Effective Ways to Win Bids for Your Company

8/2/2019 Effective Ways to Win Bids for Your Company

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TABLE of CONTENTS

Title Page Number

1. Characteristics of a Good Bid Management 3

Service

2. Veteran Tender Writers to Help You Emerge 5

Victorious in the Bidding War

3. Choosing Your Bid Writing Professional 7

4. What an Award-Winning Bid Writing Service 9

Can Do for Your Bottom Line

5. Desperate to Win a Bid for Your Company? 11

Hire a Bid Writing Specialist

6. How to Make Sure that the Bid Writing Service 13

You Hire Will Win the Project for Your Company

7. Adopting Tender Management Strategies Can 15

Help You Successfully Win Contracts

8. Write a Pre-Qualification Questionnaire That 17

Will Get You That Coveted Interview

9. How Tender Training Can Equip You with 19

Writing Skills That Win Contracts

10. Differentiating Bids and Tenders from Each 21

Other


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Characteristics of a Good Bid Management Service

If you are a company that wants to score the big projects, its important

that you get a really good bid management service to pitch your ownservices to the clients. There are so many firms nowadays purely dedicated

to the whole process of bidding on projects but if you want to increase your

chances of winning, there are

characteristics or qualities to take

note of in determining whether or

not the firm you are considering can

handle the bidding job well for you.

First, see if the bid managementfirm has already won important bids

in the past. Firms that have

managed to secure projects for their

clients will typically volunteer this

information and this is already a demonstration of a driven and winning

attitude, which is vital in handling bids. Second quality to take note of is

exceptional communication skills, both in verbal and written form. The

proposal or tender writers of the firm must be able to understand and

answer questions promptly and cogently. It would be greatly advantageousas well if these writers can present what you can offer in the most

appealing and interesting ways, as well as highlight what truly sets your

company apart from the other companies that will be tendering for the

same project.

A really good bid management service is organized to the high degree of

knowing the smallest details that you, as the company owner, may have

overlooked. As an outside perspective, they can provide you a fresh

understanding of your companys internal workings that may actually serveas the quality that the project is looking for. The skill in reinforcing what
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your company can offer for the bid is the third quality that such a service

must possess.

The fourth is the ability to plan and execute the plan according to schedule.

Time is always of utmost importance because there are always deadlines tobe met. The quality of work produced according to the provided time is

also a determinant of effective and efficient management.

The fifth and the last would be the background of the members of the

team. Not a lot of people would actually take the time to really check this

out as it can be seen as some form of invasion but reputable bid

management firms do not mind providing you details such as educational

background and other credentials which they think will push you into

choosing them for yourbid managementneeds.
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Veteran Tender Writers

to Help You Emerge

Victorious in the

Bidding War

So you want your company to

really conquer the business

world and you have no qualms about going the aggressive route and

bidding at all the projects that you were invited to tender for. You know its

going to be a lot of work but you believe that your company is ready and

you have the best people in the industry to get the job done. Surely, youwill need the help of veteran tender writers who are known to produce

winning bids for their clients.

The great advantage to hiring really experiencedtender writersis that they

already have the mastery of presenting your offer in the most appealing

way without stretching truths. You can count on the tenders to be

compliant with the requirements of the project being tendered for, as well

as really persuasive. These professionals know the important tricks of the

trade to make sure that your company is presented in such a way that itstands out and its strong and quirky points are greatly highlighted. You can

also count on them to produce only impeccable work for the time that they

will be given. They have the advantage of experience, and they know the

quality that appeals to the clients.

Bidding for projects is fiercely competitive. Only the best emerge as

winners and, most of the time, winning becomes a trend for them that they

just keep on improving their tenders further with each succeeding project.

Clients are always mindful of these developments, thats why they keep ongetting ITTs or Invitations To Tender for the really big projects and they
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actually keep on winning because they have already created an impression

in the business world.

