Teacher Administration Section
5 & 29 July 2019
Note: The contents in the PowerPoint slides should only be regarded as supplementary
information for explaining the relevant cases during the Briefing Session. For comprehensive
reference of the rules and practices on salary assessment, please refer to the Guide to Salary
Assessment for Aided Primary / Secondary Schools.
PART 1
• Preparation and Principles on salary
assessment for teachers
• Principles on salary assessment for non-
teaching staff
PART 2
• Recap on all-graduate teaching force
policy
• Case study
Break
� become familiar with the basic principles andprocedures of salary assessment
� apply knowledge of salary assessment throughhands-on exercises
In this workshop, participants will:
Acronyms in general Terms in Full
COA Code of Aid
GSA (App) Guide to Salary Assessment (Appendix)
PT/RT Permitted/ Registered Teacher
MPS Master Pay Scale
ICE Incremental Credit for Experience
ICQ Incremental Credit for Qualification
FTE Full-time Equivalence
SMC/IMC School/ Incorporated Management Committee
c/f Carry-forward
RA Reassessment
Acronyms for ranks/ qualifications
Terms in Full
ID Incremental Date
HKCAAVQ The Hong Kong Council for Accreditation of
Academic and Vocational Qualifications
ICTT (P/S) In-service Certificate of Teacher Training
(Primary / Secondary)
Cert in Pri / Sec Ed Certificate in Primary / Secondary Education
PGCE / PGDE Postgraduate Certificate / Diploma in
Education
WHO (paid out of Salaries Grant)
•Newly join the school •Renew contract•Regrade in the serving school
WHAT1. Appointment Forms / Regrading Forms2. Teacher Registration status (S42 Cap279 Edu. Ord.)
(i.e. Permitted Teacher(PT) / Registered Teacher(RT)) PT : without initial teacher training AND applied by schoolRT : with initial teacher training AND applied by teacher
3. Certified True Copies of qualification(s)4. Certified True Copies of Certificate(s) of Service
TOOLS•Guides to Salary Assessment for Aided Schools•Codes of Aid for Aided Schools•Others (e.g. EDB circulars)
Salary particulars
a) MPS Pointb) Salary barc) Incremental
Dated) Next
incremental Date
e) Maximum Point
7
Checklist of supporting documents (Example)
Teacher Registration status�Certificate of registration as a teacher �Permit to employ an unregistered teacher
Qualifications�Degree�Initial teacher training (e.g. PGDE)
Examples of documents: Transcript / Certificate / Statement of results / Testimonials…
Teaching Experience – Certificate of Service�Length of employment with exact dates (dd/mm/yy)�Rank(s) (substantive / comparable)�Full-time / Part-time with fraction (%)�Source(s) of funding�No-pay leave record (if any) 8
Note
1. Confirm the establishment / entitlement
(please refer to the approval letter)
2. Confirm the qualifications and incremental credit
for experience (ICE)
3. Base on the available information to complete
and confirm the salary assessment
4. Submit appropriate form(s) and all the supporting
documents9
10
11
Responsibility
12
*Please complete the Supplementary
Sheet for ALL regrading cases
regardless of the assessment methods.
13
14
Responsibility
Hong Kong Secondary School X X X X
Ms Cheung, 90XXXXXX
IMC10/2019 18 October 2019
01/09/
201901/09 01/09/
2020
14 18
CM GM
N.A. 33
15
Hong Kong Secondary School X X X X
Ms Cheung, 90XXXXXX
IMC10/2019 18 October 2019
01/09/
201901/09 01/09/
2020
14 18
CM GM
N.A. 33
16
*Approval by the SMC / IMC should be granted
BEFORE the effective date of the regrading.
(Refer to Note 2 of Regrading Form)
17
18
What? ���� RankAppointment Requirements (CoA) � Salary Scales*Note
When? ���� DateSalary scale of the rank � Starting Point / Salary bar*Note
Where? ���� SectorPublic / Private sector school / others � Salary Arrangement
How? ���� ArrangementCarry-forward (c/f), Re-assessment (RA) � Pay Pt. (MPS)
Why? ���� DataInconsistent � Attention!
