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8/2/2019 Effective Ways to Win Bids for Your Company
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TABLE of CONTENTS
Title Page Number
1. Characteristics of a Good Bid Management 3
Service
2. Veteran Tender Writers to Help You Emerge 5
Victorious in the Bidding War
3. Choosing Your Bid Writing Professional 7
4. What an Award-Winning Bid Writing Service 9
Can Do for Your Bottom Line
5. Desperate to Win a Bid for Your Company? 11
Hire a Bid Writing Specialist
6. How to Make Sure that the Bid Writing Service 13
You Hire Will Win the Project for Your Company
7. Adopting Tender Management Strategies Can 15
Help You Successfully Win Contracts
8. Write a Pre-Qualification Questionnaire That 17
Will Get You That Coveted Interview
9. How Tender Training Can Equip You with 19
Writing Skills That Win Contracts
10. Differentiating Bids and Tenders from Each 21
Other
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Characteristics of a Good Bid Management Service
If you are a company that wants to score the big projects, its important
that you get a really good bid management service to pitch your ownservices to the clients. There are so many firms nowadays purely dedicated
to the whole process of bidding on projects but if you want to increase your
chances of winning, there are
characteristics or qualities to take
note of in determining whether or
not the firm you are considering can
handle the bidding job well for you.
First, see if the bid managementfirm has already won important bids
in the past. Firms that have
managed to secure projects for their
clients will typically volunteer this
information and this is already a demonstration of a driven and winning
attitude, which is vital in handling bids. Second quality to take note of is
exceptional communication skills, both in verbal and written form. The
proposal or tender writers of the firm must be able to understand and
answer questions promptly and cogently. It would be greatly advantageousas well if these writers can present what you can offer in the most
appealing and interesting ways, as well as highlight what truly sets your
company apart from the other companies that will be tendering for the
same project.
A really good bid management service is organized to the high degree of
knowing the smallest details that you, as the company owner, may have
overlooked. As an outside perspective, they can provide you a fresh
understanding of your companys internal workings that may actually serveas the quality that the project is looking for. The skill in reinforcing what
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your company can offer for the bid is the third quality that such a service
must possess.
The fourth is the ability to plan and execute the plan according to schedule.
Time is always of utmost importance because there are always deadlines tobe met. The quality of work produced according to the provided time is
also a determinant of effective and efficient management.
The fifth and the last would be the background of the members of the
team. Not a lot of people would actually take the time to really check this
out as it can be seen as some form of invasion but reputable bid
management firms do not mind providing you details such as educational
background and other credentials which they think will push you into
choosing them for yourbid managementneeds.
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Veteran Tender Writers
to Help You Emerge
Victorious in the
Bidding War
So you want your company to
really conquer the business
world and you have no qualms about going the aggressive route and
bidding at all the projects that you were invited to tender for. You know its
going to be a lot of work but you believe that your company is ready and
you have the best people in the industry to get the job done. Surely, youwill need the help of veteran tender writers who are known to produce
winning bids for their clients.
The great advantage to hiring really experiencedtender writersis that they
already have the mastery of presenting your offer in the most appealing
way without stretching truths. You can count on the tenders to be
compliant with the requirements of the project being tendered for, as well
as really persuasive. These professionals know the important tricks of the
trade to make sure that your company is presented in such a way that itstands out and its strong and quirky points are greatly highlighted. You can
also count on them to produce only impeccable work for the time that they
will be given. They have the advantage of experience, and they know the
quality that appeals to the clients.
Bidding for projects is fiercely competitive. Only the best emerge as
winners and, most of the time, winning becomes a trend for them that they
just keep on improving their tenders further with each succeeding project.
Clients are always mindful of these developments, thats why they keep ongetting ITTs or Invitations To Tender for the really big projects and they
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actually keep on winning because they have already created an impression
in the business world.
If your company is still trying to secure that first important project with a
bid, you have to put on your game face and just really go all out becausethere is no doubt that competing companies will just be as out to impress
as you are. Stepping up your game means everything. If the other
companies have seasonedtender writersin their bid management team, it
is only necessary that you hire ones that have the same if not more
credentials that the competition has. For really important, course-changing
projects, do not even get diverted by an employee who may have the
potential of becoming a tender writer and consider training him in time for
the bid! Rely only on the best professionals to win the bidding war for you.
