MailBox & Email management (tips …)

 

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Connexion ergo sum (Anonymous)

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Tips to manage your mailbox (1/2)

• Keep low number of folders, don't loose time to organizeBUT use search tools as Google@ to retrieve old mail

• Do not take a look every x minutes BUT take a look only 2 or 3 times per day

• Keep your Inbox empty each day ... keep only email requiring action

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Tips to manage your mailbox (2/2)

• Sort InBox per ‘From’ to be sure to adress right priority

• Read, answer QUICKLY, archive or and remove email (do not hesitate to delete email)• When possible answers are only 1 or 2 lines

• If you send an email and you want to follow it then move it to a 'wait_answer' folder ... and follow this folder

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Email ‘ethic’ (1/2)

• Keep e-mails short and to the point, and use subject lines properly Sometimes my email are only subject lignes

• Be clear in want you're waiting forFor ex : Carl give me feedback or doc for 11 nov 14 pm

• Re-read the message before sending to ensure it is relevant and clear

• Don't email to the world. Use the ‘cc’ appropriately ! - be sure that you're not going to spam people

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Email ‘ethic’ (2/2)

• When you answer to an email, do not reply to all if your answer is 1:1

•Attach word document rtf format to remove any scripts and macros.

• Compress large files before sending as attachments.

• Do not use upper case or red character !

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Email is not always the right tool !

Be aware !! Email is a magic tool BUT Email is not always the right tool … and it’s sometimes better to phone or to move and talk face to face.

By the way … Do you e-mail the person next to you at work rather than just talking to him/her ? What do you think if your answer is yes ?