*Note
• CoA, App.3 (non-IMC Schools)
• Compendium to CoA for Aided Schools, Section 4 Qualifications for New Recruits (IMC
Schools)
• GSA, App.6A-D20
Basic Rank (Sec)
�Non-graduate Post: CM
�Graduate Post: GM
Promotion Rank (Sec)
•Non-graduate Post: AM, SAM, PAM
•Graduate Post: SGM, PGM, Pr
*Direct Appointment to promotion ranks - Subject to PSEd's approval for non-IMC
Schools, CoA Sect 59(a) and IMC's fully justifiable support for IMC Schools,
Compendium to CoA for Aided Schools, Section 4 Qualifications for New Recruits
���� Confirm the appointed rank
Direct appointment* Regrading Promotion
e.g. CM (S) � GM
AM (S) � GM
SAM (S) � GM
PAM (S) � SGM
e.g. GM � SGM
SGM � PGM
PGM � Pr II / Pr I
What? ���� Rank
21
���� Confirm the teacher registration status
What? ���� Rank
22
What? ���� Rank
23
Qualification(s) (GSA Appendix 2A-D)
Local qualifications Non-local qualifications
• E.g. Bachelor degree,
Teacher Certificate (TC),
In-service Course of Training
for Teachers in Primary /
Secondary School (ICTT(P/S),
Postgraduate Diploma in
Education (PGDE)…
• Approach the Hong Kong Council
for Accreditation of Academic and
Vocational Qualifications (HKCAAVQ)
for qualification assessment if
necessary (EDB Circular No. 1/2005)
• Exception: EDB Circular No.
41/1998 (GSA Appendix 2C)
���� Identify the entry qualification(s)
*A higher degree (e.g. a Master’s degree) should NOT be accepted automatically
in its own right for meeting the qualification requirement for appointment as GM
/ APSM / CM in aided schools (GSA Appendix 2D)
What? ���� Rank
24
Report forQualifications Assessment
…the totality of Mr XX’s
educational qualifications meets the
standard of a local Postgraduate
Diploma at Level 6 of the Hong
Kong Qualifications Framework…Mr
XX’s Bachelor (Honours) Degree
meets the standard of a local Bachelor (Honours) Degree and is
considered to have been attained as
from 2008. Mr XX’s teacher training
qualification meets the standard of
a local Postgraduate Diploma in Education.
What? ���� Rank
25
EDB Circular No. 41/1998 (Extracted)
What? ���� Rank
26
27
EDB Circular No. 41/1998 (Extracted)
What? ���� Rank
28
What? ���� Rank
29
What? ���� Rank
Information Portal for Accredited Post-secondary Programmes
(iPASS)
Examples of Initial Teacher Training
Certificate / Award
Teacher Certificate TC 教師證書
In-service Certificate of
Teacher Training
(Primary / Secondary)
ICTT (P/S) 在職小學/中學教師訓練課
程證書
Certificate in Primary /
Secondary Education
Cert. in Prim. / Sec. Ed.
小學 / 中學教育證書
Postgraduate Certificate
/ Diploma in Education
PGCE / PGDE 學位教師教育證書 / 文憑
Attention!Please check the level of teacher training carefully and
confirm if the teacher possesses appropriate teacher training.
What? ���� Rank
30
Certificate of Bachelor of Education
Date of Award
Certificate/ Diploma/ Degree obtained
What? ���� Rank
31
Statement of Results of PGDE
Level “Primary”
Certificate/ Diploma/
Degree obtained
Date of Award
“27 June 2012”
What? ���� Rank
32
Testimonial of B.A. and PGDE
Certificate/ Diploma/
Degree obtained
Completion Date
“June 21,2011” &
June 26, 2013”
What? ���� Rank
33
Transcript of PGDE
Certificate/ Diploma/
Degree obtained
Completion Date
“Jun 2012”
Level “Primary”
What? ���� Rank
34
35
What? ���� Rank
Approval Letter for Graduation of PGDE
Date of Award
“26 June 2017”
Certificate/ Diploma/
Degree obtained
What? ���� Rank
36
Salary Scale of Teaching Grades (by periods) (with local degree)
Appendix 6A-D CM (MPS Pt. &salary bar)
GM����
(MPS Pt. &Salary bar #)
1.10.2010 - present Pt. 14-24 (#19) Pt. 15-33 (#20)
1.8.2007-30.9.2010 Pt. 14-24 (#19) Pt. 17-33 (#22)
1.4.2000-31.7.2007 @ Pt. 12-24 (#17) Pt. 12-33 (#17)
Before 1.4.2000 Pt. 14-24 (#19) Pt. 17-33
(#22 if appointed on or
after 1.9.97 /
#27 if appointed before
1.9.97)
� Award 2 additional increments after appropriate teacher training# untrained teachers should not proceed beyond the salary bar
(薪金關限)@ Normal conversion arrangement (GSA, App 16)
���� Identify the appropriate pay scale
When? ����Date
37
38
GSA - Appendix 6
� Public sector schools: government schools, aided schools,
caput schools, Direct Subsidy Scheme (DSS) schools
� Private sector schools
� Others: EDB, higher education institutions (e.g. IVE)…
� Determine ICE by counting relevant post-qualification experience in excess of the minimum required for the appointment
� Certificate of Service
Where? ���� Sector
���� Determine the Incremental Credit for Experience (ICE)
Types of sectors
39
Paid under funds of public sector
schools
DSS, Caput and government
schools
Private schools (formal curriculum,
full-time students)
Relevant working experience
(e.g. EDB, education faculties of
recognized local tertiary institution)
w.e.f. 1.9.2006
Could be countedCould NOT be
counted
� Daily paid & hourly paid
experience
� Kindergarten
� Evening schools /
sections
� Capped Experience
Note
• On complete month basis
• Part-time post-qualification
experience may be
compressed to full months
40
Where? ���� Sector
Capped experience� Salary frozen at salary bar not counted for incremental
credits
Salary bar� Untrained teachers� With effect from 1 August 2007, the salary bar would be set
at five pay points above the prevailing salaries and
would be adjusted automatically whenever there is a
change in the starting salaries.
