QAD solution (ENG)

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QAD ERP SOLUTION

Bring value to your business 1 | P a g e

QAD Enterprise Application The best way to achieve operational efficiency is to look at an entire process, rather than each

department optimizing its own productivity. QAD provides tools for you to examine and manage your

end-to-end processes effectively.

Manufacturing - plan to perform solution Plan-to-Perform includes sales forecasting, operational planning and execution against the plans.

Improve operational efficiency: Effective planning helps eliminate bottlenecks and ensure adequate

materials and resources.

Balance forecasts and orders to production capacity: Sales and Operations Planning helps ensure that

corporate objectives are met, customers receive orders consistently and that production can proceed

without costly unplanned overtime.

Ensure equipment is in top condition: Effective preventive maintenance based on actual production

quantities or manufacturers recommendations can help minimize unplanned downtime, improve the

quality of products and maximize predictable throughput.

Forecast with partners, customers and the sales force: Forecasting with input from multiple sources

can ensure that forecasts are as accurate as possible, materials can be supplied as needed for

promotions or marketing campaigns and surprises are kept to a minimum.

QAD business process - Plan to perform


Product Data Management: Provides capabilities for tracking part numbers, bill of materials (BOM),

routings and work centers, and integrates to Product Change Control (PCC) or Product Lifecycle

Management (PLM).

Manufacturing Planning: Includes fully integrated MPS and MRP and supports all production control

methods such as repetitive, discrete and mixed-mode environments. Allows for simple adoption of

tactical plans to meet and exceed customer expectations and changing demands.

Manufacturing Execution: Provides a full range of tools to track production and operation completions,

scrap, and rework and quality results. Flexible inputs include shop floor data collection devices such as

bar code or RFID equipment, SCADA, or manually keyed entries.

Quality Management: Supports product quality, including inspection and testing, incoming inspection of

purchased items and inventory sampling. This includes definitions of standard testing procedures and

manages inventory sampling plans and quality work orders.

CEBOS Enterprise Quality Management MQ1: Provides the functionality to meet ongoing quality system

requirements, while automatically sharing data across the entire quality and business system. MQ1

allows end users to configure to their business process requirements ensuring they can meet

internationally recognized compliance requirements, such as ISO and FDA requirements, and those of

specific customers.

Lean Manufacturing: Supports companies adopting lean principles, QAD’s integrated Lean

Manufacturing supports Kanban, TAKT time calculations and visual control methods.

Manufacturing Scheduling: Provides a simple, visual manipulation of the master schedule and planned

production. Planners can schedule production to meet demand more effectively and take action when

problems are imminent.

PRO/PLUS: Tools to manage supplier performance tracking and advanced production tracking.

Master scheduling workbench – production planning QAD Master Scheduling Workbench provides planners and schedulers with simultaneous visibility to

plans, schedules and all supporting data, and enables control and collaboration across the production

and materials planning space. Schedulers interact directly with the master schedule while receiving real-

time visual alerts on factors causing customer and/or shop floor disruption, such as capacity, item supply

and material shortages. The scheduler uses Master Scheduling Workbench to rapidly manipulate

chedules and simulate results, prior to confirming changes to the schedule.

The primary value you will receive from the Master Scheduling Workbench will be more efficient and

effective master scheduling. You will be better able to achieve your performance targets for key

customer service and fulfillment metrics. You will get a greater return on manufacturing assets while

reducing lead time and cutting costs


QAD master scheduling workbench

Master Scheduling Workbench provides visibility into capacity and materials availability.

- Consolidated information for all input reduces the time and complexity associated with the

master scheduling process.

- Schedulers simulate changes and can immediately view the impact to customer deliveries and

capacity, before implementing them.

- Exception alerts improve operational efficiency by focusing attention on demand, supply, or

capacity changes before they become critical.

- Workbenches show up-to-the-minute information, including plans, orders and shop floor

feedback.

- Workbenches allow schedulers to be proactive in reducing costly overtime.

