosemite
Badger Big Brown Bat Bighorn Sheep Bison
Cougar Elk Fox Grizzly Bear
Lynx Mink Moose River Otter
Striped Skunk White-Tailed Deer Wolverine
Time Sheets
Customer Service
Allen Wilson Cinthya Rose
Denise Jimenez Jeffrey Spencer
Mary Wright Patrick Long
Teresa Navarro
Human Resources
Darrell Gibson Gregory West
Linda Cruz Michelle Pena
Naomi Cates Stella Newman
Steven Lake
Sales and Marketing
Carol Jackson Diane Summers
Jan Miller Kathy Rivera
Luke Vaughn Mark Dillon
Mike Brown Sylvia Collins
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Hint: Rather than going Back and Forward between folders, simply expand the list of folders you
created in the Navigation Pane and drag the files into the folders directly.
Check Your Work:
Double-click each of the folders one at a time to make sure the correct files were placed in the correct
folder. Match your work to the illustrations above as a reference.
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Lesson 5: The Internet
News Articles Locating and Synthesizing Information from the Web
Scenario:
Now that you’ve had some practice locating information on the Internet, it’s time to start combining
that knowledge with techniques you’ve learned in the past. In this particular exercise you will look up 3
online news articles, save them as favorites on your browser, record information from those stories in
Microsoft Word, and format them according to specific guidelines.
Instructions:
1. Go to the Internet and navigate to the bakersfield.com webpage.
2. Use the links and menus on the webpage to find, open, and read any local news article.
3. Add the page as a Favorite titled Local.
4. Click the new tab button and navigate to the usatoday.com webpage.
5. Use the links and menus on the webpage to find, open, and read any national news article.
6. Add the page as a Favorite titled National.
7. Click the new tab button and navigate to the cnn.com/world webpage.
8. Use the links and menus on the webpage to find, open, and read any international news article.
9. Add the page as a Favorite titled International.
10. Start Microsoft Word and create a New Blank document.
11. Save the document as News Articles in the DocumentsLesson 5 folder.
12. Format the top of the page according to the following specifications:
a. All text in the document should be Times New Roman, 12pt, Black font with 1.0 line
spacing.
b. The top of the page should include your first and last name, the name of the class in
which you are currently enrolled, the name of your instructor, and today’s date. This
information should all be bold and center-aligned.
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c. Underneath should be the title of the document, News Articles, which should be
formatted in Bold font and center-aligned.
d. All 3 stories should have the heading Local, National, or International above each one,
in Bold, Red font.
e. Each story should be detailed with headings Title, Date, Author, URL, and Summary
separated by a 1 inch [TAB].
f. The Summary you type for each story should be a 5 sentence summary in your own
words, (NOT COPIED AND PASTED FROM THE WEB!)
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Final:
Job Search
Scenario:
Being able to use the Internet effectively for the purpose of job search is an important skill to possess.
To utilize it, you’ve decided to use the web browsing and word processing skills you’ve acquired to
research a job position of your choosing, add it as a favorite for future reference, and then record your
findings in Microsoft Word. Next you’ll want to format the word document according to specific
guidelines before saving and closing it.
Instructions:
Launch your Internet browser and use it to locate anyone of the following job posting websites:
monster.com or indeed.com. From there, use that website’s hyperlinks and search engines to locate
any job that interests you (the job can be located anywhere in the world). Read the details about the
job description carefully. Add the page to your Favorites with the title My Job.
Launch Microsoft Word and open the Job Search file from the Day 1 folder in your Documents. Erase
the placeholder entitled “Student Name” and replace it with your First and Last name. Type the details
of the job you found to the right of the detail headings on the page including the Job Title, Company
Name, Location, Description/Duties, General Qualifications, Education/Experience/Certifications
Required, Salary, and 5 sentences in your own words describing why you choose this specific job. If the
information includes a list, apply a Bulleted formatting to it. If the webpage does not include one more
of these details simply type “not available” next to the heading and apply Italic formatting to it.
Lastly, apply the following formatting to the page and SAVE your work.
1) Change the Font Family for the entire document to Century Schoolbook.
2) Change the Font Size of the title “Job Search” to 36, the Font Color to any shade of Orange,
and apply Center alignment and Bold formatting.
3) Change the Font Size your First and Last Name to 22, the Font Color to any shade of Blue,
and apply Center alignment and Bold formatting.
4) Change the Font Size of the detail headings and the information related to them to 14.
5) Apply Bold formatting to the detail headings only.
Notes:
If you copy and paste any information into your document, make sure that you maintain the
appropriate formatting throughout. Don’t be concerned if your document spills into a 2nd or 3rd page.
Check Your Work:
When you complete this assignment your work should appear similar, although not necessarily
identical, to the following illustration.
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Organize Application Materials (Rename, Cut, Copy, Paste, Drag & Drop, Recycle, Restore)
Scenario:
You have all the materials needed to submit to potential employers in one central location. To organize
them more effectively, you decide to put them in folders according to their intended purpose. Then in
anticipation that you’ll eventually need to email these files to potential employers, you decide to
compress those files into a zipped folder so they can be emailed more easily.
Instructions:
Launch File Explorer and open the Day 1 folder in your Documents. Create 4 new folders with the
following names: Resumes, Cover Letters, Work Samples, Recommendation Letters. Move the following
files into the Resumes folder: Basic, Chronological, Crisp and Clean, Entry Level, and Polished. Move
the following files into the Work Samples folder: Business Letter, March Inventory, Order Tracking,
Projected Net Profit, Q2 Expenses, Sales Charts. Move the following files into the Recommendation
Letters folder: Albert Woodward, James Donaldson, Jeff Remington, Kate Peters, Mary Watkins. Move
the remaining file into the Cover Letters folder: Cover Letter.