41
Where? ���� Sector
Rank(s)
Full-time / Part-time (in fraction)
Length of employment with exact dates (dd/mm/yyyy)
Source(s) of funding
Number of days of no-pay leave (if any)
Note Ensure consistency!
Certificate of Service (CoS)
42
Where? ���� Sector
Substantive Rank(s) for each period of service
Source(s) of funding for each period of service
Each Period of Service
Sample CoS
43
Where? ���� Sector
X Last position / rank
Basic Formula (Re-assessment)
Starting Pt. of
appropriate salary
scale
Relevant post-qualificationexperience
Appropriate teacher
training
����
=� Salary Pt.
� Incremental Date (ID)
� Salary Bar (if any)
���� Determine the Salary Particulars
44
����
How? ���� Arrangement
Salary Arrangement – Carry-forward (c/f) & Reassessment (RA)
c/fRetain salary
particulars�
Change in sector and
Change in rank and
Break in service and
Change in FTE
c/fAffecting ID and
Salary Pt.�
Change in sector and
Change in rank and
Break in service and
�Change in FTE Note: Compressed ICE
No-pay leave taken Note: Defer ID
RA
Re-
assessment
�Change in sector or
Change in rank (except in regrading) or
Break in service 45
How? ���� Arrangement
Determined by the date of assumption of full duties
• Falls on or between 1st – 15th day of the month � ID is the 1st day of the month
• Falls on or between 16th – the end of the month� ID is the 1st day of the following month
Incremental Date (I.D.)
46
How? ���� Arrangement
Serving teachers took no-pay leave
� Incremental Date (I.D.) would be affected
Incremental Date (I.D.)
47
How? ���� Arrangement
No pay leave (no. of days)To defer I.D. by
More than Less than or equal to
15 days Not applicable
15 days 45 days 1 month
45 days 75 days 2 months
75 days 105 days 3 months
105 days 135 days 4 months
135 days 165 days 5 months
165 days 195 days 6 months
… … …
New teachers ALL RA
NG → NG e.g. CM � CM c/f
G → G e.g. GM � GM
APSM � GMc/f
NG → G(same sch. level)
e.g. CM(S) � GM c/f or RA => whichever is higher
NG → G(diff. sch. level)
e.g. CM(P) � GM RA
G → NG e.g. GM � CM RA
Break in service ALL RA
Basic rank (GSA, App.10A)
48
How? ���� Arrangement
Promotion Rank
Break in Service (no service > 1 year) (GSA, App.13)
YES → starting point
NO → changing within or to…
� Same rank → c/f
e.g. SGM→ SGM
PGM → PGM
� Same grade but lower rank → starting point + ICE at/above the rank
e.g. SGM→ GM
PGM → SGM
� Higher rank → starting point
e.g. GM→ SGM
Pr II → Pr I
49
How? ���� Arrangement
Ranks with Overlapping scale (without break in service)
PGM (MPS Pt 38-41) � Pr II (MPS Pt 40-44)
SGM (MPS Pt 34-39) � PGM (MPS Pt 38-41)
Note
1. Date of Promotion
2. Pay Point at the date of promotion
3. ID
4. Refer to CoA Appendix 5/Attachment A & B (non-IMC Schools)
and Compendium to CoA for Aided Schools, Section 4
Qualifications for New Recruits (IMC Schools)
50
How? ���� Arrangement
What? ���� RankAppointment Requirements (CoA) � Salary Scales*Note
When? ���� DateSalary scale of the rank � Starting Point / Salary bar*Note
Where? ���� SectorPublic / others � Salary Arrangement
How? ���� ArrangementCarry-forward (c/f), Re-assessment (RA) � Pay Pt.
Why? ���� DataInconsistent � Attention!
