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TIME MANAGEMENTfrom President
A LOT TO DO ?
A LOT TO DO ?
LITTLE TIME ?
DON'T KNOW WHAT TO DO FIRST ?
DWIGHT D. EISENHOWER, A FIVE-STAR GENERAL IN THE US ARMY DURING WORLD WAR II WHO LATER BECAME 34TH US PRESIDENT, WAS ONCEFACED WITH THE SAME PROBLEMS.
BEING A VERY BUSY MAN, EISENHOWER ANALYZED HIS OWN TIME MANAGEMENT AND CAME TO ONE INTERESTING CONCLUSION:
DWIGHT D. EISENHOWER, A FIVE-STAR GENERAL IN THE US ARMY DURING WORLD WAR II WHO LATER BECAME 34TH US PRESIDENT, WAS ONCEFACED WITH THE SAME PROBLEMS.
« »WHAT IS IMPORTANT IS SELDOM URGENT AND WHAT IS URGENT IS SELDOM IMPORTANT
IN THE 1950S HE CREATED HIS OWN EFFICIENT TIME MANAGEMENT TOOL WHICH HELPED TO DETERMINE PRIORITY OF TASKS.
THIS TOOL IS KNOWN TODAY AS THE EISENHOWER MATRIX,OR PRIORITY MATRIX.
IN THE 1950S HE CREATED HIS OWN EFFICIENT TIME MANAGEMENT TOOL WHICH HELPED TO DETERMINE PRIORITY OF TASKS.
IMPo
RTAN
TNO
T IMP
ORTA
NT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT
IMPORTANT AND URGENT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT
IMPORTANT AND
NOT URGENT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT
IMPORTANT AND URGENT
NOT IMPORTANT AND URGENT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT
IMPORTANT AND
NOT URGENT
IMPORTANT AND URGENT
NOT IMPORTANT AND
NOT URGENT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT NOT IMPORTANT AND URGENT
IMPORTANT AND
NOT URGENT
IMPORTANT AND URGENT
URGENTNOT URGENT
IMPo
RTAN
TNO
T IMP
ORTA
NT
NOT IMPORTANT AND
NOT URGENT
NOT IMPORTANT AND URGENT
IMPORTANT AND
NOT URGENT
IMPORTANT AND URGENT
4 AVOID
3 DELEGATE
2PLAN
1DO FIRST
LET'S TAKE A CLOSER LOOK
IMPORTANT AND URGENT
EXAMPLES:– Deadline tasks – Urgent phone call – Crying baby
4 AVOID
3 DELEGATE
2PLAN
1DO FIRST
Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management.
4 AVOID
3 DELEGATE
Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management.
IMPORTANT AND URGENT
2PLAN
EXAMPLES:– Deadline tasks – Urgent phone call – Crying babySUMMARY: The Eisenhower Matrix will be used
effectively if this category contains no tasks.
IMPORTANT AND NOT URGENT
4 AVOID
3 DELEGATE
2PLAN
1DO FIRST
These are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills.
EXAMPLES:– Planning new projects– Analyzing the achieved results – Going to the gym
4 AVOID
3 DELEGATE
1DO FIRST
IMPORTANT AND NOT URGENTThese are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills.
EXAMPLES:– Planning new projects– Analyzing the achieved results – Going to the gym
SUMMARY: Eisenhower considered this category the most important. Planning a task ahead means you have as much time as you need to accomplish it.
NOT IMPORTANT AND URGENT
4 AVOID
3 DELEGATE
2PLAN
1DO FIRST
As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people.
EXAMPLES:– Sending invitations – Unplanned meetings – Unexpected guests
4 AVOID
2PLAN
As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people.
1DO FIRST
NOT IMPORTANT AND URGENT
EXAMPLES:– Sending invitations – Unplanned meetings – Unexpected guests
SUMMARY: These tasks take a lot of time to do, but they are not important for you. Try to delegate them to others if it’s possible.
NOT IMPORTANT AND NOT URGENT
4 AVOID
3 DELEGATE
2PLAN
1DO FIRST
The most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce.
EXAMPLES:– Social nets– Computer games – Long chatting on the phone
3 DELEGATE
2PLAN
1DO FIRST
NOT IMPORTANT AND NOT URGENTThe most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce.
EXAMPLES:– Social nets– Computer games – Long chatting on the phone
SUMMARY: It’s better to cut down on these tasks or avoid them at all, because they reduce your efficiency.
SO, THE EISENHOWER MATRIX HELPS TO PRIORITIZE YOUR TASKS AND ACTIVITIES AS WELL AS
DISTINGUISH BETWEEN THE IMPORTANT AND THE UNIMPORTANT
1DO FIRST
2 3PLAN DELEGATE
4AVOID
NOT IMPORTANT AND
NOT URGENT
NOT IMPORTANT AND URGENT
IMPORTANT AND
NOT URGENT
IMPORTANT AND URGENT
PRIORITIZE YOUR TASKS IN A NEW WAY !DOWNLOAD THIS PRESENTATION
AND PRINT THE FOLLOWING SLIDE !
1 2
3 4
NOTESNOTES PLAN DO FIRST
DELEGATEAVOID
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