If your company is still trying to secure that first important project with a

bid, you have to put on your game face and just really go all out becausethere is no doubt that competing companies will just be as out to impress

as you are. Stepping up your game means everything. If the other

companies have seasonedtender writersin their bid management team, it

is only necessary that you hire ones that have the same if not more

credentials that the competition has. For really important, course-changing

projects, do not even get diverted by an employee who may have the

potential of becoming a tender writer and consider training him in time for

the bid! Rely only on the best professionals to win the bidding war for you.
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Choosing Your Bid Writing

Professional

There exists a specialist foreverything: an accountant, to

manage and handle all your

financial transactions; a personal

trainer, to keep you fit and limber; and a life coach for your professional

and personal empowerment. How do you pay for all these professional

help? By working on your business and making sure it thrives, thats how. If

your business relies heavily on landing projects whether from private or

government entitiesyoull need to make sure you close all the deals. The

cleverest way to guarantee that is by seeking the help of anotherprofessional thebid writing professional.

A professional helps your company land more projects by preparing bids

that do not miss the mark on compliance, pricing strategy, positioning, and

a persuasive angle. It is a highly skilled profession requiring impressive

credentials. When youre looking to get a bid writer, youll need to list a few

essential criteria, as if you were basically hiring another employee to your

company. By carefully appraising the qualifications of the bid writer, youll

ensure an outstanding and results-based service.

So, what is it that a bid writer needs to possess in order to increase your

track record with winning projects? First, look at the experience. Has he

been a bid writing specialist for a decade or a couple of years? Does he

specialise only in bid writing or does he also dabble in marketing and sales?

Does he possess the technical skill you need for the bulk of your bids? Is he

actually a bid writer or does he only write professionally?

The development of a bid demands application of essential skills that isntlimited to technical writing in order to produce a document thats clear,

concise, and devoid of any errors thatll annoy the bid screening
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committee. Your bid writer also needs to have technical sales experience.

Remember: the bid document is essentially a sales document. It is meant to

persuade your client to choose your company to carry out the project and

convince them that you have the finances and the expertise to deliver it

better than the other companies vying for that project could.

The bid writer also needs to possess research skills, management skills, and

strategic planning skills. It takes particular focus and a high level of

competency to sift through reams of documents that a company sends out

when inviting suppliers to bid for projects. There are vital details and

certain aspects of the project that need to be addressed in your bids and

only abid writing professionalwith impeccable credentials can take all the

valuable information and make it all work to your advantage.
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What an Award-Winning

Bid Writing Service Can Do

for Your Bottom Line

What is the secret to getting a

resounding, spirit-lifting,

wineglass-clinking yes on

projects youve bid for? Is it the

number of impressive graphs and

charts in your bids? Is it because

youve provided a low price for the bid? The answers would be a no on

the charts and graphs, and another no on low pricing. Bid writing is a

delicate and highly specialised form of document. Its the kind of crucial

document that needs to be prepared by one with an extensive experience

and amazing track record in delivering results that will benefit a company.

Most companies develop and train a team that will handle all the bids

from evaluating the invitation to bid right up to drafting the bid document.

But what if your company is a start-up? What if you dont have access to all

the resources that any corporation has? What if, between managing your

business and spending time with your family, you simply dont have time

and energy left to go through the process of developing a bid document?

Giving up is not an option.

Thankfully, there are expert companies that provide tender and bid writing

services. Companies that develop your bid documents for you would know

that low pricing for projects doesnt necessarily work for all bids. Such a

firm will have the competence and expertise to define the requirements of

a tender request and be able to prepare your documents in a professional

and very persuasive manner. They have the resources (researchers,technical editors, and graphic designers) crucial to making your bids look

polished. They will have the experience in dealing with the intricate process

of bidding, and they will know exactly what works and what doesnt.
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How do you choose the perfect bid and tender writing firm?

Youll want to look at their numbers. A results-based firm will exhibit a high

success rate for their clients. Pick a firm that combines small and mediumenterprises with blue chip companies as clients. This means they have the

flexibility to write for smaller companies. Go with a firm that provides a

comprehensive list of services that include pre-qualified questionnaire

(PQQ), along with bid and tender writing training. In the future, your

company may expand and youll want to commission the services of a firm

thats already proven its worth to you.

