Play at Toastmasters

05/03/2023

Roles we Play at

a Toastmasters Meeting

by DTM Raju Mandhyan, D75-Club40861

by DTM Raju Mandhyan www.mandhyan.com

05/03/2023 by DTM Raju Mandhyan www.mandhyan.com

NotesThere are many creative ways that a

Toastmasters meeting can be run as long as speakers got productive feedback and a learning and fun atmosphere is sustained.

This particular flow of responsibilities has been the culture of Executive Toastmasters Club of Makati which was founded by CTM Dennis Dario in 1979.

There used to be an “Anything Goes” portion for a few minutes which is now, sometimes, replaced with a “Joke Session.”

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05/03/2023 by DTM Raju Mandhyan www.mandhyan.com

A Sample Program/Flow

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Sgt-at-Arms Reserve the meeting room.Know program needs,

expected number of attendees.

Set up room, banner, meals, lights, projector, lectern, sounds etc.,

Arrange room conducive to learning room dynamics.

Greet & register guests along with the President.

Clear up after meeting ends.4


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PresidentEnsure the meeting starts and ends on time.

Call meeting to Order, Introduce TMRead or display the club mission at every meeting.Report on the club's DCP progress.Recognize member achievements in their lives in

the TM district, etc.,Thank the TM, the GE and Adjourn the Meeting

Take time before and after meeting to Welcome guests.

5by DTM Raju Mandhyan www.mandhyan.com

05/03/2023

Toastmaster The Maestro / The EmCee

Stay in touch with VP Ed as to the design and development of program.

Briefly talk about TM history, Club history and the benefits of TM.

Explain program flow to guests.Introduce speakers and topics.

Be gracious. Link ideas. Applaud.

Be the President’s & the VP Ed’s spokesperson during the program.


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Topics Master Prepare 5 to 7 topics in alignment with Theme of the Day.

Keep them short, simple & light.

Articulate the value of Impromptu Speaking in life.

Describe formats SMG, PREP etc., quickly.

Explain timing and lights.Choose responders in

consultation with VP Ed & TM of the Day.

Facilitate, not yammer, not “present.”


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Topics Speaker The articulate ad-libber

Answer / Respond to Question/Quote

Use SMG or PREP or AIDA formats.

Listen to YOURSELF as you speak and adjust.

Remember to link Opening to Closing.

Relax and Have Fun.8


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Prepared SpeakerWrite/Prepare/Memorize

speech in alignment with project objectives. Don’t wing it!

Practice & Rehearse a lot.Talk to your Mentor +

Evaluator and Club VP Ed for concerns and tips.

Come early, set up room, visual aids, if any. Be personally responsible.

Listen to feedback quietly , open-mindedly and calmly. Learn!


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General Evaluator

Know the program flow.Offer brief, creative insights &

benefits of and about “Evaluating Well”

Evaluate everything/everyone…room, setup, program flow, President, Toastmaster of the Day.

Slightly back-up and support other evaluators.

Gently and slightly evaluate Ind. Evaluators too.

Summarize all and applaud all at the end.


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Ind. Evaluator Contact Speaker, Read Project and KNOW the right objectives.

Listen with Mind, Body & Soul…more than a 100%

Stay objective and follow tact and be empowering when evaluating.

Check Link “Evaluate to Motivate” on Slideshare


http://www.slideshare.net/RajuMandhyan/toastmasters-evaluate-to-motivate

http://www.slideshare.net/RajuMandhyan/toastmasters-evaluate-to-motivate

05/03/2023

Grammarian The syntax sentinel

Offer “Word of the Day” related to theme.

Applaud correct and creative usage of language. Name speakers.

Correct wrong usage politely, briefly and accurately w/out mentioning the name of the speaker. 12


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Ah-Counter

Listen acutely for sounds and long pauses used as fillers.

Write how many filler sounds or words were used during all portions of the meeting.

Read score and mention names nicely.


05/03/2023

Timer Contact Speakers to confirm the time for their Prepared Speech.

Make certain the equipment works and can be seen by all.

Generally, Table Topics speakers should be +/- 15 seconds of allowed time; Prepared speakers must be +/- 30 seconds.


05/03/2023

No other organization in the world is so giving,

so much fun and provides so much learning!

Mabuhay Toastmasters!


Content and Pictures from www.toastmasters.org/

http://www.toastmasters.org/Members/MemberExperience/MeetingRoles/Toastmaster.aspx

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