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Choosing Your Bid Writing
Professional
There exists a specialist foreverything: an accountant, to
manage and handle all your
financial transactions; a personal
trainer, to keep you fit and limber; and a life coach for your professional
and personal empowerment. How do you pay for all these professional
help? By working on your business and making sure it thrives, thats how. If
your business relies heavily on landing projects whether from private or
government entitiesyoull need to make sure you close all the deals. The
cleverest way to guarantee that is by seeking the help of anotherprofessional thebid writing professional.
A professional helps your company land more projects by preparing bids
that do not miss the mark on compliance, pricing strategy, positioning, and
a persuasive angle. It is a highly skilled profession requiring impressive
credentials. When youre looking to get a bid writer, youll need to list a few
essential criteria, as if you were basically hiring another employee to your
company. By carefully appraising the qualifications of the bid writer, youll
ensure an outstanding and results-based service.
So, what is it that a bid writer needs to possess in order to increase your
track record with winning projects? First, look at the experience. Has he
been a bid writing specialist for a decade or a couple of years? Does he
specialise only in bid writing or does he also dabble in marketing and sales?
Does he possess the technical skill you need for the bulk of your bids? Is he
actually a bid writer or does he only write professionally?
The development of a bid demands application of essential skills that isntlimited to technical writing in order to produce a document thats clear,
concise, and devoid of any errors thatll annoy the bid screening
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committee. Your bid writer also needs to have technical sales experience.
Remember: the bid document is essentially a sales document. It is meant to
persuade your client to choose your company to carry out the project and
convince them that you have the finances and the expertise to deliver it
better than the other companies vying for that project could.
The bid writer also needs to possess research skills, management skills, and
strategic planning skills. It takes particular focus and a high level of
competency to sift through reams of documents that a company sends out
when inviting suppliers to bid for projects. There are vital details and
certain aspects of the project that need to be addressed in your bids and
only abid writing professionalwith impeccable credentials can take all the
valuable information and make it all work to your advantage.
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What an Award-Winning
Bid Writing Service Can Do
for Your Bottom Line
What is the secret to getting a
resounding, spirit-lifting,
wineglass-clinking yes on
projects youve bid for? Is it the
number of impressive graphs and
charts in your bids? Is it because
youve provided a low price for the bid? The answers would be a no on
the charts and graphs, and another no on low pricing. Bid writing is a
delicate and highly specialised form of document. Its the kind of crucial
document that needs to be prepared by one with an extensive experience
and amazing track record in delivering results that will benefit a company.
Most companies develop and train a team that will handle all the bids
from evaluating the invitation to bid right up to drafting the bid document.
But what if your company is a start-up? What if you dont have access to all
the resources that any corporation has? What if, between managing your
business and spending time with your family, you simply dont have time
and energy left to go through the process of developing a bid document?
Giving up is not an option.
Thankfully, there are expert companies that provide tender and bid writing
services. Companies that develop your bid documents for you would know
that low pricing for projects doesnt necessarily work for all bids. Such a
firm will have the competence and expertise to define the requirements of
a tender request and be able to prepare your documents in a professional
and very persuasive manner. They have the resources (researchers,technical editors, and graphic designers) crucial to making your bids look
polished. They will have the experience in dealing with the intricate process
of bidding, and they will know exactly what works and what doesnt.
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How do you choose the perfect bid and tender writing firm?
Youll want to look at their numbers. A results-based firm will exhibit a high
success rate for their clients. Pick a firm that combines small and mediumenterprises with blue chip companies as clients. This means they have the
flexibility to write for smaller companies. Go with a firm that provides a
comprehensive list of services that include pre-qualified questionnaire
(PQQ), along with bid and tender writing training. In the future, your
company may expand and youll want to commission the services of a firm
thats already proven its worth to you.