Once youve scrutinised the firm, appraise their bid writers. Do they have

the necessary credentials such as an MA in business? Are all their writersfreelance or directly employed? Remember, youll be entrusting such a firm

with sensitive information about your company and details about your

project bids.

Abid writingfirm with an independent certification from UKAS certification

body and an impressive track record in winning bids for their clients will

serve you well. So invest in one today and ensure a yes in every potenti al

project that comes your way.
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Desperate to Win a Bid for

Your Company? Hire a Bid

Writing Specialist

A specialist is not a specialist if hes

not exceptionally good at

something, right? So if you want to

have something done exceptionally

well, its only pertinent that you hire a specialist. A bid writing specialist can

make all the difference for your company, especially if you do not want

anything else but to win an important project for your company. If you

want all the advantage, you cannot just entrust the task to someone who is

just good. You would need someone who knows all the winning strategies

and the wealth of experience to make your companys bid really stand out.

Just like with a lot of other things, good may not be enoughs pecial is what

cuts it.

Getting abid writing specialistto create your tenders for your company will

instantly provide you an edge. You can count on him to produce

exceptional-quality work within the period that he will be provided time to

do appropriate research, study and write that winning tender. You get to

have peace of mind that the task is being done in a compliant manner. The

work will have the persuasive quality that will have the client convinced

that your company is the perfect team to handle the project for them.

Aside from the writing aspect, this professional can also be expected to

provide the guidance that your company needs in other elements that

would directly affect the efficacy of the bid. If you are bidding for the first

time, having him in the team will be greatly educational and he can help

prevent the occurrence of unnecessary mistakes and keep the teamcompletely zoned in on meeting the bid requirements appropriately, as

well as on incorporating those teeny tiny details that will truly create an

impact in the minds of those who will be studying the bid.
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The usual problem that surfaces during the creation of a bid is that the

accumulated information can seem to take a life of its own and neophytes

can get overwhelmed in trying to make the bid as impressive as possible

that the tender can veer off-course. The bid writing specialist will be

instrumental in keeping the work completely relevant. He can oversee thewhole process, study and correct the work of the other members of the

team.

When you hire this professional to help you out with your companys bid

management, you will not only get an expert to write the winning tender

for you, you also get someone who can educate your team on how to be

effective and efficient in the different processes that a winning bid entails,

equipping your team with even more valuable insights to apply on

succeeding bids.
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How to Make Sure That

the Bid Writing Service

You Hire Will Win theProject for Your Company

There are basic standards to good

quality but if you want to really

stand out as the requirement of

the bidding set-up often calls for

good will not secure your company

the bid. The standards and

requirements of projects that are up for bidding are incredibly high andstringent. Expertise is required to stay compliant as well as convincing. If

your company is bidding for that highly coveted project, you must have an

outstandingbid writing service.

Most companies that generate business by bidding on projects have highly

trained bid management teams within their system but if your company

has been invited to tender for the first time, you may not have the right

people for the job just yet. What you can do is outsource, which can

actually be more advantageous for your company because a lot of the bestbid or tender writers are free agents. You have the opportunity to really

select the people that you want to get the job done for your company.

A really greatbid writing servicealready has a record of won bids. This is

an important reflection of the services mastery of the formula for

successful bids. If the service does not have that credential yet, then it only

proves that its still struggling in meeting the strict requirements projects to

bid for have.

Experienced bid writing services are incredibly organized and they know

how to stick to schedule. Organization is a major element of bid
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management. If you are hiring a bid management team, delegation of tasks

and how these tasks are assigned to be accomplished for a specific time will

automatically reflect the efficacy and efficiency of the team. Bid writing is a

tedious process, its not just writing prolifically. Its writing in the most

truthful manner that has the power to appeal to the people who will bestudying the tendered document.

Its also vital that your bid writing servicehas a keen eye for details and it

has the ability to shine on your companys qualities that your competition

does not have. Since you and the other competing companies are

presented the same project requirements, your bid writing service should

be able to emphasize the difference in how your company can accomplish

the project to the greatest benefit of the clients.

