First ThingsFirst Things FirstFirst
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First Things First - Paradigms
Ineffective: I put urgent things first.
Effective: I put important things first.
Put First Things First
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The Time Matrix
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INECESSITY
IIIDECEPTION
IVWASTE AND
EXCESS
IIEFFECTIVENESS
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Live North of the Line
Put First Things First
• Preparation• Prevention• Planning• Relationship building• Re-creation• Values clarification
• Trivia, busywork
• Irrelevant phone calls, mail, e-mail
• Time-wasters
• “Escape” activities
• Excessive TV, Internet, relaxation
• Needless interruptions
• Unnecessary reports
• Unimportantmeetings, phone calls, mail, e-mail
• Other people’s minor issues
• Crises
• Pressing problems
• Deadline-driven projects, meetings,reports
Live North of the Line
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First Things First
Put First Things First
Planning
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Tips for Weekly Planning
When? Before the week begins.
Where? Someplace quiet.
How Long? 20–30 minutes.
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Plan Weekly
Put First Things First
1. Review mission and roles.
2. Choose big rocks.
3. Schedule the week.
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Weekly Compass
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Project Manager
Parent
Spouse
Friend
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What Is the Most Important Thing?
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Project Manager
Parent
Spouse
Friend
Finalise budgetDraft meeting agenda
Attend parent-teacherconference
Date night
What is themostimportant thing I can do in this role this week?
Traditional Scheduling
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M T W Th F Sa Su
“Big Rocks” Scheduling
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M T W Th F Sa Su
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Plan Daily
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1. Check today’s appointments.
2. Make a realistic list.
3. Prioritise (ABC, 123).
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Tips for Daily Planning
When? Before the day begins.
Where? Someplace quiet.
How Long? 5–10 minutes.
Put First Things First
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Video
Put First Things First
The QIILifestyle