Gl13 m8-c1-presentation

MODULE 8

1SKILLS

Microsoft PowerPoint 2013

Creating a Presentation

Working with Slide Masters andHandouts

Adding Visual Elements and Sound

Completing, Running, and Sharing Your Show© Paradigm Publishing, Inc.

2SKILLS

Guidelines for Creating a PowerPoint Presentation

© Paradigm Publishing, Inc.

Before you begin to create a PowerPoint presentation, you should:– have a focused topic– have a clear purpose– know who your audience will be

You should also ask yourself:– how much your audience members are likely to know

about your topic– what they might do with the information– whether they would appreciate humor

3SKILLS

Guidelines for Creating a PowerPoint Presentation…continued


You should have a basic idea of how to organize the information in your presentation.

You might draw a storyboard

4SKILLS



Use a Title Slide layout for the first slide in your show

Use Content layouts to provide concise bullet points or to insert graphics, videos, or photos for visual interest and richer communication

5SKILLS



Include no more than 6 bullet points per slide, and keep them brief

Do not overuse graphic elements and animations

Keep the look of your slides consistent by using a built-in design

6SKILLS



Set up your slide show either to be given in person and navigated manually or to run automatically with saved timings and a recorded narration

7SKILLS© Paradigm Publishing, Inc.


8SKILLS



A PowerPoint presentation can be run manually, or it can be set up to run automatically

You can include notes and a script, and you can add a recorded narration

You can also present a PowerPoint presentation online or publish a PowerPoint slide show to the Web

9SKILLS

Creating a Presentation…continued


Most of your work building a slide show is done using the Normal view, which splits the screen into three main sections, or panes– slide pane includes a large view of an individual slide– notes pane is below the slide pane and provides an

area for entering speaker notes– slide thumbnails pane is the left side panel which

shows smaller views of the slides

10SKILLS

Skills You Learn

1. Open PowerPoint and insert a slide

2. Enter text on slides

3. Use the Outline feature

4. Add notes

5. Apply a layout

6. Apply a theme

7. Organize slides using the Slide Sorter feature


11SKILLS

Skill 1 Steps: Open PowerPoint and Insert a Slide

1. Press Win + C to display the Charms bar

2. Click the Search charm

3. Type PowerPoint

4. Click PowerPoint 2013 in the Apps results list to display the PowerPoint landing page

5. Click Blank Presentation

6. Click the New Slide button in the Slides group on the HOME tab


12SKILLS

Skill 1 Visual: Open PowerPoint and Insert a Slide


Click the New Slide button in the Slides group on the HOME tab.


Using a Template When you open PowerPoint, the page you see

is sometimes referred to as a landing page On this page, you can select from a variety of

templates that are preformatted, allowing you to quickly create a professional looking presentation

CHECKPOINT QUESTION


To access the New Slide button, display this tab.

a. INSERTb. VIEWc. HOMEd. SLIDE SHOW

1

15SKILLS

Skill 2 Steps: Enter Text on Slides

1. In the slide pane, click anywhere in the title placeholder text Click to add title and then type Fair Trade and Chocolate

2. In the slide pane, click in the subtitle placeholder text Click to add subtitle and then type Promoting a Fair and Sustainable Industry

3. Click Slide 2 in the slide thumbnails pane

4. Click in the title placeholder and type What is Fair Trade?


16SKILLS

Skill 2 Steps…continued

5. Click in the content placeholder and enter the following text, pressing the Enter key after each line as indicated:

Above-market prices to growers [Enter]

No slavery used in production of cocoa [Enter]

Sustainable practices [Enter]

Benefits to trading partners’ communities6. Click the FILE tab

7. Click the Save option


17SKILLS


8. Click the SLIDE SHOW tab

9. Click the From Beginning button in the Start Slide Show group

10. Click your mouse to advance to Slide 2

11. Click your mouse to advance to the end of the presentation

12. At the screen that reads End of slide show, click to exit, click your mouse once to return to Normal view


18SKILLS

Skill 2 Visual: Enter Text on Slides


Click in the content placeholder and enter the text, pressing the Enter key after each line.


Exploring PowerPoint Views Normal view is the default view and is typically

where a presentation is created Outline view is used to create an outline or

storyboard for your presentation Slide Sorter view displays all the slides in the

presentation on one screen as thumbnails Notes Page view displays the current slide with

any added notes below it Reading view displays the slides in full-screen

view and is often used to review a presentation

CHECKPOINT QUESTION


A content placeholder is formatted to contain this by default.

a. a numbered listb. clip artc. a slide titled. a bulleted list

2

21SKILLS

Skill 3 Steps: Use the Outline Feature

1. Click the Outline View button on the VIEW tab

2. In Slide 2, click to the right of the last bullet point

3. Press Enter

4. Click the HOME tab

5. Click the Decrease List Level button in the Paragraph group

6. Type The Global Nature of Chocolate Growing and press Enter

7. Click the Increase List Level button in the Paragraph group on the HOME tab


22SKILLS


8. Type the following text, pressing Enter as indicated to create new bullet points:

South America [Enter]

Africa [Enter]

Asia

9. Click the slide icon to the left of the Slide 3 title to select all the text on Slide 3

10. Move the mouse pointer over the slide icon and drag the Slide 3 icon to just below the subtitle of Slide 1, and then release the mouse button


23SKILLS

Skill 3 Visual: Use the Outline Feature


Press Enter at the end of a bulleted line to move the insertion point to a new bullet on the slide.


