Integrating

Our Wildly Important Goal

CapacityBUILDING

Overview & Purpose

• Revisit the big picture • Share ideas, experiences, &

progress • Helpful set of steps for

connecting capacity building needs of partners with students’ positions

big picture

Individuals & Places

Mobilize students, faculty, staff, & community members to support individuals & places.

Bonner Transformation GoalsCommunity Change

Programs

Individuals & Places

Train & support leaders who develop & manage evidence-based programs and projects.

Community ChangeBonner Transformation Goals

Summer Manage summer enrichment program

Team Help develop & expand after-school club

Regular Mentor students in after-school club

Occasional Participate in a service event for kids

Student Development: Service Road with Rising Expectations

Exploration - intentional placements that provide exposure and result in additional commitment

Experience - solid programmatic role (Program Assistant or specific title)

Example - site/project coordinator

Student Development:

Expertise - capstone project

Partner in capacity-building for organizations to improve effectiveness, efficiency, and resources.

Organizations

Programs

Individuals & Places

Bonner Transformation GoalsCommunity Change

Partner in capacity-building for collaboratives working to achieve measurable community and systemic change.

Systems

Organizations

Programs

Individuals & Places

Community ChangeBonner Transformation Goals

Student Development Advocacy Prepare presentation to School Board

Forum Organize public forum on out-of-school time

Issue Brief

After-school programs with best academic outcomes

Research Model programs; survey parental involvement

Training Workshops on literacy and youth development

Summer Manage summer program

Team Help develop & expand after-school club

Regular Mentor students in after-school club

Occasional

Plant School Garden for Orientation Service

The Big Picture

Why This Matters

• Build organizations, programs, & communities!

• Capture collective impact! • Document the organizational and

community impacts that individual Bonner Programs are having

• Demonstrate power of community engagement

The Wildly Important Goal

• Integrate capacity building roles and projects into the Bonner experience more systematically

• Have partners define capacity building opportunities and connect them with students and faculty to address them

• Document this in BWBRS

WIG Timeline for 2014-2015

• Utilize form with core/deep community partners and enter opportunities form into BWBRS by December 15th (Fall) and May 30th (Summer)

• Utilize parallel form capturing Service Accomplishments (agency view) by January 31st (Fall), June 1 (Spring), August 30 (Summer)

change to flow calendar

progress in the network

Fall Survey of Programs

add date went out

Mix of strategies

Partners completing in various formats

Steps and Interactive Discussions

1) building an annual calendar 2) meetings with partners 3) meetings with students 4) translating into positions 5) reporting in BWBRS 6) tracking accomplishments

building an annual

calendar

Setting up/completing the process

• How are you integrating capacity building into your current communication and position development with partners (Fall and the future)?

• What is the calendar for your partner meetings and conversations?

Macalester’s Experience

• Last winter: meetings with community partners in preparation for Fall 2014

• Group meeting format was highly beneficial for partners to make connections and deepen positions

• Current term: partner meetings to revise for Spring and next year

Consuelo make point about how it fits with her position

Timeline considerations

• December 15th: all fall partners needs are entered

What is your program doing? What do you need to do?

Partner WorksheetList the partners (fall/spring) you need to have meetings with and the status (i.e., date,

approach). If possible, divide up the meetings amongst staff/student leaders.

Name of Partner

Students Currently Serving There

Date(s) for Meeting Responsible Staff/Student Leader

meeting with partners

Maximizing the Opportunityto discuss with partners a long-range vision for your partnership, students’ and faculty

members’ roles, and the projects that can be done

• A workshop format • Sharing the big picture • Narrowing capacity building

roles • Translating into real positions • Fostering campus connections

Sample Agenda

• Bonner Outcomes/Goals Review

• Capacity-Building

• 3-year progression Example • Family Tree Clinic

• Developing your Positions • Student Development and Placement Models

• Review of Current Positions

• Capacity-Building Worksheet

• Tips & Strategies

• Timeline & Expectations

Bonner Impact

Our collective (community organization, student, and college) goal is to effect positive and tangible

change in the communities where we live and work.

!Bonners = 49 !Organizations = 35 !Hours Served 2012-13 = 13,766 !Cost Savings to Organizations=$117,011

The effectiveness of this work and experience is directly related to the strength of the community

partnerships.

Bonner Transformation Goals

Community Partnership Model

Capacity-Building Areas

!Efficiency/Efficacy !Improved outcomes with the same level of resources or improved or

consistent quality of services with fewer resources !Scale/Reach

!Number of new people served, new populations served, and/or new or expanded services

!Leverage !Additional resources or assets garnered through capacity-building

activities such as funding, volunteers, in-kind support, and partnerships

Capacity-Building Activities

! Volunteer Management !coordinate/manage service program, volunteer recruitment

! Training and Program Development !coordinate programs, develop new programs, write training manuals,

organize/lead training workshops

! Fundraising !organize events, identify grant and funding sources, write grants

! Communications !website and social media development, coordinate meetings, online

networking support; create print marketing materials

! Research !community-based research, policy research

! Collaboration/Partnership Building !Identify partners and/or stakeholders, organize/facilitate meetings,

build and maintain relationship

Partner Video

EXPLORATION

! Placement: direct service ! Entry-level, room for exploration,

training, coaching, and guidance.