A bid writing service that possesses all these characteristics will certainly

put your tenders at the frontlines, win bids for your company, as well as

make your company a regular candidate for future important projects.
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Adopting Tender

Management Strategies Can

Help You Successfully WinContracts

Small and large companies alike

would do well to consider bringing

their business to the tables of various government departments. While

certain markets within the general public are ideal target markets for an

organization's particular product or service, it may be a highly profitable

venture to look towards government units to find clients. These

departments strive to get the best value for money and to procure thegoods and services they need in a fair and transparent way.

To this end, virtually any government department can issue tenders, and

organizations that believe they have the quality product and the ability to

accomplish the product request or the proposed project can step up and

make a bid. In order to successfully attain the contract, the organization will

need an effectivetender managementsystem in place.

An organization would greatly benefit from having an in-house team thatwould manage the accomplishment and submission of tenders. However,

depending on the companys structure, it could also be a beneficial idea to

outsource the tasks to a third-party provider that can focus their entire

energy into the tendering process. The team must be able to analyse the

requirements of the invitation to tender and formulate a solution that

would satisfy those requirements. Tender training may be facilitated to

educate team members about the rudiments and strategies of completing a

standout pre-qualification questionnaire and writing a tender that will grab

the client's attention.
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The organization's proposal must comprehensively discuss their strengths

and the capabilities that make them the perfect choice for the project. The

document must be excellently written in a manner that is easy to

understand. A pricing structure must be clearly delineated to illustrate to

the client how much value the organization can bring to the prospectivebusiness relationship. The more persuasive the document is, the higher the

chances of winning a contract.

Becoming a product or service provider for local government units can be a

different and better opportunity for businesses looking to achieve success.

In the same way that advertising agencies pool their resources to make the

winning pitch, one that will encourage a client to award them with a highly-

coveted account, so shall business enterprises put together sufficient

research, effort, and relevant skills to create an effective tendermanagement system. With that in place, any organization will surely be

able to watch their success rate rise and win important contracts left and

right.
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Write a Pre-Qualification

Questionnaire That Will Get

You That Coveted Interview

Small businesses and family-owned

enterprises are often designed to sell

products and services to the general

public. The business can be centred on the owner's passion or favoured

field of expertise. Perhaps a family of pastry lovers could have learned how

to make the treats themselves and decided to sell them for profit. A

chemistry graduate with a passion for essential oils and fragrances could

build a business that produces organic body care products and

aromatherapy solutions. Someone inspired to play around with computer

graphics and software could eventually offer website design services.

While many of these start-ups provide popular products and are sure to

attract business from the general public, some enterprising organizations

may wish to target a different market altogether. There is a considerably

good opportunity to be found in providing products and services to

government bodies. The difference in attaining this market compared to

finding a general audience, however, is that the organization will need to

bid for public sector contracts. To get that important interview that will get

you in the running for a valuable contract, you will need to prepare a

comprehensivepre-qualification questionnaire.

This questionnaire can be considered an organization's curriculum vitae of

sorts. All the essential information about your business will need to be

stated in this document. This will be perused by the government body for

the qualifications required of the organization who will win the contract.

The accomplished questionnaire poses a benefit for both the local

government departments looking for candidates, and the business
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establishments looking to win a contract. The tendering process can be

quite expensive; candidates submitting the questionnaire will not have to

begin the lengthy and costly tendering process unless the client deems that

they can perform the functions required for the project. The client, in turn,

will be able to shortlist only the best and qualified candidates for theirproject, saving them time and effort in going through hundreds of tenders.

Accomplishing the questionnaire can take time, so the candidate must be

ready with all their relevant information so that they can complete the

form in a clear and concise manner. Important details should be included,

such as: the candidate's ISO; their policies for environmental protection,

sustainability, health and safety, and employment; previous accounts

managed; experience in getting projects of the same nature as the one to

which the questionnaire pertains; solid references; and organisational factssuch as the business name, registered addresses, and contact details.