- Helps optimize capacity utilization and manufacturing throughput in a single step.

- Integrated component availability checking verifies materials are in stock before release of

production orders.

- Workbenches help schedulers to take proactive steps to reduce premium freight.

- Shared information enables coordination between the master scheduler and production

planner, reducing the planning / scheduling cycle from days to hours or minutes.

- Schedule changes update ERP and communicate priority to the shop floor, with real-time closed-

loop feedback and visual alerts to exception conditions.


MRP Material requirement planning

MRP masterial requirement planning

Material requirements planning (MRP) balances supply and demand for purchased and manufactured

items. Given a set of demands or requirements, MRP automatically calculates a time-phased schedule of

planned supply orders or replenishments to satisfy those demands.

MRP looks at demand for finished items and uses product structure information to calculate demand for

component items. For each item, MRP looks at the ordering information, the amount currently on hand,

and lead times, and generates planned orders suggesting how many of that item to buy or make and

when to do so.

Real time MRP running processing, it is the best advantage from QAD solution

MRP considers the following as sources of demand:

Sources of Supply Sources of Demand

Nettable quantity on hand Safety stock requirements

Purchase orders Sales orders

Intersite requests, generated by DRP Intersite orders, generated by DRP

Manufacturing orders Component requirements from manufacturing

Quality orders Production forecasts


System-generated work orders resulting from flow scheduled orders

Forecasts

Supplier scheduled orders Customer scheduled orders from a required ship schedule

QAD considered all of planning sectors as below

QAD item planning maintenance screen

- Plan Orders: Plan order is yes and a value is specified in the Order Policy field, MRP generates

planned purchase and work orders to satisfy net requirements for this item.

- Pur/Mfg Code: MRP uses the Pur/Mfg code to distinguish manufactured items from purchased

items from manufactured items. Valid code options including: M (manufactured), R (routable), C

(configurable), F (family), L (line) or blank this field to produce ordinary items , P (purchased )

The item is usually purchased. MRP generates planned work order for manufactured items, and

planned purchase order for purchased items.

- Order Policy: The order policy determines the number and size of each MRP planned order. If an

item’s Order Policy is blank, it is ignored by MRP. There are order policies are considered by

MRP:


- Period order quantity (POQ): MRP calculates demand for this item over the number of calendar

days specified as the Order Period and creates one order to satisfy this demand.

- Fixed order quantity (FOQ): MRP generates planned orders for the quantity specified as the

Order Quantity. If the quantity required exceeds this quantity, multiple orders are generated. If

the quantity in the Min Ord field is greater than the specified order quantity, planned orders are

generated for this minimum quantity.

- Lot-for-lot (LFL): MRP generates a separate planned order to satisfy each net requirement. If

there are many sources of demand, MRP creates many planned orders.

- One time only (OTO): MRP generates a single planned or der with a quantity of one unit. As long

as one order for this item exists, the system will not create another.

- Order Quantity: The quantity for which all MRP planned orders are created for an item with an

order policy of FOQ.

- Safety Stock: MRP processing considers safety stock a requirement.

- Minimum Order Quantity: The minimum quantity allowed for a planned order. If the net

requirement is below this amount, MRP creates an order for this minimum quantity.

- Maximum Order Quantity: When a net requirement exceeds this amount, MRP generates the

action message Order Exceeds Maximum for the order created to fill this requirement.

- Order Multiple: When order policy is POQ or LFL, planned orders are created in multiples of this

quantity.

- Manufacturing Lead Time: The number of working days it takes to manufacture an item. MRP

will base on manufacturing lead time to calculate due date for planned orders.

- Purchased Lead Time: The number of calendar days it takes to complete a purchasing cycle for

an item, from the date the need for a purchase is recognized to the date the item is received.

MRP will base on purchased lead time to calculate due date for planned sale orders.

- Safety Lead Time: The number of working days early that MRP plans to receive orders for an

item, to allow for late deliveries. MRP will base on safety lead time to calculate due date for

planned orders.

