10 Quick Tips to Get the Most from Microsoft Office

1/13/2012 1Kimheng Nguon, CS 101 Section 1

1. Create a Customized Tab on the Office 2010 Ribbon

Office 2007 included the new

Ribbon interface which some

people found awkward and

confusing to use. However, Office

2010 added a new feature that

allows you to create your own

custom tabs on the Ribbon. You can

group specific commands that you

use most often on your custom tabs

for faster and easier document

creation and editing.

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2. Save Time by Customizing the Quick Access Toolbar

in Office 2007

The previous tip showed

you how to add a custom tab

so you can group often-used

commands in one place. You

can further customize the

Office interface by adding

commands to the Quick

Access Toolbar. This

provides one-click access to

your most-used commands.

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3. How to Backup and Restore Your Office 2010 Ribbon

and Quick Access Toolbar Customizations

Now, that you learned how to

create custom tabs on the Office

2010 Ribbon and how to

customize the Quick Access

Toolbar, you can backup both the

Ribbon and the Quick Access

Toolbar so you can import the

same customizations into Office

2010 on another computer.

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4. How to Find Office 2003 Commands in Office 2010

Have you just upgraded to Office

2010 from Office 2003? If you

skipped over Office 2007, you may

be having trouble locating your

favorite commands from Office

2003 on the new Ribbon interface.

Microsoft created and interactive

guide to the new Ribbon interface

in Office 2010 to help smooth the

transition from Office 2003 to

Office 2010.

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5. Bring Office 2003 Menus Back to 2010 with UBitMenu

The previous tip showed you how

you can make the transition from Office

2003 to the new Ribbon interface in

Office 2010 and 2007 easier.

However, if you really miss the familiar

menus and toolbars from Office

2003, you can get them back in Office

2010. The following article shows you

how to use a tool, called UBitMenu, to

bring back the Office 2003 menus and

toolbars in Office 2010, and even how

to hide the extra Ribbon tabs to make

Office 2010 more like Office 2003.

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6. Insert Horizontal Lines in Word Documents Quickly

Generally, when inserting a

horizontal line in Word, you need to

access the Borders and Shading

dialog box. However, there is a

quicker way of inserting different

styles of horizontal lines. The

following article shows you the

keyboard shortcuts for inserting the

different styles of horizontal lines to

save you time.

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7. How to Crop Pictures in Word, Excel, and PowerPoint 2010

When inserting a picture into

your Office documents, you

might need to crop it to show

only a specific part of the

picture and remove other areas.

You can do this directly in

Word, Excel, and PowerPoint.

The following article shows

you how to crop pictures in

Word, but the method is the

same in Excel and PowerPoint.

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8. Center Pictures and Other Objects in Office 2007 & 2010

Once you insert your picture and

crop it, if needed, it may be

difficult to get your picture

perfectly centered in your

document. The following article

shows you how to center pictures

and other objects in Word and

PowerPoint 2010; however, the

method is nearly identical in 2007.

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9. How to Take Screenshots with Word 2010

If you’re working on a document

in Word 2010 that includes

screenshots, you can easily use

Word to create the

screenshots, rather than another

third-party tool, thus saving you

time. The following article shows

you how to use Word to take

screenshots and paste them directly

into your document.

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10. Add Security to Your Important Documents in Office

2010

If you’re sharing Office 2010

documents with other employees

through your company’s network, you

might want to add security to the

documents so only certain employees

can access the documents. You can also

apply encryption to Excel and

PowerPoint documents. However, you

can only restrict editing in Word and

Excel.

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Questions and Answers

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