Once youve scrutinised the firm, appraise their bid writers. Do they have
the necessary credentials such as an MA in business? Are all their writersfreelance or directly employed? Remember, youll be entrusting such a firm
with sensitive information about your company and details about your
project bids.
Abid writingfirm with an independent certification from UKAS certification
body and an impressive track record in winning bids for their clients will
serve you well. So invest in one today and ensure a yes in every potenti al
project that comes your way.
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Desperate to Win a Bid for
Your Company? Hire a Bid
Writing Specialist
A specialist is not a specialist if hes
not exceptionally good at
something, right? So if you want to
have something done exceptionally
well, its only pertinent that you hire a specialist. A bid writing specialist can
make all the difference for your company, especially if you do not want
anything else but to win an important project for your company. If you
want all the advantage, you cannot just entrust the task to someone who is
just good. You would need someone who knows all the winning strategies
and the wealth of experience to make your companys bid really stand out.
Just like with a lot of other things, good may not be enoughs pecial is what
cuts it.
Getting abid writing specialistto create your tenders for your company will
instantly provide you an edge. You can count on him to produce
exceptional-quality work within the period that he will be provided time to
do appropriate research, study and write that winning tender. You get to
have peace of mind that the task is being done in a compliant manner. The
work will have the persuasive quality that will have the client convinced
that your company is the perfect team to handle the project for them.
Aside from the writing aspect, this professional can also be expected to
provide the guidance that your company needs in other elements that
would directly affect the efficacy of the bid. If you are bidding for the first
time, having him in the team will be greatly educational and he can help
prevent the occurrence of unnecessary mistakes and keep the teamcompletely zoned in on meeting the bid requirements appropriately, as
well as on incorporating those teeny tiny details that will truly create an
impact in the minds of those who will be studying the bid.
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The usual problem that surfaces during the creation of a bid is that the
accumulated information can seem to take a life of its own and neophytes
can get overwhelmed in trying to make the bid as impressive as possible
that the tender can veer off-course. The bid writing specialist will be
instrumental in keeping the work completely relevant. He can oversee thewhole process, study and correct the work of the other members of the
team.
When you hire this professional to help you out with your companys bid
management, you will not only get an expert to write the winning tender
for you, you also get someone who can educate your team on how to be
effective and efficient in the different processes that a winning bid entails,
equipping your team with even more valuable insights to apply on
succeeding bids.
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How to Make Sure That
the Bid Writing Service
You Hire Will Win theProject for Your Company
There are basic standards to good
quality but if you want to really
stand out as the requirement of
the bidding set-up often calls for
good will not secure your company
the bid. The standards and
requirements of projects that are up for bidding are incredibly high andstringent. Expertise is required to stay compliant as well as convincing. If
your company is bidding for that highly coveted project, you must have an
outstandingbid writing service.
Most companies that generate business by bidding on projects have highly
trained bid management teams within their system but if your company
has been invited to tender for the first time, you may not have the right
people for the job just yet. What you can do is outsource, which can
actually be more advantageous for your company because a lot of the bestbid or tender writers are free agents. You have the opportunity to really
select the people that you want to get the job done for your company.
A really greatbid writing servicealready has a record of won bids. This is
an important reflection of the services mastery of the formula for
successful bids. If the service does not have that credential yet, then it only
proves that its still struggling in meeting the strict requirements projects to
bid for have.
Experienced bid writing services are incredibly organized and they know
how to stick to schedule. Organization is a major element of bid
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management. If you are hiring a bid management team, delegation of tasks
and how these tasks are assigned to be accomplished for a specific time will
automatically reflect the efficacy and efficiency of the team. Bid writing is a
tedious process, its not just writing prolifically. Its writing in the most
truthful manner that has the power to appeal to the people who will bestudying the tendered document.
Its also vital that your bid writing servicehas a keen eye for details and it
has the ability to shine on your companys qualities that your competition
does not have. Since you and the other competing companies are
presented the same project requirements, your bid writing service should
be able to emphasize the difference in how your company can accomplish
the project to the greatest benefit of the clients.