- Time Fence: The time fence is the number of calendar days inside of which MRP will not

generate or adjust any planned orders, even if there are net requirements within that period.

MRP still deletes a planned order, even if it is inside the time fence, if no demand is generated

for that item.

Sales – quote to cash solution The quote-to-cash process describes all of the steps involved from the initial quote or bid to the

customer through fulfillment, invoicing payment.

Improve days sales outstanding: Simplifying the quote-to-cash process reduces the time between

paying for materials and receiving payment. Cash flow improves. Return on assets improves. The whole

business becomes healthier and more profitable.

Improve quote-to-order time: By automating data flow from RFQ to quotation-to-order, companies

move customer orders to production and shipment faster while eliminating manual data entry and


potential for error. Automatic pricing algorithms help ensure accuracy, maintain margins and reduce the

need for manual order approvals that delay orders.

Automate invoicing and payments to eliminate non-value added steps: By invoicing automatically as

shipments occur and applying cash to invoices automatically as it’s received, companies can significantly

reduce the amount of time to access cash.

QAD business process quote to cash

Sales modulels included features as:

- Sales Quotations: Sales Quotations lets you respond to requests for quotations (RFQs), monitor

statuses, calculate gross margins, retain histories by item and customer, and track unsuccessful

quotes. Once accepted, sales quotes can be released to sales orders.

- Sales Orders/Invoices: Sales Orders/Invoices lets you enter, price, and print sales orders, verify

credit, allocate inventory, print picklists and packing lists, record shipment data, print invoices,

and generate control reports. Sales Orders/Invoices is closely integrated withthe Inventory

Control, MRP, and Accounts Receivable modules to give a high level of control over the sales

order process.

- Container and Line Charges: The Container and Line Charges (CLC) module provides suppliers a

way to track and invoice customers for shipping containers (such as pallets, crates, or bins), and

extra line charges (such as shipping, painting, and detailing). Line charges and container charges

are added at the order lineitem level. This module also supports the setup offlexible data entry

points during the shipping process for recording and tracking shippingcodes or related shipping

information.


- Available to Promise: Available to promise (ATP) is the uncommitted portion of inventory or

planned production available to be promised to new orders. During order entry or confirmation,

you can have the system check for adequate ATP before committing to a delivery date.

- Shipping: Shipping covers a wide range of features that support complex international shipping

requirements. These requirements include numbering control, document formats, multiple

carriers, and transaction-based security. Advanced shipping programs such as Pre-

Shipper/Shipper Workbench enable users to perform many functionsin one place. Workbench

automatically creates shippers for picklists and allows shipments to be containerized in a single

process.

- Shipment Performance: The Shipment Performance module improves shipping processes by

monitoring the timeliness of shipments against customer-requestedship dates and the

completenessof each order shipped. With the Shipment Performance module, you can monitor

shipping effectiveness by measuring how a shipping department meets customer-requested

ship dates and quantities. You can choose which date to use for measuring performance based

on your business practices: the line-item performance date, due date, or required date.

- Customer Consignment Inventory: The Customer Consignment Inventory module lets you plan,

order, ship, track, and report customer-consigned inventory using an automated system that

reconciles inventories between suppliers and customers. Invoicing and AR transactions are

deferred until the inventory is used by the customer.

- Enterprise Material Transfer (EMT): Enterprise Material Transfer (EMT) supports automatic

translation of sales orders into purchase orders. In companies using EDI eCommerce, EMT can

transmit these purchase orders in electronic data interchange (EDI) format to secondary

organizations that use different databases.

- Configured Products: Configured Products lets you define a product structure that includes

optional features and accessories. During sales order entry, you can accepta standard bill of

material or select from a set of predefined features and options.

- Sales Analysis: Sales Analysis lets you monitor salesperson productivity and effectiveness at

maintaining margins. It gives greater visibility on sales by product line or item, and lets you rank

items by sales, margin, or quantity.

