View
217
Download
0
Category
Tags:
Preview:
Citation preview
Slide 1
FastFactsFeature Presentation
November 6, 2008
We are using audio during this session, so please dial in to our conference line…
Phone number: 877-322-9648 Participant code: 182500
Slide 2
Today’s TopicWe’ll be taking a look at…
SMART
Slide 3
Today’s PresenterDebi ArtistSAP Support Team
Slide 4
Session Segments
PresentationDebi will address SMART.During Debi’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Sam Press will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!
GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu
Slide 6
Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
Slide 7
SMART
Slide 8
Agenda
Today we will cover:What is SMART?What does SMART do?A demonstration of SMARTQuestions and answers
Slide 9
What is SMART?
Slide 10
What is SMART?
SAP
Mapping
Assistance
Recommendation
Tool
Slide 11
Purpose of SMART
Help employees responsible for assigning SAP roles and security, enhance their knowledge of SAP rolesUsers understand the functionality of SAP roles Users understand how SAP roles are secured
To Access SMART:http://webapps.jhu.edu/smart
Slide 12
What does SMART do?
Slide 13
What Does SMART Do?
The SMART application provides two methods of seeking information.
1. Interactive Interview ProcessSMART prompts you with a series of questionsQuestions grouped by major functions (i.e. Supply Chain)Displays a list of “recommended roles”
2. Role Explanation LookupQuick way of obtaining information about SAP rolesSelect by technical name or display nameProvides detailed explanation of the role
Slide 14
What SMART Does Not Do
The SMART application will NOT:Assign SAP roles to an employeePrevent you from selecting inappropriate business areas or entities, and certain combinations of roles that may cause security conflicts
Slide 15
Let’s See SMART
Slide 16
SMART Scenario
Complete an interview for another userAdd travel rolesRemove the travel and Business Expense Assistant rolePreview the resultsFinalize the rolesDisplay a printable version of the resultsPrint the results to excel
Slide 17
SMART Welcome Page
The SMART welcome
page allows you toaccess the SMARTInteractive Interviewprocess or the Role Explanation Lookup.
Click the to look up a role.
Slide 18
Role Explanation Lookup by Technical Name
The Role Explanation
Lookup function allows you to look
upa role either by thetechnical name or
thedisplay name (rolename).
When you select the
Technical Nameoption, a drop
downlist of technicalnames displays.
Slide 19
When you look up a role by Technical Name, the display name (role name) and a description of the role displays.
Role Explanation Lookup by Technical Name
Slide 20
Role Explanation Lookup by Display Name
When you select the Display Name option, a drop down list of role names displays.
Slide 21
When you look up a role by Display Name, the Technical Name and a description of the role displays.
Role Explanation Lookup by Display Name
Slide 22
Interactive Interview For Yourself
The SMART Interactive Interview allows you to obtain recommended roles for yourself or for another SAP user.
Slide 23
Interactive Interview For Another SAP User
When obtaining information for another SAP user, you must enter your information and the information for the user you are completing the interview for.
Slide 24
With the exception of the name of the user you are completing the interview for, all other fields are required.
Interactive Interview For Another SAP User
Slide 25
Use the drop down menu to select the appropriate computer type. Be sure to select the computer type as some roles may differ depending upon what type of computer is used.
Interactive Interview For Another SAP User
Slide 26
Be sure to select the appropriate Johns Hopkins entity, as some roles may differ between the University and Health Systems.
Click the button.
Interactive Interview For Another SAP User
Slide 27
Travel Section Screen
The interactive interview process automatically begins with the travel section under the Supply Chain heading. The navigation bar is on the left side of the screen. The recommended roles display in the yellow section on the right side of screen.
Interactive Interview For Another SAP User
Slide 28
Procurement Section Screen
If you click “No, skip this section”, SMART will take you to the next section under the Supply Chain heading.
Interactive Interview For Another SAP User
Slide 29
Personnel Admin Section Screen
Or, you can use your mouse to navigate to any section you choose.
Simply click on the section name.
Interactive Interview For Another SAP User
Slide 30
Travel Section Screen
Let’s complete an interactive interview for another user who needs the travel roles.
Answer “Yes” to the Travel Section question, confirming that you want to be in the Travel Section and click .
Interactive Interview For Another SAP User
Slide 31
Travel Question 1 of 3
The first question in the travel section asks if the user will be submitting their own reimbursement requests in SAP and gives a brief description of the role.
Select “Yes” and click .
Interactive Interview For Another SAP User
Slide 32
Travel Question 2 of 3
Based on the response to question 1, the appropriate roles are added to the Recommended Roles section of the screen and the next question displays.
Select “Yes” and click .
Interactive Interview For Another SAP User
Slide 33
Based on the response to question 2, the appropriate roles are added to the Recommended Roles section of the screen and the next question displays.
Select “Yes” and click .
Travel Question 3 of 3
Interactive Interview For Another SAP User
Slide 34
Review and Complete
Based on the response to question 3, the appropriate roles are added to the Recommended Roles section of the screen and the Procurement Section question displays.
Let’s review and complete this interview.
Interactive Interview For Another SAP User
Slide 35
Review and CompleteCONGRATULATIONS!
Let’s preview our results.
Click
Interactive Interview For Another SAP User
Slide 36
Preview ScreenBased on the responses to the 3 questions in the Travel Interactive Interview, the recommended roles for this user displays.
It includes the: • Role type• Technical role name • Display role
Use this listing to verify your responses to the questions in the Interactive Interview.
Interactive Interview For Another SAP User
Slide 37
In this example, it has been determined that the user will not be submitting reimbursements requests for others, so navigate back to the Travel Section, then to Question 2. Change the response from No to Yes and click .
Travel Question 2 of 3
Interactive Interview For Another SAP User
Slide 38
Procurement Section Screen
The Travel and Business Expense Request Assistant roles are removed from the Recommended Roles section of the screen.
Interactive Interview For Another SAP User
Slide 39
When you preview the results now, the Travel and Business Expense Request Assistant roles are removed from here also.
Preview Screen
Interactive Interview For Another SAP User
Slide 40
Review and Complete
Also listed on the Complete and Review screen are questions that you may have about certain roles and why they were assigned. Just click on the question to get the answer.
Now let’s finalize the results.
Click .
Interactive Interview For Another SAP User
Slide 41
Finalize Results Screen The Finalize page displays a recap of the recommended roles and the option to Print or Download to Excel.
Please note that the roles listed are a recommendation only. The results should be discussed with your manager or supervisor.
Remember, an ISR, ISR Lite or ZSR must be processed to assign roles.
Interactive Interview For Another SAP User
Slide 42
Interactive Interview Printable Version Screen
Click the
button to display a printable version of the recommended roles.
Slide 43
Interactive Interview Download to Excel Screen
Click the button and then the open button to export the final results to Excel.
Slide 44
Interactive Interview Download to Excel Screen
Slide 45
Resources
SMART can be accessed at:http://webapps.jhu.edu/smart
For help with the SMART application contact the SAP
Support Help Desk at:410-735-4500hopkinsonesupport@jhmi.edu
Slide 46
Conclusion
Today we covered:
The definition and purpose of SMARTThe role of SMARTA demonstration of SMARTRemember that SMART does not assign SAP roles. An ISR, ISR lite and/or ZSR is still required to actually assign SAP roles and security to an SAP user.
Slide 47
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
Slide 48
Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu
Slide 49
Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!
Recommended