Expanding and Collapsing Outlines When you are working on a long presentation,

the Expand or Collapse feature in the outline pane in Outline view can make it easier to view the slide information

This feature collapses the slide content in the outline pane, hiding subtopics from view when you double-click a slide icon

To reverse the process, double-click again and the subtopics display

CHECKPOINT QUESTION


To demote a heading in the outline, press

a. down arrow.b. Ctrl + D.c. Tab.d. Enter.

3

26SKILLS

Skill 4 Steps: Add Notes

1. Click Slide 5 in the slide thumbnails pane

2. Click in the notes pane and type The ability to track beans to their origins ensures that chocolate flavors are pure and authentic.

3. Click the Notes Page button in the Presentation Views group on the VIEW tab

4. Click the Normal button to return to Normal view


27SKILLS

Skill 4 Visual: Add Notes


Click the Notes Page button in the Presentation Views group on the VIEW tab.


Using Notes A good rule of thumb is to include only key

points on your slides and place supporting points or speaker notes in the notes pane

Many presenters write out information like statistics or quotes to help them through their presentation

Other presenters write out their entire speech for each slide

CHECKPOINT QUESTION


The notes pane appears in

a. Slide Show view.b. Normal view.c. Slide Sorter view.d. Reading view.

4

30SKILLS

Skill 5 Steps: Apply a Layout


2. Click the Layout button in the Slides group

3. Click the Two Content option at the drop-down gallery

4. In the slide pane, click in the content placeholder at the right and type

Europe is the largest cocoa-processing region [Enter]

Local markets dictate taxes and currency fluctuations


31SKILLS


5. In the slide thumbnails pane, click Slide 5

6. In the Slides group on the HOME tab, click the New Slide button arrow

7. Click the Picture with Caption option to insert a new Slide 6 with that layout

8. In the slide pane, click the Click to add title placeholder and then type Map of global cocoa markets


32SKILLS

Skill 5 Visual: Apply a Layout


Click the Layout button in the Slides group and then click the Two Content option at the drop-down gallery.


Working with Placeholders If you can’t find a predefined layout that works

for your slide, you can insert a text box to create a placeholder

To insert a text box, click the Text Box button in the Text group on the INSERT tab, click a blank area of the slide, and then drag to create the text box

You can then add content and drag the placeholder to an appropriate location on the slide

CHECKPOINT QUESTION


Layouts can include

a. content placeholders.b. title placeholders.c. subtitle placeholders.d. content, title, and subtitle placeholders.

5

35SKILLS

Skill 6 Steps: Apply a Theme

1. Click the DESIGN tab

2. Hover your mouse pointer over the themes in the Themes group and then click the Facet theme to apply it to all slides in the presentation

3. In the Variants group, click the blue color variation

4. In the slide thumbnails pane, click Slide 1

5. Click the More arrow at the right side of the Themes gallery to display all built-in themes

6. Right-click Office Theme and then click Apply to Selected Slides


36SKILLS

Skill 6 Visual: Apply a Theme


In the Variants group, click the blue color variation.


Finding Themes Online Go to office.microsoft.com/en-us/templates and

search for PowerPoint themes to explore more options for your presentations

CHECKPOINT QUESTION


Which is not true of themes?

a. Themes provide colors, fonts, and graphical elements.

b. Themes can be applied to all slides in a presentation.

c. Only one theme can be applied to a presentation.

d. Theme variants are available to modify the theme color scheme.

6

39SKILLS

Skill 7 Steps: Organize Slides Using the Slide Sorter Feature

1. Click the VIEW tab

2. Click the Slide Sorter button in the Presentation Views group

3. Press and hold down the mouse button on Slide 9 and then drag the slide to the space between Slide 2 and Slide 3

4. Release the mouse button to place the slide in the new position

5. Click Slide 7, press and hold down the Shift key, and then click Slide 8


40SKILLS


6. Click and drag one of the selected slides to the space between Slide 3 and Slide 4 and then release the mouse button

7. Click Slide 1 to select it


9. Click the Copy button arrow in the Clipboard group and then click Duplicate

10. Click and drag the new Slide 2 to the end of the presentation and then release the mouse button


41SKILLS

Skill 7 Visual: Organize Slides Using the Slide Sorter Feature


Click the Copy button arrow in the Clipboard group and then click Duplicate.

CHECKPOINT QUESTION


The best view to use to reorganize slides is the

a. Reorganize Slides view.b. Normal view.c. Slide Sorter view.d. Slide Show view.

7

43SKILLS

Tasks Summary


Education

Gl13 m8-c1-presentation