- Legal Documents: Legal Documents supports legal requirements ofsome countries to track

transportation of merchandise with a document that includes specific numbering rules,

information, format, and layout to prove legality and possession of the inventory being shipped,

received, or moved.

Purchasing – procure to pay solution Procure-to-Pay covers sourcing through paying suppliers. Buying only the required materials at an

acceptable quality and achieving on time delivery at a good price are the goals.

Improve cash flow: Demand visibility helps ensure timely purchase of required materials to keep

operations flowing smoothly. Vendor managed inventory can help ensure the company pays only for

materials used. Reducing scrap and rework cuts costs, while vendor performance reporting helps

improve quality and delivery performance.


Reduce inventory: Having the right materials on hand when needed to complete a job helps reduce

inventory in queue at work centers, increasing throughput and operational efficiency.

Source strategically: Monitoring supplier performance helps ensure that suppliers offer the best

possible mix of price, quality and delivery to minimize supply chain disruptions, while maintaining cost

controls and margins.

Eliminate non-value-add processes: Adopting methods like vendor managed inventory and evaluated

receipts settlement helps enable users to focus on more strategic activities while keeping costs low.

Capitalize on supplier knowledge to improve processes and designs: Suppliers know their own

processes better than anyone else knows them. Often, they can provide key design tips or ordering

suggestions that reduce overall costs and may improve quality.

Make quality a key performance metric: Don’t inject quality inspection into the process; make it a key

selection criterion and work with suppliers on continuous improvement and performance metrics.

QAD business process procure to pay

- Global Requisition System (GRS): Global Requisition System (GRS) lets you create multiple-line

purchase requisitions and route them through the approval process. Based on the type of

purchase, the cost, and the requestor’s department, the system determines which individuals

are authorized to approve the requisition. Optionally, GRS sends e-mail messages throughoutthe

requisition life cycle to communicate status and required actions to originators, end users,

reviewers, approvers, and buyers.


- Purchasing: Purchasing provides comprehensive support for procuring components, materials,

and supplies in a centralized or distributed environment. Features include:

o Creation and management of requisitions and purchase orders

o Integrated receiving and supplier invoice matching

o Seamless integration with Inventory Accounting Control, Materials Requirements

Planning (MRP), Quality Management, and Accounts Payable

- Supplier Consignment Inventory: Supplier Consignment Inventory extends the purchase order

process by providing new transactions to receive material and identify it as consigned. The

Supplier Consignment Inventory module lets you plan, order, receive, stock, track, and report

supplier-consigned inventory using an automated system that reconciles inventories between

suppliers and customers. Receiver matching and accounts payable (AP) transactions are

deferred until the inventory isused. Customer use includes transfer, shipping, manufacturing, or

distribution to its own customers.

- Supplier Performance: The Supplier Performance module enables manufacturers to monitor the

performance of their internal and external suppliers. Depending on your manufacturing

environment, you can customize the way your system collects performance data as well as how

you report performance metrics. You can create your own data collection points or use the ones

predefined in the system.

- Legal Documents: Use purchasing legal documents functions to support various inventory

movement documents that are legally required in different countries.

Finance QAD Financials consists of a set of financial modules that provide a complete solution for global

manufacturing companies to:

- Support accounting transactions and financial management across the organization.

- Offer both simple internal reporting tools and sophisticated budgeting and analysis.

The core financial administrative processes—General Ledger, Accounts Payable, Accounts Receivable,

Budgeting, Cash Management, Consolidation, and Reporting—are integrated into one comprehensive

system. This supports the financial administrator with system-wide control and immediate information

on any aspect of the organization’s finances.

QAD Financials can be deployed across multinational organizations and supports multiple languages,

currencies, and tax systems. Financial features manage international accounting issues, such as currency

revaluation and differing tax systems, and function in both single-entity and multiple-entity

environments. Extended budgeting and cost accounting features handle cost control and allocation

issues.