A bid writing service that possesses all these characteristics will certainly
put your tenders at the frontlines, win bids for your company, as well as
make your company a regular candidate for future important projects.
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Adopting Tender
Management Strategies Can
Help You Successfully WinContracts
Small and large companies alike
would do well to consider bringing
their business to the tables of various government departments. While
certain markets within the general public are ideal target markets for an
organization's particular product or service, it may be a highly profitable
venture to look towards government units to find clients. These
departments strive to get the best value for money and to procure thegoods and services they need in a fair and transparent way.
To this end, virtually any government department can issue tenders, and
organizations that believe they have the quality product and the ability to
accomplish the product request or the proposed project can step up and
make a bid. In order to successfully attain the contract, the organization will
need an effectivetender managementsystem in place.
An organization would greatly benefit from having an in-house team thatwould manage the accomplishment and submission of tenders. However,
depending on the companys structure, it could also be a beneficial idea to
outsource the tasks to a third-party provider that can focus their entire
energy into the tendering process. The team must be able to analyse the
requirements of the invitation to tender and formulate a solution that
would satisfy those requirements. Tender training may be facilitated to
educate team members about the rudiments and strategies of completing a
standout pre-qualification questionnaire and writing a tender that will grab
the client's attention.
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The organization's proposal must comprehensively discuss their strengths
and the capabilities that make them the perfect choice for the project. The
document must be excellently written in a manner that is easy to
understand. A pricing structure must be clearly delineated to illustrate to
the client how much value the organization can bring to the prospectivebusiness relationship. The more persuasive the document is, the higher the
chances of winning a contract.
Becoming a product or service provider for local government units can be a
different and better opportunity for businesses looking to achieve success.
In the same way that advertising agencies pool their resources to make the
winning pitch, one that will encourage a client to award them with a highly-
coveted account, so shall business enterprises put together sufficient
research, effort, and relevant skills to create an effective tendermanagement system. With that in place, any organization will surely be
able to watch their success rate rise and win important contracts left and
right.
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Write a Pre-Qualification
Questionnaire That Will Get
You That Coveted Interview
Small businesses and family-owned
enterprises are often designed to sell
products and services to the general
public. The business can be centred on the owner's passion or favoured
field of expertise. Perhaps a family of pastry lovers could have learned how
to make the treats themselves and decided to sell them for profit. A
chemistry graduate with a passion for essential oils and fragrances could
build a business that produces organic body care products and
aromatherapy solutions. Someone inspired to play around with computer
graphics and software could eventually offer website design services.
While many of these start-ups provide popular products and are sure to
attract business from the general public, some enterprising organizations
may wish to target a different market altogether. There is a considerably
good opportunity to be found in providing products and services to
government bodies. The difference in attaining this market compared to
finding a general audience, however, is that the organization will need to
bid for public sector contracts. To get that important interview that will get
you in the running for a valuable contract, you will need to prepare a
comprehensivepre-qualification questionnaire.
This questionnaire can be considered an organization's curriculum vitae of
sorts. All the essential information about your business will need to be
stated in this document. This will be perused by the government body for
the qualifications required of the organization who will win the contract.
The accomplished questionnaire poses a benefit for both the local
government departments looking for candidates, and the business
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establishments looking to win a contract. The tendering process can be
quite expensive; candidates submitting the questionnaire will not have to
begin the lengthy and costly tendering process unless the client deems that
they can perform the functions required for the project. The client, in turn,
will be able to shortlist only the best and qualified candidates for theirproject, saving them time and effort in going through hundreds of tenders.
Accomplishing the questionnaire can take time, so the candidate must be
ready with all their relevant information so that they can complete the
form in a clear and concise manner. Important details should be included,
such as: the candidate's ISO; their policies for environmental protection,
sustainability, health and safety, and employment; previous accounts
managed; experience in getting projects of the same nature as the one to
which the questionnaire pertains; solid references; and organisational factssuch as the business name, registered addresses, and contact details.
Governments make it a point to help small- to medium-sized businesses
gain foothold on the public sector market. Once you have gained the
experience and the business management expertise, you can try your hand
at targeting this specific audience. With a professionally completed pre-
qualification questionnaire, you can be on your way to that very goal.