Governments make it a point to help small- to medium-sized businesses

gain foothold on the public sector market. Once you have gained the

experience and the business management expertise, you can try your hand

at targeting this specific audience. With a professionally completed pre-

qualification questionnaire, you can be on your way to that very goal.
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How Tender Training Can Equip You with Writing Skills

That Win Contracts

When you were much younger,

good writing skills served a few

specific purposes: they helped

you write a paper that got your

high school teacher reaching

for her red pen to write "A+"

on the top of the page; they

made you produce an effectively heart-wrenching love letter to your

intended that ensured the prompt delivery of a perfumed response written

in the lady-in-question's flowery handwriting; and those same skills also

helped you graduate from college with flying colours with a thesis that

professors actually found to be a joy to read.

Indeed, effective writing skills are a remarkable advantage, especially once

you step into the world of business. Being proficient in verbal

communication is not the only important skill you need; in a time when

many business correspondences are done through formal letters, emails,

and contracts, it helps to have writing capabilities and a command of

language that will have you understood by your peers every time. It is

especially helpful when you are in the business of writing tenderstender

training can teach you the basics of creating an effective and persuasive

document to actually win important contracts.

Tender-writing courses are designed to help individuals gain an advantage

for the organization they are working for by helping them win contracts to

provide products or services to clients. The clients can range from local

government units to health service providers to large private organisations.

In order to win the contracts, tender writers must be able to effectively

relate how the candidatebe it a small- or medium-sized company, an

owner-managed business, or even a large enterprisewould be the perfect

choice to get the proposed project done, among all other bidders.
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The tender must clearly explain the candidate's core competencies and

operational capabilities which are relevant to the project in question. The

document must properly illustrate why the candidate would be the best

choice. In order to be as impressive as possible to the evaluators, thedocument must be free from cluttered jargon and unnecessary

information; it must be accomplished and submitted according to the

prescribed format; and must be handed to the client in time for the set

deadline.

Tender trainingwill teach business writers the best guidelines for creating

effective tenders. Selecting winning bid themes, planning and structuring

the major proposal, answering the most difficult tender questions,

observing the strict policies and rules of submissionall these subjects willbe discussed during the course to facilitate a full understanding of the skill

needed to write this document.

Your love letter-writing skills from high school may not be the best

technique to score a contract today, but with the proper training, you'll be

on your way to accomplishing an exceptional pre-qualification

questionnaire and writing a clear, concise, and effective tender that will get

you the results you need.
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Differentiating Bids and

Tenders from Each Other

People often get confused about the

difference between bids and tenders.

They are two different things, actually;

some people claim that tenders fall

under bids as they are important

documents that secure the bids.

Basically, a bid is the presentation of how much a company is willing to

charge for the project to be accomplished and a tender, on the other hand,

is essentially the document that reflects how the project will be

accomplished according to the project standards presented by the clients.

They work hand in hand in convincing the clients that a certain company

can get the job done in a manner that suits their liking. Basically, a bid is

backed up by a tender documentthis is the simplest way of differentiating

bids and tenders. These days, however, people freely interchange these

two terms because of the general nature of how bids and tenders are done.

The bid for important projects usually comes in three forms; an IFB or an

Invitation for Bid, an RFP or Request for Proposal and the RFQ or Request

for Quote. The IFB is a contract also known as the Sealed Bid, which is a

complete bid package that contains all the standard requirements of the

contract or project. For this, theres no more room for negotiation as all its

elements are already fixed. The RFP, however, is negotiable contract; there

can be changes with regards to the certain standards and the pricing; this is

a more flexible contract for bidders. Lastly, the RFQ allows bidders a chance

to ask for certain details about the contract, including the cost; its not a

binding document, which naturally means that it is also negotiable. Everybid package comes at a standard price range but this may differ according

to how high-profile the project is or where the project will be
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accomplished. In the US, $100,000.00 is the normal range but in other

countries, the range could be so much higher or lower.

A tender on the other hand is either open or closed. An open tender means

that any group can participate as long as they can produce a tenderdocument that is compliant to the criteria of the project. Open tender is

often advertised in daily periodicals. For a close or limited tender, only

invited groups get to bid for the contracts or projects. Normally, the invited

groups are those that have already established themselves in the industry

that the project falls under.

Documents

Effective Ways to Win Bids for Your Company