- Financial Analysis: Provides powerful financial analysis to determine the overall state of the

business. It ensures that everyone from C-level executives to line-of-business managers has the

best information available to make critical business decisions confidently.


- Management Reporting: Provides a powerful tool to generate daily, monthly, quarterly and

annual corporate and governmental reports. The extensive reporting features provide maximum

flexibility and operational efficiency.

- Multi-GAAP: Supports both U.S. GAAP and IFRS, the need for simple yet powerful financial

applications increases. Supports adherence to local and regional reporting requirements

simultaneously in many jurisdictions, and the ability to transact and report in any currency.

- Budgeting: Features a powerful set of budgeting and modeling tools, allowing planning for

multiple companies, and multiple level budget roll-ups, with drill down for detailed analysis.

- Governance, Risk & Compliance: Provides tools and controls to help companies comply with

regulations such as Sarbanes-Oxley (SOX) or the Japanese version, J-SOX.

- Consolidations: Automates financial consolidations and eliminations across enterprises, even

when entities use different charts of accounts, fiscal periods and currencies. Multiple

consolidation views allow for simulated financials, proportional consolidations, in both summary

and detail. Automatic eliminations reduce the need for manual journal entries.

- Allocations: Simplifies cost and revenue distribution by automatically distributing amounts

based on user-defined algorithms and allows for multi-level and recursive allocations.

- Financial Shared Services: Promotes centralization and rollout of corporate wide standards,

providing economies of scale and ensuring consistency.

- Credit Management: Ensures visibility of credit issues and supports customer credit checking

across the entire global enterprise, ensuring that local orders or shipments don’t exceed

corporate credit limits even if within local limits, and provides critical and timely monitoring of

overdue payments and customer balance.

- Tax Management: Supports tax calculations, complex tax environments, and taxes for multiple

countries in the same database, eliminating the need for regional tax systems

- General Ledger: Multiple-layered model supports multiple sets of books to simplify global

international reporting across all divisions and regions, and tracks all financial transactions in

any currency.

- Multi-currency: Allows the organization to conduct business in any currency and generate

consolidated reporting in any currency. Dual Base Currency allows transactions to be stored in

transaction currency, base or functional currency and in an additional base or statutory

currency.

- Accounts Receivable: Monitors customer balances, supports credit management, produces

statements and aging reports, and records customer payments, including electronic funds

forwarding.

- Accounts Payable: Streamlines the payables process, manages supplier accounts, monitors

outstanding payables, manages electronic fund transfers and automates the processing of

payments to suppliers.

- Banking/Cash Management: Provides for the efficient management of the organization’s cash

flow. It automates the processing of payments using electronic banking, as well as electronic

import and balancing of bank statements. Banking/Cash Management projects future cash

positions, based on expected cash sources and cash uses.


- Cost Management: Provides multiple user-defined cost sets and elements for simulations and

analysis, supports cost by location, and supports multiple cost methods in parallel.

- Fixed Assets: Supports asset tracking and depreciation calculation and reporting. Provides

multiple advanced depreciation methods and multiple depreciation books for reporting and tax

purposes.

- Enhanced Controls: Provides strict enforcement of the authenticity, integrity, auditing and

confidentiality of electronic records and supports eSignature.

- Logistics Accounting: Allows users to track and monitor freight costs and financial transactions

by accrual and recovery of freight charges for delayed or missing invoices, critical to costing

items accurately when freight invoices may lag behind the material invoice.

