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Emportant HRMSTime &
Attendance Management
Emportant HRMS
Time and Attendance Management made UnComplex
Do you have these challenges in Attendance management?
• Reconciling your attendance and Leave records• Getting data from multiple locations• Ensuring error free attendance for each employee• Preventing data manipulation• Accurately calculating hours worked, overtime and late coming
Emportant makes this really easy with our time-tested Attendance and Leave process:
• Get the complete picture without trying to merge data from two systems• Provide Employees and Managers online access to the attendance and leave
records• Drive HR policy through automated rules for OT, Comp Off, Late deductions,
etc.
Let us show you how…
1
Emportant HRMS- Time & Attendance
Flexible Time Attendance Rules :
• Multiple shift timings, Overtime rules
• Interface with attendance recording and access control
machine
• Multiple holiday calendar for each location (state /
country / etc)
• Tracking of late coming/early going
• Tracking of authorized and un-authorized leaves
• Change of shift
• Regularization of late coming, shift mismatch, missing
swipes etc.
2
Attendance Management with multiple options:Web Attendance:
• ESS - Employee can mark his /her attendance through employee self service portal
• Attendance report monthly / weekly / daily• Real time sync with payroll & leave• Restrict web attendance to a group of employees / from a particular network
IP
Realtime Attendance Integration-
• Integration with attendance recording systems:• Integrate with your existing hardware using our API / DLL, OR• Procure new hardware recommended by us direct data push from
machine to Emportant• Get Attendance data from multiple locations data at single system• Push Data residing in Attendance database
File upload based Attendance Capture
• Upload your attendance data on daily basis using flat file / txt / csv format• Upload from multiple location / from multiple users• Upload process takes less than a minute each day
3
Self Attendance1. Employees can mark their
attendance through the web portal, & all the in-out time will be recorded in real-time
2. You can restrict the access for the attendance marking to specific group of Employees and to a specific IP address
Emportant HRMS- Self Attendance
Employees can view their attendance records for any date range
Shift Master: you can define multiple shifts and set the rules for late time / early go
limit as well as OT allowance
Shift Master: you can define multiple shifts and set the rules for late time / early go
limit as well as OT allowance
Roster Definition: you can define the shift roster (cyclic/non-cyclic) based upon function/
designation/department of employee
Roster Definition: you can define the shift roster (cyclic/non-cyclic) based upon function/
designation/department of employee. Here you can see Functional Role for particular department
Attendance File Upload: you can upload the Attendance data in terms of present or absent, so that at the same time you can record all the leave taken and attendance data
Holiday Working: you can schedule employees to work on Holiday based on their department /
location / employee specific
Swipe card issue: you can record the swipe card details as well as all the add new swipe card details. Card Id refers to the card number or
Fingerprint Id.
In-Out Details: HR can have a report to see the in-out details of ay employee, he/she will get details
summary of all the employees attendance data
Mass Timing Regularization: HR can regularize the attendance data for any employee based upon the request / reason for
attendance regularization, you can define your own reason for attendance regularization like, Hardware failure, Bus late, etc…
Manual Swipe Entry: Admin can add the manual swipe entry of any employee if required, in case of any swipe card issue and employee fails to swipe his time details,
admin can mark his attendance
Delete swipe details: if the attendance data is uploaded mistakenly, admin has
a rights to undo/reverse the data
Temporary shift change: if the roster is defined and employee wants to change his/her shift due to any
sudden reason, admin can change the shift on temporary basis
Roster Attachment: You can attach shift rosters to employees
You can create multiple shifts rosters for different types of employees and you can attach these rosters to
department / employees