Go back to the Day 1 folder and create 1 new folder named Application Materials. Copy and the paste
the Chronological file from the Resumes folder into the Application Materials folder. Copy and the
paste the James Donaldson, Kate Peters, and Mary Watkins files from the Recommendation Letters
folder into the Application Materials folder.
Go back to the Day 1 folder. Right-click the Application Materials folder, choose Send ToCompressed
Zipped Folder from the menu, and tap the [ENTER] key to confirm the name.
Check Your Work:
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Follow-Up with Employer (Email, Attachment)
Scenario:
You’ve already submitted your application through the job search website. In addition, you would like
to informally introduce yourself to this potential employer and provide them with both information
and materials that the website did not require. You’ll want to draft a new email message through
Microsoft Outlook and submit it to the email address listed on the company website. However, since
the files you need to submit as attachments span across multiple folders, you decide to send them to a
compressed zipped folder so they can be submitted as a singular folder and will also save on file space.
Instructions:
Launch Microsoft Outlook and start a new email message. Address the email to
[email protected]. Carefully type the following words in the Subject line:
Application Materials. Type a message that introduces yourself to her, explains clearly the reason that
you are emailing her, and attach the zipped Application Materials folder to the document.
Check Your Work:
Go to the Sent Items location. If you see your message and attachment listed along with the
attachment, you’ll know that you sent the message successfully.
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Schedule Job Interview (Calendar, Reminder, Category)
Scenario:
You’ve just received a call that you have an interview with a potential employer. To ensure that you
don’t miss your interview, you’ll want to add it as an appointment in your Microsoft Outlook calendar
with a reminder 2 days in advance. In anticipation that more job related appointments will occur in the
future, you also want to create a new category for them and apply a distinct color to that category so
those appointments stand out from personal ones.
Instructions:
Launch your Internet Browser and research Job Interview Tips. Locate a website that contains a list of
good job tips for potential employees to use when interviewing for a job. Add the page to your
Favorites with the title Interview Tips.
Launch Microsoft Outlook and start a new appointment. Type Interview as the Subject line and 8810
Fairview Lane, Personnel Boardroom as the Location. Schedule the Start and End Date as for next
Friday. Schedule the Start Time as 10am and the End Time as 10:30am. Add the job research tips you
located in the following section to the Details area of the appointment. Give yourself a reminder of 2
Days. Create a new Category called Work, give it a Red color, and apply it to this appointment. Save
and close the appointment.
Check Your Work:
Check to see if the appointment appears on the calendar. Double-click the appointment on your
calendar to see if all the details are still intact.
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Add the Interviewer as Contact (Calendar, Reminder, Category)
Scenario:
The individual interviewing you for this position is the director of personnel services for the company.
You’ll want to save her contact information for future reference. You decide to add her as a new
contact in Microsoft Outlook.
Instructions:
Launch Microsoft Outlook and start a new contact. The contact’s name is Paige Stevens. She is the
Director of Personnel and the company she works for is Silver Tax Group. Her email address is
[email protected] and the company’s website is www.silvertaxgroup.com . She’s provided you
with two separate phone numbers to contact her. The first number, 800-201-3187, is the company
phone. The second, 555-326-8394 is her cell phone, in case you aren’t able to reach her during normal
business hours. Silver Tax Group is located at 26555 Evergreen Road Suite 550, Southfield, MI 48076.
Go to the Details and add Pupil Personnel Services in the Department section and Human Resources as
the Office. Paige’s assistant is Barbara Whittier. Save and Close the contact.
Check Your Work:
Check your list of contacts to make sure that Paige’s name and all contact information appears there. If
you are viewing the contact list as Business Cards, her contact should similar to the following
illustration.
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Create a Task list (Calendar, Reminder, Category)
Scenario:
In addition to what you’ve already done, there are few more items you need to prepare ahead of your
interview. In this activity, you’ll create a new task that lists these items,
Instructions:
Launch Microsoft Outlook and start a new task. The subject of the task will be Job Interview
Preparation. The Start Date will be Today. The Due Date will be the day before your scheduled
interview. Change the Status of the task to In Progress and the Priority to High. Assign a Reminder for
one day before the Due Date at 10:30am. In the Notes area, create a bulleted list that includes the
following items:
Call professional references and notify them that they will be receiving phone call in regards to
this particular position
Print hard copies of work samples to bring to interview. Print 5 copies of each one to ensure
that there enough of the individuals on the interview panel.
Review interview job tips in advance
Rehearse responses to common interview questions
Check Your Work:
Check the list of tasks to make sure that it has been successfully added to your task list. Open the task
to make sure that all the details you added are still intact.
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Day 2:
MapQuest to
Research Interview Strategies,
Notes on research
Create Thank you Letter
Day 3:
Client Appointments (Schedule)
Take messages for Staff (Notes)
Appointment reminder Letter
Organize client information (contact list)
Day 4:
Staff meeting (Schedule)
Meeting Memoranda
Email meeting reminders to staff
inventory
Ordering office supplies(Fax)
Windows Help and Support
Day 5:
Research travel agencies
o Flight
o Car rental
o Hotel
Book Supervisor’s business travel arrangements (schedule)
o Conference
o Flight
Forward Supervisor’s messages (notes and email)
Windows Help and Support (help a coworker)