EVIS QAJA – Strategic Planning Director

STRATEGIC PLANNING DIRECTORATEDEPARTMENT OF DEVELOPMENT & COOPERATION

PRIME MINISTER’S OFFICE

NEW MONITORING & REPORTING SYSTEM

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(i) Strategic Management Development(ii) Key Monitoring and Reporting Concepts;(iii) IPS & main components of the Monitoring System (iv) Key dimensions of monitoring and reporting;(v) Types of documents to be monitored;(vi) Frequency & Content of reporting;(vii) Procedures and deadlines;(viii) Structure Mechanism: Reporting process (ix) Key Tasks & role of the Strategic Planning Committee & SPD(x) Institutional set-up & key tasks;(xi) Methodology Frame;(xii) Reporting templates;

Content of Presentation

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(i) Strategic management development

I phase – introduction of SPI phase – introduction of SP– 2005: institutionalization of SP/adopted the Integrated Planning System (IPS), a set of

operating principles to ensure that government policy planning and monitoring as a whole takes place in as efficient and harmonized way as possible.

IIII phase – consolidation of strategic planning, NSDI I (2007-2013)phase – consolidation of strategic planning, NSDI I (2007-2013)– 2007: through Strategic planning committee approved NSDI I & sector strategies – 2010: Introducing a monitoring mechanism on the implementation of the NSDI,

sector and crosscutting strategies (pilot strategies)

III phase – rethinking efficiency and effectiveness, NSDI II (2015-2020 & New III phase – rethinking efficiency and effectiveness, NSDI II (2015-2020 & New Monitoring & Reporting System through SIGMA Recommendations & Monitoring & Reporting System through SIGMA Recommendations & Assistance) Assistance)

– strengthening of Government-wide- approach and leadership/IPMG– introduction of Budget Sector Reform/BsR– phase (1): 5 selecting strategies starting the NMRS (+2 PFM & SNRAP)

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Policy ImplementationPolicy Implementation

Monitoring & EvaluationMonitoring & Evaluation

Decision MakingDecision Making

Policy FormulationPolicy Formulation

Agenda SettingAgenda Setting Monitoring and reporting are an integral Monitoring and reporting are an integral part of the policy cycle and plays a part of the policy cycle and plays a significant role in the entire cyclesignificant role in the entire cycle – it ensures accountability of the Government and ministries over implementation of their commitments and informs and enriches policy development and review.

Monitoring is a continuous management Monitoring is a continuous management of the delivery of policy of the delivery of policy (projects, programmes, strategies) results (outputs and outcomes) by means of inputs (financial resources) in order to observe progress of policy implementation according to plans and budgets.

Reporting is presenting data in the process Reporting is presenting data in the process of monitoring of monitoring so that it can be used by the programme staff, managers and decision makers to improve implementation or design of policy and to inform the stakeholders.

(ii) Key monitoring & reporting concepts

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(iii) IPS & main components of the Monitoring System

The Albanian Integrated The Albanian Integrated Planning System (IPS) Planning System (IPS) indicates that the NSDI is founded upon a national vision and a comprehensive set of sector and crosscutting strategies. This foundation has an impact on the M&S:(i)Ensure (i)Ensure monitoring and monitoring and reporting of NSDIreporting of NSDI, sector and sector and cross-cutting strategiescross-cutting strategies;;(ii)Ensure alignment between (ii)Ensure alignment between the strategies the strategies and MTBPand MTBP:(iii) &(iii) &pre-accession and pre-accession and upcoming negotiation upcoming negotiation processesprocesses, and reforms’ and reforms’ agenda & (iv) SDG’s process.agenda & (iv) SDG’s process.

Strategic National Plan

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Strategic National Plan

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Strategic

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Strategic National Plan

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Long-Term Goals (vision)

(4 years)

Mid- Term Goals(3 years)

Short -Term Goals

(1 to 3 years)

Strategic Framework Documents:

• Government Programme• National Single Pipeline• Economic Reform Program• National Plan for EU• SPD, SDP

Fiscal Strategy and Ministry Ceilings

Mid-TermBudget Planning

MTBP

Government Strategic Priorities

Government Strategic Priorities

Sector alStrategy

Sector alStrategy

Sector alStrategy

Long- Term National

Development Strategy

Geopolitical situationLong- term prioritiesLong- term vision for sectors

Integrated Planning Model

NSDI II 2015-2020NSPP

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Aggregation of the levels of documents. This principle should allow exploiting synergies between reports of different documents. If documents are tightly linked in terms of contents, the M&R system has to take this into account to allow building on each other rather than duplicating each other. The core elements of M&R reports (e.g. objectives, activities, indicators) at the lower-level document will build towards the M&R contents at higher-level documents.

EFFICIENCY

Adherence to the contents of the planning documents. Monitoring reports should be focused on the elements of the planning documents to ensure accountability for reforms and interventions planned.

ACCOUNTABILITY:Adherence to the needs of monitoring reports users. The M&E reports should be tailored to the needs of the users in terms of contents, length and frequency. Furthermore, reports should also give an account on the achievement of results in a verifiable way and against SMART indicators.