BSD Insight - Vietnam Localization

VAS Monthly costing method Monthly costing method consist of features as:

- Transportation clearan, fee… proprated by:

o Quantity

o Amount

o User manual

- Transportation clearan, fee, custom fee at the end period

- Costing for each work order

- Labor and overhead allocated by

o Produced quantity

o Percentage

- Rework handle both of situation

o Had opening balance stock

o Not opening balance stock

- Circle manufaturing handle

o Had opening balance stock

o Not opening balance stock

- Mapping labor, overhead expense in which item group you need to allocation

- WIP management

- Scrap management

- Yeild management

- Running monthly costing whatever you need

- Updating journal entry automatically

VAS report

VAT invoice management - Invoice form design (print-out form and re-printed form)

- VAT invoice of goods and services


- Serial number of invoice registeration and traceability

- VAS invoice number identification

o Autonumber running for print-out form

o Registered number for re-printed form

o Compliance and audit

- Adjustment invoice (credit note)

- All of promotions and discount case

- Crossing line in invoice form Tax department adoption

- Accounts receivable integration

- HTKK integration

Utility

Operation metric history QAD Operational Metrics provides a dashboard of the company’s vital signs, helping you make decisions

for leaner and more efficient operations. It provides a way to review performance and data quality,

allowing you to see problems in any number of key areas and trace them back to root causes.

Operational Metrics focus management time and attention on potential issues, summarizing metrics in

pie charts, sectioned into green (good), yellow (acceptable) and red (poor) based on the performance

target and ranges you define.

Each pie chart metric is expandable to show the numeric result, to show the underlying detail and to

make modifications if required.

QAD delivers Operational Metrics with close to one hundred standard measurements, organized into

seven operational areas — set up, plan, source, make, deliver, inventory, and finance and accounting.

Areas covered by the standard metrics include ABC code profile, planning data integrity, action message

dispostion, inventory metrics, work center planning data, manufacturing diagnostics, planning process


diagnostics and accounts receivable analysis.

QAD operation metric

Provides a single point of view to key effective enterprise performance measures and helps identify

issues before they become problems.

- Helps assure data accuracy by monitoring and highlighting inconsistent or missing information.

This includes item planning data, item cost, ABC codes, customer and supplier data, and

addresses

- By presenting color-coded charts on a dashboard, management can see at a glance where they

need to put their attention. Managers no longer need to pore through detailed reports or wait

for administrators to provide summaries

- Operational Metrics lets you see the impact of transactions on the business by tying operational

transactions to business goals

- Helps improve performance in all operational areas by exposing issues and giving management

time to remedy them on a timely basis, rather than waiting to react until after end of period

- You can add or change metrics as your business


QAD browse collection A browse collection features a main browse displayed with related programs and browses. The fields and records selected in the related programs and browses are based on the currently selected record in the main browse. The QAD .NET UI displays the other browses and programs in the lower part of a horizontal split-screen, with the main browse located in the upper part. On the Applications pane, browse collections are located in the Browse Collections folder, located in the Collections folder.

When you drill-down a couple of times, the screen can start to display a lot of useful information. So that you can focus on an area of interest, buttons that can hide or show the display are available on the left side of the toolbar for a browse or program. The buttons display as two up-arrow symbols when a view is open and as two down-arrow symbols when a view is closed.

QAD browse collection

QAD dashboard Dashboards provide a grouping of multiple KPIs on one page, usually displayed as bar charts, line graphs,

etc. Dashboards are interactive and allow users to filter data in an ad hoc fashion by clicking into graphs

or grids of data.


QAD dashboard

QAD workflow QAD Workflow Alerts is a business management tool that helps you manage your business by

exception—keep a close tab on your key business processes and receive real-time alerts of any

exceptional events such as sales orders placed on credit hold that often need corrective actions.

QAD Workflow Alerts lets you:

- Define and publish business events from source QAD applications by monitoring key business

data at the database level

- Define triggering conditions for raising alerts on exceptional events.

- Define subscription filtering rules

- Compose alert messages that can reference associated event data

- Enable subscribed users to define additional filter conditions and method of delivery for

receiving alert messages


QAD workflow alert

QAD attachment Attach lets you attach any type of document—such as a Microsoft Word file, graphics file, or PDF—to a

record within the application. This integration ensures that all required documentation is immediately

accessible when needed. You can attach and view any type of file if the corresponding viewing software

is available on the client.

QAD attachements

Business

QAD solution (ENG)