*Note
• CoA, App.3 (non-IMC Schools)
• Compendium to CoA for Aided Schools, Section 4 Qualifications for New Recruits (IMC
Schools)
• GSA, App.6A-D
Principles – Non-Teaching (1) Overview
52
���� Confirm the appointed rank
Direct appointment Promotion
53
Principles – Non-Teaching (2) What? ���� Rank
Basic rank Promotion rank
Educational Psychologist (EP) EP II � EP I
Laboratory Technician (LT) *Note 1 LT III � LT II � LT I
Physiotherapist (PT) *Note 2 PT II � PT I � SPT
Occupational Therapist (OT) *Note 2 OT II � OT I
Examples on basic rank and promotion rank of
non-teaching staff
*Note 2: Please approach REO for direct appointment of PT I and OT I
*Note 1: For the appointment of LT II, please approach REO if thecandidate does not have LT II experience in a government secondaryschool or another aided school.
Salary Scales of Non-Teaching Staff (GSA App.6A-D)
Principles – Non-Teaching (2) What? ���� Rank
54
Local qualifications Non-local qualifications• E.g. HKCEE / HKDSE,
Bachelor degree,
Diploma, Certificate of
Registration, Practising
Certificate…
• Approach the Hong Kong
Council for Accreditation of
Academic and Vocational
Qualifications (HKCAAVQ) for
qualification assessment if
necessary
(EDB Circular No. 1/2005)
55
Principles – Non-Teaching (3) What? ���� Rank
���� Identify the entry qualification(s)
Examples on Salary Scales of Non-teaching Staff in Aided
Secondary Schools (GSA App.6)
Principles – Non-Teaching (4) When? ���� Date
RankEffective before
1.4.2000
Effective
from
1.4.2000 to 31.7.2007
Effective from
1.8.2007 to 30.9.2010
Effective from
1.10.2010
LT II Pt. 10-17@-21 Pt. 6-21 Pt. 8-21 Pt. 8-21
EP II Pt. 25-33 Pt. 20-33 Pt. 25-33 Pt. 23-33
ASWO Pt. 18-33 Pt. 13-33 Pt. 18-33 Pt. 16-33
56
���� Identify the appropriate pay scale
� Public sector schools: government schools, aided schools,
caput schools, Direct Subsidy Scheme (DSS) schools
� Civil service
� Subvented sectors
� Certificate of Service
Types of sectors
57
Principles – Non-Teaching (5) Where? ���� Sector
���� Determine the Incremental Credit for Experience (ICE) and salary particulars
58
c/f ALL non-teaching
staff paid by SG
Non-teaching staff
paid by SG on MPS
Lab Tech (including LT
III on TPS)
NO change in rank; and
NO break in service; and
transfer from
aided school to
another under the
same sponsoring
body
transfer between aided schools transfer between
aided schools OR
transfer from Caput
and DSS schools to
aided schools
Principles – Non-Teaching (6)
Salary Arrangement – Carry-forward (c/f)
How? ���� Arrangement
c/f
Does
NOT
apply to
Clerical and janitor staff paid by the Administration Grant, Revised
Administration Grant or other non-Salaries Grants in aided schools; and
non-specialist staff on Model Scale I (MODI) (workshop attendants, teacher
assistants, watchmen and janitor staff paid by SG) transfer to another aided
school; and
non-teaching staff transferring from the civil service or other subvented
sectors to aided schools.
No break in service
Principles – Non-Teaching (6)
59
Note
A – by c/f arrangement
B – by RA arrangement
(GSA App. 10C)
How? ���� Arrangement
Summary of transfer arrangements (paid out of SG) (w.e.f. 1.8.2007)
Rank (Paid by SG) Revised pay scale plus recognized experience
Starting Salaries on the revised pay scale
Laboratory Technicians �
Occupational Therapists �
Physiotherapists �
Speech therapists �
Educational psychologists �
Nurses �
Staff at the social work officer or social work assistant grade
�
Other non-teaching staff �
Principles – Non-Teaching (6)
Granting of ICEs for non-teaching staff upon transfer with a break in service
60
(GSA Section 3)
How? ���� Arrangement
*Note: including recognised experience of subvented posts in NGOs
at the same basic rank
*Note
Break
小休時間
61
62
A recap on the all-graduate teaching force policy
63
A recap on the all-graduate teaching force policy
64
A recap on the all-graduate teaching force policy
65
A recap on the all-graduate teaching force policy
按「轉職後支取現薪」的安排計算薪酬,或按新入職薪酬另加經驗增薪點(如適用)的方法評估薪酬,以較高者為準。
按「轉職後支取現薪」的安排計算薪酬。
改編後的支薪安排
由⼆零零⼀年九⽉⼀⽇起,非學位教師轉任學位教師職級時,其增薪⽇期將根據轉任日期而定。
66
A recap on the all-graduate teaching force policy
(正本及第⼀副本送交公積金組
[第⼀副本轉交薪金核實小組],第二副本送交所屬地區的學校發展組)
67
A recap on the all-graduate teaching force policy
Exercise 1-10
Reference: Guide to Salary Assessment (August 2010)