RELEVANCE

(iv) Dimensions of monitoring and reporting

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(i) Sector & Cross Cutting Strategies(ii) National Sector Programmes(iii) Action Plans

(v) Types of documents and focus of monitoring reports

Time frame

Type of document

Elements contained in documents

Focus of monitoring reports

Reporting frequency

Users

MID TERM

Sectoral and cross-

sectoral strategy

National Sector

Programme

Objective and Objective and linked linked

indicators indicators (+targets)(+targets)

Implementation Implementation action planaction plan

Achievement of Achievement of objectives objectives based on based on indicatorsindicators

Challenges and Challenges and solutionssolutionsRisksRisks

Budget Budget executionexecution

AnnualAnnual Wider Wider PublicPublic

GovernmGovernmentent

MinistryMinistry

SHORT TERM

Strategy action plan

National Sector

Programme

ObjectivesObjectives ActivitiesActivitiesIndicatorsIndicators

Implementation Implementation of activitiesof activities

6-monthly6-monthly MinistryMinistry

Implementation of the sector and cross sector strategies will be regularly monitored and reported, to assess their achievements with regards meeting the objectives and implementation of actions.

Monitor & Report: Annual basis (performance indicators)

Achievement of objectives and outcomes

Monitor & Report: Semi & Annual basisTwo monitoring reports will be

prepared for the Action Plan: 1: 6-month report and 2: annual report including 12 months.

Action Plans

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Executive summary, Progress on attainment of objectivesFinancial resources usedRisks and steps to address them

Annual Progress Report: Main components

Annual Action Plan: Main components

(vi) Frequency & Content of reporting

Implementation status of the actions; Key progressReasons for delay and next steps

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(vii) Procedures and deadlines

Prepared and submitted by the lead ministry to the Strategic Planning Unit by the 1st of April.

Published on the website of lead ministry – by the 1st of June, after endorsement by the SPC.

Discussions in the SPC (thematic sessions) of the reports take place April – May each year.

ParticipatingMinistries

Lead Ministry

IPMG

SPU

SPC

Cabinet

Lead Ministry

IPMGIPMG discuss the report & approve

SPU

Acts according of the Recom

mendations

6-Monthly Report

(viii) Mechanism

: Reporting process

Annual Progress Report

SPC

Cabinet

Prepare reporting information for Annual Progress report and submit to Lead Ministry

Participating MinistriesParticipatingMinistries

Lead Ministry

Lead MinistryLead ministry consolidate information, prepare for Annual Progress report

SPU/check qualityIPMG

SPU

SPU

IPMGIPMG discuss the report & approve

Phase – 1January-March

DeadlineDeadline

Lead ministry submit the Report to the SPC through the SPU

Lead Ministry

SPU prepare opinion to the SPC and submit

reports for discussion to SPC

SPC discusses annual report & endorse them

Alternative option: Cabinet endorses Annual

Reports

Lead ministry publish Annual Progress Report

Phase – 2&3April & May &

June

DeadlineDeadline

PhaseJuly

DeadlineDeadline

SPU/check quality

General secretaries discussion General

secretaries discussion

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(ix) Key Tasks & role of the Strategic Planning Committee & SPDStrategic Planning

Committee

Steer the implementation of the NSDI, & strategies.

Take decisions regarding remedial measures, if necessary

Inter-ministerialCommittee

Provides advice and steers the implementation of policies

Hear, discuss & check quality & annual reports

Resolve any issues between different institutions in implementing the strategies

Strategic Planning Directorate/as Technical Secretariat for SPC

Ensure regular monitoring of implementation of sector and crosscutting strategy

On a regular basis meet and discuss the progress in implementing strategy.

Identify challenges and bottlenecks

Discuss and endorse required reports through SPD/PMO

Resolve disputes between different institutions arising in the process of strategy implementation

SPU in charge of preparing a consolidated opinion (report) for all strategies discussed in a thematic session of SPC. The opinion (report) should be submitted to the SPC for endorsement and should include the following items:

An assessment of the progress achieved in line with national vision and the need for sequencing the reforms. Progress assessed against meeting performance indicators/targets (related also in frame of the budget support for specific sectors), An assessment of impact at national and regional level ;An assessment related to financial resources used with the implication & impact to the budget ( including GoA budget and foreign financing). An assessment of progress against Government priorities;An assessment of impact related to EU accession and up-coming negotiation processes An assessment and identification of the critical risks related to implementation of national vision and Government priorities; Corrective actions and recommendations of how to eliminate the risks;Assessment of the implementation of public investment (projects) and their impact on the achievement of sector policies (objectives).

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(x) Institutional set-up & key tasks;Ministry of Finance

Ministry of European Integration

Lead Ministry Participating Ministries

Through annual reporting should providing the information/analysis related to the MTBP s, public investment and budget execution.

Through annual reporting should provide the information/analysis related to the EU policy

Establish monitoring and reporting mechanism and ensure its application.

Collect data, analyse it and provide information to the lead ministry for preparation of necessary reports

Collect information from participating ministries

Participate in the meetings of the inter-ministerial bodies.

Analyse the implementation of the national sectors reforms

Organize the work of inter-ministerial body, for which they provide secretary functions.

Liaison with the national statistics office to ensure provision of the official data where possible

ts impact related integrated EU accession process in Albania for an effective implementation of EU acquis

Submits the annual progress report for quality check before endorsement to the IPMGs, or inter-ministerial groups/committees to the SPU/PMO as central coordination & management unit.

To use this information in the MTBP-related reporting, as well as in WB/IMF related reports.

To provide quality check of the financial information/data provided in the monitoring reports of strategies;

In co-operation with the SPU to provide an analysis related to budget and public investment execution in relation to progress against policy objectives and indicators.

INSTATVa

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(xi) Methodology Frame A methodology is prepared and A methodology is prepared and

will be approved soon by an will be approved soon by an Prime Minister Order Prime Minister Order

The methodology includes: Instructions on the process and roles of

each structure; Standardized and Unified templates:

• Result Monitoring Matrix • 6 month reporting template • Annual Reporting Template • Database (template) for

monitoring of the Action – Plan

• Useful examples of reporting

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and support !and support !