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How Tender Training Can Equip You with Writing Skills
That Win Contracts
When you were much younger,
good writing skills served a few
specific purposes: they helped
you write a paper that got your
high school teacher reaching
for her red pen to write "A+"
on the top of the page; they
made you produce an effectively heart-wrenching love letter to your
intended that ensured the prompt delivery of a perfumed response written
in the lady-in-question's flowery handwriting; and those same skills also
helped you graduate from college with flying colours with a thesis that
professors actually found to be a joy to read.
Indeed, effective writing skills are a remarkable advantage, especially once
you step into the world of business. Being proficient in verbal
communication is not the only important skill you need; in a time when
many business correspondences are done through formal letters, emails,
and contracts, it helps to have writing capabilities and a command of
language that will have you understood by your peers every time. It is
especially helpful when you are in the business of writing tenderstender
training can teach you the basics of creating an effective and persuasive
document to actually win important contracts.
Tender-writing courses are designed to help individuals gain an advantage
for the organization they are working for by helping them win contracts to
provide products or services to clients. The clients can range from local
government units to health service providers to large private organisations.
In order to win the contracts, tender writers must be able to effectively
relate how the candidatebe it a small- or medium-sized company, an
owner-managed business, or even a large enterprisewould be the perfect
choice to get the proposed project done, among all other bidders.
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The tender must clearly explain the candidate's core competencies and
operational capabilities which are relevant to the project in question. The
document must properly illustrate why the candidate would be the best
choice. In order to be as impressive as possible to the evaluators, thedocument must be free from cluttered jargon and unnecessary
information; it must be accomplished and submitted according to the
prescribed format; and must be handed to the client in time for the set
deadline.
Tender trainingwill teach business writers the best guidelines for creating
effective tenders. Selecting winning bid themes, planning and structuring
the major proposal, answering the most difficult tender questions,
observing the strict policies and rules of submissionall these subjects willbe discussed during the course to facilitate a full understanding of the skill
needed to write this document.
Your love letter-writing skills from high school may not be the best
technique to score a contract today, but with the proper training, you'll be
on your way to accomplishing an exceptional pre-qualification
questionnaire and writing a clear, concise, and effective tender that will get
you the results you need.
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Differentiating Bids and
Tenders from Each Other
People often get confused about the
difference between bids and tenders.
They are two different things, actually;
some people claim that tenders fall
under bids as they are important
documents that secure the bids.
Basically, a bid is the presentation of how much a company is willing to
charge for the project to be accomplished and a tender, on the other hand,
is essentially the document that reflects how the project will be
accomplished according to the project standards presented by the clients.
They work hand in hand in convincing the clients that a certain company
can get the job done in a manner that suits their liking. Basically, a bid is
backed up by a tender documentthis is the simplest way of differentiating
bids and tenders. These days, however, people freely interchange these
two terms because of the general nature of how bids and tenders are done.
The bid for important projects usually comes in three forms; an IFB or an
Invitation for Bid, an RFP or Request for Proposal and the RFQ or Request
for Quote. The IFB is a contract also known as the Sealed Bid, which is a
complete bid package that contains all the standard requirements of the
contract or project. For this, theres no more room for negotiation as all its
elements are already fixed. The RFP, however, is negotiable contract; there
can be changes with regards to the certain standards and the pricing; this is
a more flexible contract for bidders. Lastly, the RFQ allows bidders a chance
to ask for certain details about the contract, including the cost; its not a
binding document, which naturally means that it is also negotiable. Everybid package comes at a standard price range but this may differ according
to how high-profile the project is or where the project will be
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accomplished. In the US, $100,000.00 is the normal range but in other
countries, the range could be so much higher or lower.
A tender on the other hand is either open or closed. An open tender means
that any group can participate as long as they can produce a tenderdocument that is compliant to the criteria of the project. Open tender is
often advertised in daily periodicals. For a close or limited tender, only
invited groups get to bid for the contracts or projects. Normally, the invited
groups are those that have already established themselves in the industry
that the project falls under.
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