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FastFactsFeature Presentation
November 17, 2014
To dial in, use this phone number and participant code…
Phone number: 888-651-5908 Participant code: 182500
To participate via VoIP… You must have a sound card
You must have headphones or computer speakers
© 2014 The Johns Hopkins University. All rights reserved.
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Today’s TopicWe’ll be taking a look at…
BW to Analysis Transition
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Today’s PresenterJohn O’NeillERP Manager, Enterprise Business SolutionsContact: [email protected]
410-735-7526
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Session Segments
PresentationThis session will introduce you to the new BW Reporting Tool, called Analysis. John O’Neill, EBS IT Manager, will describe why BW is changing and identify when the transition to Analysis will occur. John will also provide a sneak peak of the system, including how to access Analysis.
During John’s presentation, your phone will be muted.Q&A
After the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. John will answer as many of your questions as time allows.
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Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!
GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]
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Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
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How To View Full Screen
Click Here
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BW to Analysis Transition
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Agenda
After today’s presentation you will be able to:
• Discuss why BW Report Center is changing to Analysis and the benefits of the new reporting tool
• Identify the rollout and when it will impact your area• Describe the training and communication strategy• Define the role of a Super User• Explain how to access Analysis• Identify where to obtain training support and resources
for the transition to Analysis
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Why are we changing?
BW Report Center will no longer be supported by SAPHopkins has been using the same reporting interface since go-live (Jan. 2007)
Make use of investment in BusinessObjectsFuture SAP innovations are in the BusinessObjects products
Empower business usersMore reporting tools to come!
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Why Analysis?
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Analysis Benefits
The tool has a similar layout to the current BW Report
Center
There are additional features available in the new tool
Ability to run and open multiple reports at the same time
Drag and drop functionality
Universal structured reports
Enhanced graphing
Pausing the data refresh
Custom calculations
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Analysis Rollout Wave Group
Estimated Size
Training Dates
Wave 1
Central FinanceAuditsDBOsSuper Users
250December 2014 – January
2015
Wave 2 University Administration 245January 2015 - February
2015
Wave 3School of NursingCarey Business SchoolSchool of Education
76 February 2015 – March 2015
Wave 4
Homewood Student AffairsLibrariesAcademic CentersPeabody
205 March 2015 - April 2015
Wave 5 SAIS 62 April 2015 – May 2015
Wave 6 Public Health 237 June 2015 - July 2015
Wave 7Krieger Arts and SciencesEngineering
235 July 2015 - August 2015
Wave 8 School of Medicine 938August 2015 - December
2015
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Super UsersSuper Users serve as project advocates to generate enthusiasm and excitement for the change.
The role of the Super User includes the following:Lead, reinforce, and validate optimal application use and best practices.Provide at-the-elbow support for all users within their departments.Assist the project team with identifying and resolving application issues that may arise.Attend periodic super user meetings, report outcomes to their departments, and distribute communications to help implement any changes.
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Super Users - Traits
Strong interpersonal skills
Problem solving skills
Departmental respect
Positive Outlook
Business Warehouse reporting skills
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Communications and Training
Communications strategy (project sponsors and implementation team)
E-mail, University Monthly Newsletter, super user notifications
Training events including:FastFacts overview of “Why We Are Changing” Series of five FastFacts sessions (live/recorded)Job aids (including a crosswalk)Show-me videosHands-on classroom training (all employees – attendance of FastFacts will be a prerequisite)
Training materials can be found on the Finance Website
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FastFacts Series
AnnouncementNovember 17, 18 and 20 – BW to Analysis Transition
TrainingAnalysis - Basic NavigationAnalysis - Non Sponsored Financial SummaryAnalysis - Summary of Gross Salary(Combined) and Employee Master Data by DateAnalysis - Recreating BookmarksAnalysis - Non Sponsored – YTD Transactional Detail
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New-To-Role Training
Beginning February 1, 2015All new employees or users new to the role will be trained on AnalysisTrained regardless of wave schedule
Users will identify their super user
We will notify Super Users of any new users in their area
who take the Analysis course
Super Users will offer support, assistance, answer questions
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BW Report Center Tab
BW Report Center tab will be removed from each area’s SAP
screen 90-days post training wave.
Example – School of Medicine’s training wave
completion date is December 2015. The portal tab will
be removed March 31, 2016.
Users should learn the new tool and recreate bookmarks
before that tab is gone.
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How to Access Analysis
Employees will access Analysis via a new Enterprise
Reporting tab in the SAP Portal
There is a new version of the BW News located here
BW News offers information about daily data loads
Notifications of events and changes are also found here
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How to Access Analysis
Click the Open Analysis link from the BW News page on
the Enterprise Reporting tab.
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Analysis
The link will open the Analysis reporting toolAnalysis reports are stored in folders similar to the BW Report Center today
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Analysis Workspaces
Users can navigate through the folders to find reports they
need
There is also a search function available
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Sample Analysis Report
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Resources Website
Office of Finance Website
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ResourcesThis page contains links to the various resources mentioned throughout this presentation. You can click on the links or copy and paste the links into your web browser.
Super UsersA list of super users has been posted on the Finance website
JHU Finance Website:http://finance.jhu.edu/reports_guides/analysis/overview.html
JHU Finance Contact Information:[email protected] or 410-516-3277
SAP at Hopkins:http://www.sapathopkins.org/
Training Questions:[email protected]
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We’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
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Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]
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Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!
