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Explaining the basics of content types and what's new in SharePoint 2010
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SharePoint 2010Content Types
Sharon RichardsonJoining Dots May 2010
This presentation assumes you have already seen SharePoint 2010
and the new user interface…
If you haven’t, check out ‘SharePoint 2010: What’s New’
What is a Content Type?
That’s a content type
Every time you click ‘New’ in a list or library, you use a Content Type to create a new item.
The default content types don’t do much.
In a document library, they provide you with a blank Word template and basic
metadata – the document Title.
Create your own Content Types
• Apply a template• Define metadata (columns)• Configure retention and auditing• Set-up a workflow
Configure your document library to use content types
• Go to Library Settings and select Advanced Settings• Switch ‘Allow management of content types?’ to ‘Yes’
Now you can add your own content types to the library
A library with multiple content types
SharePoint 2010 includesnew Content Types
Document Set Content Type
• A folder containing multiple items
• Items can be managed individually by their own content type or as a set
Document Setcontent type
Example: Project File
6 content types for the different project documents.All content can be managed (and archived) as a single set
• Describes structure of an external application(fields, methods, connection)
• Used by Business Connectivity Services to integrate external application data into SharePoint and Office
• Requires SharePoint 2010 Enterprise Edition
Enterprise Content Type
Example: Case Management
Office Client
SharePoint Server
External System
Case ManagementIssue tracking
Client data
Single user interfaceContent Management
Electronic FormsSearch
Offline accessAuthoring content
Email, Diary
SharePoint 2010 new feature:
Content Type Hub Syndication
Content Types can be created per site or per site collection
…so far, so same as SharePoint 2007
Content Type Syndication Hub
• Assign one (and only one) site collection as the hub• All content types created in the hub are available for
re-use across all other site collections
…new to SharePoint 2010
Content Type Syndication Hub
• Configured under Central Admin in the Managed Metadata Service (MMS) properties
• Once configured, cannot be changed (without creating a new MMS)
Tip: Create a dedicated site collection for the hub
In a nutshell… well, 20 slides
That’s Content Types
For more information, questions and comments…
Slides by: Sharon RichardsonWeb: http://www.joiningdots.comTwitter: @joiningdots
SharePoint Guide: http://www.sharepointsharon.com