! Work: physical builds, tutoring/educational support, immersion experiences/trips, and administrative work.

! Placement: Classroom Assistant in local public schools

! Work: small group/1:1 tutoring, book/math clubs, assistance at school events

! Bonner Activities: Service Trip ! 1 week course/immersion

experience in New Orleans

Level 1 Placements: Occasional Volunteer

Introductory experience to issues, organizations, & Twin Cities

Cover Each Level of Student Development

• Gives partners insight about Bonners and what they are experiencing

• Helps partners integrate developmental roles

• Gives them real examples to build on

• Engages partners as educators & guides

Expectations

! Review Current Position Description ! Complete “Organizational Capacity-Building Opportunities” Form ! Determine Organizational/Program Priorities and Needs (use form

as a basis, brainstorm with organization staff if needed) ! Narrow down opportunities to 2-3 ! Remember this is a collaborative process w/Bonner and you/the

organization. When your student returns: ! Discuss: Passions and interests of the student (strengths handout) ! Ask: What gaps does the student see in programming or at the org? What

suggestions do they have for addressing? ! Match: student interests w/organizational need. Review your narrowed down

opportunities list with student. ! Write job description. Review with student. Modify if necessary. !Submit to Consuelo on FRIDAY, MARCH 28

A Strategy for You?

• What has worked? • Group meetings vs. • One-on-one meetings vs. • Email communication • Strategy for December to April? • Strategy for May to August?

Discuss in clusters with 3 schools!

meeting with students

Making the Student Connection

• Capacity building framework

• Comfort with the language and focus

• Fit with Bonner Program & non-profit sector

• Review the form and think about their knowledge of the partners’ work

• Prepare for conversations

• Empower students to seek connections & resources

Sample Agenda for Student Meeting

• What is Capacity Building? 15 minutes

• What does Capacity Building look like? 15 minutes

• Capacity Building worksheet 20 minutes

• Reflection 10 minutes

Guiding the Student and Partner Connection

• Fostering collaboration

• Empowering both to show leadership

• Helping connect to other resources (like other partners and faculty for academic projects & CBR)

• Aligning the work with the student’s larger interests (academic and co-curricular)

A Strategy for You?

• Share what have you been doing with students?

• Are changes big or small? • What’s working? • What’s not? • What about summer?

Interactive Work

• Outline how you might integrate this focus into meetings (advising, etc.) with students

• Brainstorm other trainings or resources that you would anticipate you might need (i.e., to help the students effectively do this work).

translating to positions

Translating Opportunities into Positions and Projects

• Some helpful questions

• See new handout

3 Questions to Help Narrow

• Cluster 2-3 related ideas or roles (considering students)

• Draft 2-3 ideal positions (future)

• Sequence of positions and projects

Turning Into Positions1.The first sentence should capture the mission and program of the non-profit agency

or school. Use the organization’s website or materials for help.

2.Another 2-3 sentences should then describe the position, making it clear what the roles of the student are. Keep it professional and concise.

3.End the description with a final sentence that begins “The capacity building activities in this position include...” and then notes 2-3 specific bullets, drawing from form.

4.Make sure the title is active and uses resume language like “Program Coordinator (CB)”, “Program Assistant (CB),” “Events Manager, (CB)” and so on. Avoid vague terms like “volunteer.”

5.Avoid language that focuses on any administrative work (i.e., paperwork, filing, answering phones). We understand this is a part of positions, but not every detail needs to be stated.

Interactive Activity

Take the sample form.

Narrow down (cluster some related work) to a strong position description.

Here’s a great example…

reporting in BWBRS

Getting This Into BWBRS

Agency view! Looks like form!

Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS

Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS

Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS

1.Check the appropriate boxes. 2.Add narrative response in text field.   3.The narrative should summarize the opportunities and

perhaps note which ones can be translated into positions. For instance, you might write: "The agency wants a Program Coordinator to develop a volunteer training handbook and recruit additional student volunteers" or ""The agency wants a policy research team to find three model organizations, propose recommendations for the community, and write an issue brief." 

tracking accomplishments

What is your plan for collecting?Collect and enter by January 31, 2015

Summative for the organization as a whole

Agency (not student) ViewFor example, the Boys & Girls Club had three students. But the B&G Club only needs to reflect on the whole!

On reflection, the site supervisor might note things like: • Volunteer program developed and policies updated • 15 volunteers recruited • 2 new curriculum modules developed • 2 grant proposals developed (by different students) • web page created • issue brief written

You’ll need to enter relevant details by category. For example, under Volunteer Management, you (or the partner) could note: “ Volunteer program developed and policies updated. 15 volunteers recruited.”

Interactive Discussion (see ?s)

•Who is going to do this for your program? What is the role of staff and students? How will you prepare and communicate this to community partners clearly so that the information is at-hand when you need it?

Interactive Discussion (see ?s)•How else can you use the accomplishments data to celebrate the work and accomplishments of your Bonners and Bonner Program? Discuss how to integrate and highlight program achievements.

•How might your program benefit from publicly communicating its accomplishments and impact to your institution and community?

Interactive Discussion (see ?s)

•For your program or institution, what reports would be helpful to generate from the data in BWBRS?